Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Sample Letter to Announce a Job-Related Party or Retreat

Office retreats are fun as they help employees and employer bond and create some beautiful memories together. If your company is planning a job retreat for all the employees then it needs to make a formal announcement using an announcement letter format. In order to announce a job related party or retreat, all the details about the retreat are to be included in the letter. You can also include the reason for arranging for the retreat.

If you do not know how to draft such a letter then we have come up with a sample letter to announce a job retreat. You can use the format for creating a personalized letter for announcing the event to the employees.

Sample Format for Announcing Job-Related Retreat or Party

From,

Bob Sandler

Manager

Zenith Technologies

New York

Date: October 15, 2021

Dear All,

In order to celebrate the success of company in the International Technologies Summit 2021, the company has decided to arrange for a retreat for all our employees. We are writing this letter to invite all our employees for the summer retreat along with their families.

Date: October 25th, 2021 and October 27th, 2021

Venue: Springdale Resort, New York

Not only we will be celebrating our success at the summit but we will also be discussing about the upcoming international meets for the year during the retreat. The mornings of both the days will be dedicated to the discussions and meetings and rest of the day will be focusing on spending time with each other.

This retreat will work as an opportunity for the employees to share their inputs and ideas on making another success at the international meets. Not only that, it will also be a chance for all of us connect with each other along with our families in a setting away from work.

For confirming your participation and making room reservations, please get in touch with Ms. Veronica. Make sure you pack your party attires as well as swimwear. All employees are requested to check in at the resort any time after 1 p.m. on October 25th, 2021.

In case, any employee is unable to make it for the retreat then her or she must inform the same to Veronica, For any other queries, you can get in touch with Veronica.

Other Related Letter Formats

Letter for Announcements for the Company Received an Award
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Letter for Announcement Of New Employee Joining
Letter to Announce a Bad News to Employees
Staff Resignation Announcement Email
Announcement Letter Format For Half Day Leave For Staffs
Public Holiday Announcement Mail/Notice/Memo to Staff

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Posted by Hrformats - October 15, 2021 at 6:12 AM

Categories: Letters   Tags: , , , , ,

Request Letter to First Aid Training for Staff

If you wish to conduct a first aid training for the staff then you need to write a first aid training request letter to the CEO of your organization. Using a first aid training letter template, you can formally submit the request to the management to organize a training session for the staff.

To help you create your personalized first aid training request letter for staff, we have come up with a training request letter sample, example that can be used to suit your needs.

First Aid Training Request Letter Format for Staff

From:

Samantha Brown

HR Manager

Zenith Infrastructure Development

London

Date: October 07th, 2021

To,

Mr. Andrew Smith

CEO,

Zenith Infrastructure Development

London

Sub: First Aid Training For Staff

Dear Mr. Andrew,

I am writing this letter for submitting request for first aid training of the production team that will start from October 15th, 2021 and will end on October 28th, 2021.

As the production team is involved in jobs that involve threats of accidents and injuries to the employees. Therefore, we feel that there is a need of first aid training for production team for better safety of the team. To make sure that small injuries and accidents can be attended with the right knowledge, it is important to have the staff trained for first aid.

Moreover, it has been observed that the company is spending an excessively large sum of money on medical expenses every year because of the injuries that take place as the medical costs are really high. By training the staff for first aid, we will be able to control these costs as well as keep our team safe. The first aid training will be just one time expense and will be extremely helpful in the long run.

We have been in talks with the professional first aid training providers and we have been able to find a one month training package with them which fits very much into our budget. The program brochure for the same has been attached with the letter for your reference.

Kindly have a look at the brochure and give us the permission to organize this first aid training campaign for our staff members. We assure that this expense will be more of an investment for our company.

Thanking you.

Sincerely,

Samantha Brown

HR Manager

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Posted by Hrformats - October 7, 2021 at 7:13 AM

Categories: Letters   Tags: , , , , ,

Employee Performance Concern/ Issue Letter Example

The purpose of an employee performance concern letter is to express concern over the performance of the employee by the employer. The employee performance issue letter highlights the unacceptable performance levels of the employee and issues a warning against the same. Using this warning letter to employee for poor performance, the employer gives a strong signal to the employee to pull up his socks and start improving the performance.

This post includes a poor performance letter template. You can use this format for employee performance concern letter to create a personalized draft.

