Search Results: memo format for employee

Warning Letter To Employee Who Visited Client’s Premises Without Permission

Employees have to follow the discipline in whatever job they do as they are the face of the company. If the employee of your Company visits the premises of your Customer’s property without any permission then this is an offense and you must immediately write a warning letter to your employee. This letter should include all the details of the visit along with a strict warning to the employee.

We have come up with a sample warning letter addressing the employee who visited the consumer’s premise without any permission.

From:

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Date: 02.05.2018

To:

Mr. Rakesh Gupta

B-490, Western Plaza

New Delhi

Dear Mr. Gupta,

We have received a complaint against you from our reputed client, Mr. Shekhar Sharma, MD, Rajputana Sports Goods Pvt. Ltd. We have been informed that you visited the Finance Department of Rajputana Sports Goods Pvt. Ltd. without any permission.

We conducted the enquiry at our level and learned that neither your Manager nor your Team Leader asked you to pay a visit to the client. And the client also reported that you did not seek permission to visit their Finance Department from the concerned person.

This is to bring to your notice that at Fullerton Software Ltd., we expect our employees to follow the code of conduct they are trained with. As per the rules, no employee can visit any client without permission and if he does, we plan to take serious actions.

Consider this letter as the first and last warning for such actions will not be tolerated in future. If you have any clarifications to make, please write to us at [email protected].

Regards,

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Click Here to Warning Letter – Employee Visited The Consumer’s Premises Without Permission

Click Here Other Warning Related Letter

Sample Letter of Penalty Charge to Employee
Warning Letter or Memo To Employee
Warning Letter for Unauthorized Absenteeism
Warning Letter for Employee Regarding Attendance
Warning Letter to Employees Refusing to Work
Warning Letter for Misbehavior with Senior
Process of Writing Warning Letter for Domestic Enquiry

Be the first to comment - What do you think?
Posted by Hrformats - May 2, 2018 at 6:40 AM

Categories: Warning Letter Format   Tags: , ,

Announcement Letter Format For Half Day Leave For Staffs

Sometimes you have an important work to do and for that you need to take some hours off from work or your classes. There is an urgent work on personal front or illness or any other reason at work, school, college or internship. In that scenario, writing a formal half day leave application is the right thing to do. Such holiday declaration letters are very short and include the reason for absence along with the duration for which you want to apply for the leave.

Given below is a sample letter format for writing a perfect half day leave application for office, school, college or university, internship. Use this template to write your own half day leave letter.

Useful Tips to Write Half Day Leave Application

Given below are some helpful tips to write a flawless half day leave application.:

  • The format of the letter should be formal
  • Keep the tone of the letter polite
  • Clearly state the reason for half day leave in your application
  • Don’t forget to include the date on which you want half day off
  • Always check for grammar and spelling mistakes before submitting your letter
  • Make sure that the reason is genuine

Sample Letter Format for Half Day Leave for Staff

From

Ramesh Agarwal

52, Western Plaza

Mumbai

Date: 07.04.2018

To,

The HR Manager

Hindustan Tools Pvt. Ltd.

Mumbai

Sub: Half Day Leave Application

Respected Sir,

I would like to apply for half day for tomorrow i.e. 09.04.2018 as I have doctor’s appointment for my mother. My mother has not been keeping well and there is no one else to take her to doctor. Therefore, I request you to please grant me half day leave after 1 p.m. tomorrow so that I can take her to the hospital.

Thanking in anticipation.

Sincerely,

Ramesh Agarwal

Senior Marketing Executive

Hindustan Tools Pvt. Ltd.

Click Here to Download Half Day Leave Application Format in Word

Other Related Letter Formats

Leave Email Due to Mother and Father Death
Leave Extension Application for Family Problems
Sick Leave Email to Boss for One Day
Maternity Leave Expenses Disbursement Letter
Annual Outing Announcement Letter
Letter Announce Annual Holiday Luncheon for Employees
Leave Application Format for Own Marriage to HR
Earned Leave Application Format for Employees
Sample Letter to Announce a Job Retreat
Letter to Announce a Bad News to Employees
Warning Letter for Unauthorized Absenteeism
Permission Letter to Leave Office Early
Sample Warning Letter For Absenteeism Without Intimation
Warning Letter for Employee Regarding Attendance
Letter for Announcement Of New Employee Joining
Thank You Letter for Leave Approval Sample
Warning Letter or Memo To Employee
Easy Format of Half Day Leave Application Email
Sample of Circular for Leave/Leave Request Procedure

Be the first to comment - What do you think?
Posted by Hrformats - April 7, 2018 at 6:22 AM

Categories: Letters   Tags: , , ,

Letter Format for Intimating the Workers that Sunday is a Working Day

A letter format for intimating the workers that Sunday is a working day is issued when the workers are asked to work for some important reasons. If any working day was declared as a holiday due to political reasons, weather reasons or any other reason, and there is an important task or work or project that has to be completed within a strict deadline, then the workers will be asked to work on a Sunday. We have given a sample letter below asking the workers to work on a Sunday. You can use this sample and customize it accordingly.

