Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Reduce Stationery Waste in the Office Letter

In past few years, there has been a paradigm shift in use of stationery. With increasing use of internet and technology, use of paper has been on a regular decline. If you also wish to reduce stationery waste in office then you can write a letter for the same. All you need to do is send a mail stressing on the importance of using less of paper and being more responsible toward environment. Highlight everyone that every paper used is leading to a tree being cut. Encourage people to use more of softcopies until and unless a hardcopy is required. This mail should not include penalties or any kind of tough words but motivational statements requesting minimize use of stationery by everyone.

Shared below is the format for writing letter to reduce stationery waste in the office.

Format for Letter to Reduce Stationary Waste in Office

Sub: Reducing Stationery Waste in Office

To all our employees,

Trees are very important for us and for our coming generations and therefore, we all must work in synergy to save them. We all can contribute on saving trees by reducing usage of paper stationery in the office. Technology has made it possible for us to share more and more information in digital format. Together, we can save from more trees being cut by using paper stationery to the least possible levels.

We request all our employees to you use paper stationery only under unavoidable situations. By being more vigilant on usage of paper, together we can certainly begin this change. We are hopeful that all the employees are going to contribute towards this noble cause by using less of paper and working on lessening the stationery waste.

Looking forward on reducing stationery waste in office together.

With regards,

Ramesh Sinha

Manager

Excel Technologies Pvt. Ltd.

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Posted by Hrformats - September 19, 2019 at 5:39 AM

Categories: Letters   Tags: , , , ,

Invitation Letter Sample – How to Write Invitation letter for Visa?

Invitation Letter for Visa Application is a formal letter required to submit by the applicant to the embassy or consulate of the country to which they are applying for a visa. This kind of letter has to be drafted by the host of the applicant and addresses to the applicant or the officer at the consulate. This can be a sample invitation letter for business visa or an invitation letter for tourist visa for family and must include complete information like the name, address, date of birth, telephone number, place of stay, supporting bank details etc. This letter works as an important document while applying for visas for UK, USA, Canada, China and many other countries.

In this post, we have come up with important points to keep in mind along with sample invitation letter for visitor visa for sister, brother, parents etc. Read on and follow the sample invitation letter for visa application.

How to Write invitation letter for Visa?

If you want to create an invitation letter for Schengen Visa or US Visa, then here are some useful steps to write a perfect invitation letter for visa application.

  • The letter should be very specific.
  • All the required details of the host as well as the guest must be mentioned. This includes the name, address, telephone number, date of birth, occupation, type of home-rented or owned, status of the host in the visiting country etc.
  • The purpose of the visit has to be made clear.
  • Make sure you include the name of places the person plans to visit.
  • Include information on arrangements of stay in that country.

Invitation Letter Format for Visa

3rd September, 2019

The US Embassy,

New Delhi

Sub: Letter of Invitation for Shanti Sharma: Passport No. 78945AA

Dear Sir/ Madam,

The purpose of writing this letter is to support the visa application for Mrs. Shanti Sharma.

He is a citizen and resident of India and is my mother. She resides at 18, Green Park, New Delhi and her residence phone number is 011-7897891.

I am living in USA on work permit since last 18 months. I live at 54, Brooklyn Street, New York and I am employed with Microsoft as Team Leader and have an income of $6,000 per year. I am here on as assignment for a tenure of three years.

I would like Mrs. Shanti Sharma to come and visit me in USA from October 1st, 2019 till November 10th, 2019 for holiday. I request you to please grant her the visa for the stated duration. During this time, I will be completely responsible for her stay and wellness. She will be staying with me during this holiday and I will be taking care of her other expenses. She will also be travelling to California, Florida and Chicago other than New York. And on the expiration of her visa, I will make sure that Mrs. Shanti Sharma returns to India.

Please find all the necessary documents with the letter.

Thanking in anticipation.

Sincerely,

Gaurav Sharma

DOB: 20th September, 1995

Address: 54, Brooklyn Street, New York

Phone: 9898989898

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Posted by Hrformats - September 3, 2019 at 8:48 AM

Categories: Letters   Tags: , , ,

Letter Format to Get Police Verification Certificate for Job in India

There are some kinds of jobs in India which require police verification which confirm that the candidate doesn’t have a criminal background. In order to get police verification certificate letter, one has to submit a formal request for the same. You can do that by simply writing a letter for police verification certificate for job purpose. You can follow a police clearance certificate letter format for job to write a perfect one.

