Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Follow up Letter/ Email for Job Application Status After Interview

The wait for the result is killing after a job interview or job application submission and to kill this suspense, writing a follow up letter for job status after interview or application is a good idea. Follow up letter after phone interview always leaves a good impression showing how enthusiastic you are about the job. There are various follow-up letter examples that you can use to create a short and sweet follow up email after interview. Take help of these follow up letter samples that give you a good idea about creating your own letter.

In this post, we bring to you two different follow up email after interview sample. Use these follow-up email formats to create customized drafts. Utilize these interview follow up letter templates to avoid doing any mistake.

Follow up Letter for Job Application Status after Interview

Vedant Sharma

56, Falcon Crest,

New Delhi

Date: February 06th, 2025

To,

Ms. Sharmila Goenka

Marketing Manager,

ABZ Technologies Pvt. Ltd.,

New Delhi

Dear Ms. Goenka,

Thank you for taking out your precious time to discuss with me about the role of Senior Marketing Executive. It was wonderful meeting you and learning more about the profile.

I am very enthusiastic about joining the prestigious ABZ Technologies Pvt. Ltd. What excites me more are the future plans that you shared with me with aim at positioning the brand in the markets at a completely new level because it highlights the amazing opportunities that will help me utilize my experience and contribute to the growth of the organization.

The in-depth discussion with you about the profile and upcoming projects has made me all the more confident that my work experience will help me establish your brand at a position where you desire it to be. I am sure that I will be able to fulfill all the responsibilities in synergy with the vision of the company. For any further details, please contact me at 9898989898 or [email protected].

Looking forward to hear from you.

Sincerely,

Vedant Sharma

Follow up Email for Job Application Status after Interview

Dear Ms. Goenka,

Thank you for giving me your time and discussing the profile of Project Manager with me. I really appreciated learning more about ABZ Technologies Pvt. Ltd. and also about the profile.

I was very excited to learn about the upcoming projects. These projects are going to prove to take the company to new heights and also bring fantastic opportunities for employees to learn new things and have a progressive career. I strongly feel that the kind of projects you have in line, my experience is going to complement them. From last four years, I have been handling the projects of the same kind and stature.

Please feel free to get in touch with me for any more details or information. Looking forward to hear from you.

Sincerely,

Vedant Sharma

Check Here to download Follow up Letter for job application status after interview

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Posted by Hrformats - February 6, 2025 at 4:13 AM

Categories: Letters   Tags: , , , , ,

Tips for Writing Great Business Thank You Notes

In this busy world, we often forget to thank people around us and in such a scenario, a thank you letter or note is considered a very sweet gesture. In professional life, business thank you notes are highly appreciated. Thanking colleagues, clients, customers is not just a way to acknowledge the good they do but also a way to build stronger relationships. You can write thank you letter to clients for business or great business thank you notes to appreciate someone.

In this post, we not only bring you business thank you tips to write best thank you notes but also customer thank you note example, small business thank you notes formats to thank in a sweet way.

Business Thank You Notes Writing Tips

Here are some very useful business thank you Note tips to keep in mind. Using these guidelines, you can certainly frame fantastic thank you notes in professional life:

  • Make sure you send the thank you note as soon as
    possible. Any kind of delay will reduce the effect of the letter.
  • A personal hand written note is way better than
    a thank you email.
  • Keep it short and sweet.
  • Do include the reason for which you are thanking
    the receiver of the letter.
  • Express your gratitude as well as appreciate.
  • Keep the format formal.
  • Thank once again before ending your letter.

Sample Business Thank You Notes

Simran Kaur

Sales Manager,

Gupta Furnishings Pvt. Ltd.

New Delhi

Date: February 05th, 2025

To,

Mr. Ashok Sharma,

54, Gulmohar Apartments,

Greater Kailash,

New Delhi

Dear Mr. Sharma,

Greetings!!

Thank you for visiting our store and making your very first purchase with us. We are happy that we were able to serve you with the right kind of furnishing you were looking for your new house. Our team works very hard to make sure that each and every customer that visits us is always happy with the complete shopping experience. Please let us know if there is anything that you would like us to improve on. We will look forward to have you again at our store.

Best Regards,

Simran Kaur

Sales Manager,

Gupta Furnishings Pvt. Ltd.