Dear workers,

We are all working on a critical project very hard to make it a success. The project completion date is coming soon. All of you are doing a great job on the job. Unfortunately, our office had to remain closed due to national bandh called by a national political party which caused hindrance in our operations and our work on last Tuesday.

We had to adhere to the government and close the office premise. But as you all know, we cannot go back on our deadline of project completion with our client. Keeping all these factors in mind, we have decided to work on this Sunday to compensate for the Tuesday holiday. This might upset your weekend plans. Lease bear with us. Hope to receive your support on work this Sunday.

Regards,

Madhavi

HR Department

Click here download Letter for Intimating the Workers that Sunday is a Working Day in PDF Format

Other Related Letter Formats

Sample Letter of Penalty Charge to Employee
Circular About Office Timing
Public Holiday Announcement Mail/Notice/Memo Format to Staff
Terms and Conditions in Job Offer Letter
How to Draft Character Reference Letter for Job
Application Format for Shift Change in Office

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - March 13, 2018 at 5:32 AM

Categories: Letters   Tags: , , , ,

Writing a Warning Letter to Employee for Poor Attendance

Every employer educates his employees about the HR policies, leave policy, and attendance letter at the time of on boarding. The number of leaves he can avail will be mentioned to every employee explicitly. There is a process to apply for leave so that the management is aware of employee absenteeism. However rules are meant to be broken. Some employees take leaves as an when they like without any prior intimation or leave application. This will impact the work schedule and productivity of the company resulting in loss. Lack of punctuality will not get any success to an employee. Management warns and tries reprimand to bring discipline and punctuality in the employees in case of excess absenteeism. You can find a sample warning letter for irregular attendance here to warn the employee.


Sample Warning Letter to Employee for Poor/Excessive Attendance

To,                                                                                                                           Date: 21/02/2018

Pradeep Seth,

Employee ID: 7337556,

Designation: Production Supervisor,

Department: Production.

Sub: Warning Letter for Poor Attendance

Dear Mr. Pradeep Seth,

There has been an observation that you have taken leaves exceeding your casual, sick and paid leaves in the past Six months without any prior intimation to your manager. Despite of your manager warning you in the past, there is no change in your behavior.

Your behavior is a clear indication of negligence in performing your duty. You are hereby asked to submit an explanation on your absenteeism lateness to office within 2 days. Treat this as a final warning letter and any further in disciplinary action may lead to the serious action on you which may lead to termination.

Treat this issue as urgent and important. A copy of this letter will be kept in office file for future reference.

For Samyukta Company Pvt. Ltd

Authorized Signatory.

Resources Related To Warning Letter Formats

Letter Format to Employee for Misbehaving at Workplace
Employee Performance Concern Letter
Sample Letter of Penalty Charge to Employee
Memo to Employees on Attendance Policy and Procedure
Warning Letter for Usage of Mobile Phone on Workplace
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Process of Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Circular for No Smoking and Tobacco in Office
Warning Letter To Employee Who Visited Client’s Premises Without Permission

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - February 21, 2018 at 1:35 PM

Categories: Warning Letter Format   Tags: , , ,

Public Holiday Announcement Mail/Notice/Memo Format to Staff

It is vital for every company to put on notice board about the public holidays and specified working hours. This should contain detailed information of weekly holidays and the dates of public holidays. The purpose of putting a circular on notice board is to inform employees well in advance about the possible leaves available. With changing scenarios and technology, holiday declaration mail to employees is sent. It includes information about public holidays including festivals and other notable events. In fact, it is a government notice to the employees of public enterprises for the holidays. Basically, holiday notice email has all the listed paid leaves in the next year that inform professionals about customary practices. Below is the circular for declaring holiday format, which states about requisite language to be used and information to be included.

