Format for Employee Verification Email to HR

Employee Verification Email Format Addressing HR, sample Verification email

Employee verification is an important process before finally recruiting any person in the company. For this, you can submit a request for employee verification to the company where the employee is presently working or has worked in near future. Some companies have HRs doing this job while some companies hire third party services to do the same. Warning Letter for not submitting documents for Employee Verification and email for the same are few important formats you might require.

Given below is a formal employee verification email format. Customize and use this employee verification email sample and template as per your requirement.

Employee Verification Email Format Addressing HR

Date: 03.07.2018

Dear Sir/ Ma’am,


I am Ritu Maheshwari and I am working with Zenith Technologies Pvt. Ltd. as Asst. Human Resource Manager. You must be aware the during the process of recruitment, employee verification is an important step and therefore, I am writing to you, to seek your assistance in verifying the details given below of the following candidate:

Name of the Candidate: Mr. Arun Kumar

Company’s Name: Authentic Automobiles

Employee Code: 12345/2015

Position/ Profile: Marketing Executive

Kindly provide the following details of the above mentioned candidate.

  • Date of hiring
  • Date of joining
  • Salary Gross/ CTC
  • Reason for Leaving
  • Eligible to hire (Yes or No)

Name of the Verifier:

Position of the Verifier:

We will look forward for your responses and would appreciate if you could fill the details at the earliest. Please get in touch with us at 9898989898 or revert us on the same email.

We are thankful for your time and help.

Best Regards,

Ritu Maheshwari

Asstt. HR Manager

Zenith Technologies Pvt. Ltd.

Click here to download Employee Verification Email to HR in Word Format 

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