Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Retirement Extension Letter Format

Companies never let their good employees go and sometimes even when they are retiring, they prefer extending their retirement because they are an asset to the organization. And to communicate that, job extension letter formats are needed to draft a professional extension letter for retirement. These retirement extension letter formats from employer are a formal way to communicate the employee that the company is extending his or her retirement. Companies can use a sample letter of extension of service to draft a proficient service extension letter.

In this post, we have come up with a service extension letter after retirement format. This employment extension request letter sample can be downloaded and used as per your requirement. Have this extension letter sample utilized for the purpose.

Service Extension Letter after Retirement Format

From:

Amita Avasthi

HR Manager

KYK Technologies Pvt. Ltd.

New Delhi

Date: January 1st, 2020

To,

Arjun Sharma

54, Karol Bagh

New Delhi

Dear Mr. Sharma,

You have always been an asset to KYK Technologies Pvt. Ltd. In the association of 12 long years, you have served the company with utmost dedication and hard work. As you are aware that on completing the age of 65 years, employees are superannuated as per the Superannuation Policy of the Company. Since you are going to attain the age of 65 years as on January 25th, 2020 and you will be superannuated on February 1st, 2020. But because you are an inspiring and committed employee, the Company would appreciate if you could work with us for another year.

There are many projects going in which you have a significant role to play and we would love to have you with us until these projects get completed. But this is possible only if we mutually agree on it. We request you to kindly submit your consent in response to this letter with the HR Department so that we can take care of the proceedings.

Looking forward to hear from you.

Sincerely,

Amita Avasthi

HR Manager

KYK Technologies Pvt. Ltd.

Click Here to Download Retirement Extension Letter Format in Word

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Posted by Hrformats - January 1, 2020 at 11:09 AM

Categories: Letters   Tags: , , , ,

Group Discussion Topics for Engineering Students 2020 – GD Topics

Group Discussions have been an integral part of studies in India. Whether you are seeking an admission in a college or facing an interview, you might have to participate in GDs. Therefore, it is extremely important to stay updated with GD topics on current affairs along with Engineering GD Topics if you are from that field.

In this post, we have come up with latest GD topics for engineering students. These are the easy topics for group discussion for college students, civil engineering students and electrical engineering students on which one must have thorough knowledge.

Here are the 20 best group discussion topics for engineering students for the year.

1. Future of cryptocurrencies.

2. Present day challenges for IT industry.

3. Is India ready to have 5G?

4. What is more important- Innovation or Invention?

5. Technology impacting job opportunities.

6. Can human intelligence be replaced by artificial intelligence?

7. Government’s contribution to IT industry.

8. China- A threat to Indian software industry or not?

10. Education in India versus Education Abroad.

11. Role of technology in saving environment.

12. Whose responsibility is environment?

13. Is China a threat to India?

14. Role of MNCs in growth of India.

15. Pros and cons of blockchain technology.

16. Importance of globalization.

17. Dependence on computer- Good or Bad?

18. How is technology affecting our health?

19. Are MNCs devils in disguise?

19. Advertising is nothing but wastage of resources.

20. Indians are poor team performers.

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Posted by Hrformats - December 23, 2019 at 10:17 AM

Categories: Others   Tags: , , , , ,

Invitation Letter for Schengen Visa – How to Write Letter

If the next holiday you plan to take is in any of the 26 Schengen nations then you need to apply for Schengen visa which gives you the access to go any of these nations for the purpose of tourism, business, education etc. For the visa application, you need lots of documents and if you have invitation letter for tourist visa then chances of getting a visa are brighter. This is because an invitation letter for Schengen visa clearly states the purpose of your visit.

This post is everything you need to know about Schengen visa. Read on to find out types of invitation letter for Schengen visa, invitation letter for visa format.

What is an Invitation Letter for a Schengen Visa?

Invitation letter for Schengen Visa is a document which is written by the citizen of Schengen nation inviting the applicant who has applied for Schengen visa. This invitation letter for Schengen visa application is written with an intention to clarify the purpose of visit and also guarantee that the applicant will not stay by illegal means in the host country. This invitation letter for Schengen visa is supposed to be attached with the visa application and other documents which are required to be submitted with the embassy of Schengen nation.