                                                                                                                  Dated: January, 1st, 2018

Notice / Circular

This notice is in liaison with the forthcoming 50 years celebrations of our enterprise organized on December 30th, 2017. It will be followed by a long weekend off from Friday (December 24th) to Sunday (December 31st). The staff is requested to attend office hours prior to celebrations without any absence. The function with notify authorities for their hard work and award excelling employees in their respective departments.

The personnel deputed on emergency service basis will be serving the company as directed within the long weekend off. There shall be no change in the work plans for them. To avail the facility of the holidays, employees are requested to maintain their attendance register authentically.

At the completion of the holidays, employees are requested to be present in the office from Monday onwards i.e. January 2nd, 2018.

This letter for holiday announcement is intended towards informing company employees to be prepared for a “Gala Event” that will unleash the potential of our company in maintaining their market goodwill effectively.

Congratulations and Thank You Everyone for Contributing to the Success of Our Enterprise!

Regards,

Mohit Aggarwal,

Senior HR Manager

Click Here to Download Sample of Circular for Public Holiday In Word Format 

Other Related Formats

Annual Outing Announcement Letter
Letter Announce Annual Holiday Luncheon for Employees
Sample Letter to Announce a Job-Related Party
Letter to Announce a Bad News to Employees
Sample of Circular for No Smoking in Office
Sample of Circular for Staff meeting
Sample of a Late Coming Warning Letter
Warning Letter to Employees Refusing to Work
Sample of Circular for Office Timings
Sample of Circular for Leave
Sample of Circular for Public Holiday
Company Canteen Rates Hike Circular to Employee
Team Building Meeting Invitation Email Sample
Formal Apology Letter for Cancellation of Business Meeting
How to Write Formal Confirmation Email for Attending Meeting
Meeting Confirmation Email Sample
Letter Format for Intimating the Workers that Sunday is a Working Day

Be the first to comment - What do you think?
Posted by Hrformats - January 5, 2018 at 1:50 PM

Categories: Letters   Tags: , ,

Letter to Employees on Their Team Outing Sanction

If the employees of your company have submitted the request for a team outing and the management has agreed to their request then in that case,  the company is suppose to write a formal memo to inform staff company trip. The letter to employee team outing consists complete detail of the outing that has been planned for the employees thereby leaving no room for confusion. It is a way of formal company outing announcement followed by company.

To help you write a Letter to Employees on sanction of their team outing we have come up with an outing letter sample. Use it by customizing it as per your requirement.

Sample Letter to Employees on Their Team Outing Sanction

Date: 12.09.2017

Dear Employees,

This is to inform you all that the Management as accepted the request for team outing for the employees that you submitted on 05.09.2017. Given below are the details of the outing that have been sanctioned:

Date of Journey: From 25.09.2017 to 30.09.2017

Destination: Mussorrie

Accommodation: Hotel Park View

This request has been approved subjective to the following conditions mentioned in your request letter:

  • This outing has been organized on your own and therefore, this will not attract any TA or DA claims.
  • You will take complete care of your travel, baggage and insurance.
  • You will be responsible for your safety and your belongings.
  • You will be responsible for any accidents or incidents that take place during the event.
  • Management has agreed to mark all the employees as “Present” from 20.09.2017 to 24.09.2017 even though employees will not be present at work to attend to their duties.

You may work on your plan and submit the final details of the outing with the company. In case of any other help, you may get in touch with the HR department.

Sincerely,

Radika Sharma

Click Here to Download Letter to Employees on Their Team Outing Sanction

Be the first to comment - What do you think?
Posted by Hrformats - September 12, 2017 at 9:07 AM

Categories: Employee Benefits   Tags: , ,

Warning Letter to Employees Refusing to Work

An organization has all kinds of people. Well some are very prompt with doing the task assigned to them and some on the other hand simply refuse to work. Every company has its own style of dealing with employees who say no to work. Writing a formal letter to employee who refuses to work is one way of warning them. Good companies always send warning letters in such scenarios.

If you also have to frame a warning letter to employees who say no to work then given below is a template sample that you can follow.

Warning Letter to Employees Who Say No To Work

From:

Samantha Brown

HR Manager,

Universal Cosmetics Pvt. Ltd.

42 Richmond Street,

London

Date: 14th July, 2017

To,

Robin Mars

Sales Executive,

11, St. Anthony Street

London

Dear Mr. Robin,

The management has been informed that you were assigned a job of dealing with our reputed customers on 12th July, 2017 but you refused to follow the instructions of your Manager.

We would like to warm you that our Company will not tolerate any such kind of misconduct or negligence from your end. If any such behavior is noticed in future then you will have to face serious consequences as actions against termination will be taken.