Employee Performance Concern Letter Template, Sample Format

From,

Simon Smith

HR Manager

Zenith Technologies

London

Date: October 2nd, 2021

To,

Mr. Andy Jacob

Marketing Manager

Zenith Technologies

London

Dear Andy,

The purpose of writing this letter is to highlight my concerns over the declining performance of our Deputy Marketing Manager, Mr. Richard Bay, whose performance has been delaying from last six months. He has been displaying negligence and disinterest in work. He, being the in-charge of some of the significant projects, needs to be focused and dedicated towards his roles and responsibilities.

It has been observed that he has not been attending the monthly meetings of the department from last two months. He has also been reporting to work at late and leaving the office early without prior information. All this has led to declining performance as he is not able to devote enough time to the projects of which he is the in-charge. In addition, we have received many complaints for his inaccurate and unacceptable behavior with the juniors. All these things are not acceptable at our organization.

You are required to investigate his performance and behavior and take immediate action against him by September 10th, 2021 or else the Management will have to come in the picture and take required disciplinary action against him.

Thank you.

Regards,

Simon Smith

HR Manager

Zenith Technologies

Resources Related To Warning Letter Formats

Warning Letter to Employee for Negligence of Duty
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First Warning Letter to Employee
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Writing Warning Letter to Employee
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Poor Performance Warning Letter Format

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Posted by Hrformats - October 1, 2021 at 6:07 AM

Categories: Warning Letter Format   Tags: , , , , , ,

Warning Letter to Employee for Negligence of Duty

It an employee in your company has been negligent of his duty then it is extremely important to write a warning letter for negligence of duty to make sure that the same thing is not repeated in future. Warning letter for failure to perform duties is a precise letter that talks about how the employee has failed to perform what was expected of him. You can follow warning letter format to create your own employee Warning letter due to negligence of duty.

This post includes a formal warning letter to employee for negligence of duty that can be used as a base for creating a personalized letter.

Sample Warning Letter Format to Employee for Negligence of Duty

From,

Simon Smith

HR Manager

Zenith Technologies

London

Date: September 24th, 2021

To,

Mr. Andy Jacob

54, Richmond Villas

London

Dear Andy,

It has been noticed that recently your performance levels are not as per the acceptable standards defined by our company. We have come across many complaints from your team leader as well as colleagues that you have been neglecting your duties and responsibilities at work which is severely affecting your performance.

This negligence at work has resulted in a significant fall in your ranking as you have not been able to complete the tasks assigned to you. Many verbal warnings were given to you during this time but despite that there was no progress in your working and attitude.

We avoid taking such decisions but due to all the reasons mentioned above, we are writing this final warning letter to you. Please consider it as a final written warning and start working on improving your performance.

Regards,

Simon Smith

HR Manager

Zenith Technologies

Click Here to Download Warning Letter to Employee for Negligence of Duty in Word

Resources Related To Warning Letter Formats

Employee Performance Issue Letter
Warning Letter to Employee for Careless Attitude That Caused Financial Loss
Warning Letter for Usage of Mobile Phone on Workplace
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Warning Letter or Memo To Employee
Poor Performance Warning Letter Format

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Posted by Hrformats - September 24, 2021 at 7:15 AM

Categories: Warning Letter Format   Tags: , , , , , ,

Sample Letter to Invitation Chief Guest for Farewell Ceremony

Farewell at different institutions can be for different people but certain farewells are incomplete without a chief guest. If you also need to invite a chief guest for the farewell ceremony then you must write a formal invitation letter to chief guest for farewell party. The sample formal invitation letter for chief guest is a simple invitation letter format that includes details about the event.

In this post, we bring to you the sample letter invitation chief guest for farewell ceremony along with the tips that should be kept in mind while drafting one such letter.

How to Write a Letter to Invite Chief Guest for Farewell Party

If you are wondering how to write an invitation letter to invite chief guest for farewell party then here are the tips to keep in mind:

  • Include your name and the name of the institution on behalf of which you are writing this letter.
  • Mention the event along with the date of the event.
  • Talk about the reason you picked that persona as the chief guest.
  • Include the person to send a formal confirmation in the end.

Invitation Letter to Chief Guest for Farewell Ceremony/Party

From:

Allen Broad

Student Coordinator

Apex Business School

London

Date: September 16th, 2021

To,

Mr. Richard Black

Managing Director

Banking and Investment Solutions

London

Sub: Invitation Letter to Invite Chief Guest

Respected Sir,

I, Allen Broad, am writing this letter on behalf of Apex Business School, London, to request your presence as chief guest at the farewell ceremony of our final year management students. The event has been planned to be held at our college auditorium on September 30th, 2021. Your honorable presence would be highly inspiring for the students as it will give them an opportunity to listen to someone as experienced and knowledgeable as you.

