Letters

Letter to Announce an Employee Training Session for skills improvement

Whenever a company announces employee training session for skills development then it is supposed to inform all its employees with the help of an announcement letter. If you are thinking how to write an announcement letter to inform your employees about the training session then you can always follow the example announcement letter.

We have come up with the sample letter to announce an employee training session for skills development. You can use this announcement letter format for drafting a personalized letter that includes all the important details in this relation.

Format for Announcement Letter for Employee Training Session for Skills Development

From:

Richard Smith

HR Manager

Zenith Technologies

New York

Date: February 13, 2024

Dear Employees,

It is my pleasure to announce that Zenith Technologies has arranged for a skills development training session for full-time employees. This training program will be a part of developing skills that was discussed at the Annual General Meeting held couple of weeks ago. The training session is going to start on January 5th, 2024 and will end on January 10th, 2024.

Venue of Training: Central Auditorium, Zenith Technologies, New York

Timings: 10am to 3pm

We are looking for more and more employees to participate in this skill development training program. We strongly believe that each and every employee of our company contributes towards the growth of our company and therefore, each and every employee must be given the opportunity to enhance their skills for their personal development and growth. The performance of our company in the last six months was good but considering the positive market scenario, it was not as expected by our experts. On deeply analyzing our shortcomings, we feel that this skill development program is going to help our employees improve their performance and work on their weak areas.

Zenith Technologies is grateful to all our employees for their efforts and will look forward to have employees participate in this training session in big numbers. We encourage you to benefit from this training session and grow in your professional life. In case, for some reason, you are not able to attend this session then please inform the HR Department about the same by December 20th, 2023.

Thanking you.

Regards,

Richard Smith

HR Manager

Zenith Technologies

New York

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Posted by Hrformats - February 13, 2024 at 5:09 PM

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Sample Letter to Accept to Serve in a Honorary Position

If you have been invited to serve in an honorary position at any institution and you wish to confirm your presence for the same then you can always do that by writing a letter to accept the invitation. This acceptance letter is very much like a letter to accept a job and must include a thank you note and confirm your presence in a formal manner.

We have come up with an acceptance letter sample to serve in an honorary position. This sample letter to accept the invitation is supposed to be a simple letter which must include all the important details and you can conveniently use it for creating a personalized letter.

Format for Letter to Accept to Serve in an Honorary Position

From:

Richard Smith

54, Richmond Town

New York

Date: February 05, 2024

To,

Mr. George Gibbs

Vice Chancellor

NY University

New York

Dear Mr. George,

I am writing this letter to confirm my presence at the annual function of your esteemed university to serve as the honorary chief guest.

I have always been interested in the way you groom the students at your university and also by the different causes you have always supported as an educational institution. And by serving as an honorary chief guest at this event will truly be an honor for me. I shall be visiting your university for the event on December 20th, 2023 at 6 pm.

However, I am travelling to the UK at the same day and therefore, I will not be able to attend the complete function. I would truly appreciate if you could share with me the link wherein I can watch the complete event.

I would again like to thank you for the invitation. Wishing you good luck with the event and all the best with the success and growth of your university.

Regards,

Richard Smith

54, Richmond Town

New York

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Posted by Hrformats - February 5, 2024 at 3:34 AM

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Warning Letter for Policy Violations Template, Example

Violating the policy of the company will not be accepted by any organization and if there is any employee who has violated the policy then you can always write a warning letter to them highlighting them about the violating and the consequences it can bring to them.

Shared in this post is the sample warning letter for policy violations. This warning letter format makes an easy to use template for creating a draft that keeps in mind the details required to be included. Simply follow this warning letter template for creating your own letter with precision and perfection.

Format for Warning Letter for Policy Violation

From:

Richard Smith

HR Manager

Zenith Technologies

New York

Date: February 01, 2024

To,

Mr. George Gibbs

54, Richmond Town

New York

Sub: Warning Letter for Policy Violation

Dear Mr. George,

This letter serves as a formal warning against the misuse of the resources of the company. It has been brought to our notice that from last couple of months you have been using the company’s car for personal use. This is against the company’s policy and therefore, is a direct violation of the policy and must be stopped.

