Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

How to Request for Change in Job Offer Letter with Format

When you are not satisfied with the job offer letter you receive or there is incorrect or incomplete information in it that you want to bring to the attention of the concerned authorities, then writing a request for change in the Job offer letter is important. This lets the authorities understand your point of view and you can negotiate further about the changes. This change can be related to salary, job position, salary account, etc. if there are any discrepancies in the job offer letter as compared to what was finalized in the interview. You can request for the changes in your letter and let the employer make the final decision.

How to Request for Change in Job Offer Letter?

  • Convey the changes you want to make in your job offer letter.
  • Inform the reasons as to why the changes should be made.
  • Mention what exactly you expect after the change.
  • Be open to any further clarifications and communication.
  • Let the employer make the final decision as they deem fit.

Sample Request for Change in Offer Letter Format, Examples

Request Letter to Salary Account Change in Offer Letter

From,

Serena Woods

#47, Remington Lane New York

Date: March 9th, 2021 To,

George Aaron

H.R. Manager/ Manager ABC Company Pvt. Ltd. 23rd Street, Park Avenue New York

Subject: Letter to change salary account

Respected Sir/ Ma’am,

Thank you for your offer letter! I am writing this letter to inform you about the change in my salary account from what has been mentioned in the offer letter.

I have shifted my bank account from______________________(Old bank’s name) to ______________________ (New Bank’s name). So kindly help me out and please change my Salary Account from my previous bank to the present one, so that there are no concerns regarding the transfer of salary into my account in the future.

For any further details, feel free to contact me at ______________________ (phone number/E-mail address) for any further information.

Thank you. Regards, (Your name)

Request to Change Job Position in Offer Letter

From,

Serena Woods

#47, Remington Lane New York

Date: March 9th, 2021 To,

George Aaron

H.R. Manager/ Manager ABC Company Pvt. Ltd. 23rd Street, Park Avenue New York

Subject: Verification of Job Position in offer letter

Respected Sir/ Ma’am,

Thank you for sending the offer letter! I’m glad to be a part of your organization. However, I have a concern regarding the job position specified in the offer letter. I had been selected as the ______________________ (actual job position) for your organisation, but I’ve been assigned the role of ______________________ (job position in offer letter) in my job offer letter.

Hence, I would ask you to kindly look into the matter. You can contact me at ______________________ (phone number/E-mail address) for any further information.

Thank you. Yours sincerely, (Your name)

Sample Letter for Salary Offer Negotiation

From,

Serena Woods

#47, Remington Lane New York

Date: March 9th, 2021 To,

George Aaron

H.R. Manager/ Manager ABC Company Pvt. Ltd. 23rd Street, Park Avenue New York

Subject: Request to negotiate the salary in the job offer letter.

Respected Sir/ Madam,

Thank you for sending the offer letter! This is to bring to your kind notice that, while reading my offer letter, I noticed that the salary specified in the offer letter did not match with the salary discussed in my job interview.

I had been informed in the interview that my annual CTC would be ______________________ (enter expected amount), but in the offer letter it has been mentioned as a CTC of ______________________ (enter amount in offer later).

I have been getting the same salary in my current job hence I am expecting a raise. So, kindly verify the offer and resolve my query.

For any further communication, please contact me at ______________________ (phone number/Email address).

Thanking you.

Yours Sincerely, (Your name)

Other Related Formats

Rescind Job Offer Letter Due to Background Check
Offer Letter Format
Job Offer Letter With Probationary Period
Terms and Conditions in Job Offer Letter
Letter to Withdraw from a Job Offer
How to ask for Offer Letter by Email
Offer Letter for Marketing Executive Format
Request to Change Joining Date on Job Offer
Salary Negotiation Email in Response to Job Offer
How to Write a Counter Offer Letter for a Salary
Sample Letter of Initial Job Offer and Notice of Appointment

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Posted by Hrformats - July 28, 2021 at 12:41 PM

Categories: Letters   Tags: , , , ,

Rescind Job Offer Letter Due to Background Check Sample

Rescinding a job offer letter in the right way is very important when you find inappropriate background information about a potential employee. In the Rescind letter template, this information is conveyed to the candidate in a sensitive yet direct way. You have to explain your reasons without judgement or any accusations. It’s important to be polite while turning down someone, especially in matters of the career. You can also further assist them that if they have any questions or concerns they can reach out to you so the whole process gets carried out smoothly.

This act will keep your company’s reputation in a good light. It will also help you end on good terms with the candidate in case you might need them for future endeavours.