You are requested to kindly send a reply to confirm your presence so that we can finalize the event accordingly.

Thanking you.

Sincerely,

Allen Broad

Student Coordinator

Apex Business School

London

Other Related Invitation Letter

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Posted by Hrformats - September 16, 2021 at 6:03 AM

Categories: Letters   Tags: , , , , , ,

Sample Letter of Penalty Charge to Employee

When employees fail to follow the rules and regulations, companies often charge them with penalties in order to correct their actions and make sure that the things don’t get repeated in the future. Sample notice of penalty forms an important part of the procedure. The penalty charge letter sample is a simple letter that communicates the penalty and the charge for the same in a professional way.

Here is the sample letter of penalty charge notice. You can use this punishment letter to employee to charge the penalty by using it as a base for creating one on your own.

Sample Notice of Penalty Charge to the Employee

From,

Simon Smith

HR Manager

Zenith Technologies

California

Date: September 25th, 2021

To,

Mr. Andy Jacob

54, Richmond Villas

California

Dear Andrew,

This is to inform you that you have been charged with a penalty of $50 for not reporting to work on time for three consecutive days.

As you are aware that at Zenith Technologies, we are extremely particular with our rules and regulations and anyone who fails to adhere to them, we do not hesitate in taking strict actions against them. We have noticed that on August 10th, 11st and 12nd you reported to work an hour late than the official reporting time i.e. 9 am. Not just that, you have also failed to submit a written application to explain your actions to your team leader. Therefore, we have been forced to charge you with this penalty.

You are requested to submit this penalty with the HR department and we would appreciate that you report to work on time and in case of emergency, keep your team informed. Any kind of delayed reporting will not be appreciated in future and will attract greater penalty.

We are hopeful that you will take this as a serious warning.

Regards,

Simon Smith

HR Manager

Zenith Technologies

Other Related Formats

Request Letter for Removing Penalty Imposed by Company
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Posted by Hrformats - September 8, 2021 at 5:50 AM

Categories: Letters   Tags: , ,

Sample Request Letter for Removing Penalty Imposed by Company

In case you have been punished with a penalty for some wrong action at work then you can always write a request letter for cancellation of penalty in case you feel that you have a strong case to put forward. There is no harm in putting across your side of the story by using penalty waiver request letter sample if you have a strong reason behind your actions.

In this post, we have come up with a sample letter waiver of penalty for reasonable cause. You can use this template for request to remove the penalty to create a customized one.

Format for Requesting to Remove Penalty Imposed On You

From:

Andy Jacob

54, Richmond Villas

London

Date: September 02, 2021

To,

Mr. Simon Smith

HR Manager

Zenith Technologies

London

Sub: Request Letter to Waive Penalty

Dear Sir,

I am writing this letter in response to your letter dated August 17th, 2021 bearing subject “Imposition of the penalty” because of my absence from work on August 14th, 2021.

I would like to put across that I had met with a small accident on that day while coming to office and that’s the reason I could report to work but I had informed my team leader, Mr. Jack Brown, as soon as I was in a condition to make a call.

By far, I have always been particular about informing about my absence from work and promise to keep doing the same without failure but this time, the condition was such that I was taken to the hospital and was under the effect of anesthesia for a couple of hours because of which I was unable to inform my team leader.

I, therefore, request you to please waive off the penalty that I have been imposed with considering my situation as well as my track record.

I am hopeful that you will consider my request.

Thanking you.

Sincerely,

Andy Jacob

UX Developer

Employee ID: 12345

Related Other Letter Format

Sample Letter of Penalty Charge to Employee

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Posted by Hrformats - September 2, 2021 at 5:50 AM

Categories: Letters   Tags: , , , ,

Material Handover Letter Sample in Word | PDF Format

Material handover letters are of great significance when you are handing over any particular material to someone else in an official set up. Using a material handover template, you can simply include the list of materials that are being handed over and take the signature of the receiver. Store material handover letter format and material handover letter for a specific project acts as a proof that the materials were transferred for real.

This post includes the material handover letter format. You can use this handover document material handover letter format to create a personalized letter as per your need.

Material Handover Sample Letter Format

From,

Amanda Jobs

Purchase Manager

Zenith Technologies

London

Date: August 29, 2021

To,

Anthony Hobbs

Senior Accountant

Zenith Technologies

London

Sub: Material Handover to Mr. Anthony Hobbs

Dear Mr. Anthony,

As requested by you, here is the list of the materials that have been handed over to you on August 15th, 2020. Kindly go through the list of items and acknowledge the same by signing this letter.