Types of Invitation Letters for Schengen Visa

There are different types of invitation letter for Schengen visa which have been discussed below:

  1. Invitation Letter from Friends and Family for Visit visa

If the citizen of Schengen nation has his or her family or friends visiting him then he can pen down an invitation letter stating the relationship with the applicant, duration and purpose of visit.

  • Business Invitation Letter for Schengen Visa

This kind of invitation letter is written by the company or the partner company of the host country stating the relationship with the application along with details on purpose and duration of stay.

  • Sponsor Letter for Schengen Visa

When all the expenses of the applicant are sponsored by a company or a person in the host country then sponsor letter for visa is needed. This is written by the company or person inviting the applicant for a trade show or lecture or conference.

  • Schengen Visa Letter for Medical Treatment

If an applicant is travelling to Schengen then an invitation letter for Schengen visa from the hospital, clinic or doctor is required stating the details on the medical treatment that will be provided to the applicant.

  • Letter from a University or College

In case a student is going to study at any of the colleges, universities or education institutions at Schengen then an invitation letter from that particular institution is required stating the course and duration of course for which the applicant is going.

How to Write an Invitation Letter for Schengen Visa

If you are thinking how to start writing an invitation letter for Schengen visa then here are the steps you need to keep in mind:

Include all the essential information

Subjective to the nature of visit, the information included in the invitation letter for Schengen visa application will vary. Here are some of the details that are required to be included:

  • Information about the inviting person (name, address, phone number, email, status in Schengen country)
  • Information about applicant (name and passport number)
  • Purpose and duration of travel
  • Dates of travel
  • Relationship with the inviting person
  • Travel itinerary
  • Required enclosures

Tone of the letter

  • The tone of the letter has to be formal.
  • Avoid using any local expressions, slangs etc.
  • Check for grammatical and spelling errors.

Length of the letter

  • The letter has to be precise.
  • Do not include any unnecessary details.

Format for Invitation Letter for Schengen Visa

Here is the invitation letter for visa format designed especially for Schengen visa to help you with:

To,

The Immigration Office,

Name of Embassy/ Consulate

Address of Embassy/ Consulate

Phone Number of Embassy/ Consulate

Re: Invitation Letter for Radhika Sharma with Passport No.KM789456.

Respected Sir/ Madam,

I, Suzzie Smith, residing at Calle de Simón Hernández, 62, 2°, 4B, Madrid, Spain, am a permanent citizen of Spain. I am writing this letter to invite my friend Ms. Radhika Sharma to Spain.

The purpose of visit of my friend Ms. Radhika is to explore Spain and spend sometime with me. Radhika and me are friends for over a decade. We met during an exchange program in college and since then we have been in regular touch.

Ms. Radhika plans to visit Spain for about three weeks. During this time, she plans to visit Tenerife, Barcelona, Seville, Granada, Madrid and Valencia. The complete itinerary of the trip has been enclosed with the letter along with flight tickets for roundtrip from India.

I request you to please approve Ms. Radhika’s visa application. All the required documents have also been attached with the letter. For any further information, please contact me at suzzie@gmail.com.

Sincerely,

Suzzie Smith

Signature

Address: Calle de Simón Hernández, 62, 2°, 4B, Madrid, Spain

Phone Number: 9898989898

Email: suzzie@gmail.com

Enclosures:

  • Copy of Suzzie Smith’s passport
  • Copy of Suzzie Smith’s residence ID
  • Proof of relationship
  • Proof of accommodation
  • Proof of return to home country
  • Copy of flight tickets
  • Travel itinerary

Other applicable documents

Other Related Invitation Letter

Invitation Letter for Tourist Visa for Brother
Invitation Letter for Tourist Visa for Sister
Invitation letter for Visitor Visa for Parents
Letter from Employer for Visa Purpose
Annual Dinner Invitation Email to Staff
Employee Get Together Invitation Letter

