Employee Performance Concern/ Issue Letter Example
The purpose of an employee performance concern letter is to express concern over the performance of the employee by the employer. The employee performance issue letter highlights the unacceptable performance levels of the employee and issues a warning against the same. Using this warning letter to employee for poor performance, the employer gives a strong signal to the employee to pull up his socks and start improving the performance.
This post includes a poor performance letter template. You can use this format for employee performance concern letter to create a personalized draft.
Employee Performance Concern Letter Template, Sample Format
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: October 2nd, 2021
To,
Mr. Andy Jacob
Marketing Manager
Zenith Technologies
London
Dear Andy,
The purpose of writing this letter is to highlight my concerns over the declining performance of our Deputy Marketing Manager, Mr. Richard Bay, whose performance has been delaying from last six months. He has been displaying negligence and disinterest in work. He, being the in-charge of some of the significant projects, needs to be focused and dedicated towards his roles and responsibilities.
It has been observed that he has not been attending the monthly meetings of the department from last two months. He has also been reporting to work at late and leaving the office early without prior information. All this has led to declining performance as he is not able to devote enough time to the projects of which he is the in-charge. In addition, we have received many complaints for his inaccurate and unacceptable behavior with the juniors. All these things are not acceptable at our organization.
You are required to investigate his performance and behavior and take immediate action against him by September 10th, 2021 or else the Management will have to come in the picture and take required disciplinary action against him.
Thank you.
Regards,
Simon Smith
HR Manager
Zenith Technologies
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Poor Performance Warning Letter Format
Warning Letter to Employee for Negligence of Duty
It an employee in your company has been negligent of his duty then it is extremely important to write a warning letter for negligence of duty to make sure that the same thing is not repeated in future. Warning letter for failure to perform duties is a precise letter that talks about how the employee has failed to perform what was expected of him. You can follow warning letter format to create your own employee Warning letter due to negligence of duty.
This post includes a formal warning letter to employee for negligence of duty that can be used as a base for creating a personalized letter.
Sample Warning Letter Format to Employee for Negligence of Duty
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: September 24th, 2021
To,
Mr. Andy Jacob
54, Richmond Villas
London
Dear Andy,
It has been noticed that recently your performance levels are not as per the acceptable standards defined by our company. We have come across many complaints from your team leader as well as colleagues that you have been neglecting your duties and responsibilities at work which is severely affecting your performance.
This negligence at work has resulted in a significant fall in your ranking as you have not been able to complete the tasks assigned to you. Many verbal warnings were given to you during this time but despite that there was no progress in your working and attitude.
We avoid taking such decisions but due to all the reasons mentioned above, we are writing this final warning letter to you. Please consider it as a final written warning and start working on improving your performance.
Regards,
Simon Smith
HR Manager
Zenith Technologies
Click Here to Download Warning Letter to Employee for Negligence of Duty in Word
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Categories: Warning Letter Format Tags: Duty, Employee, Employee letter, Letter of Warning, Negligence, Warning Letter, Warning Letter Format
Sample Letter of Penalty Charge to Employee
When employees fail to follow the rules and regulations, companies often charge them with penalties in order to correct their actions and make sure that the things don’t get repeated in the future. Sample notice of penalty forms an important part of the procedure. The penalty charge letter sample is a simple letter that communicates the penalty and the charge for the same in a professional way.
Here is the sample letter of penalty charge notice. You can use this punishment letter to employee to charge the penalty by using it as a base for creating one on your own.
Sample Notice of Penalty Charge to the Employee
From,
Simon Smith
HR Manager
Zenith Technologies
California
Date: September 25th, 2021
To,
Mr. Andy Jacob
54, Richmond Villas
California
Dear Andrew,
This is to inform you that you have been charged with a penalty of $50 for not reporting to work on time for three consecutive days.
As you are aware that at Zenith Technologies, we are extremely particular with our rules and regulations and anyone who fails to adhere to them, we do not hesitate in taking strict actions against them. We have noticed that on August 10th, 11st and 12nd you reported to work an hour late than the official reporting time i.e. 9 am. Not just that, you have also failed to submit a written application to explain your actions to your team leader. Therefore, we have been forced to charge you with this penalty.
You are requested to submit this penalty with the HR department and we would appreciate that you report to work on time and in case of emergency, keep your team informed. Any kind of delayed reporting will not be appreciated in future and will attract greater penalty.
We are hopeful that you will take this as a serious warning.
Regards,
Simon Smith
HR Manager
Zenith Technologies
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Warning Letter to Employee for Careless Attitude That Caused Financial Loss
Every company has certain work ethics and every employee has some personality traits but sometimes when there is a mismatch, problems surface. No matter what the situation is, a careless attitude is never appreciated by any company. Writing a warming letter to employee for careless behavior is a formal way of addressing the problem. If the attitude of an employee has caused financial loss to the company then writing warming letter for carelessness at work is important.
