Circular for Employee for Leave without Information in Office
Sometimes there are certain employees in the company who leave without any information and therefore, in order to stop them from doing such a thing, a warning letter to employee for leave without information is supposed to be written. This Circular of for leave without information must include all the information about inform and leave for the employees. This leave circular talks about the leave procedure for employees in a formal manner.
This post includes a collection of circulars for employees for leave without information which you can use for creating your own memo to staff on leave application.
Format for Circular of Leave without Intimation from Employee/Staff
Dear Employees,
Greetings!
As you are aware that we all are equally responsible for running Zenith Technologies. It is our collective contribution, hard work and commitment towards our duties and responsibilities that has the company running so successfully and therefore, when any of us goes missing from work without any prior intimation, works suffer in a serious way. When no one is aware of your absence, there are tasks and duties allotted to you which do not get finished and any other employee who is dependent on your work to carry out his or her duties also suffers because of your absence.
Therefore, it is extremely important for each one of us to keep in mind that we always inform before going on a leave. In case there is any emergency then you can inform the office management about your absence a day later but don’t let the work suffer because you have not informed the office management about your eave.
The management has decided that if anyone is found going on leaves without any intimation then a strict action will be taken against that employee.
Regards,
Ana Brown
HR Manager
Zenith Technologies
New York
Sample Office Note About Leaving Office without Informing by HR
From:
Ana Brown
HR Manager
Zenith Technologies
New York
Date: August 29, 2023
To,
Mr. Richard Smith
54, Henry Hills
New York
Dear Mr. Smith,
It has been observed by the management that time and again the employees are taking their work at office quite lightly. We have been informed that you have not been coming to office from last three days and there is no prior notification that you have submitted about your leaves.
At Zenith Technologies, we are very particular about our employees discipline and this includes that they always go on leave after informing the right person. Whenever any employee takes any surprise leave without informing the office management there is loss of work and is considered very unprofessional and immature. Such kind of behavior is just not tolerable and it breaks the discipline at the office.
In case, there is any emergency at your end then you can always take the benefit of doubt and inform the management about your absence a day later but in other situations you are supposed to inform the management in prior so that the work does not get suffered and all your team members are aware of your absence.
I am writing this letter to inform you that if such a behavior gets repeated in future then a warning letter will be issued to you and serious action will be taken.
In case, you have any doubts concerning the same then please get in touch with the HR department.
Regards,
Ana Brown
HR Manager
Zenith Technologies
New York
Template of Leave Circular Without Intimation for Teachers
Dear Teachers,
Greetings!
We hope that you are having a great day sharing your knowledge with the students.
Teachers are one of the strongest pillars of the education system and no school can function without them. We understand that they have a lot on their plates and therefore, they have to take a break from their hectic schedules to refresh. There is nothing wrong with taking a day off at work but it certainly is not acceptable when you go on a leave without intimating the school management about your absence.
By informing the management in prior, it helps the school management to take care of your classes so that neither students are at loss nor they feel unattended in the absence of their teacher. Therefore, we would highly appreciate if you are with on the same page and you always make sure that you intimate about your absence to the management in advance so that the right substitute can be arranged. Any non-compliance with this rule will not be treated positivity in future.
Best Regards,
Ana Brown
Principal
New Era School
New York
Example of Leave Circular Without Intimation for Students
Dear Students,
Greetings!
Hope you all are doing good and enjoying each and every day of learning. You are the young minds which are blessed with fresh and new perception towards the world. There is so much to learn and so much to know and that’s the reason your teachers work very hard to make each and every day an interesting one for you.
We would recommend you to not take unnecessary leaves and whenever you take any leave, make sure that you intimate your teacher or any other administration staff. We are hopeful that you are going to be careful about intimating us in future whenever you are taking a leave.
Wishing you lots of learning and a bright future.
Best Regards,
Ana Brown
Principal
New Era School
New York
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One Day Leave Application for Traveling Out of Station
A Leave Application for travelling out of station can be written when you want to seek leave from work due to urgent engagements. By writing the application, you ask the employer for permission to allow you to travel as a respect towards the employer and work ethics.
In this post are sample Leave Application Format For travelling, one day leave mail for office, boss, manager, and leave application letter sample.