New Delhi

Other Related Letter Formats

1 Year Completion in Company Thank You Letter
Thank You Letter for Leave Approval
Thank You Letter from Supervisor to Employee
Thank You Letter to a Boss for a Promotion
How to Write an Employee Thank You Letter
Thank you Letter to Employees for Hard Work
Thank you Letter for Gift from Company
Interview Evaluation form Example
Job Refusal Letter after Interview
Candidate Rejection Letter Sample After Interview
Reply to Thank You Email to Boss for Appreciation

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Posted by Hrformats - February 5, 2025 at 4:07 AM

Categories: Others   Tags: , , , ,

Format for Employee Transfer Letter Intercompany

Where there is a job, there are also transfers. Sometimes the transfers are to a different department or a different city but sometimes there are inter company transfers. And for every transfer, you have to write employee transfer letter to formally inform about it. You can use internal transfer letter sample or employee transfer letter template for some help. You can even refer to transfer letter format to respond to employee transfer request letter.

Use the sample format for employee inter company transfer letter to create a formal transfer letter that fits well with your requirement and situation.

Inter Company Employee Transfer Letter Format

From:

Rakesh Sharma

HR Manager

Oracle Technologies Pvt. Ltd.

Delhi

Date: February 04th, 2025

To:

Radhika Sharma

54, Siddhivinayak Apartments,

Delhi

Dear Ms. Radhika,

This is to inform you that as per our discussion on February 04th, 2025, you are being transferred to our sister company, Premier Software Pvt. Ltd., effective April 1st, 2025. You are transferred to the position of Deputy Manager, Department of Marketing and you will be reporting to Mr. Girish Khamesra, Marketing Manager.

Your revised pay will be Rs. 12,00,000 per annum and all the terms and conditions will remain the same as they were at the time of your recruitment. Any appraisal in your salary will be subjective to your performance.

There is a meeting that has been arranged with Mr. Girish Khamesra, Marketing Manager, on March 25th, 2020 to discuss your roles and responsibilities.

I am hopeful that this opportunity will help you contribute to the company and stay associated with us.

Wishing you good luck.

Regards,

Rakesh Sharma

HR Manager

Oracle Technologies Pvt. Ltd.

Click here to download Employee Transfer Letter Inter Company in Word Format

Related Other Transfer Letter Formats

Transfer Letter Request From One Place to Another
Employees Salary Transfer Letter to Bank
Transfer Letter Format Due To Family Reason
Sample of Transfer Request Letter
Transfer Request Letter For Difficult Working Conditions
Offer Letter for Transferred Employees
Internal Job Transfer Letter as a Temporary

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Posted by Hrformats - February 4, 2025 at 4:00 AM

Categories: Letters   Tags: , , , ,

Retirement Extension Letter Format

Companies never let their good employees go and sometimes even when they are retiring, they prefer extending their retirement because they are an asset to the organization. And to communicate that, job extension letter formats are needed to draft a professional extension letter for retirement. These retirement extension letter formats from employer are a formal way to communicate the employee that the company is extending his or her retirement. Companies can use a sample letter of extension of service to draft a proficient service extension letter.

In this post, we have come up with a service extension letter after retirement format. This employment extension request letter sample can be downloaded and used as per your requirement. Have this extension letter sample utilized for the purpose.

Service Extension Letter after Retirement Format

From:

Amita Avasthi

HR Manager

KYK Technologies Pvt. Ltd.

New Delhi

Date: February 3rd, 2025

To,

Arjun Sharma

54, Karol Bagh

New Delhi

Dear Mr. Sharma,

You have always been an asset to KYK Technologies Pvt. Ltd. In the association of 12 long years, you have served the company with utmost dedication and hard work. As you are aware that on completing the age of 65 years, employees are superannuated as per the Superannuation Policy of the Company. Since you are going to attain the age of 65 years as on February 27th, 2025 and you will be superannuated on March 4th, 2025. But because you are an inspiring and committed employee, the Company would appreciate if you could work with us for another year.

There are many projects going in which you have a significant role to play and we would love to have you with us until these projects get completed. But this is possible only if we mutually agree on it. We request you to kindly submit your consent in response to this letter with the HR Department so that we can take care of the proceedings.

Looking forward to hear from you.

Sincerely,

Amita Avasthi

HR Manager

KYK Technologies Pvt. Ltd.

Click Here to Download Retirement Extension Letter Format in Word

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Posted by Hrformats - February 3, 2025 at 4:09 AM

Categories: Letters   Tags: , , , ,

Request Copyright Permission Letter Format – Permission Template

It is very important to ask for permission before using any kind of content from third party that is protected by copyright. And in order to do so, you need to write a copyright permission letter. You can use a sample letter asking permission to do something if you don’t know how to do about it. The copyright authorization letter is a formal way of seeking copyright permission. There can be a sample letter for music copyright permission or a copyright permission letter template for a story etc.