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Posted by Hrformats - December 13, 2019 at 7:05 AM

Categories: Letters   Tags: , , , , ,

Invitation Letter for Visa Application Sample

If you are planning to travel to another country, then you might need to secure a visa for that particular country you are traveling to subjective to your country of origin. You can either secure it yourself or if you have a friend or family staying in that particular country, you can go for invitation letter for visa application. Invitation letter for tourist visa for family, parents, sister, brother are very common. Various sites offer a wide range of invitation letter sample for visa. You can access these sample invitation letter for business visa, Schengen visa or invitation letter for visa UK, USA for tourist with ease.

This post brings clarity on importance of invitation letter for visa along with invitation letter for visa application sample. You can use this invitation letter for visa application template to create your own.

Importance of Invitation Letter for Visa

There are different kinds of invitation letter for visa. There are invitation letters for visa for business that are sent to employees by their companies, for family members, for sponsorship, for medical treatment, for educational purposes. Visas are required to get entry into a different country and they come with a duration to ensure that the person doesn’t stay beyond that duration. With an invitation letter for visa, the purpose and intention of visit become clear which make it easier for the person to get a visa.

Invitation Letter Format for Visa Application

To,

The Immigration Office,

Name of Embassy/ Consulate

Address of Embassy/ Consulate

Phone Number of Embassy/ Consulate          

Date: December 3rd, 2019

Dear Sir/ Madam,

We would like to formally invite Mr. Gaurav Sharma, Marketing Manager, Zenith Technologies, to visit our company, M/s Pinnacle Hospitality in California, USA.

From last ten years, Zenith Technologies and M/s Pinnacle Hospitality have been associated and the purpose of this visit is to take this association to a completely new level. Both the companies plan on starting a new venture together and for that this visit is of extreme importance.

The duration of the visit will be of 10 days, from December 20th, 2019 to December 10th, 2019. During his stay, Zenith Technologies will be taking caring of all the travel expenses including flight tickets, accommodation and transportation.

If you need any more information on the same, then please get in touch with me at 9898989898.

If you could grant Mr. Gaurav Sharma the required business visa so that he can make this business trip on behalf of Zenith Technologies then it would be highly appreciated.

Thanking you in anticipation.

Sincerely,

John Smith

Manager,

M/s Pinnacle Hospitality

Click here to Download Invitation Letter for Visa Application in Word Format

Other Related Invitation Letter

Invitation Letter for Schengen Visa
Invitation Letter for Tourist Visa for Brother
Invitation Letter for Tourist Visa for Sister
Invitation letter for Visitor Visa for Parents
Letter from Employer for Visa Purpose
B1 VISA Invitation Letter Format
Annual Dinner Invitation Email to Staff
Employee Get Together Invitation Letter
Invitation Letter to Employees of Company for Friendly Cricket Match
Office New Year Party Invitation Letter to Employees

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Posted by Hrformats - December 3, 2019 at 4:46 AM

Categories: Letters   Tags: , , , , ,

Invitation Letter for Tourist Visa for Sister

If you are a citizen or permanent resident of any country by law then you can invite your dear ones who are from other country to visit you with a sample invitation letter for visa. An invitation letter for tourist visa for family to USA or any other country makes it easier for your loved ones to get a visa as it clearly states the purpose of visit and ensures no illegal stay. Likewise, there are also sample invitation letters for business visa that are also issued to get visa with ease. You can use the visa invitation letter template for US, UK, Canada, Australia, Russia to invite your sister to stay over with you.

Here is the sample invitation letter for visa for sister. You can use this invitation letter for tourist visa for sister in law or sister to invite her over to your country for a holiday.

Invitation Letter for Visitor visa for Sister to visit US, UK, Canada, Australia, Russia

To,

The Immigration Office,

Name of Embassy/ Consulate

Address of Embassy/ Consulate

Phone Number of Embassy/ Consulate          

Date: November 25th, 2019

Re: Invitation Letter for Radhika Sharma with Passport No.KM789456.