In this post, we have come up with a warming letter to an employee for carelessness Attitude That Caused Financial Loss. You can use this Warning letter writing format to create a personalized letter in accordance with your situation.
Sample Warning Letter to an Employee for Carelessness
From:
James Gibbs
HR Manager
Zenith Technologies
California
Date: August 11, 2021
To,
Mr. Charlie Hobbs
54, Richmond Apartments
California
Sub: Warning letter for carelessness
Dear Charlie,
As you are aware that at Zenith Technologies, we have high standards when it comes to work ethics and that is what we expect all of our employees to follow. Time and again we have stressed on professional behavior and right conduct to our employees.
I have come across an email from your team leader that highlighted your unprofessional behavior at a recent meeting with one of our most important clients. Your team leader mentioned that your careless attitude towards creating a presentation for the upcoming project really disappointed our client and because of that we have lost their account. This kind of behavior which brings the company a bad name and leads to financial losses is certainly not acceptable. Therefore, the Management has decided to suspend you for two weeks.
I assume that you are well aware of the Company’s policy on suspension but if in case you have any doubts then you can get in touch with the HR department and the same will be explained to you in detail. We are hopeful that in future you will be more careful with your work and will not behave in a manner that is considered inappropriate.
Regards,
James Gibbs
HR Manager
Zenith Technologies
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Sample Memo to Employees on Attendance Policy and Procedure
It is of extreme importance for every organization to have its attendance policy to maintain discipline in the company. Reporting at the right time and working for the defined numbers of hours is a must and therefore, sometimes organization has to issue attendance letter for employee if he is not adhering by the attendance policy and procedure. Employee attendance policy templates of different kinds are helpful in sending warnings to employees.
In this post, we have come up with a sample memo to employee on attendance policy and procedures. You can customize and use this employee attendance policy sample template for your company.
Sample Memo to Employees on Attendance Policy and Procedure
To: All the Employees
Date: 29th August, 2020
From: Chairman, Jubiliant Technologies
Sub: Memo to Employees on Attendance Policy
The management would like to inform all the employees that in recent times it has been observed that some employees in the company are taking frequent leaves without seeking any permission from their department head. As you are aware that as per the Attendance Policy of the company, you are required to seek permission before going for any kind of leave. We are very particular about our rules and regulations and from now on absence from work without seeking permission from their respective managers will not be tolerated.
All the employees must consider this as the final warning and any negligence in adhering by the rules and regulations mentioned in the Attendance Policy will attract strict action.
For the Authorized Signatory,
Chairman,
Jubiliant Technologies
Click here to Download Sample Memo to Employees on Attendance Policy and Procedure in Word Format
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Confirming Attendance Letter | Confirmation Letter Format
Confirming Attendance Letter Sample: Whenever an event is organized, the organizers often request the guests to send in their confirmations before the date of the event so that the required arrangements can be made. If you also have been requested send a confirmation attendance letter for such an event then you must frame your own confirmation letter. There can be confirmation attendance for birthday party, meeting attendance confirmation, interview, training etc.
To help you with it, we have come up with a letter of attendance confirmation template. You can use this sample confirmation letter format in order to create your personalized letter without any complications.
Confirming Attendance letter Sample Format
From
Alexa Fuller
12/B Wordsworth Street
California
Date: June 17st, 2020
To,
Siya Hawk
22, Green Park Apartments
New York
Dear Siya,
I am writing this letter in response to the invitation for your wedding which I received recently. Firstly, I am extremely thankful to you for inviting me for the ceremony. I would like to confirm my presence on your special day when you will be tying knot with the love of your life on July 1st, 2020 at St. Anthony’s Church.
I am very happy for you as you will be starting your new life and as your friend, I cannot miss such a special day of your life. I know that you need me there to help you with the arrangements and I will make sure that I am there with you in New York a few days earlier. Therefore, I have booked my tickets for June 28th, 2020. Do let me know if you want me to get anything for you from California and any other help you require from my end.
I look forward to see you walk down the aisle. Feel free to call me whenever you need me. Thanks for the invitation once again.
See you soon.
Yours,
Alexa
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First Warning Letter to Employee Sample
First warning letters are sent to employees who have failed to adhere themselves with the rules and regulations of the company and have gotten involved in events or processes that are not accepted by the management. As the name suggests, first warm letter is a formal warning from the company to the employee on his or her actions. There can be different reasons for employee warning letter templates. But mostly the sample first warning letter to employee for bad attitude, misconduct, negligence, poor performance, absence etc. are the most common of all.
Shared below is the First Warning Letter format in Word. You can use this first warning letter to employee sample to create a personalized letter subjective to the situation at your end.
First Warning Letter to Employee Template
From:
Sushmita Gupta
Human Resource Manager
ABC Technologies
Delhi
Date: May 22th,2020
To:
Mr. Aryan Sharma
54, Harrison Apartments,
Delhi
Dear Mr. Sharma,
I am writing this letter as your first warning for reporting late at work.