Sample Leave Application format for Traveling Out of Station
Date: October 15, 2022
Subject: Leave application for one day
Respected Sir,
With due respect, I write this letter to you to seek a day’s leave as I have to go to meet my father who has been falling sick since last two weeks. He was not well since a long time and now, he has been diagnosed with cancer. I want to visit him tomorrow on October 16, 2022. Kindly grant me leave for a day for the same.
I will be highly obliged if you do the same and make arrangements for someone to complete my pending project as it has to be submitted the day after.
Sincerely,
Archie Grey
Download Sample Leave Application for Traveling Out of Station in Word Format
Categories: Leave format Tags: Employee, Leave, Leave Application, Leave Letter, One Day Leave, Out of Station, Traveling
Maternity Leave Expenses Disbursement Letter Format
In many companies, female employees are entitled for maternity leave and in some companies, companies take care of the maternity expenses of that employee. In case, you also work for such a company then you can always write a maternity leave expenses disbursement letter to the management. Just like the maternity leave application, this letter has to be small and precise.
In this post, we have come up with a format for Maternity Leave Expenses Disbursement Letter. You can use this maternity leave letter format in order to ask for disbursement from your company for the expenses that have incurred during the maternity phase.
Sample Format For Maternity Leave Expense Disbursement Letter
From:
Samantha Brown
54, Richville Apartments
California
Date: March 29, 2022
To,
Mr. Robin Smith
HR Manager
Zenith Technologies
Subject: Regarding disbursement of maternity leave expense
Dear Mr. Smith,
The purpose of writing this letter is to request you for the disbursement of all the maternity expenses that I have undergone during my maternity leave. According to our company’s policy, each and every female employee is entitled for a paid maternity leave for a total of nine months which can be used during pregnancy or after delivery. I have also been given the maternity leave but all the expenses were made from my own pocket.
Therefore, I am writing this letter in order to request you to kindly compensate all the expenses that have taken place during the maternity leave as I am witnessing some financial issues at my end. Please find attached the receipts of all the expenses that are required to be disbursed.
Thanking you.
Sincerely,
Samantha Brown
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Sandwich Leave Rule Policy In Simple Words
Sandwich Leave Rule Policy is a Saturday Sunday leave policy followed by many companies. It implies that when term holidays fall between two availed leaves then in that case they all merge together and they are considered as sandwich leaves. For example, if Sunday is an official holiday in a company and an employee takes Saturday and Monday as offs then in that case, Sunday, the official holiday, will also be counted as a leave making it a sandwich leave of three days. This is basically Sunday holiday rules followed by companies in order to prevent their employees from taking long holidays by utilizing the weekends.
There are different Sandwich leave formats followed by companies subjective to their rules. Sandwich leave policy is legal and counts official holidays as leaves if they are sandwiched between leaves.
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Announcement Letter Format For Half Day Leave For Staffs
Sometimes you have an important work to do and for that you need to take some hours off from work or your classes. There is an urgent work on personal front or illness or any other reason at work, school, college or internship. In that scenario, writing a formal half day leave application is the right thing to do. Such holiday declaration letters are very short and include the reason for absence along with the duration for which you want to apply for the leave.
Given below is a sample letter format for writing a perfect half day leave application for office, school, college or university, internship. Use this template to write your own half day leave letter.
Useful Tips to Write Half Day Leave Application
Given below are some helpful tips to write a flawless half day leave application.:
- The format of the letter should be formal
- Keep the tone of the letter polite
- Clearly state the reason for half day leave in your application
- Don’t forget to include the date on which you want half day off
- Always check for grammar and spelling mistakes before submitting your letter
- Make sure that the reason is genuine
Sample Letter Format for Half Day Leave for Staff
From
Ramesh Agarwal
52, Western Plaza
Mumbai
Date: 07.04.2018
To,
The HR Manager
Hindustan Tools Pvt. Ltd.
Mumbai
Sub: Half Day Leave Application
Respected Sir,
I would like to apply for half day for tomorrow i.e. 09.04.2018 as I have doctor’s appointment for my mother. My mother has not been keeping well and there is no one else to take her to doctor. Therefore, I request you to please grant me half day leave after 1 p.m. tomorrow so that I can take her to the hospital.
Thanking in anticipation.
Sincerely,
Ramesh Agarwal
Senior Marketing Executive
Hindustan Tools Pvt. Ltd.
Click Here to Download Half Day Leave Application Format in Word
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5 Indications That Your Employees Are Going to Leave the Company
The success of the company lies in hiring and retaining good employees in the company. A company should work hard to make sure that all good people stay in the organization. But sometimes despite all the efforts, these valuable assets leave. Therefore, you must stay vigilant so that you don’t end up losing them. This is only possible if you grab the warning signals on time and save the good men leaving your company.