Sample Rescinding Job Offer Letter Due to Background Check has been given below:

Rescind Offer Letter due to Background Check Template, Sample Format

From,

___________________________(Name)

___________________________(Designation)

___________________________ (Address line 1)

___________________________(Address line 2)

___________________________ (City and pin code) Date:  

To,

___________________________ (Name of the Candidate)

___________________________ (Designation)

___________________________ ( Address line 1)

___________________________ ( Address line 2)

___________________________ (City and pin code)

Subject: Rescinding job offer for the position of.

Mr./Ms./Mrs.                                                         ,

This letter is with reference to the job offer given to you by our organisation through the letter/email on ___________for the position of ___________________________ . As stated in the offer letter you received, employment with our company was contingent upon several aspects, including but not limited to successfully passing a background check. Based on the company’s policy and your authorization, a background test was performed by us. During the process, we discovered that the information given by you in your job application, along with your CB and supporting documents was partially incorrect or incomplete. Hence, you did not meet the necessary criteria of the company. We hereby declare that we rescind and withdraw the offer of employment given to you earlier.

Please refer to the Authorization and Disclosure Form that you signed for information about requesting any further information or contact ___________________________________________(Name of the person),

___________________________ (Designation) at ___________________________ (Phone number) between ______________a.m. and ____p.m.

Thank you for applying for the post in our company. Wishing you good luck for the future. Sincerely,

     ___________________________ (Name)

  ___________________________ (Designation)

  ___________________________ (Name of the organisation)

    ___________________________ (Signature)

Other Related Formats

How to Request for Change in Offer Letter
Offer Letter Format
Job Offer Letter With Probationary Period
Terms and Conditions in Job Offer Letter
Letter to Withdraw from a Job Offer
How to ask for Offer Letter by Email
Offer Letter for Marketing Executive Format
Request to Change Joining Date on Job Offer
Salary Negotiation Email in Response to Job Offer
How to Write a Counter Offer Letter for a Salary
Sample Letter of Initial Job Offer and Notice of Appointment


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Posted by Hrformats - July 24, 2021 at 5:49 AM

Categories: Letters   Tags: , , , ,

I Will be Coming Late to Office Today Email Formats

You should always send a request to the concerned authorities in your organization if you are going to come late to the office. This is not only a polite gesture, but also a necessary one so that they are informed about your whereabouts during the office hours. All you need to do is send a simple email format for coming late to office stating that I will be coming late to Office Due to Personal Reasons, Health Problems, Rain, Traffic, etc.

A simple Request Email format for Late Coming in office helps your reputation with your seniors and also reduces the stress on them when they don’t know whether you will be coming to the office or not.

A list of samples for Coming Late to Office Email Formats have been given below:

Coming late due to Personal Reason

Subject: Coming Late to Office Today. Dear Sir/ Ma’am,

I will be coming in late to the office due to some personal reason. Please excuse me for the inconvenience caused. I will be able to come by_______ a.m./p.m.

Kindly approve my request. Thank you.

Sincerely,

 __________________( Your name)

Coming late due to Rain

Subject: Coming Late to the Office due to rain. Dear Sir/ Ma’am,

I would like to bring to your kind notice that it has been heavily raining in my locality, due to which some roads have been blocked. Hence, I will be a little late to the office today. But, I will try to come as soon as possible.

Please consider my request. Thank you.

Regards,

 __________________( Your name)

Coming late due to Health Issues

Subject: Coming Late to the Office due to fever. Dear Sir/ Ma’am,

I have been suffering from a fever since last night so I am going to visit the doctor before coming to the office. Hence, I am going to be late to the office today. I will come to work by_______ a.m./p.m.

Kindly consider my delay. Thank you.

Sincerely,

 __________________( Your name)

Coming Late to Office Tomorrow Email Format

Subject: Coming Late to the Office Tomorrow. Dear Sir/Ma’am,

I have some important work at home that needs my attention tomorrow. It might take a few hours to complete the work. So I will be coming late to the office tomorrow. I will come in by_______a.m./p.m.

Please approve my request. Thank you.

Regards,

 __________________( Your name)

Other Related Formats

Employee Late coming report format
Excuse Letter for Being Late at Work due to Traffic
Letter Offering Circular to Maintain Timings for Late Coming Employees
Sample of a Late Coming Warning Letter
Office Timings Email to Employees
Circular About Office Timing

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Posted by Hrformats - July 20, 2021 at 5:00 AM

Categories: HR   Tags: , , , ,

Work From Home (WFH): A Boon or a Bane

Working from home during COVID-19 pandemic has become a routine across different industries which earlier, were out of the purview. The outbreak of this pandemic has transformed the work pattern in a significant way. With WFH becoming a usual pattern of work, both employees and employers have been benefited in different ways.

