Posts tagged "Employees"

Sample Memo to Employees on Attendance Policy and Procedure

It is of extreme importance for every organization to have its attendance policy to maintain discipline in the company. Reporting at the right time and working for the defined numbers of hours is a must and therefore, sometimes organization has to issue attendance letter for employee if he is not adhering by the attendance policy and procedure. Employee attendance policy templates of different kinds are helpful in sending warnings to employees.

In this post, we have come up with a sample memo to employee on attendance policy and procedures. You can customize and use this employee attendance policy sample template for your company.

Sample Memo to Employees on Attendance Policy and Procedure

To: All the Employees

Date: 29th August, 2020

From: Chairman, Jubiliant Technologies

Sub: Memo to Employees on Attendance Policy

The management would like to inform all the employees that in recent times it has been observed that some employees in the company are taking frequent leaves without seeking any permission from their department head. As you are aware that as per the Attendance Policy of the company, you are required to seek permission before going for any kind of leave. We are very particular about our rules and regulations and from now on absence from work without seeking permission from their respective managers will not be tolerated.

All the employees must consider this as the final warning and any negligence in adhering by the rules and regulations mentioned in the Attendance Policy will attract strict action.

For the Authorized Signatory,

Chairman,

Jubiliant Technologies

Click here to Download Sample Memo to Employees on Attendance Policy and Procedure in Word Format

Related To Attendance Letter Formats

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Sample Draft of Notice for Punctuality in Attendance
Employee Attendance Record Format

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Posted by Hrformats - August 29, 2020 at 7:07 AM

Categories: Attendance Format   Tags: , , ,

Paternity Leave Application Format for Central Government Employees

If you are a Central Government employee in India then you are entitled to avail 15 days of paternity leave after the delivery which can be utilized within a span of six months from the date of delivery. In order to avail these leaves, you must know how to write a paternity leave letter for central govt employees. The paternity leave letter to employee is quite similar to the paternity leave application format for state government employees.

In this post, we have come up with sample paternity leave letter. You can use the paternity leave letter format shared below to create a personalized letter.

Paternity Leave Application Letter Format for Central Govt Employees

From:

Aniket Sharma

123, Gyan Vihar

Delhi

Date: August 21st, 2020

To,

The HR Manager

IT Department (Central Government)

Delhi

Sub: Application for Paternity Leave

Dear Sir,

I, Ankit Sharma, am working in the IT Department of Central Government as Senior Engineer and I am writing this letter to inform you that my wife has delivered our baby on August 20, 2020. We don’t have any of our family members or relatives in the city and therefore, I will have to be with her during this time. Therefore, I would like to use all of my paternity leaves of 15 days starting from August 21st, 2020 till September 4th, 2020

During my absence from work, I will always be available over phone as well as mail so that my colleagues can get in touch with me and the work doesn’t suffer in my absence. I again request you to please grant me the paternity leave.

Thanking in anticipation.

Sincerely,

Aniket Sharma

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Posted by Hrformats - August 21, 2020 at 7:38 AM

Categories: Letters   Tags: , , , , ,

Domestic Travel Policy for Employees in India

Companies roll out policies for everything to ensure smooth and controversy- free working with their employees. In some companies, employees have to travel often, domestic or international. For that purpose, they design Foreign Travel Policy for employees and also Domestic Travel Policy. This policy has clearly state company travel policy and procedure. It works as company employee handbook with Local Travel Policy for employees in India along with travel reimbursement policy for employees.

In this post, we have come up with a sample corporate travel policy for employees. This business travel policy sample includes all important points that are a part of the policy.

Domestic Travel Policy

Here are some of the essential points that are included in Domestic Travel Policy of a company in India:

  • Complete format for travel policy
  • Details of company’s travel policy, rules and procedures
  • Details on boarding and lodging as stated in the HR policy
  • Travel guidelines to be followed by employees on their official travel
  • Arranging conveyance in the city
  • Details on entitlement for different levels
  • Defining different categories of cities
  • Defining entitlement of cities
  • Details on Per Diem
  • Rules on safety and security of employees

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Posted by Hrformats - December 12, 2018 at 7:01 AM

Categories: Others   Tags: ,

Letter to Employees on Their Team Outing Sanction

If the employees of your company have submitted the request for a team outing and the management has agreed to their request then in that case,  the company is suppose to write a formal memo to inform staff company trip. The letter to employee team outing consists complete detail of the outing that has been planned for the employees thereby leaving no room for confusion. It is a way of formal company outing announcement followed by company.

To help you write a Letter to Employees on sanction of their team outing we have come up with an outing letter sample. Use it by customizing it as per your requirement.