Shared below is a letter format for police verification certificate for job in India. You can use this template to draft your customized letter.

Read Also: How to Get Police Verification Certificate for Job in India

Letter Format for Police Verification Certificate for Job in India

From:

Ravi Sharma

54, Elite Apartments

Karol Bagh

New Delhi

Date: 21st August, 2019

To,

The Inspector of Police

Karol Bagh Police Station

Delhi

Sub: Regarding Letter of Police Verification for Job

Respected Sir,

I, Ravi Sharma, s/o Mr. Dinesh Sharma, residing at 54, Elite Apartments, Karol Bagh, Delhi, want to submit my request for police verification. I need this certificate as I have applied for the job of Security Guard with CNS Securities Pvt. Ltd. and the company wants to ensure that I don’t have any criminal record.

Therefore, I request you to please check your database and issue me the clearance certificate from your side as it is extremely important for me to get this job. I shall be very thankful to you if you could issue this certificate as soon as possible as I require it on an urgent basis. For any further details, please contact me at +91-9898989898.

Thanking in anticipation.

Sincerely,

Ravi Sharma

Click here to Download Letter Format to Police Verification Certificate for Job in Word

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Posted by Hrformats - August 21, 2019 at 5:52 AM

Categories: Letters   Tags: , , , ,

Sample Application Format for Shift Change in Office

If you want to have your shift at office changed from morning to evening or vice-versa then you have to write a formal application for shift timing change in office. You can write shift change request letter due to health issues or due to some personal reasons. Application for changing shift from evening to morning in office or for any other reason has to be short and specific.

In this post, we have drafted two sample request letters for change of office time. Use these shift change request letter formats to create your own application format for shift timing change in office in a professional way.

Application Format for Shift Change in Office

From,

Radhika Sharma
54, Hansraj Apartments,
Greater Kailash,
New Delhi

Date: August 5th, 2019

To,

The Manager
ICBI Technologies
New Delhi

Sub: Regarding request for change in shift.

Respected Sir,

I am writing this letter to bring to your notice my health condition. From last couple of months, I have been suffering from sleep disorders and after consulting my doctor, I have been advised to have day shifts.

I request you to please change my shift timings from night to morning shift considering my health situation. From the last two years, I have been allotted night shifts and have always been punctual at work. I have always given my best at my work and have always aimed to achieve what is best for my organization.

I am extremely hopeful that you will consider my condition and will approve my request for change in shift.

Thanking in anticipation.

Sincerely,

Radhika Sharma

2. Sample Application format for Shift Timing Change in Office

From,

Radhika Sharma
54, Hansraj Apartments,
Greater Kailash, New Delhi
Date: August 2nd, 2019

To,

The Manager
ICBI Technologies
New Delhi

Sub: Regarding request for shift timing change.

Respected Sir,

I am writing this letter to request you to please change my shift time from morning to night because of some personal reasons. I want to bring to your notice that my grandfather has not been keeping well and therefore, I need to be around him during morning hours to take care of him.

I will assure you that I will not give you any chance to complaint and will fulfil all my responsibilities and duties to the best of my levels. I am hopeful that you will understand my situation and will approve my request for shift timing change.

Thanking in anticipation.

Sincerely,

Radhika Sharma

Related Other Application Format

Circular About Office Timing
Request Letter for Approval of Change in Office Timing

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Posted by Hrformats - August 5, 2019 at 6:57 AM

Categories: Letters   Tags: , , ,

Noc Format for Higher Studies from Employer

If you are already working but you want to pursue higher studies then some institutes demand NOC for Higher Studies from Employer to ensure that they have no objection. For that you can submit a Request Letter of No Objection Certificate for Higher Studies with your company. This is more like a permission letter for higher studies from employer. Such documents are usually printed on company letterheads.

Shared below is a sample application of NOC for your reference. Use this format for NOC for higher studies from employer to create a customized one for yourself.