In this post we bring to you a formally drafted Sample Copyright Permission Letter. You can use this request for permission letter format to write to the third party asking for permission for using their copyright content.

Sample Request Copyright Permission Letter format

From,

Ritika Sharma

Manager

Zenith Advertising Pvt. Ltd.

Delhi

Date: February 1st, 2025

To,

Ms. Sharmila Bose,

54, St. Arthur Road,

Mumbai

Dear Ms. Bose,

Greetings!!!

We came across a powerful article titled “The Future of India: 2030” which was published in the January 2025 issue of Forbes India. It was a wonderful piece of thought.

Zenith Advertising Pvt. Ltd. would like to include the article mentioned above in our yearly magazine called “Ads and Marketing” which is distributed extensively in the advertisement industry. We are aware that you are the copyright holder for the article and therefore, we would like to seek your permission for having this article included in our upcoming magazine.

If you wish to give us the permission then please sign the permission letter copies and return us one of the copies via email or regular mail.

Thanking you for your time and considering our request for permission.

Sincerely,

Ritika Sharma

Manager

Zenith Advertising Pvt. Ltd.

Click Here to Download Request Copyright Permission Letter In word

Other Related Post to Permission Letters

How to Write a Permission Letter
Police Permission Letter for Official Event
Sample Copyright Permission Letter
Sample Request Letter for Permission to Interview
Permission Letter to Leave Office Early
Sample Employee Termination Letter for Theft

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Posted by Hrformats - February 1, 2025 at 4:10 AM

Categories: Letters   Tags: , , , , , ,

Business Introduction Letter to New Clients

You are doing fine with existing clients but for a business to prosper, you need to new clients and you to approach to the potential clients to expand your existing client base. And in order to create an impression, you need a perfect Business Introduction Letter for New Clients. This business introduction letter to prospective clients is an opportunity for you to tell your new clients about your company and services offered by your company and if it done right, it can certainly help you expand your business.

In this post, we bring you Business Introduction Letter Format. You can use this business introduction letter example along with finding answers to how to introduce your business examples with tips for writing a good sample company introduction letter to clients.

Tips to Write a Good Business Introduction Letter to New Clients

Here are some useful tips to write a professional and impressive Business Introduction Letter to New Clients:

  • Format is important:

Make sure that you follow a clear format with your letter with first paragraph introducing yourself, your designation in the company and your company. The second paragraph must include more details on company’s services and how it can benefit the clients.

  • Tone of letter

The tone of the letter has to be formal only but with a hint of friendliness in it.

  • Don’t forget to proof-read

You must always proof-read your letter before sending it. Look for grammatical errors and spelling mistakes.

Business Introduction Letter to New Clients

From:

Michael Brown

Professional Food Supplies

54, Gracious Complex,

London

Date: January 31st, 2025

To,

Rachel Damon

Flavours of World

London

Dear Ms. Damon,

I, Michael Brown, Marketing Manager at Professional Food Supplies would like to introduce my company to you. We are into supplying deli products, vegetables, fruits, groceries along with an extensive range of goods for kitchen to hotels and restaurants.

We came to know that you are a new restaurant in town and because it is the initial stage, you have your staff employed to manage all the daily purchase for you. I would like to offer you our professional services which take complete care of your everyday needs so that you can focus on serving the best food to your guests. We promise to fulfill all your requirements with no comprises in quality that will not only save your time and energy but will also be cost-effective.

We have been in the industry from last 12 years and we have been taking care of supplies of various restaurants and hotels in the city. You can email your everyday orders and your order will be delivered at your doorstep at the time of your choice with no extra charges. Our prices are competitive and our quality is premium.

We have a wonderful range of products that include dairy, fruits, vegetables, bakery, spices, pulses, grains, meat etc. which are procured from different sources and different brands and are stored at our warehouse with proper care.

Please find attached our catalogue and we would be happy to serve you. If you have any queries, please feel free to get in touch with me at 9898989898 or email me at [email protected].

Thank you for your time. Looking forward to work with you.