Sample Letter to Employees on Their Team Outing Sanction

Date: 12.09.2017

Dear Employees,

This is to inform you all that the Management as accepted the request for team outing for the employees that you submitted on 05.09.2017. Given below are the details of the outing that have been sanctioned:

Date of Journey: From 25.09.2017 to 30.09.2017

Destination: Mussorrie

Accommodation: Hotel Park View

This request has been approved subjective to the following conditions mentioned in your request letter:

  • This outing has been organized on your own and therefore, this will not attract any TA or DA claims.
  • You will take complete care of your travel, baggage and insurance.
  • You will be responsible for your safety and your belongings.
  • You will be responsible for any accidents or incidents that take place during the event.
  • Management has agreed to mark all the employees as “Present” from 20.09.2017 to 24.09.2017 even though employees will not be present at work to attend to their duties.

You may work on your plan and submit the final details of the outing with the company. In case of any other help, you may get in touch with the HR department.

Sincerely,

Radika Sharma

Click Here to Download Letter to Employees on Their Team Outing Sanction

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Posted by Hrformats - September 12, 2017 at 9:07 AM

Categories: Employee Benefits   Tags: , ,

Warning Letter to Employees Refusing to Work

An organization has all kinds of people. Well some are very prompt with doing the task assigned to them and some on the other hand simply refuse to work. Every company has its own style of dealing with employees who say no to work. Writing a formal letter to employee who refuses to work is one way of warning them. Good companies always send warning letters in such scenarios.

If you also have to frame a warning letter to employees who say no to work then given below is a template sample that you can follow.

Warning Letter to Employees Who Say No To Work

From:

Samantha Brown

HR Manager,

Universal Cosmetics Pvt. Ltd.

42 Richmond Street,

London

Date: 14th July, 2017

To,

Robin Mars

Sales Executive,

11, St. Anthony Street

London

Dear Mr. Robin,

The management has been informed that you were assigned a job of dealing with our reputed customers on 12th July, 2017 but you refused to follow the instructions of your Manager.

We would like to warm you that our Company will not tolerate any such kind of misconduct or negligence from your end. If any such behavior is noticed in future then you will have to face serious consequences as actions against termination will be taken.

Consider this as a final warning and we hope that you would work without any negligence in future.

Regards,

Samantha Brown

Production Manager,

Universal Cosmetics Pvt. Ltd.

Click here to Download Warning letter to employee who refuse to work

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Memo to Employee Who Did Not Inform HR Before Going on Business Trip

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Posted by Hrformats - July 14, 2017 at 12:49 PM

Categories: Warning Letter Format   Tags: ,

Office New Year Party Invitation Letter to Employees

With another year about to it, it is surely a party time. If you are planning to organize a year end party for your employees then being an employer or HR manager of your company, you must send official New Year Party invitation 2017 to invite your employees for the celebration. Draft year end party invitation using the sample template that includes all the details about the party.

Given below is an example of New Year office party invitation which you can customize to use it as per your requirement.

Office New Year Party Invitation Example Letter to Employees

From

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

54 Gulmohar Street

New Delhi

Date: 26th December, 2016

To,

Ms. Richa Gupta

12 Pearl Residency Apartments

South Delhi

Dear Ms. Richa,

We invite you and your family to the New Year’s Party 2017 organized by Natural Health Products Pvt. Ltd. for all the employees on 31st December, 2016. The venue of the party will be Rajputana Hotels, South Delhi from 8 p.m. onwards.

This party is organized to welcome the New Year with your colleagues who are like your family. This party will be attended by all the board members and the top management to make these celebrations memorable for all of us.

The company is organizing this event as a sincere appreciation to all the employees of the Company who have worked hard in this year and contributed to the success of the organization. This surely called for ending this year with a happy note and beginning the upcoming year with celebrations.

The theme of the party will be retro and therefore, you are requested to please dress according to the theme as there is a surprise price for the “Best Dressed Male” and “Best Dressed Female”. Make sure you bring along your spouse and kids to this event.

In case you will not be able to make it to the New Year’s Party, please inform Mr. Raghu Dev by 28th December, 2016. You may email him at raghu@natural.com or call him at 123-455678.

We will look forward for your presence to celebrate New Year with you.

Regards,

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

Other Related Letters

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Sample & Example of Invitation Letter for Annual Staff Party
Companies organize regular office parties as a part of team building. Some companies call for annual formal parties to bring close the colleagues, management and other staff.

Invitation Letter to Employees of Company for Friendly Cricket or Football Match
Balancing work with some playful activities works wonderfully well for employees and employers. It is not just a way of de-stressing but also a creative way to become a stronger and healthier group.