Application of No Objection Certificate for Higher Studies from Employer

Date: 25th July, 2019

To Whom It May Concern

This is to certify that Mr. Arun Kumar is employed with “Zenith Technologies Pvt. Ltd.” from last one year and is presently working as “Marketing Executive”. We, at Zenith Technologies Pvt. Ltd. always support our employees who are interest to go higher studies. This certificate has been issued on request to express that we have no objection on Mr. Arun pursuing his higher studies, provided that the timings do not interfere with his office working hours. We will always be there to support him in his further education.

Sincerely,

Ashok Sharma
Marketing Manager
Zenith Technologies Pvt. Ltd.

Check here to Download Noc Format for Higher Studies from Employer in Word

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Posted by Hrformats - July 25, 2019 at 11:25 AM

Categories: Letters   Tags: , , ,

Bonafide Certificate Format for Employee – Employment Certificates DOC

Bonafide Certificate is an official document issued by a company or an institution as a proof that a person belongs with that particular organization. Employees can submit request letter to companies for application for bonafide certificate for different reasons. There are different kinds of bonafide certificate formats for employees for different situations. Bonafide Certificate format for employee for bank loan, passport is shared below.

Download and use Bonafide Certificate format for employees in Doc and PDF. Use this Bonafide Certificate sample format by customizing it as per your need.

Bonafide Certificate Format for Employee Sample

From:

Neelam Singh

Manager

Creative Minds Pvt. Ltd.

New Delhi

Date: July 2nd, 2019

To Whomsoever It May Concern

This is to certify that Ms. Suman Balaji, residing at 54, Nalanda Apartments, Preet Vihar, New Delhi, has been associated with Creative Minds Pvt. Ltd. since May, 2017. She has been working with us a Deputy Marketing Manager from last two years.

In her association of last two years, she has been a dedicated and loyal employee of the company. Her commitment towards her work makes her a valued employee for the company.

This certificate has been issued for the purpose of opening a bank account.

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Salary Certificate Format for Bank Loan
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Letter Format to Police Verification Certificate for Job

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Posted by Hrformats - July 2, 2019 at 6:10 AM

Categories: Letters   Tags:

How to Get Police Verification Certificate for Job in India

Once you have been selected for a job, only after that the need of police verification comes into picture. Application for police verification certificate for job purpose is submitted to have the process started. The purpose of attaining Police Verification Certificate for job in India to ensure that the permanent address, details on education and previous jobs shared by you in your bio data is correct. Here is the procedure followed in getting Police Clearance Certificate sample:

Verification letter is sent to District Magistrate Office

The employer has to send the letter requesting for verification of the candidate to the District Magistrate. Once this application is submitted, the process for verification starts.

Check this: Letter Format to Police Verification Certificate for Job

Forwarding Letter to Superintendent of Police.

From the District Magistrate office, the letter is then sent to the Superintendent of Police who has the responsibility of executing this task.

Forwarding Letter to Police Station

The next step involves for the letter to be forwarded to local police station which falls under the permanent address of the candidate. And then the official from the police station visits the permanent address in order to verify the details mentioned in the bio data and he also asks other questions related with verification process to the candidate.

If the verification process goes smoothly, the candidate gets police verification certificate stating that all the details have matched.

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Posted by Hrformats - June 17, 2019 at 9:04 AM

Categories: Job Interview   Tags: , ,

Letter to Announce a Bad News to Employees

Sample Letter to Announce a Bad News to Employees
Letter Announcing Bad News to Employees

If there is bad news to be announced to your employees then it has to be done in a formal manner. You can write a letter announcing bad news to employees to officially share the news. For writing a bad news letter, you can use the bad news business letter template or a simple sample announcement letter to share the news with all the employees in one go.

In this post, we have come up with a sample letter to announce bad news to employees. You can use this bad news business letter example to create a personalized letter with all details.

Sample Bad News Announcement Letter to Employees

Date: 31st May, 2019

Sub: Discontinuing Work From Home Format

Dear Employees,

This is to inform you all that the Management at AZ Technologies has decided to discontinue the work from home format at the company. From now on, all the employees will need to come to office at their respective working days to work as work done from home will not be counted.