Respected Sir/ Madam,

I, Priya Singh, residing at 201, 12th Floor, Fourth Avenue, California, am a permanent citizen of United States of America. I got married to Mr. Sanjay Singh who is a permanent citizen of USA three years ago. I am working as a Financial Consultant with Bank of America. And I am writing this letter to invite my sister, Ms. Radhika Sharma, to USA.

Radhika is coming to visit me for a family holiday and to celebrate my son’s first birthday which is on January 25th. She will be visiting me for a month starting from January 15th, 2020 to February 15th, 2020. During this time, we plan to go to New York, Las Vegas, Chicago, Seattle, Washington D.C. and I will be bearing all her travelling, accommodation and living expenses during her stay.

Radhika will be returning to Indian on February 15th, 2020. She, in any circumstances, does not have any plans or intensions to stay back in United States beyond the stated dates. Please find enclosed the copies of my proof of residence and passport along with the copies of her tickets and itinerary.

In the meantime, please contact me in case of any further queries.

Sincerely,

Priya Singh

Signature

Address: 201, 12th Floor, Fourth Avenue, California, USA
Phone Number: 9898989898
Email: priyasingh@gmail.com

Click here to Download Invitation Letter for Tourist Visa for Sister in Word Format

Other Related Invitation Letter

Invitation Letter for Schengen Visa
Invitation Letter for Visa Application
Invitation Letter for Tourist Visa for Brother
Invitation letter for Visitor Visa for Parents
Letter from Employer for Visa Purpose
B1 VISA Invitation Letter Format
2nd Interview Invitation Letter
Annual Dinner Invitation Email to Staff
Employee Get Together Invitation Letter

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Posted by Hrformats - November 25, 2019 at 6:20 AM

Categories: Letters   Tags: , , , ,

Invitation Letter for Tourist Visa for Brother

If you are a citizen of any country like US, UK, Canada, Australia, Russia then in order to invite your family or friends in some other country to your own, you need to send a sample invitation letter for visa. Having an invitation letter for tourist visa for family in USA makes it easier to get a visa as the purpose of visit is highlighted clearly in the invitation. If you wish to invite your brother in India to USA then you need to send a sample invitation letter for visa for brother. There are different kinds of visa invitation letter templates like invitation letter for tourist visa for brother in law or sample invitation letter for business visa.

This post has a sample invitation letter for visa for brother which you can download and use it as a template to design your own letter with ease.

Invitation Letter for Visitor visa for brother to visit US, UK, Canada, Australia, Russia

To,

The Immigration Office,

Name of Embassy/ Consulate

Address of Embassy/ Consulate

Phone Number of Embassy/ Consulate          

Date: November 14th, 2019

Re: Invitation Letter for Gaurav Sharma with Passport No.KM789456.

Respected Sir/ Madam,

I am writing this letter to confirm that I would like to invite Gaurav Sharma, my brother to the United States. Gaurav is an Indian citizen born on 31st January, 1970 and a practicing lawyer in India. The purpose of his visit is my son’s wedding which is on January 5th, 2020. Along with the wedding to attend, he also intent to visit some places of his interest in the USA. The duration of his stay will be for about a month from January 2nd, 2020 to February 4th, 2020.

I am a permanent citizen of the United States of America, employed with Microsoft from last six years as Senior Marketing Analyst. I reside at 201, 12th Floor, Fourth Avenue, California. Please find enclosed my proof of residence and my work experience certificate which confirms my job with Microsoft.

During Gaurav’s stay, I will be taking care of all his expenses. I will bear all his travel, accommodation and all other financial expenses that will be incurred during his stay. He will be staying with me and after the wedding he also plans to travel to Seattle, New York, Las Vegas, Chicago.

Gaurav will return to India on February 4th, 2020. Under no circumstances, he plans to prolong his stay in the United States. Please find enclosed copies of his return tickets and passport.

In the meantime, please contact me in case of any further queries.