Consider this as a final warning and we hope that you would work without any negligence in future.

Regards,

Samantha Brown

Production Manager,

Universal Cosmetics Pvt. Ltd.

Click here to Download Warning letter to employee who refuse to work

Other Related Formats

Letter to Employee for Misbehaving at Workplace
Employee Performance Issue Letter Example
Warning Letter for Usage of Mobile Phone on Workplace
Sample of Circular for No Smoking in Office
Sample of Circular for Staff meeting
Employee Death Benefits Letter Sample
Writing a Warning Letter to Employee for Poor Attendance
Letter Format for Intimating the Workers that Sunday is a Working Day
Warning Letter To Employee Who Visited Client’s Premises Without Permission
Format for Employee Verification Email to HR
Memo to Employee Who Did Not Inform HR Before Going on Business Trip

Be the first to comment - What do you think?
Posted by Hrformats - July 14, 2017 at 12:49 PM

Categories: Warning Letter Format   Tags: ,

Warning Letter to Employee Taking Leave Without Handing Over Work

Organizations often face problems when employees go on leaves without handing over their work to their co-workers. In this case, it becomes extremely difficult for others to work as they have no idea of the work in progress. In such a scenario, writing a warning letter to the concerned employee on this issue is the professional thing to do.

Given below is a sample draft of warning letter to the employee who has gone on leaves without work handover. Use this template to create your letter.

Warning Letter to Employee Gone on Leaves Without Work Handover

From:

Harish Rana

Marketing Manager

Sinha Group of Companies

52 Gulmohar Lane

Delhi

Date: 30.05.2017

To,

Amit Tandon

H-52/A, Welengkar Apartments

Greater Kailash

Delhi

Dear Amit,

You had gone for a long leave starting from 20th April, 2017 to 20th May, 2017. As it was a month-long leave, it was very much a part of your duty to hand over your work to your team members. It was quite disappointing to know that you went on the leaves without giving any brief on the projects that you were handling.

Being a part of the organization, we are sure that you are aware that during one’s absence from work, company cannot afford to put any work on hold. And any work loss because of non-handing over of work is a serious act. Department of Marketing, therefore, will look into this act with complete seriousness because it had led to many delays in the work.

We would like to warn you that if in future you repeat this behavior then the company will be compelled to take hard actions against you. You must understand that you are a team leader and you must work to set good examples for others to follow. Please consider this letter as the final warning as we would not appreciate such irresponsible behavior in our organization.

Sincerely,

Harish Rana

Marketing Manager

Sinha Group of Companies

Resources Related To Warning Letter Formats

Maternity Leave Expenses Disbursement Letter
Warning Letter to Employee for not following Uniform Dress Code
Compassionate Military Leave Letter
Garnishment Notification Letter to Employee
Letter Format to Employee for Misbehaving at Workplace
Warning Letter to Employee for Cigarette Smell
Material Handover Letter Sample
Warning Letter to Employee for Careless Attitude
Warning Letter for Usage of Mobile Phone on Workplace
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Warning Letter or Memo To Employee
Poor Performance Warning Letter Format
Handover Job to Colleague Email Sample

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - May 30, 2017 at 8:05 AM

Categories: Warning Letter Format   Tags: ,

Reasons Why Investing in Employee Training is Must for Employers

Most of the companies take training very lightly. Not only this, if the organization has to cut on budget, the first thing that comes to their head is employee training because it doesn’t give immediate financial benefits and consumes lots of money and time. This happens because companies often forget to take into account the loss a company bears because of low employee moral or the expenses incurred on hiring new people. Training has the potential to keep employees highly motivated, thereby retaining them for longer and it also helps in keeping them competitive and smart, which in turn helps in having better productivity and more profits for your company.

Here are the reasons why every company should invest more in training their employees and not cut down on their budget.

1. Probability of Trained Employees Quitting is Lesser

Usually employees quit their job in the very first year of their joining. This happens because they are not able to deliver what it expected of them which makes them lose their confidence and they have no motivation to work. On the contrary an employee who is trained well has better command over his work, he explores his potential to perform, he wins laurels at work and enjoys all the appreciation which in turn works as a strong motivation for him to work harder.

2. Training Boosts Morale

It is very normal for a person to be unable to perform his job as expected if he is not trained. This results in drop in interest to work, lack of confidence and fear from work. Such employees end up losing their moral. On the other hand, companies can transform average recruits to star performers by training them the right way. This will not only enhance their performance levels but will also increase their morals. Their high morals will always keep them happy which will reflect in other professional relationships.