In this post, we are going to be discussing whether work from home is a boon or a bane. Before moving ahead discussing whether Work From Home (WFH) is boon or bane, we must remember that both come with their own positives and negatives. Let us browse through work from home boon or bane points to get more clarity on the subject.

Advantages of Working From Home (WFH)

  • Employees have performed better while working from home.
  • Employers have been able to save on a lot of overheads.
  • There has been a serious deduction in costs that involve commuting to and from work.
  • Employees have been able to save on a lot of commute time on daily basis.
  • There has been a better work-life balance for the employees.
  • The pollution levels have gone down.

Disadvantages Of Working From Home (WFH)

  • Many companies had to invest in developing the IT infrastructure which they otherwise lacked.
  • Companies had to work harder to monitor the performances of employees.
  • Not all kinds of jobs were fit for work from home pattern.
  • Employees were compelled to work beyond their usual working hours.
  • Work from home added on to internet and electricity expenses of the employees.
  • Every day turned out to be a working day for many employees.

These are some of the advantages and disadvantages associated with work from home that certainly make it a boon as well as a bane in different situation for different people.

Other Related Articles

Letter for Allowing an Employee to Work from Home
Request Letter/Email to Boss to Work from Home
Work From Home Policy
Excuse Letter for Being Late at Work due to Traffic

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Posted by Hrformats - March 23, 2021 at 7:44 AM

Categories: Others   Tags: , , , ,

Office Etiquette Food and Drink Policy Letter for Employees

Eating food at work is a common practice and that’s the reason companies role out office food etiquettes to define what is right and wrong as per their office etiquette food and drink policy to bring clarity on what conduct is acceptable and what is not. Office etiquettes for food for employees are of extreme importance to make sure everyone follows the rules. Rules for employee eating at desk or employees not allowed to eat at work must be defined and followed for maintaining discipline at work.

In this post, we have come up with the letter for employees that states the eating etiquettes for the workplace. You can use this no food at desk policy template or sample memo for no eating inside the office to create a personalized letter.

Office Food and Drink Policy Letter for Employees

Date: March 15th, 2021

Dear Employees,

In recent times, we have found many employees eating food during working hours. Managers have also been constantly reporting of misconduct in relation with consumption of food and drink at office. Therefore, we are writing this letter to share with all the employees the Office Food and Drink Policy which is required to be followed by each and employee of the company.

Here is the Office Food and Drink Policy that must strictly be kept in mind:

  • No food is allowed inside the office to ensure clean and hygienic environment.
  • None of the edible items are allowed inside the office.
  • Consumption of food and drinks must not interfere with the business operations.
  • Consumption of food and drinks is only allowed in pantry.
  • All eating is permitted only during lunch hour which is from 1 pm to 2 pm.
  • Employees are allowed to go outside office for lunch during the lunch break.

All the points mentioned in the policy should be followed without failure or else strict action will be taken against the defaulters. We request all the employees to cooperate with us in successfully implementing this policy. Team leaders are advised to make sure that this policy is followed by each and every member of the team.

In case of any deviation, you can report of the misconduct to the HR department.

For any further clarifications, please get in touch with the HR department.

Sincerely,

Andrew Gibbs

Manager

Allen Wellness Products

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Posted by Hrformats - March 15, 2021 at 12:52 PM

Categories: HR Policies   Tags: , , , ,

Unpaid Internship Offer Letter Sample, Example Format

The purpose of an internship appointment letter is to inform all those who applied for internship in a company.  There are different kinds of internship offer letter with stipend as well as unpaid internship offer letter format which can be used depending upon the policy of the company for interns. A internship letter from student to company works as a legal binding between the intern and the company in relation with internship.

We have come up with internship offer letter sample. Use this unpaid internship offer letter template, example along with tips that can be followed for creating one perfect letter.

Tips to Write an Unpaid Internship Offer Letter

Shared below are some important tips that are helpful in writing an unpaid internship offer letter:

  • The tone of the letter has to be formal.
  • The letter should contain all the details about internship which includes the duration of internship, the compensation that will be paid, the duties that will be involved etc.
  • Do mention about the termination conditions.
  • Keep the letter precise.
  • Ask for submitting acceptance of the internship offer.