We are hopeful that we will be able to implement this change in our company without disgruntlement. It is the need of the hour that we have to bring in this significant change in our working pattern. In case the decision is revoked, you will be informed in writing.

Regards,

Rita Sharma

Manager

AZ Technologies.

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Posted by Hrformats - May 31, 2019 at 12:06 PM

Categories: Letters   Tags: , , ,

Effective Work from Home Policy Template – Sample

These days companies are giving their employees convenience of work from home. This latest trend has mutually benefitted the employers as well as the employees. Work from Home Policy document rolls out all terms and conditions in relation with Work from Home Policy guidelines in India. You can use the Work from Home Policy sample or Work from Home Policy examples that are extremely beneficial.

To help you with, we have come up with a Work from Home Policy sample for your reference. You can use this Work from Home Policy template to create one for your company. Download Work from Home Policy sample in PDF format.

Work From Home Policy Sample

Here is the Work from Home Policy example which you can use to draft your own:

Policy Purpose

We have designed our Work from Home Policy to ensure that the format of work from home is equally beneficial for the employees and the company.

Scope of Policy

Work from home policy of the company is applicable to all our employees who intend to work from home.

Conditions Which Allow Employees Work From Home

Here are the conditions in which an employee can work from home:

  • If the job duties permit it
  • Employees whose work is mostly related with working on computer can work off-site occasionally.

Elements of Policy

Employees are working from home when they finish their work at a place which is not a part of the premises of the company. They may work on this format:

  • On specific days, as mutually agreed
  • Full time

Reasons for demanding work from home include:

  • Parenting
  • Medical reasons
  • Emergency
  • Bad weather
  • Long duration commute
  • Imbalance in work and life

Reasons other than these are subjective to the decision of the Management.

Work from home arrangements can be permanent or temporary or occasional.

Concluding Whether An Employee is Suitable For Work From Home

Here are some points which must be considered by the employees and the managers before approving work from home:

  • Does the duty of the employee permit it?
  • Does it make coordinating with other team members difficult?
  • What are the working conditions at the alternative place of work?
  • Does employee have required equipment or software to work from home?

Procedure to Request Work From Home

If an employee plans to work from home then here is the procedure that needs to be followed:

  • Send a formal request on email to the Human Resource Department at least three days in advance
  •  The duration of work from home at a stretch should not be more than 7 days. In case, the arrangement succeeds this number, it should be discussed with the manager and the team members.
  • The request must be considered under the conditions mentioned above by the managers for approval.
  • It is at the discretion of the management to approve work from home or not and for what duration.

Compensation of Employees

Work from home format doesn’t affect the compensation of employees in usual circumstances. In case their working is affected because of the arrangement, the HR Manager needs to formulate a revised contact based on their present working.

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Posted by Hrformats - May 17, 2019 at 10:20 AM

Categories: HR Policies   Tags: , ,

The Current Topic for a Group Discussion in the HR interview Round?

Group discussions have become an integral part of job selection process as they reflect now only your knowledge about the subject but also your ability to standout in the group. So if you have cleared the HR interview round and GD is the next thing in line then it is important to study latest GD topics. Just like you prepare for HR interview questions, you must also prepare yourself for Group Discussion topics.

In this post, we have come up with the latest Group Discussion Topics 2019. Make sure you have prepared well for these GD topics to crack your group discussion and get yourself a job!!!

15 Group Discussion (GD) Topics for HR Interview Round

1. Do you think GST has been a good move for India?

2. Do you support demonetization?

3. Social media is responsible for spreading fake news.

4. Reliance Jio 4G has transformed the Telecom Sector of India.

5. Is linking ADHAR card to Voter’s ID is a good thing?

6. Importance of subsidies in Agriculture in India.

7. Technological advancement is good for people?

8. Is Indian ready to become a cashless economy?

9. Is FDI a good thing for Indian economy?

10. Ease of doing business in India ranking: Will it help or not?

11. Is startup India is boosting entrepreneurship?

12. Will India be able to double up the farmer’s income in next five years?

13. Poverty in India: Causes and Solutions

14. How beneficial is the merger of public sector banks?

15. What is the priority for India: Agriculture or Industries?

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Posted by Hrformats - May 11, 2019 at 7:51 AM

Categories: Job Interview   Tags: , , ,

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