Team Building Meeting Invitation Email Sample
For any company to be successful, team building is a must. That’s the reason companies organize team lunch, dinner parties, cricket, holidays etc. to bring the team closer.

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Posted by Hrformats - December 26, 2016 at 9:49 AM

Categories: Letters   Tags: , ,

15 Awesome Rewards You Can Offer Your Employees for Under 500 INR

Every employer understands the importance of employee recognition. Appreciating employee for his good work or amazing performance with a special reward always creates a strong connect between the employee and the Company. It is a way of boosting the self esteem and establishing more than just a professional relationship. Good companies have rewards programs for employees and various appreciation activities to acknowledge and give them rewards for job well done.

Being the employer, if you are in search of unique and useful employee reward ideas then here is a list of amazing 15 employee reward program examples under INR 500 that will be loved by your employees for sure. Have a look at this list to offer amazing rewards to the people who work for you.

1. Shopping Gift Cards

Shopping Gift CardsYou can gift your employee a shopping voucher of any of the popular retail outlets. This is a very good recognition reward which he or she can use as per their own choice. This kind of voucher is loved by all the employees as it gives them the comfort of shopping what they want which makes them happy.

2. Lunch or Dinner

Lunch or Dinner for EmployeesAnother interesting choice of reward can be a paid lunch or dinner for the employee. This is a sweet gesture from the company’s end as a small token for all the hard work. A delicious meal is something that is always appreciated.

3. Personalized Mug

Personalized MugHave a coffee mug with his or her name written on it along with a caption like “Most Hard Working Employee of the Month” or anything else. You can even have his or her picture printed on it making it a perfectly customized reward.

4. Relaxed Spa Session

Relaxed Spa SessionTo ease your employee who has worked hard to deliver the performance and what better than a spa session. Pick up a spa session which falls your budget and let your employee enjoy a soothing comforting massage. He or she will completely love the experience.

5. Movie Tickets

Movie Tickets

Let your hard working employee go for a movie with his or her partner. You can give movie tickets for a recent movie as a reward to him or her. This is one thing no one says a no to. A session of entertainment will surely boost your employee to work harder for more such rewards.

6. A Car Wash

A Car WashIf your employee maintains a car then you can gift him a free car wash which will easily fit in the 500 INR bracket. This will add more shine to the car and smile to his face. This is a very simple yet a thoughtful reward to offer.

7. Branded Lunch Boxes

Branded Lunch BoxesYou can also find branded lunch boxes in different colors and patterns to give as rewards to your employees who are the best performers. Select from wide range of brands and patterns to make your pick.

8. Custom Phone Cover

Custom Phone CoverEveryone carries a mobile phone and every phone requires a case. As a reward, you can present the team members with a case. You can have it custom made with names of each of the team mates on it or you can keep it simple.

9. Cookie and Chocolate Hamper

Cookie and Chocolate HamperYou can even have an assortment of sweets like cookies, biscuits and chocolates to reward your employee. It is indeed a “sweet” way of appreciating him or her for all the efforts and delivering an amazing performance.

10. Inspirational Books

Inspirational BooksAnother thoughtful present to give your employees are inspirational books related with their work profile which can motivate them and help them become better in their jobs. This is a remarkable gift to offer.

11. PAYTM Recharge

PAYTM RechargeThis is another useful reward. Just punch the number and send the amount to your employee’s PayTM account which he can or she can use as per requirement and for the things they want. This is the new kind of reward which fits in the era of technology.

12. Mobile Accessories

mobile-phone-accessoriesWe all love our mobile phones and their accessories. This can be another choice of reward for employees which will comfortably fit in the range of INR 500. You can go with trendy earplugs or mobile holders or anything else.

13. Food Vouchers

Food VouchersGet them food vouchers of the local eateries or cafes or Domino Pizza which are loved by all. Treat them with food your team members do their job with perfection which surely calls for a small celebration. They make a wonderfully delicious reward.

14. Free Cab Service

Free Cab ServiceMake their commute easy and happy with free cab rides. You can offer them free rides of different taxi services available in your city which will surely add more comfort to their travelling without costing a penny.

15. Off From Work

Off From WorkGet your employee some free time by offering early off from work. It can be for a few hours or for one complete day depending upon the size of the reward. An early off from work will surely make him smile.

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Posted by Hrformats - December 1, 2016 at 7:37 AM

Categories: Employee Benefits   Tags: , ,

Employees Salary Transfer Letter to Bank

Being the HR manager of your company, the onus of salary transfer of your employees is on your shoulders. If you have some new employee in the company for which you want the salary transfer to be made or you want the salary transfers of your present employees to be made then you must write a formal employee salary transfer letter to the bank instructing the bank to do the needful.