Unpaid Internship Offer Letter Sample Format

From:

Andrew Gibbs

Human Resource Manager

New Age Wellness Ltd.

New York

Date: March 1, 2021

To:

Sandy Bullock

54, 5th Avenue

New York

Sub: Internship Offer Letter

Dear Ms. Sandy,

On behalf of New Age Wellness Ltd., we are elated to inform you that you have been selected for the position of internship with our company. On your acceptance of this offer letter, you will be required to join the organization from March 10, 2021 and you will be reporting to Mr. John Black.

I would like to inform you that the duration of this internship will be 6 months and it will be an unpaid internship. During this time, your employment status with New Age Wellness Ltd. will be temporary and therefore, you will not be entitled for kind of privileges that other employees of the company are entitled to.

Your internship will end on August 31st, 2021. I would also like to highlight that the company holds complete rights to terminate your internship anytime during this period with or without any reason.

During your internship, you will get access to different kinds of confidential information about the company and by accepting this offer letter, you agree that you will take complete care in maintaining the confidentiality of all the information the you come across and by any means, you will not be using it for any kind of personal benefits or reasons other than work related tasks. On completion of your internship, you will be required to handover all the official documents, laptop and other company possessions that will be given to you during your internship.

By accepting this offer letter, you agree to all the terms and conditions that have been mentioned above and you agree that you will be following all the rules and regulations at the company and you will also be observing all the practices and policies that define the working and conduct at the company.

We look forward to have you onboard and we are hopeful that this association will be mutually beneficial to both the parties. If you have any other queries, please feel free to write at [email protected] You will need to express your acceptance to the appointment as trainee with our company by signing the copy of this document and sharing it with us by post.

Congratulations and welcome aboard.

Sincerely,

Andrew Gibbs
Human Resource Manager
New Age Wellness Ltd.
New York

Other Related Internship Letter Format

Paid Internship Offer Letter
Internship Offer Letter Format from Company to Students
Appointment Letter for Internship Trainee
Terms and Conditions in Job Offer Letter
Tips for Writing Summer Internship Programme Offer Letter
Appointment Letter for Commission Based Agent
How to ask for Offer Letter by Email
How to Write an Email While Giving Appointment Letter
Bond For Freshers Appointment Letter
Job Appointment Letter for New Employee

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Posted by Hrformats - March 1, 2021 at 6:40 AM

Categories: Letters   Tags: , , , , , ,

Social Media Policy for Employees Template & Example

In recent times, social media has gained a lot of popularity and that’s the reason that it has now become an important part of everyone’s life. That’s the reason that each and every company should have a social media policy for employees. By sharing social media guidelines for employees, a company can clearly state what is expected of employees while using social media as it can have an effect on the company.

Examples of Company Social Media Policy for Employees

Understanding Social Media

There different types of online communications that feature under social media like private chats, blogs, YouTube, forums etc. A company should define that is considered as social networking and social media by the company because each company and each person can have a different perceptional about social media.

Using Social Media at Work

It is very important for a company to communicate social media policy guide to their employees. This is helpful in knowing employees whether they can use their social media during working hours and to what extent. A company must not forget that it is important for employees to connect with their customers and social media plays a significant role in it. Therefore, a personal social media policy for employees is must to bring clarity on this front.

Check this: Social Media Code of Conduct Use in the Office

Maintaining Confidentiality

While using social media, maintaining confidentiality is of extreme importance and that’s what social media policy for employees in India and in other countries must define. There has to be a clear discretion between what information is appropriate to post on social media platforms and what is not or else it will make the world of social media extremely complicated as well damaging for the company.

Maintaining Truthfulness

Using real identities and names on social media is another important thing a company must focus in its social media policy template. This is so because it brings much needed clarity and transparency in the working which helps a company and its employees gain more credibility amongst the customers.

Using Content Responsibly

Always mention in your social media policy examples for nonprofits or profit based organization that just sharing any image available is not right. Mentioning the source or giving credits is very important while using content or images from other sources.

Follow Social Etiquettes

Building relationships is the idea behind social media presence and while doing so, social etiquettes must be followed. A company’s social media policy must always define these etiquettes that must never me missed on.

While drafting social media policy 2021, keep these points in mind so that you do not miss on anything important that must be a part of your policy to avoid any complications later on.