Our employees are expected to comply with the company’s policy and any employee not doing that can attract serious actions against them. Any more violation in the future is going to bring serious consequences to you as the management will be compelled to take strict actions against you. Therefore, you are advised to go through the company’s policy once again in order to make sure that you don’t violate anything in future.

In case of any other queries, feel free to get in touch with the HR department.

Regards,

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Posted by Hrformats - February 1, 2024 at 3:53 AM

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Sample Grievance Letter to Supervisor for Retaliation

If there is retaliation that you have observed in a particular team or department then you can always write a grievance letter to supervisor for retaliation. This is a simple letter which must put forward all the details to the supervisor about the retaliation.

Shared in this post is a grievance letter example that you can use for creating a personalized letter in this context. You can use this letter of grievance example in creating your own draft by including all the details and making it look complete and professional.

Format for Grievance Letter to Supervisor for Retaliation

From:

Anthony Brown

Marketing Manager

Zenith Technologies

New York

Date: January 24, 2024

To,

Mr. Jacob Black

Sales Supervisor

Sales Department

Zenith Technologies

New York

Dear Mr. Jacob,

I am writing this letter to express my serious concern which has adversely affected the positive working environment at the office.

This matter is in relation with the retaliation of the employees who are working in your team. Whenever any retaliation takes place in any organization, it is always a matter of serious concern and must be dealt in a very sensitive manner.

It has been observed and has been brought to my knowledge that there are retaliations because of the office policies, disciplinary damages and harassment cultures. As these issues have been brought up to me, I have made my best possible efforts to come up with the suitable solutions to deal with them and have no such retaliations at the place of work.

At this point in time, I will not be able to share any particular names but I wanted to bring this matter to your notice so that the right actions can be taken before it gets late and prevent any kind of retaliation that takes place. This may include the steps for ensuring that the employees feel supported and safe at the work place, taking steps to resolve complaints and conflicts in a professional manner.

I completely understand that this is a matter of concern and must be handled with utmost sensitivity. I also wanted to assure that I am going to maintain complete confidentiality in this matter. However, I strongly believe that it is extremely important to address to this issue in a proactive manner so that there are no adverse effects on the employees or the company.

Thanking you for your time and attention. In case you have any more questions in this matter then feel free to contact me.

Best Regards,

Anthony Brown

Marketing Manager

Zenith Technologies

New York

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Posted by Hrformats - January 24, 2024 at 3:43 AM

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Written Warning Letter for Insufficient Adherence to Instructions

If any of your employees has not completely adhered to the work instructions then you can always write a warning letter to that employee in order to formally warn them about their actions.

In this post, we have come up with a sample warning letter for insufficient adherence to instruction that you can use for creating your own letter. This warning letter format is a simple letter which clearly includes the instructions which the employee has failed to adhere to. Use this warning letter sample for following and creating a customized draft that you can send to your employees.

Sample Warning Letter for Insufficient Adherence to Instructions

From:

Andrew Jacob

HR Manager

Zenith Technologies

New York

Date: January 20, 2024

To,

Mr. Henry Smith

54, Richmond Apartments

New York

Sub: Warning Letter for Insufficient Adherence to Instructions

Dear Mr. Henry,

We are writing this letter to express our concern on your recent actions at the place of work. On December 4th, 2023, it has been observed that you were not dressed up appropriately for the meeting with the client that was scheduled with your manager and team members and it is a violation of the instructions shared with you by the company.

As you are aware that the dress code at Zenith Technologies is formals and therefore, wearing casual clothes or shoes is just not acceptable. And what even worsened the situation was that you were wearing casuals during the meeting with the client and this cannot be ignored.

Please take this warning seriously and make sure that you are always dressed in formals while coming to office. If you have a special reason for not dressing up appropriately then please share it. I am hopeful that you are going to keep in mind the company instructions and comply them.

