Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Letter to Announce an Employee Training Session for skills improvement

Whenever a company announces employee training session for skills development then it is supposed to inform all its employees with the help of an announcement letter. If you are thinking how to write an announcement letter to inform your employees about the training session then you can always follow the example announcement letter.

We have come up with the sample letter to announce an employee training session for skills development. You can use this announcement letter format for drafting a personalized letter that includes all the important details in this relation.

Format for Announcement Letter for Employee Training Session for Skills Development

From:

Richard Smith

HR Manager

Zenith Technologies

New York

Date: February 13, 2024

Dear Employees,

It is my pleasure to announce that Zenith Technologies has arranged for a skills development training session for full-time employees. This training program will be a part of developing skills that was discussed at the Annual General Meeting held couple of weeks ago. The training session is going to start on January 5th, 2024 and will end on January 10th, 2024.

Venue of Training: Central Auditorium, Zenith Technologies, New York

Timings: 10am to 3pm

We are looking for more and more employees to participate in this skill development training program. We strongly believe that each and every employee of our company contributes towards the growth of our company and therefore, each and every employee must be given the opportunity to enhance their skills for their personal development and growth. The performance of our company in the last six months was good but considering the positive market scenario, it was not as expected by our experts. On deeply analyzing our shortcomings, we feel that this skill development program is going to help our employees improve their performance and work on their weak areas.

Zenith Technologies is grateful to all our employees for their efforts and will look forward to have employees participate in this training session in big numbers. We encourage you to benefit from this training session and grow in your professional life. In case, for some reason, you are not able to attend this session then please inform the HR Department about the same by December 20th, 2023.

Thanking you.

Regards,

Richard Smith

HR Manager

Zenith Technologies

New York

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Posted by Hrformats - February 13, 2024 at 5:09 PM

Categories: Letters   Tags: , ,

Example Immediate Resignation Letter for Various Reasons

If you are planning to immediately resign from your job but you can have your own reasons to do that but there are different reasons for doing that and you must include in your letter. A resignation letter makes an important letter to submit to your senior as you wish to quit your job.

In this post, we have come up with a sample resignation letter for Various & Personal Reasons. You can use this resignation letter format for creating a customized letter. This resignation letter sample makes it an easy thing to follow and have your own letter drafted as per your situation.

Format for Immediate Resignation Letter for Various Reasons

From:

Richard Smith

54, Henry Apartments

New York

Date: February 09, 2024

To,

Mr. Bob Brown

Manager

Marketing Department

Zenith Technologies

New York

Sub: Resignation Letter

Dear Mr. Bob,

I am writing this letter to formally submit my resignation from the position of Senior Marketing Executive because of my deteriorating health condition.

The sudden change in my health condition has compelled me for taking such an important decision. As per the advice of my physician, I am required to keep my health as my first priority and take a break from my work for some time until my health resumes.

I would like to thank you for giving me this opportunity to work with you and this wonderful organization. I am fortunate that I got a chance to work with Zenith Technologies and I will look forward to resume my work with you again in future.

I have handed over my duties to Mr. Alfred Johnson who has been generous enough to take care of my responsibilities until the company is able to find my suitable replacement.

Thanking you for your support and for your understanding.

Sincerely,

Richard Smith

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Posted by Hrformats - February 10, 2024 at 2:18 AM

Categories: Resignation Letters   Tags: , ,

Sample Letter to Accept to Serve in a Honorary Position

If you have been invited to serve in an honorary position at any institution and you wish to confirm your presence for the same then you can always do that by writing a letter to accept the invitation. This acceptance letter is very much like a letter to accept a job and must include a thank you note and confirm your presence in a formal manner.

We have come up with an acceptance letter sample to serve in an honorary position. This sample letter to accept the invitation is supposed to be a simple letter which must include all the important details and you can conveniently use it for creating a personalized letter.

Format for Letter to Accept to Serve in an Honorary Position

From:

Richard Smith

54, Richmond Town

New York

Date: February 05, 2024

To,

Mr. George Gibbs

Vice Chancellor

NY University

New York

Dear Mr. George,

I am writing this letter to confirm my presence at the annual function of your esteemed university to serve as the honorary chief guest.