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Posted by Hrformats - February 20, 2021 at 11:00 AM

Categories: HR   Tags: , , , ,

Paid Internship Offer Letter Sample, Example Format

The internship appointment letter template is used for formally confirming the position of internship. The idea behind using a paid internship appointment letter format is not only to confirm the internship but also share the other information with the intern in relation with the program. There are all kinds of paid internship offer letter samples that can be used for the purpose.

In this post, we have come up with internship offer letter template, example for paid internship. You can use this paid internship offer letter sample for your company.

Paid Internship Offer Letter Format, Example

From:

Andrew Gibbs
Human Resource Manager
HZL Health and Wellness Ltd.
New York

Date: February 12, 2021

To:

Sandy Bullock
54, 5th Avenue
New York
Sub: Internship Offer Letter

Dear Ms. Sandy,

On behalf of HZL Health and Wellness Ltd., we are happy to inform you that you have been selected for temporary employment as an Intern. If you accept this internship offer then you will be joining the company from March 1st, 2021 and you will be reporting to Mr. John Black.

The duration of this paid internship will be 6 months and during this time, you will be entitled for the payment of $ 300 per month. During this time, your status will be that of a temporary employee and therefore, you will not be entitled for any of the employee benefits.

Your internship is going to end on August 31st, 2021. However, the company holds all the rights to terminate your internship with or without any reason or notice at any time during this period.

While working with the company, you will have access to various company records and lots of confidential information. By accepting this appointment, you agree that you will maintain the confidentiality of all the information and you will not be using it by any means for personal benefits or other reasons other than job related work. Once you will complete your internship with the company, you will handover all the documents and other company possessions to the company.

Having accepted this offer, you agree that during the course of your internship, you will be following all the rules and regulations at the company and will be observing all the practices and policies that define the working and conduct at the company.

We are hopeful that this association will be mutually beneficial and you will enjoy working with us. If you have any other queries, please feel free to write at [email protected] You will need to express your acceptance to the appointment as trainee with our company by signing the copy of this document and sharing it with us by post.

Congratulations and welcome aboard.

Sincerely,

Andrew Gibbs
Human Resource Manager
HZL Health and Wellness Ltd.
New Delhi

Click here to Download Paid Internship Offer Letter in Word Format

Other Related Internship Letter Format

Unpaid Internship Offer Letter
Internship Offer Letter Format from Company to Students
Appointment Letter for Internship Trainee
Terms and Conditions in Job Offer Letter
Tips for Writing Summer Internship Programme Offer Letter
Appointment Letter for Commission Based Agent
How to ask for Offer Letter by Email
How to Write an Email While Giving Appointment Letter
Bond For Freshers Appointment Letter
Job Appointment Letter for New Employee

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Posted by Hrformats - February 12, 2021 at 10:59 AM

Categories: Letters   Tags: , , , , , ,

How to Check Fake Experience Certificate

There are many instances wherein candidates have submitted fake experience certificates for job. This has certainly given the HR personnel a tough time to find out whether it is a real or fake experience certificate. But no matter how difficult or easy it is, it is one of the most important things to find out whether it is a genuine or fake experience certificate a candidate is submitting as you cannot afford to hire someone fake in your company, someone who doesn’t deserve to get selected.

In this post, we have made an attempt to find if is it a fake experience certificate. You can use these simple guidelines to find if it is fake experience certificate online or not.

Get more details during the interview

It is always a good idea to try and seek some more details about the company in which the candidate is working or has worked in the past. Ask questions in relation with the name of the supervisor, the size of the team, the role in the team etc. as this will bring more clarity about the kind of work the candidate has done along with some extra information about the working.

Do the background check

This is the first and the foremost thing an HR personnel must do while checking for the fake experience certificate company. You can always call at the concerned company or drop an email to them asking about the candidate you wish to enquire about to get a clear picture.

Ask for a blank email from company’s email id

The simple and quick way to know whether a candidate is genuinely employed with the company or not is to simply ask him to send a blank email from his company’s email id and this would certainly clear a lot of air.

Find out the reason for job change

You can always ask that why the candidate is looking for a job change. This answer can again reveal a lot of details as to why the candidate is here for the interview and what makes him unhappy at his present job.

Contact the references

Most of the companies ask for references which can be also be checked to know what kind of an employee the candidate has been and how experienced has he been at the job he has been doing.

You can follow all of these points to know how authentic or fake the experience certificate is. This will surely help you take a better decision in relation with his or her recruitment.

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Posted by Hrformats - February 4, 2021 at 11:39 AM

Categories: HR   Tags: , , ,

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