Sincerely,

Priya Singh

Signature

Address: 201, 12th Floor, Fourth Avenue, California, USA
Phone Number: 9898989898
Email: priyasingh@gmail.com

Click here to Download Invitation Letter for visa for Brother in Word Format

Other Related Invitation Letter

Invitation Letter for Schengen Visa
Invitation Letter for Tourist Visa for Sister
Invitation letter for Visitor Visa for Parents
Letter from Employer for Visa Purpose
B1 VISA Invitation Letter Format
2nd Interview Invitation Letter
Annual Dinner Invitation Email to Staff
Employee Get Together Invitation Letter

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Posted by Hrformats - November 14, 2019 at 5:51 AM

Categories: Letters   Tags: , , , , ,

Sample Invitation letter for Visitor Visa for Parents

Invitation letter for Visa for parents is written by the children staying abroad to invite their parents over. This invitation letter for visa for UK is also known as sponsorship letter. For writing invitation letter for visa application, you need to include the name and the relationship you share with that person. The purpose of invitation letter for tourist visa family in USA, UK and other countries is to verify that the guests have contacts for real in these countries and also ensures the intension of the guests to return to their country after their visit to USA, UK.

In this post, we have come up with a sample invitation letter for visa for parents. You can use the visa invitation letter template to create a customized letter for your own parents.

Sample Format for Invitation Letter for Visa for Parents

From:

Radhika Sharma

54, Fairmont Apartments

Houston

Date: November 04th, 2019

To:

Madhu and Kishan Sharma

45/2, Sriram Nagar

New Delhi

Sub: Invitation to Visit USA

Dear Mother and Father,

I would like to invite you both to United States of America this winter and stay with me for three months. I really look forward to have you both visit me and stay with me. You will be staying with me in my apartment, the address of which has been shared above.

During this stay in USA, I will be bearing all your expenses, including your air ticket from India to USA and back, your medical insurance, travel and accommodation expenses, food and all other possible expenses.

In these three months we are going to be visiting a lot of places around. I have already listed out the names of places where we are going to be going like Florida, California, New York City, Niagara Falls, Las Vegas etc. This will give you a chance to experience the culture of the country, enjoy the food here and also meet lots of new people.

I cannot wait to have you both here with me and spend some good times together. I really hope that you start planning you trip soon and visit me to have a wonderful holiday together.

Regards

Radhika

Check here to Download Invitation Letter for Visa for Parents in word Format

Other Related Invitation Letter

Invitation Letter for Schengen Visa
Invitation Letter for Tourist Visa for Sister
Invitation Letter for Tourist Visa for Brother
Letter from Employer for Visa Purpose
B1 VISA Invitation Letter Format
Annual Dinner Invitation Email to Staff
Employee Get Together Invitation Letter
Invitation Letter to Employees of Company for Friendly Cricket Match
Office New Year Party Invitation Letter to Employees

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Posted by Hrformats - November 4, 2019 at 12:27 PM

Categories: Letters   Tags: , , , ,

Congratulations Letter for Winning a Competition in English

A win must be celebrated in a special way. If you have a friend, relative or a dear one who has won a competition or award then you must write a beautiful Congratulations Letter for Wining a Competition. Give your wishes to him in a congratulation letter on achievement. A congratulations letter for competition winner surely is a sweet gesture. Send across congratulations letter for winning a competition in English with an achiever.

Shared below is a congratulations letter sample. Have this Congratulations Letter for Winning a Competition shared with someone who has achieved something important. Use this congratulation letter format to make it an easier job.

Congratulation Letter for Winning Competition sample

From,

Radhika Sharma

54, Hansraj Apartments,

Delhi

Date: October 15th, 2019

To,

Priyal Gupta

99, Elite Heights

Gurgaon

Dear Priyal,

It came as a beautiful surprise to me when I came across your achievement. It is truly a pleasure to congratulate you on winning the Inter-State Extempore Debate Competition. Congratulations on your achievement!!!

When I read your name in the newspapers, you have no idea how happy I was. It was pleasure reading about your amazing performance at the competition. I must say that you have exhibited an extra-ordinary performance. Winning a first prize is not easy but it is all your hard work that has made this possible. I am so proud of you and so lucky to have a friend like you.