3. Entry Level Employees Always Need Attention

Most of the companies don’t wish to invest their money on new recruits for entry level jobs because they consider them of no importance. But on the contrary, the entry level jobs need your attention because these employees are the face of your organization and your customers deal with them all the time. To make sure that they leave a good impression on your clients, you must train your entry level employees without worrying about your investment. Never underestimate the importance of these jobs. If you have hired someone to manage the cash counter, other than managing cash, he also needs to be warm to your customers, he should be able to communicate effectively with them. So make sure you train them all.

4. Trained Employees Help in Cost Reduction & Increasing Customers

Trained employees are blessed with more benefits, which have been listed below:

  • More efficient
  • More stable
  • More productive
  • High on morale and confidence
  • Better control over their work
  • Maintain stronger and healthier associations with clients, customers etc.

All of these points clearly state how amazingly trained employees are able to control and reduce the costs borne by the company and bring more profits to the organization by increasing profits and increasing the number of customers. As each of the employee excels in his job, he will deliver great performance, maintain healthy relationships which will constantly contribute to the growth of the company. Moreover, the cost of recruitment will be reduced to the minimum as attrition rate will always be low.

5. Enjoy the Best of the Performers

We cannot negate the fact that we have to make compromises as finding the most suitable candidate for a particular job happens rare. But making compromises with skills needed for the job are always better than making compromises with his values and attitude. A good training model is very effective in bridging the gap between the skills needed for the job and skills possessed by the candidate. Training helps you bring your employees at par with your expectations. You can comfortably hone their skills of communication, conduct, technology and various other facets thereby having the best of the performers in your company.

These are some of the reasons which are good enough to understand the importance of investing time and money in training your employees.

Other Related Letter Formats

Request Letter to First Aid Training for Staff

1 comment - What do you think?
Posted by Hrformats - February 15, 2017 at 11:04 AM

Categories: Employee Relations   Tags: , ,

Office New Year Party Invitation Letter to Employees

With another year about to it, it is surely a party time. If you are planning to organize a year end party for your employees then being an employer or HR manager of your company, you must send official New Year Party invitation to invite your employees for the celebration. Draft year end party invitation using the sample template that includes all the details about the party.

Given below is an example of New Year office party invitation which you can customize to use it as per your requirement.

Office New Year Party Invitation Example Letter to Employees

From

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

54 Gulmohar Street

New Delhi

Date: 26th December, 2016

To,

Ms. Richa Gupta

12 Pearl Residency Apartments

South Delhi

Dear Ms. Richa,

We invite you and your family to the New Year’s Party organized by Natural Health Products Pvt. Ltd. for all the employees on 31st December. The venue of the party will be Rajputana Hotels, South Delhi from 8 p.m. onwards.

This party is organized to welcome the New Year with your colleagues who are like your family. This party will be attended by all the board members and the top management to make these celebrations memorable for all of us.

The company is organizing this event as a sincere appreciation to all the employees of the Company who have worked hard in this year and contributed to the success of the organization. This surely called for ending this year with a happy note and beginning the upcoming year with celebrations.

The theme of the party will be retro and therefore, you are requested to please dress according to the theme as there is a surprise price for the “Best Dressed Male” and “Best Dressed Female”. Make sure you bring along your spouse and kids to this event.

In case you will not be able to make it to the New Year’s Party, please inform Mr. Raghu Dev by 28th December, 2016. You may email him at [email protected] or call him at 123-455678.

We will look forward for your presence to celebrate New Year with you.

Regards,

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

Other Related Letters

Letter Announce Annual Holiday Luncheon for Employees
Invitation Letter to Chief Guest for Farewell Ceremony
Invitation Letter Sample for Visa 

Sample & Example of Invitation Letter for Annual Staff Party
Companies organize regular office parties as a part of team building. Some companies call for annual formal parties to bring close the colleagues, management and other staff.

Invitation Letter to Employees of Company for Friendly Cricket or Football Match
Balancing work with some playful activities works wonderfully well for employees and employers. It is not just a way of de-stressing but also a creative way to become a stronger and healthier group.

Team Building Meeting Invitation Email Sample
For any company to be successful, team building is a must. That’s the reason companies organize team lunch, dinner parties, cricket, holidays etc. to bring the team closer.

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - December 26, 2016 at 9:49 AM

Categories: Letters   Tags: , ,

« Previous PageNext Page »