This post talks about 5 indications that every manager or company owner must look for in order to avoid such a situation.
1. Look for Signs of Cheating
You may also come across employees searching for new jobs during the office hours by checking out the internet job postings or making calls to other companies when they are free or going for job interviews by taking a leave. If you observe any of these signs then you must act before it is too late.
Solution: You must ask the employee that reason why he wants to leave the company. If he gives some reasons like he is not comfortable working in the team then you can suggest him possible solutions. If he is looking for more a hike in career then you can show him possibilities that lie with your company which can help you retain him.
2. Crisis at Personal Ends
One must not forget that every person has a professional and personal life and problems in one can adversely affect the other. If there is an employee in your organization who is undergoing some problem in his personal life like a demise of a family member, serious health issue in family or divorce then of course priorities in his life are going to change. He may start looking for better options which fit his list of priorities.
Solution: As the manager or company owner, you must always be aware of the personal life of your employees. Asking them about their families is a way of expressing your concern. You can even give them small break from work so that they can take care of their personal problems effectively without bothering about their job.
3. Expectations and Jealousy
There are all kinds of people working in a company, each with a different attitude and aptitude. In the midst of all this it sometimes happens that a go-getter in the company doesn’t get promoted and someone else does. This can be a situation wherein chances of jealousy increase because that employee was expecting a promotion based on his good performance.
Solution: Whenever you notice any employee talking about his hurt feelings or is angry or upset then you must address to the situation at the earliest by talking it out with him. You must make him understand the situation and reassure him that his efforts are acknowledged by the company. You can also help him enrolled for some additional training program.
4. They Simply Say it
If your employee tells you on your face that he is not happy working with the company then chances are bright that soon he is going to put up his resignation. Most of the times, employees don’t want to express themselves but sometimes they actually say it because they are deeply frustrated or disturbed. This is a sign that they are deeply unhappy with the organization and they want to leave.
Solution: If at all you find any employee making such a remark then never ever let it go. Ask him what he doesn’t like or what he desires. This will give you an insight to the problem and you can work out feasible solutions.
5. Don’t Stay Extra
If your employee leaves as soon the clock strikes the closing time or leaves just before it then it is one of the very first few signs that can be observed. It shows that he is not interested in investing any of his personal time at office because he is not connected with the company anymore. He doesn’t wish to stay longer to complete his pending task which otherwise would have been a matter of concern for him.
Solution: As soon as you see your employee leaving the office just on time then you must talk to him at the earliest or this is soon going to change into an intense situation in which his behavior will reflect his disinterest in the organization. So act before it is too late.
It is always good to act when you see sign warning signs in your company in order to retain your good people but make sure that you don’t do such a thing at the cost of the norms of your company because otherwise it can be really very damaging. You must know the best possible solution without making unreasonable compromises.
Categories: Employee Relations Tags: Employees, Leave
Employee Leave Calculator and Annual Leave Policy
I have made an excel sheet to know Earned Leave,Sick Leave and Casual Leave also attached annual leave policy guidelines and procedure.
FOR STAFF MEMBERS
1. All the categories of staff members (Below Sr. Officer cadre) (i.e., Trainees, Probationers, Confirmed
and Contract employees) are eligible for eighteen days of privilege leave (paid leave) in a year.
2. If any employee joins in the middle of the year he / she will be eligible for privilege leave on Pro rata
basis.
3. The employees should intimate the leave well in advance (atleast two days prior taking leave) and get
it sanctioned in the leave card from the department head / Reporting authority and the same has to be
Submitted to the Time office.
4. Balance of leave, if any, at the end of the year will be carry forwarded to the next year up to maximum
30days.
5. In case of Resignation / Termination / Superannuation the balance leave, if any, will be reimbursed on
Prorate basis (Up to maximum of 30days).
6. If the employee proceeds ‘on leave ’due to unavoidable reasons in the middle of the shift or before the end
of the shift, it will be treated as half a day leave.
Sr.OFFICERS & ABOVE GRADE
1. All the categories of staff members (ie., Trainees, Probationers, Confirmed and Contract employees) are
eligible for twenty two days of privilege leave (paid leave) in a year.
2. If an employee joins in the middle of the year he / she will be eligible for privilege leave on Pro rata
basis.