I have always been interested in the way you groom the students at your university and also by the different causes you have always supported as an educational institution. And by serving as an honorary chief guest at this event will truly be an honor for me. I shall be visiting your university for the event on December 20th, 2023 at 6 pm.

However, I am travelling to the UK at the same day and therefore, I will not be able to attend the complete function. I would truly appreciate if you could share with me the link wherein I can watch the complete event.

I would again like to thank you for the invitation. Wishing you good luck with the event and all the best with the success and growth of your university.

Regards,

Richard Smith

54, Richmond Town

New York

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Posted by Hrformats - February 5, 2024 at 3:34 AM

Categories: Letters   Tags: , ,

Warning Letter for Policy Violations Template, Example

Violating the policy of the company will not be accepted by any organization and if there is any employee who has violated the policy then you can always write a warning letter to them highlighting them about the violating and the consequences it can bring to them.

Shared in this post is the sample warning letter for policy violations. This warning letter format makes an easy to use template for creating a draft that keeps in mind the details required to be included. Simply follow this warning letter template for creating your own letter with precision and perfection.

Format for Warning Letter for Policy Violation

From:

Richard Smith

HR Manager

Zenith Technologies

New York

Date: February 01, 2024

To,

Mr. George Gibbs

54, Richmond Town

New York

Sub: Warning Letter for Policy Violation

Dear Mr. George,

This letter serves as a formal warning against the misuse of the resources of the company. It has been brought to our notice that from last couple of months you have been using the company’s car for personal use. This is against the company’s policy and therefore, is a direct violation of the policy and must be stopped.

Our employees are expected to comply with the company’s policy and any employee not doing that can attract serious actions against them. Any more violation in the future is going to bring serious consequences to you as the management will be compelled to take strict actions against you. Therefore, you are advised to go through the company’s policy once again in order to make sure that you don’t violate anything in future.

In case of any other queries, feel free to get in touch with the HR department.

Regards,

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Posted by Hrformats - February 1, 2024 at 3:53 AM

Categories: Letters   Tags: , ,

Sample Warning Letter to Restaurant Manager Example

Whether it is poor performance or unprofessional behavior that you have experienced at the restaurant or any employee is experiencing at the restaurant, you can always write a warning letter to the restaurant manager bringing to their notice the problem and giving them a warning about the same.

In this post, we have come up with a sample warning letter to restaurant manager. You can use this warning letter format for creating a personalized letter. Just follow and use this warning letter sample for creating your own letter and include all the required details about the incident.

Format for Warning Letter to Restaurant Manager

From:

Andrew Jacob

Senior Executive

Human Rights Prevention Department

New York

Date: January 24, 2024

To,

Mr. Henry Brown

Manager

Spice and Sweet Restaurant

New York

Sub: Warning Letter Against Unprofessional Behavior.

Dear Mr. Henry,

The purpose of writing this letter is to bring to your notice the unprofessional behavior at your restaurant. One of your female staff has raised a complain about discriminatory behavior towards her at your restaurant.

Being the restaurant manager, it is your duty to make sure that all the staff members are treated equal and with dignity. You are supposed to be an exemplary leader to them. For a cordial and progressive working environment, it is very important for you to make sure that everyone is treated equally.

However, if this kind of unprofessional behavior will continue to exist at your restaurant then we will be compelled to take strict actions against you. You are therefore, advised to take this warning as the final warning and make sure that all the employees are treated equally.

Regards,

Andrew Jacob

Senior Executive

Human Rights Prevention Department

New York

Resources Related To Warning Letter Formats

Warning Letter to Employee for not following Uniform Dress Code
Employee Performance Issue Letter Example
Warning Letter for Usage of Mobile Phone on Workplace
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Process of Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion

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Posted by Hrformats - January 27, 2024 at 4:26 PM

Categories: Warning Letter Format   Tags: , , ,

Sample Grievance Letter to Supervisor for Retaliation

If there is retaliation that you have observed in a particular team or department then you can always write a grievance letter to supervisor for retaliation. This is a simple letter which must put forward all the details to the supervisor about the retaliation.

Shared in this post is a grievance letter example that you can use for creating a personalized letter in this context. You can use this letter of grievance example in creating your own draft by including all the details and making it look complete and professional.