Given below is a sample format for employee salary transfer letter to bank to help you create a personalized draft with important details required to be included. Use this template given for quick and easy reference.

Employees salary transfer letter format to bank

Andrew Cullen

HR Manager

XYZ Technologies Pvt. Ltd.

123 Prospect Ave, Apt 111

California

Date: 30th July, 2016

To,

John Smith
Bank Manager
ABC Bank Pvt. Ltd.
123 Park Avenue
California

Sub: Employee Salary Transfer Letter

Dear Sir,

On behalf of XYZ Technologies Pvt. Ltd., I request you to please debit salary of our employees from our bank account, the details of which have been mentioned below:

Name                          Account No.                 Amount

Mary Smith                 123-456-789                $5000

Hugh John                   111-222-444                $5400

Ana Maria                   781-456-113                $4800

Joseph Roy                  564-987-321                $3800

 

Thanking in anticipation

Yours sincerely,

Andrew Cullen

HR Manager

XYZ Technologies Pvt. Ltd.

Related Other Transfer Letter Formats

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Transfer Letter Request From One Place to Another
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Transfer Request Letter For Difficult Working Conditions
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Posted by Hrformats - July 30, 2016 at 12:55 PM

Categories: Salary Format   Tags: , ,

Best 7 Skills Employers Want in Employees

Whenever we go for an interview, we are always keen on knowing the skills that are important for getting selected. These are some of the skills which every employer looks for in the candidates, no matter what position you are applying for.

Types of Skills

There are two kinds of skills:

  • Soft Skills

They take into account your attributes and inter-personal skills that are helpful in working and being successful in your professional life.

  • Hard Skills

They take into account all the abilities and knowledge you need to possess in order to do a particular job. They are more tangible and are must in order to accomplish your task with effectiveness.

Top 7 Skills Employers Look For

Here is the list of the topmost 7 skills that every employer looks for while recruiting a candidate. These skills do not depend upon the profile or package and are must for every candidate to possess in order to get selected.

Communication Skills

When you are in an organization, you need to communicate effectively. Whether it is written communication or verbal communication, you need to be able to communicate with effectiveness and confidence with people above and below you. This would surely help you share your views without any confusion and would help others understand you better. Only knowledge is not sufficient, if you cannot communicate it right.

Optimistic Approach

Employers always want to hire those candidates who are positive in their approach. This is important because they have the courage to work under challenging situations. They have the capability to work with flexibility and utmost dedication in order to accomplish their task.

Analytical Skill

You should also be able to analyze the situation and figure out things independently. Analytical skills vary according to your profile and responsibilities you shoulder but are always important in order to work in a planned and organized manner. If you cannot think and analyze, you cannot work independently.

Interpersonal Skills

It is very important for you to have interpersonal skills which help you interact with people around you. It is of extreme importance that you are able to engage with people with confidence and comfort and this is judged during your interview because no company wants an employee who is lost in his own thoughts.

Skills to Work in Team

Companies look for candidates who are good team workers. They want employees who are cooperative and coordinating as they can achieve better targets and help organization grow. You must make sure that you share some experience which reflects your ability to work with team effectively. A team worker is always an asset to the organization.

Technical Skills

These skills are very much subjective to your job profile. But nevertheless, every profile requires some or the other technical skills. For instance, these days every candidate is expected to use computers. You are expected to know MS Office which is considered one of the basics. Make sure you are friendly with basic technical skills, if you are going for a job which doesn’t require specific technical skills.

Leadership Skills

If the company is hiring for a position which includes leadership role then they want a candidate who can confidently interact with people, listen to their problems, motivate them to work and bring out the best out of everyone in the group. In case you are applying for a job which doesn’t require leadership skills then also this is an important skill to have if you want to climb high in the ladder.

With these top 7 skills, you will always have brighter chances of getting selected in the interview. So when you are going for the interview, make sure you are able to put forward these skills directly or indirectly.

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Posted by Hrformats - July 18, 2016 at 1:05 PM

Categories: Employee Benefits   Tags: , ,

Wonderful Attrition Retention Report

Every organization has new employees joining the company and few leaving the company. The attrition retention report is designed with a purpose to look into the number of people who have left the company and the reasons behind leaving the company so that right strategy can be worked out in order to reduce the attrition rate based on the yearly reports. This report falls under the responsibility of the HR department and is very important as human resources are the strongest assets of any company.

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Posted by Hrformats - February 18, 2016 at 12:36 PM

Categories: HR   Tags: , ,

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