3. Leave cards will be issued to the employees.
4. An employee should intimate the leave well in advance (atleast two days prior taking leave) and get
it sanctioned from the Reporting authority in the leave card and the same has to be submitted to the
Time office.
5. Balance of leave, if any, at the end of the year will be carry forwarded to the next year. Balance leave can
be forwarded up to a maximum of 30 days.
6. In case of Resignation / Termination / Superannuation, the balance leave if any will be reimbursed on
Prorate basis (Up to maximum of 30days).
7. If the employee proceeds ‘on leave ’due to unavoidable reasons in the middle of the shift or before the end
of the shift, it will be treated as half a day leave.
Categories: HR Tags: CALCULATOR, Employee, Guidelines, Leave, Policy
Leave Application Form or Format for Office
I have attached Leave Application Form or Format for Office.
Name of company
Works: Plot No. 2…………………………..Gurgaon (Haryana)
LEAVE APPLICATION FORM
To
The General Manager,
……………………..
…………………
Date ……….. Sir,
Sub: Application for Leave
Name Ashok Kumar Jangra Department HR & Admin
Type of leave: Casual /Sick / Earned Leave / Compensatory
Pay Code …P1692………………..Card No……3421………………………………………………………
Leave Schedule
From ……………………….to ……………………….
From ……………………….to ……………………….
From ……………………….to ……………………….
From ……………………….to ……………………….
From ……………………….to ……………………….
From ……………………….to ……………………….
Total No. of leave Day Contact Number ………………………………….
Reason: ……………………………………………………………………………………
Address during leave …………………………………………………
(Application Signature) (Recommended By) (Approved By)
Further I understand that the leave applied is subject to the sanction of Employer and Otherwise, it can be treated as an absent .Also I confirm that if I overstay over and above the Sanctioned period without proper information to you I will automatically loose the lien on My job. Totally on my responsibility.
Yours faithfully
(Signature of Employee)
To be field in officer
| Leave | Entitlement | Leave availed | Balance |
|
EL 10 CL 07 SL 07
|
Nill 1 Day 1 Day |
10 Days 6 Days
6 Days |
Signature
Click Here To Download Leave Form
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Annual Leave Card Template
I have attached annual leave card template.
| Leave Card | |||||||||
| Name of the Employee : | Department : | ||||||||
| Code No : | DOJ : | ||||||||
| Designation: Superviser | Doc : | ||||||||
| Opening Balance | CL | 0 | |||||||
| PL | 87 | ||||||||
| Month | No.Of leaves Entitle | Dates of Leave | No.Of days leave Enjoyed | Total Balance Leave | Remarks | ||||
| CL | PL | CL | PL | CL | PL | CL | PL | ||
| April-07 | 0 | 87 | 0 | 6th to 10th,30th | 0 | 6 | 0 | 81 | |
| May-07 | 0 | 0 | 0 | 14th to 25th | 0 | 12 | 0 | 69 | |
| Jun-07 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 69 | |
| Jul-07 | 0 | 0 | 0 | 23rd to 25th | 0 | 3 | 0 | 66 | |
| Aug-07 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 66 | |
| Sep-07 | 0 | 0 | 0 | 4th, 10th, 13th (1/2day), 17th to 21st | 0 | 7 | 0 | 59 | |
| Oct.2007 | 0 | 0 | 0 | 1st, 2nd, 3rd (1/2), 22nd to 24th | 0 | 5.5 | 0 | 53.5 | |
| Nov.2007 | 0 | 0 | 0 | 12th, 19th | 0 | 2 | 0 | 51.5 | |
| Dec.2007 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 51.5 | |
| Jan.2008 | 0 | 0 | 0 | 2nd, 3rd (1/2 day) | 0 | 1.5 | 0 | 50 | |
| Feb.2008 | 0 | 0 | 0 | 25thto 30th | 0 | 6 | 0 | 44 | |
| Mar.2008 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 44 | |
| Closing Balance as on 31st March, 2008 | CL | 0 | |||||||
| PL | 44 | ||||||||
Click Here To Download Leave Card Format
Leave card Format
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Application For Leave Format
I have attached application for leave format.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 21 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
BDEL/ /2012-13 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
We invite a reference to our earlier letter dated 27th October, 2006.
Your services in the ISHTAA are discharged with effect from 30th April 2007.
We appreciate your contribution.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN
Categories: HR Tags: Application, For, Leave