Regards,

Andrew Jacob

HR Manager

Zenith Technologies

New York

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Posted by Hrformats - January 20, 2024 at 4:27 PM

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Sample Query Letter To Employee For Misconduct

If you or your team members have experienced any kind of misconduct then you can always write a query letter for misconduct to the authority asking them to intervene and take necessary actions in this regard.

In this post, we have come up with an employee query letter for misconduct. You can use this template for employee query letter to write your own letter. This sample letter for misconduct will form a base for creating a customized letter that will rightly include all the details.

Query Letter Format to Employee for Misconduct

From:

Anthony Brown

Sales Supervisor

Zenith Technologies

New York

Date: January 17, 2024

To,

Mr. Jacob Black

HR Manager

Zenith Technologies

New York

Dear Mr. Jacob,

The purpose of writing this letter is to bring to your notice about misconduct that our sales team faced recently with one of our clients, Sarah Tech.

On December 4th, 2023, a meeting was scheduled with Sarah Tech representatives and during that meeting their manager misbehaved with our sales team. He even refused to cooperate with our team and did not agree on making the changes about the delivery date because of the upcoming events in that area which will lead to closure of roads for couple of days.

Such kind of unprofessional and rude behavior is just not acceptable. If there is anything that is not suitable to the client, we can always discuss it on the table and find a mutually benefitting solution to it. But the kind of behavior the manager from Sarah Tech has showed and the kind of unacceptable language he has used, it is just not acceptable. We even have lots of witnesses to this meeting as an evidence.

I am writing this letter to request you to kindly have our HR Department initiate an investigation in this matter and take necessary actions in this regard as this kind of misconduct is serious.

I am available to share all the other details in relation with the incident. I would like to extend a warm thank you to you for taking out time and I will look forward for a quick response.

Thanking you in anticipation.

Sincerely,

Anthony Brown

Sales Supervisor

Zenith Technologies

New York

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Posted by Hrformats - January 17, 2024 at 5:41 PM

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Gate Pass for Material Outgoing Letter Format

If there is some material that needs to go out of the premises of the factory or office then in such a case one needs a material gate pass letter in order to have a smooth transaction of goods.

If you are confused about how to draft your own gate pass for material outgoing letter then we have this material gate pass format to help you with. You can use this Gate Pass for Material Outgoing Letter Format for creating a customized letter in order to help you create a customized letter that includes all the important details in relation with the subject.

Gate Pass for Material Outgoing Letter Template

From:

Richard Smith

Marketing Executive

Sigma Seeds Ltd.

New York

Date: January 08, 2024

To,

Mr. Anthony Brown

Production Manager

Sigma Seeds Ltd.

New York

Sub: Request letter for gate pass for material outgoing.

Dear Mr. Anthony,

I am writing this letter to request you to kindly provide me with a gate pass for the product samples shared below as I have to deliver it to one of our new clients, M/s Healthy Living and Foods. Recently, this company has signed a business agreement with our firm and I have been asked to provide them with the samples.

I have requested to have the samples delivered at their factory on September 22nd, 2023 so that we can discuss the rates and close the deal. The client needs the sample of following products:

  1. Tomatoes
  2. Eggplant
  3. Onions

In order to make sure that there are no hassles in getting through the gate, I will be needing the gate passed signed by you. I would appreciate if you could have a gate pass issued to me as soon as possible so that I can deliver these samples on time.

Thanking you.

Richard Smith

Marketing Executive

Sigma Seeds Ltd.

New York

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Posted by Hrformats - January 8, 2024 at 3:14 AM

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Sample Letter to Announce Closing of an Office or Store to Employees

If you are closing down your office or store then you are supposed to inform your employees about the same in a formal manner and you can do that by writing a formal announcement letter. In order to write a perfect announcement letter, you must make sure that you include all the details in relation with the closure of the office or store.

We have come up with an example announcement letter for closing the office or store to employees. You can use this announcement letter format in order to share this important news with your members of staff.