Format for Grievance Letter to Supervisor for Retaliation

From:

Anthony Brown

Marketing Manager

Zenith Technologies

New York

Date: January 24, 2024

To,

Mr. Jacob Black

Sales Supervisor

Sales Department

Zenith Technologies

New York

Dear Mr. Jacob,

I am writing this letter to express my serious concern which has adversely affected the positive working environment at the office.

This matter is in relation with the retaliation of the employees who are working in your team. Whenever any retaliation takes place in any organization, it is always a matter of serious concern and must be dealt in a very sensitive manner.

It has been observed and has been brought to my knowledge that there are retaliations because of the office policies, disciplinary damages and harassment cultures. As these issues have been brought up to me, I have made my best possible efforts to come up with the suitable solutions to deal with them and have no such retaliations at the place of work.

At this point in time, I will not be able to share any particular names but I wanted to bring this matter to your notice so that the right actions can be taken before it gets late and prevent any kind of retaliation that takes place. This may include the steps for ensuring that the employees feel supported and safe at the work place, taking steps to resolve complaints and conflicts in a professional manner.

I completely understand that this is a matter of concern and must be handled with utmost sensitivity. I also wanted to assure that I am going to maintain complete confidentiality in this matter. However, I strongly believe that it is extremely important to address to this issue in a proactive manner so that there are no adverse effects on the employees or the company.

Thanking you for your time and attention. In case you have any more questions in this matter then feel free to contact me.

Best Regards,

Anthony Brown

Marketing Manager

Zenith Technologies

New York

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Posted by Hrformats - January 24, 2024 at 3:43 AM

Categories: Letters   Tags: , , ,

Written Warning Letter for Insufficient Adherence to Instructions

If any of your employees has not completely adhered to the work instructions then you can always write a warning letter to that employee in order to formally warn them about their actions.

In this post, we have come up with a sample warning letter for insufficient adherence to instruction that you can use for creating your own letter. This warning letter format is a simple letter which clearly includes the instructions which the employee has failed to adhere to. Use this warning letter sample for following and creating a customized draft that you can send to your employees.

Sample Warning Letter for Insufficient Adherence to Instructions

From:

Andrew Jacob

HR Manager

Zenith Technologies

New York

Date: January 20, 2024

To,

Mr. Henry Smith

54, Richmond Apartments

New York

Sub: Warning Letter for Insufficient Adherence to Instructions

Dear Mr. Henry,

We are writing this letter to express our concern on your recent actions at the place of work. On December 4th, 2023, it has been observed that you were not dressed up appropriately for the meeting with the client that was scheduled with your manager and team members and it is a violation of the instructions shared with you by the company.

As you are aware that the dress code at Zenith Technologies is formals and therefore, wearing casual clothes or shoes is just not acceptable. And what even worsened the situation was that you were wearing casuals during the meeting with the client and this cannot be ignored.

Please take this warning seriously and make sure that you are always dressed in formals while coming to office. If you have a special reason for not dressing up appropriately then please share it. I am hopeful that you are going to keep in mind the company instructions and comply them.

Regards,

Andrew Jacob

HR Manager

Zenith Technologies

New York

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Posted by Hrformats - January 20, 2024 at 4:27 PM

Categories: Letters   Tags: , , , ,

Sample Query Letter To Employee For Misconduct

If you or your team members have experienced any kind of misconduct then you can always write a query letter for misconduct to the authority asking them to intervene and take necessary actions in this regard.

In this post, we have come up with an employee query letter for misconduct. You can use this template for employee query letter to write your own letter. This sample letter for misconduct will form a base for creating a customized letter that will rightly include all the details.

Query Letter Format to Employee for Misconduct

From:

Anthony Brown

Sales Supervisor

Zenith Technologies

New York

Date: January 17, 2024

To,

Mr. Jacob Black

HR Manager

Zenith Technologies

New York

Dear Mr. Jacob,

The purpose of writing this letter is to bring to your notice about misconduct that our sales team faced recently with one of our clients, Sarah Tech.

On December 4th, 2023, a meeting was scheduled with Sarah Tech representatives and during that meeting their manager misbehaved with our sales team. He even refused to cooperate with our team and did not agree on making the changes about the delivery date because of the upcoming events in that area which will lead to closure of roads for couple of days.