Best regards,

Michael Brown

Marketing Manager

Professional Food Supplies

London

Click Here to Download Business Introduction Letter to New Clients in Word Format

Other Related Letter Formats

Introduction to Human Resource Management
New Employee Introduction Letter
Self Introduction Letter

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Posted by Hrformats - January 31, 2025 at 4:07 AM

Categories: Letters   Tags: , , , , ,

Promotion Letter from Employer to Employee

Promotion Letter from employer to employee is what employee looks forward for. A hike in salary, a better designation is the dream for all and all the good news comes wrapped up in the self promotion letter or company promotion letter. There is employee promotion letter with salary increase or better position.  There is also congratulation promotion letter to employee from employer. Sometimes there is a recommendation for promotion letter for employee seeking the suggestion of names for promotion.

In this post, we bring a sample promotion letter from employer to employee. Use this format for promotion letter to create a customized one for your company or for your employees.

Promotion Letter from Employer to Employee Format

From:

Henry Gibbs

Manager

Delightful Delicacies Pvt. Ltd.

London

Date: January 30, 2025

To,

Richard Brown

54, Thames Mansion,

London

UK

Dear Mr. Richard,

I am extremely elated to inform you that the Management has decided to promote you to Deputy Marketing Manager, effective from January 30, 2025, considering your amazing performance in the last two quarters. I would like to congratulate on behalf of the management of Delightful Delicacies Pvt. Ltd. for the promotion.

We are very hopeful that you are going to be working harder to accomplish the goals for the company. We hope that you will continue to impress us with your amazing ideas and dedicated performance.

Your promotion not only calls for more responsibilities and duties but also a hike in your salary. HR Department will get in touch with you in relation with the same.

Wishing you good luck with your new role and new responsibilities. May you always make Delightful Delicacies Pvt. Ltd. proud.

Regards,

Henry Gibbs

Manager

Delightful Delicacies Pvt. Ltd.

London

Click here to Download Promotion Letter from Employer to Employee in Word Format

Other Related Promotion Letter Formats

No Promotion Letter to Staff for Discipline Violation
Promotion Letter for HR Manager
Professional Employee Promotion Letter with Salary Increase
Writing a Letter of Interest for a Promotion with Sample
Job Promotion Cover Letter for a Retail Job
Promotion Letter & Increment Letter Format
How to Write a Thank You Letter to a Boss for a Promotion
Useful Tips and Advice on Getting a Promotion

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Posted by Hrformats - January 30, 2025 at 4:01 AM

Categories: Letters   Tags: , , , , ,

Thank You Letter Example for an Administrative Interview

Sending a thank you letter after the interview is always appreciated but not all of us think about doing so. In fact, a short and sweet thank you letter after interview gives you another chance to present yourself and highlight your strengths. Just how important a job interview letter is, an executive thank you letter after interview is as it might just help you earn extra points over others. Administrative assistant day thank you letter sample gives you just another chance to express your interest and excitement in the profile.

We have come up with a sample interview thank you letter. You can use this thank you letter example to create a customized letter.

Example Thank You Letter for an Administrative Interview

From:

Anil Gupta

54, Gulmohar Apartments

Gurgaon

Date: January 29, 2025

To,

Mr. Sunil Sharma

Marketing Manager

Zenith Technologies Pvt. Ltd.

New Delhi

Dear Mr. Sunil,

I am writing this letter to extend a warm thank you to you for interviewing me for the post of Senior Marketing Executive today. It was a wonderful experience meeting you and learning more about Zenith Technologies Pvt. Ltd. and also the position.

After the interview, I am far more interested in the position and excited to work for such an inspiring organization. I strongly believe that my experience and my qualifications will help me deliver a performance that is expected out of this position. Moreover, I have an understanding of the industry which will help me perform better. I can make significant contribution to the organization with my strong marketing skills and bring growth to the company.

I must mention that I have been looking for an opportunity of this kind and I will look forward to hear from you when the selection is finalized for the position. Please feel free to email or call me on the details shared below in case you need any more information.

Sincerely,

Anil Gupta
Mo: +91-9898989898
Email: [email protected]

Other Related Letter Formats

1 Year Completion in Company Thank You Letter
Thank you Letter for Second Interview Invitation
Thank You Letter for Leave Approval
Thank You Letter from Supervisor to Employee
Thank You Letter to a Boss for a Promotion
How to Write an Employee Thank You Letter
Thank you Letter to Employees for Hard Work
Thank you Letter for Gift from Company
Tips for Writing Great Business Thank You Notes
Interview Evaluation form Example
Job Refusal Letter after Interview
Candidate Rejection Letter Sample After Interview

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Posted by Hrformats - January 29, 2025 at 4:45 AM

Categories: Letters   Tags: , , , , ,

Letter Of Intent for Business Proposal

The letter of intent for business proposal is an official document that is required when you are going to be sealing a deal with a party. It is send by one party seeking to have a proposed arrangement of business with the other party. Letter of intent for business venture or business partnership is written in order to define the terms and conditions of the proposed agreement. In a business proposal letter, you can include the share of each party along with various other terms. An effective letter of intent for startup business is one which includes all the important points that are essential to enter into a business with another party.