It has been reported that you are coming almost an hour late to office every day. We always appreciate our employees who understand the value of time and coming to office at time. Therefore, you are being warned to not come late at work and if you failed to report at work on time, the Management will be compelled to take a serious action against you.
It has also been found that you are avoiding swiping your attendance card when you come to office as well as when you are off for the day which is making it difficult for the system to record your attendance.
We are hopeful that you will be punching your card on daily basis and you will also be reporting to work on time. Failing to do so can lead to strict actions against you.
Sincerely,
Sushmita Gupta
Human Resource Manager
ABC Technologies
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Letter to Announce a Bad News to Employees
If there is bad news to be announced to your employees then it has to be done in a formal manner. You can write a letter announcing bad news to employees to officially share the news. For writing a bad news letter, you can use the bad news business letter template or a simple sample announcement letter to share the news with all the employees in one go.
In this post, we have come up with a sample letter to announce bad news to employees. You can use this bad news business letter example to create a personalized letter with all details.
Sample Bad News Announcement Letter to Employees
Date: 31st May, 2019
Sub: Discontinuing Work From Home Format
Dear Employees,
This is to inform you all that the Management at AZ Technologies has decided to discontinue the work from home format at the company. From now on, all the employees will need to come to office at their respective working days to work as work done from home will not be counted.
We are hopeful that we will be able to implement this change in our company without disgruntlement. It is the need of the hour that we have to bring in this significant change in our working pattern. In case the decision is revoked, you will be informed in writing.
Regards,
Rita Sharma
Manager
AZ Technologies.
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Memo to Employee Who Did Not Inform HR Before Going on Business Trip
Whenever an employee of the company goes on a business trip, as a protocol, he is suppose to inform the HR of the company. But if an employee without informing the HR goes for a business trip then the manager should write a Warning Letter or Memo to Employee expressing your disapproval on this kind of behavior. This is a kind of Warning Letter for Absenteeism Without Intimation sent by HR to the candidate.
We have come up with a formal format for Memo to employee who went on a business trip without informing the HR. It is a short and sweet letter.
Sample Memo to Employee Who Went on Business Trip Without Informing HR
From:
R.K. Sharma
Human Resource Manager,
Advent Medicines Ltd.
New Delhi
Date: 10.10.2018
To,
Vinod Khatri
54, Sahara Enclave,
Kamla Nagar,
Delhi
Sub: Warning Letter for Going on Business Trip Without Informing
Dear Mr. Khatri,
With deep regret, we would like to inform you that Management is extremely unhappy with this kind of irresponsibility at your end.
You went on a business trip to Mumbai for four days without intimating about it to the HR Department because of which a lot of chaos happened. Moreover, the bookings for the same were to be confirmed and again led to inconvenience to you and to the company.
This kind of a mistake has happened previously in the past and you were warned to not repeat it. The Management would like to have an explanation from you in writing explaining the reason for the same. Meanwhile, you are warned again, and this time, for the last time, to not repeat such a thing in the future.
Looking forward to hear from you.
Sincerely,
R.K. Sharma
Human Resource Manager,
Advent Medicines Ltd.
Click here to download sample Memo to Employee
Create a personalized Warning Letter to Employees Refusing to Work using this sample.
A professionally drafted Employee Verification Email Format to HR with precision.
Categories: Warning Letter Format Tags: business Letter, Employee, HR, Memo Format, Warning Letter, Warning Letter Format
Format for Employee Verification Email to HR
Employee verification is an important process before finally recruiting any person in the company. For this, you can submit a request for employee verification to the company where the employee is presently working or has worked in near future. Some companies have HRs doing this job while some companies hire third party services to do the same. Warning Letter for not submitting documents for Employee Verification and email for the same are few important formats you might require.
Given below is a formal employee verification email format. Customize and use this employee verification email sample and template as per your requirement.
Employee Verification Email Format Addressing HR
Date: 03.07.2018
Dear Sir/ Ma’am,
Greetings!!!
I am Ritu Maheshwari and I am working with Zenith Technologies Pvt. Ltd. as Asst. Human Resource Manager. You must be aware the during the process of recruitment, employee verification is an important step and therefore, I am writing to you, to seek your assistance in verifying the details given below of the following candidate:
Name of the Candidate: Mr. Arun Kumar
Company’s Name: Authentic Automobiles
Employee Code: 12345/2015
Position/ Profile: Marketing Executive
Kindly provide the following details of the above mentioned candidate.
- Date of hiring
- Date of joining
- Salary Gross/ CTC
- Reason for Leaving
- Eligible to hire (Yes or No)
Name of the Verifier:
Position of the Verifier:
We will look forward for your responses and would appreciate if you could fill the details at the earliest. Please get in touch with us at 9898989898 or revert us on the same email.
We are thankful for your time and help.
Best Regards,
Ritu Maheshwari
Asstt. HR Manager
Zenith Technologies Pvt. Ltd.
Click here to download Employee Verification Email to HR in Word Format
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