Such kind of unprofessional and rude behavior is just not acceptable. If there is anything that is not suitable to the client, we can always discuss it on the table and find a mutually benefitting solution to it. But the kind of behavior the manager from Sarah Tech has showed and the kind of unacceptable language he has used, it is just not acceptable. We even have lots of witnesses to this meeting as an evidence.

I am writing this letter to request you to kindly have our HR Department initiate an investigation in this matter and take necessary actions in this regard as this kind of misconduct is serious.

I am available to share all the other details in relation with the incident. I would like to extend a warm thank you to you for taking out time and I will look forward for a quick response.

Thanking you in anticipation.

Sincerely,

Anthony Brown

Sales Supervisor

Zenith Technologies

New York

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Posted by Hrformats - January 17, 2024 at 5:41 PM

Categories: Letters   Tags: , , , ,

Vehicle Entry Gate Pass Application Letter Format, Example

Without a vehicle gate pass application letter, it is not possible for a vehicle to move in and out of the premises. Once such gate pass letter format is supposed to include the details about the vehicle along with the permission from the management for the movement of the vehicle.

Shared below is the template for Vehicle Gate Pass Application Letter. You can use this request letter for gate entry or gate pass. If you have to frame one such letter then this sample vehicle gate pass letter can be of great help to you.

Sample Format Vehicle Gate Pass Application Letter

From:

Richard Smith

Marketing Executive

Sigma Seeds Ltd.

New York

Date: January 13, 2024

To,

Mr. Anthony Brown

Production Manager

Sigma Seeds Ltd.

New York

Sub: Request letter for vehicle gate pass.

Dear Mr. Anthony,

I, Richard Smith, am writing this letter to request you kindly issue me a vehicle gate pass for my vehicle for gate no. 1. I live in Richmond Apartments and gate no. 3 is at a convenient distance from there and I would take me just 5 minutes to walk and enter the premises from this gate. But as per the rules of the company, employees are supposed to enter the premises from gate no. 1 which is at quite a distance and is not walkable.

Therefore, I am writing this letter to request you to please issue me a vehicle gate pass for my motorbike, the number of which is NY 1234, so that I can conveniently park my vehicle in the premises by entering from gate no. 1.

I am hopeful that you will consider my situation and will issue me a vehicle gate pass so that I can conveniently park my vehicle.

Thanking you in anticipation.

Sincerely,

Richard Smith

Marketing Executive

Sigma Seeds Ltd.

New York

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Posted by Hrformats - January 13, 2024 at 5:25 AM

Categories: Application   Tags: , ,

Gate Pass for Material Outgoing Letter Format

If there is some material that needs to go out of the premises of the factory or office then in such a case one needs a material gate pass letter in order to have a smooth transaction of goods.

If you are confused about how to draft your own gate pass for material outgoing letter then we have this material gate pass format to help you with. You can use this Gate Pass for Material Outgoing Letter Format for creating a customized letter in order to help you create a customized letter that includes all the important details in relation with the subject.

Gate Pass for Material Outgoing Letter Template

From:

Richard Smith

Marketing Executive

Sigma Seeds Ltd.

New York

Date: January 08, 2024

To,

Mr. Anthony Brown

Production Manager

Sigma Seeds Ltd.

New York

Sub: Request letter for gate pass for material outgoing.

Dear Mr. Anthony,

I am writing this letter to request you to kindly provide me with a gate pass for the product samples shared below as I have to deliver it to one of our new clients, M/s Healthy Living and Foods. Recently, this company has signed a business agreement with our firm and I have been asked to provide them with the samples.

I have requested to have the samples delivered at their factory on September 22nd, 2023 so that we can discuss the rates and close the deal. The client needs the sample of following products:

  1. Tomatoes
  2. Eggplant
  3. Onions

In order to make sure that there are no hassles in getting through the gate, I will be needing the gate passed signed by you. I would appreciate if you could have a gate pass issued to me as soon as possible so that I can deliver these samples on time.

Thanking you.

Richard Smith

Marketing Executive

Sigma Seeds Ltd.

New York

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Posted by Hrformats - January 8, 2024 at 3:14 AM

Categories: Letters   Tags: , , , , ,

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