You can create a customized Letter of Intent for Business Proposal using the sample letter of intent for business. Follow the letter of intent for business proposal example to write your own letter.

Example for Letter of Intent for Business Proposal

From:

Jennifer Smith

CFO

Gatsby Enterprises

New York

Date: January 28th, 2025

To,

William Hanks

Director

Hans Technologies

California

Dear Mr. Hanks,

We are writing this letter of intent to express our interest in purchasing your company Hans Technologies along with its inventory and assets. We anticipate that the conditions of proposed deal would be as mentioned below.

Gatsby Enterprises would acquire Hans Technologies which will include the office located at 15 Gibson Towers, California along with the company’s logo, brand equity and clients. We would also be acquiring all the office equipment and furniture along with the inventory. As per the information provided by you, there is an outstanding debt of $25,000.

We propose to provide a compensation of $350,000 which will be released in different stages. The first transfer of $50,000 on the date of execution of purchase agreement. The second transfer of $ 75,000 after 15 days from date of purchase agreement. The rest of the amount will be transferred in six equal instalments over six months after the closing has taken place.

While we finalize the agreement, we would require that all kinds of purchases should be ceased from your end so that we have enough time to finalize the deal. As a part of this letter of intent, we also request you to not disclose about this purchase agreement. Legally, you can only disclose our intent to purchase once the agreement is complete and we have made that public with a joint press release.

This is just a letter of intent for purchase and not an official agreement for purchase. The detailed information on all the terms and conditions of the proposed agreement will be mentioned in the final Purchase Agreement that will be a result of mutual agreement by both the parties after negotiation and discussion. We expect that if we are chosen to be one of the prospective buyers then we must not take more than 30 days in order to close the deal.

We will look forward to hear from you.

Sincerely,

Jennifer Smith

CFO

Gatsby Enterprises

New York

Click here to Download Letter Of Intent for Business Proposal in Word Format

Other Related Letter Formats

How to Write a Letter of Interest for Job
Business Tie Up Proposal Letter Format
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Posted by Hrformats - January 28, 2025 at 1:32 PM

Categories: Letters   Tags: , ,

Annual Bonus Letter to Employee | Performance Bonus Letter

Performance Annual Bonus Letter to Employee: Employees who work really hard for the company truly deserve to be appreciated and are also entitled for annual bonus and therefore, annual bonus letter to employees are what all employees look forward to receive. Performance bonus letter for employee contains the bonus that the company intends to give the employee and also contains a few words appreciating the hard work and dedication of the employee. Many companies give bonuses and this is announced through incentive or bonus letter for top performers which makes them stand out in the crowd.

If you are looking for sample company bonus letters then you are at the right place. With these sample bonus letters to employees, you can share with them the good news in a formal way.

Annual Bonus Letter Format to Employee

From:

Anant Sharma

Manager

Zen Technologies Pvt. Ltd.

Delhi

Date: January 27th, 2025

To,

Mr. Abhishek Jain

78, Kalyan Apartments

Delhi

Dear Abhishek,

Warm congratulations to you for making it to the list of “Best Performers of 2024”. We highly appreciate you for working hard on the launch of our new manufacturing unit in Delhi and making it a great success. It was an important launch for Zen Technologies Pvt. Ltd. and with your dedication and commitment, we have certainly had a terrific launch.

As per the company policy, we offer annual bonus to all our employees who feature in the list of best performers as a gesture to show our appreciation towards the hard work you have put in. We, therefore, announce a bonus of Rs. 50,000 for you which will reflect in your next pay check.

We again extend a warm thank you for being an inspiring and committed employee. We are certainly fortunate to have you in our company.

Regards,

Anant Sharma

Manager

Zen Technologies Pvt. Ltd.

Delhi

Click here to Download Annual Bonus Letter to Employee in Word Format

Other Related Letter Format

Notice to Employees of Bonus Cancellation
Poor Performance Warning Letter Format
Salary Increment Letter Based on Performance
Letter of Recommendation for Performance Bonus

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Posted by Hrformats - January 27, 2025 at 4:25 AM

Categories: Letters   Tags: , , , ,

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