S. No.Material DescriptionQuantityRemarks, if any
1Lenovo Laptop1 
2SanDisc Pen Drive1 
3iBall Mouse1 
4A4 size paper bundle2 
5Markers2 
6Calculator1 
7Glue stick1 
8Highlighter1 
9Writing pads2 
10Folders2 

Thanking you.

Receiver’s Signature

Check here to Material Handover Letter in Word and PDF Format

Resources Related To Letter Formats

Warning Letter to Employee Taking Leave Without Handing Over Work
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Seeking challenging career in Materials Purchase / Inventory

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Posted by Hrformats - August 28, 2021 at 6:01 AM

Categories: Letters   Tags:

Hourly Employee (Non-Exempt) Offer Letter Template

If you wish to create an offer letter in order to hire an hourly employee for your company then you must know who to draft an employment offer letter. You can conveniently create a customized non-exempt position offer letter using the sample offer letters.

In this post, we bring to you the hourly employee job offer letter template. Use this proficient non-exempt offer letter template to create a personalized letter that rightly fits into your subjective needs.

Sample Hourly Employee Offer Letter Template

From,

Simon Smith

HR Manager

Zenith Technologies

London

Date: August 24th, 2021

To,

Mr. Andy Jacob

54, Richmond Villas

London

Dear Andrew,

We are writing this letter to offer you the position of Senior Marketing Executive at Zenith Technologies, London effective September 1st, 2021. You will be required to report to Ms. Samantha Brown.

For this full-time profile, you will be compensated at the hourly rate of $20 and you will be entitled for overtime beyond 42 hours of weekly working at the rate of $25. In addition to this, you will also be eligible for the employer benefits that will be discussed at the time of your induction.

We would like you submit your original documents related with your prior employment, education and citizenship with the HR department required for the paperwork done at the time of new recruitment.

We feel that you will be a significant addition to our company and your experience will help the company grow. At Zenith Technologies, we work in synergy to create a strong and reputed organization and we are hopeful that you also be working in the same direction with us.

Regards,

Simon Smith

HR Manager

Zenith Technologies

London

Other Related Formats

Revised Job Offer Email Accommodating Demand by Candidate
Request for Change in Offer Letter
Rescind Job Offer Letter Due to Background Check
Offer Letter Format Terms and Conditions in Job Offer Letter
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How to ask for Offer Letter by Email
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Sample Letter of Initial Job Offer and Notice of Appointment

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Posted by Hrformats - August 24, 2021 at 5:33 AM

Categories: Letters   Tags: , , , ,

Revised Job Offer Email Accommodating Demand by Candidate

Companies make offer to the few selected candidates and the process is complete only when the candidate accepts it or rejects it. And sometimes the candidates also propose some changes in the offer. In such a scenario, the HR manager or concerned person can revert back with a revised job offer mail accommodating demands by candidate if they seem suitable.

Shared below is a revised offer letter email template, sample. You can use this revised employment offer letter format to create your own revised job offer email.

Revised Job Employment Offer Mail Format Accommodating Demands by Candidate

From:

Veronica Black

HR Manager

Zenith Technologies

New York

Date: August 19, 2021

To,

Mr. Bob Smith

42, Lakeside Apartments

New York

Sub: Revised job employment offer

Dear Mr. Smith,

We thank you for responding to the offer letter forwarded you on July 20th, 2021 for the profile of Deputy Marketing Manager. We have gone through your concerns and we really appreciate that you brought them up with our recruitment team.

After evaluating your profile and going through the remuneration demands that you have put forward, we are pleased to inform you that we have accommodated your requests. Here is the summary of the demands that have been included in your revised offer letter:

  1. Increase in gross salary from $2800 to $3000 per month.
  2. Increase in monthly allowance from $200 to $220 per month.
  3. Including health insurance of $5000.

We have attached the revised offer letter with the mail. We will look forward to receive your confirmation on the revised job offer for the profile of Deputy Marketing Manager. We request you to please send in your confirmation by August 25th, 2021 as we will not hold this offer beyond this date. In case of any queries, please feel free to get in touch with our recruitment team at 9898989898.

Thanking you.

Sincerely,

Veronica Black

HR Manager

Zenith Technologies

Other Related Job Offer Formats

Hourly Employee Offer Letter Template
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Sample Letter of Initial Job Offer and Notice of Appointment

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Posted by Hrformats - August 19, 2021 at 7:02 AM

Categories: Letters   Tags: , , , , ,

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