Format for Announcement of Closing of Office or Store to Employees

From:

Richard Smith

Store Manager

Sarah Cosmetics

New York

Date: December 31, 2023

Dear Employees,

We regret to inform you that because of the depressing market situation, the management has decided to close our store in City Centre, New York. In this regard, we are sorry to share the news that from March 1st, 2024, our store will be permanently shut.

The management is trying its level best to make sure that more and more employees are helped in this course and therefore, some of the employees from this branch are going to get transferred to the main branch in New York i.e. Time Square. Those of you who will be in this list, will be notified shortly. We are sorry that will not be able to have all of you transferred in this process and therefore, a generous compensation will be given to the rest of the employees at the end and we will be happy to provide a positive reference.

We truly appreciate our association for all these years and we regret the unforeseen events that have compelled us to take this necessary decision. We thank you for your service and wish you success in your upcoming endeavors.

Regards,

Richard Smith

Store Manager

Sarah Cosmetics

New York

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Posted by Hrformats - December 29, 2023 at 2:30 AM

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Sample Apology Letter for Betrayed Trust Template

If you have betrayed someone’s trust then you must apologize to them by writing an apology letter. It is just a small way of putting across your apology and explaining the reasons behind doing such a thing that has led to the betrayal.

In this post, we have come up with a sample apology letter for betrayed trust that you can use for creating your own letter. We understand that framing such a letter can be difficult but with this apology letter template, you can draft your own letter.

Format for Apology Letter for Betrayed Trust

Dear James,

This is one of the most difficult letters that I have ever written. I feel terrible but I want to apologize to you for letting Ana know about your health condition which you had specifically asked me to keep a secret.

We were generally discussing about the travel plans for the coming year and I foolishly mentioned about your surgery which is due the next month without realizing that I am revealing too much and it is going to affect your relationship with her.

I know that this was not my news to share but I swear that I had no intentions of doing so and all of it just slipped out of my mouth. I understand that you shared this information with me considering me your best friend and I was supposed to keep it a secret but I failed. And I have no words to tell you how bad I am feeling right now.

I know that you are very upset with me and I don’t blame you. All I can do is ask for forgiveness from you and I will do anything to make up to you.

The only hope that I have right now is to regain your trust. Your friendship is very precious to me and I cannot afford to lose a friend who is my childhood buddy. I hope our friendship continues despite what I did.

I again apologize for what I did. Please forgive me.

Regards,

Sam

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Posted by Hrformats - December 24, 2023 at 4:03 PM

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Pension Transfer from Husband to Wife Letter to Commissioner

In order to have the pension of the husband transferred to the wife, it is important to write a formal letter to the commissioner. Such a letter must contains all the details about the husband, the pension of which needs to be transferred to his wife.

You can always refer to the pension transfer letter to commissioner shared in this post. Simply follow the format for pension transfer letter from husband to wife in order to create a perfect formal letter that you can submit to the commissioner.

Format for Pension Letter from Husband to Wife

From:

Richard Smith

54, Henry Hills

California

Date: December 25, 2023

To,

Mr. Arnold Brown

Commissioner

Zenith Technologies

California

Sub: Pension transfer application.

Dear Mr. Brown,

On behalf of Mrs. Ana Brown, wife of your former employee, Mr. Bill Smith, I, Richard Smith, am writing this application for requesting you to kindly have the monthly pension of Mr. Bill transferred to his wife who is the legal successor to receive the pension he was entitled for.

I am attaching with this letter the photocopies of the death certificate of Mr. Bill Smith along with the photocopies of the marriage certificate of Mr. Bill Smith and Mrs. Ana Smith for your reference. Also attached with this letter is the duly signed and filled form no. 78945 in order to have the process begin formally.

In case you need any other documents then please free to call me at 9898989898. I am hopeful that you will take this matter on the priority basis and have the pensioned transferred at the earliest.

Thanking you.

Sincerely,

Richard Smith

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Posted by Hrformats - December 20, 2023 at 3:15 AM

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