I always admired your confidence and your skills to express. You always stayed updated with current affairs and all these qualities have helped you achieve this success. I know that this success has not come to you overnight and you have worked really hard for it and this is what makes it even more special.

I wish you all the best for many more competitions that you will be facing in your life and I am sure that you are going to shine bright every time because you are one hard working soul.

Congratulations one again my dear.

Regards

Radhika

Check here to Download Congratulations Letter for Winning a Competition in Word Format

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Congratulate an Employee on the Anniversary of His or Her Service
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Posted by Hrformats - October 16, 2019 at 6:22 AM

Categories: Letters   Tags: , , ,

Letter for Allowing an Employee to Work from Home

Working from home is extremely convenient as it saves commute time and helps focus better for the employee. Thanks to technology work from is usually very much doable. The request for work from home due to personal reasons, illness, childcare, pregnancy etc. keeps surfacing in organizations and have to dealt in accordance with Work From Home Policy template of the company. Granting work from home offer letter would also require company to develop an arrangement allowing employee to work from home. You can respond to letter to employee working from home by stating the arrangement which would require employee to visit office once in forth night or a month. It would also be obvious that the expenses related with telephone or internet will be borne by the employee.

In this post, we have come up with letter to employee working from home. Using this format as response to sample letter to manage regarding work from home.

Letter Requesting Permission to Work from Home

Sanjay Singh

HR Manager

Excel Technologies Pvt. Ltd.

Delhi

Date: October 2nd, 2019

To,

Radhika Sharma

56, Kirtiman Apartments

New Delhi

Sub: Regarding request for work from home.

Dear Radhika,

This is to inform you that your request for work from home submitted on October 1st, 2019 has been approved by the management considering the situation in your personal life. You are allowed to work from home for the next three months starting from October 15th, 2019 to December 31st, 2019.

As it is going to be a pretty long arrangement, therefore, we would appreciate if you could visit the office for the monthly meetings that are scheduled in the first week of every month. This will help you meet with the team and also discuss the goals for the next month. Moreover, any expenses related with telephone or internet usage will not be borne by the company.

Please respond to us if you agree with the conditions defined by the management. For any further details, you can contact me at +91-9898989898.

Sincerely,

Sanjay Singh

HR Manager

Excel Technologies Pvt. Ltd.

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Posted by Hrformats - October 2, 2019 at 5:37 AM

Categories: Letters   Tags: , , , ,

Reduce Stationery Waste in the Office Letter

In past few years, there has been a paradigm shift in use of stationery. With increasing use of internet and technology, use of paper has been on a regular decline. If you also wish to reduce stationery waste in office then you can write a letter for the same. All you need to do is send a mail stressing on the importance of using less of paper and being more responsible toward environment. Highlight everyone that every paper used is leading to a tree being cut. Encourage people to use more of soft copies until and unless a hard copy is required. This mail should not include penalties or any kind of tough words but motivational statements requesting minimize use of stationery by everyone.

Shared below is the format for writing letter to reduce stationery waste in the office.

Format for Letter to Reduce Stationary Waste in Office

Sub: Reducing Stationery Waste in Office

To all our employees,

Trees are very important for us and for our coming generations and therefore, we all must work in synergy to save them. We all can contribute on saving trees by reducing usage of paper stationery in the office. Technology has made it possible for us to share more and more information in digital format. Together, we can save from more trees being cut by using paper stationery to the least possible levels.

We request all our employees to you use paper stationery only under unavoidable situations. By being more vigilant on usage of paper, together we can certainly begin this change. We are hopeful that all the employees are going to contribute towards this noble cause by using less of paper and working on lessening the stationery waste.

Looking forward on reducing stationery waste in office together.

With regards,

Ramesh Sinha

Manager

Excel Technologies Pvt. Ltd.

You may Like Also

Format for Keeping Stocks of Stationery and Housekeeping Items
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Letter for Allowing an Employee to Work from Home

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Posted by Hrformats - September 19, 2019 at 5:39 AM

Categories: Letters   Tags: , , , ,

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