Warning Letter Format

Letter Format to Employee for Misbehaving at Workplace

Unprofessional behavior is never appreciated and when an employee misbehaves at workplace, it sometimes attract warning from the management. If an employee has misbehaved in your company then you can always write a warning letter to employee for unprofessional behavior. Just like any other warning letter format, the sample warning letter for misbehavior warns the employee in a formal manner.

This post includes the sample letter to employee for behaving badly at workplace. You can use this sample warning letter for misbehavior for writing an employee warning letter for bad attitude as required by your situation.

Sample Letter to Employee for Behaving Badly at Workplace

From,

Simon Smith

HR Manager

Zenith Technologies

London

Date: November 25th, 2021

To,

Mr. Andy Jacob

54, Richmond Villas

London

Dear Andy,

I am writing this letter to inform you that the management has noticed consistent complaints on your unprofessional behavior at workplace. In last couple of months, there have been many episodes wherein you were found to talk rudely to your colleagues and yelling at your juniors.

It was on last Monday itself that you were found yelling at Mr. Charles for not doing his job right. This reaction from your end is not justified as it creates an unhealthy environment at work. You were also found making bad comments about one of your colleagues at the canteen. This kind of behavior will not be tolerated.

You have been a dedicated employee of our company but through this letter, we are informing you that you must change your actions or else you will have to deal with serious consequences. If you continue to behave in this manner then you might as well lose your job.

We are hopeful that you will take this as a serious warning and will amend your actions.

Regards,

Simon Smith

HR Manager

Zenith Technologies

Resources Related To Warning Letter Formats

Warning Letter for Misbehavior with Senior
Employee Warning Letter for Negligence of Duty
Warning Letter for Usage of Mobile Phone on Workplace
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Warning Letter or Memo To Employee
Poor Performance Warning Letter Format

Be the first to comment - What do you think?
Posted by Hrformats - November 25, 2021 at 5:17 AM

Categories: Warning Letter Format   Tags: , , , , , , ,

Warning Letter to Employee for Cigarette Smell in Office

Smokes of cigarettes are something that many organizations do not approve of because many people are allergic to it. That’s the reason many companies issue circular for no smoking and tobacco in office. If there is some employee who smells of cigarettes then the organization can write a warning letter to employee for smoking in office.

Just like any other sample warning letter, we have come up with a warning letter to employee for cigarette smelling that can be used for writing a customized letter draft for warning the employee in a formal manner.

Sample Format of Warning Letter to Employee for Cigarette Smell

From,

Mack Smith

Human Resource Manager

Zenith Technologies

New York

Date: October 30, 2021

To,

Mr. James Gibbs

54, Anthony Road

New York

Sub: Warning for smell of cigarette at office

Dear Mr. James,

I am writing this letter to inform you that I have been receiving complaints from various clients about your cigarette smell. As a relationship manager to our esteem clients, we do not expect you to smoke during working hours at office and then attend meetings with our clients.

As per the policy of our company, we do not bear with any kind of unprofessional attitude and we expect our employees to keep themselves clean, presentable and free from any kind of bad smells. This issue has surfaced quite a few times in the past and many verbal warnings have been issued to you in this context but you have paid no attention to them.

Please take this letter as the formal warning from the management. I would like to mention that any employee with smell of cigarette will not be tolerated in the company. You are expected to report to work maintaining the cleanliness you are supposed to maintain. If you cannot give up on smoking then look for other alternatives to keep the smell away. Make sure that such kind of complaints do not surface again as you are dealing with high profile clients.

I am hopeful that you will take this warning letter seriously and will avoiding smoking at the workplace. If you don’t take this complaint seriously and continue smelling of smoke then the management will be compelled to take strict actions against you.

Regards,

Mack Smith

Human Resource Manager

Zenith Technologies

More Other Warning Letter Format, Sample and Examples

Employee Performance Issue Letter Example
Warning Letter for Usage of Mobile Phone on Workplace
Sample of Circular for No Smoking in Office
Employee Warning Letter for Negligence of Duty
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Warning Letter or Memo To Employee
Poor Performance Warning Letter Format

Be the first to comment - What do you think?
Posted by Hrformats - October 30, 2021 at 11:01 AM

Categories: Warning Letter Format   Tags: , , , , , , ,

Employee Performance Concern/ Issue Letter Example

The purpose of an employee performance concern letter is to express concern over the performance of the employee by the employer. The employee performance issue letter highlights the unacceptable performance levels of the employee and issues a warning against the same. Using this warning letter to employee for poor performance, the employer gives a strong signal to the employee to pull up his socks and start improving the performance.

This post includes a poor performance letter template. You can use this format for employee performance concern letter to create a personalized draft.

Employee Performance Concern Letter Template, Sample Format

From,

Simon Smith

HR Manager

Zenith Technologies

London

Date: October 2nd, 2021

To,

Mr. Andy Jacob

Marketing Manager

Zenith Technologies

London

Dear Andy,

The purpose of writing this letter is to highlight my concerns over the declining performance of our Deputy Marketing Manager, Mr. Richard Bay, whose performance has been delaying from last six months. He has been displaying negligence and disinterest in work. He, being the in-charge of some of the significant projects, needs to be focused and dedicated towards his roles and responsibilities.

It has been observed that he has not been attending the monthly meetings of the department from last two months. He has also been reporting to work at late and leaving the office early without prior information. All this has led to declining performance as he is not able to devote enough time to the projects of which he is the in-charge. In addition, we have received many complaints for his inaccurate and unacceptable behavior with the juniors. All these things are not acceptable at our organization.

You are required to investigate his performance and behavior and take immediate action against him by September 10th, 2021 or else the Management will have to come in the picture and take required disciplinary action against him.

Thank you.

Regards,

Simon Smith

HR Manager

Zenith Technologies

Resources Related To Warning Letter Formats

Warning Letter to Employee for Cigarette Smell
Warning Letter to Employee for Negligence of Duty
Warning Letter for Usage of Mobile Phone on Workplace
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Writing Warning Letter to Employee
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Warning Letter or Memo To Employee
Poor Performance Warning Letter Format

Be the first to comment - What do you think?
Posted by Hrformats - October 1, 2021 at 6:07 AM

Categories: Warning Letter Format   Tags: , , , , , ,

Warning Letter to Employee for Negligence of Duty

It an employee in your company has been negligent of his duty then it is extremely important to write a warning letter for negligence of duty to make sure that the same thing is not repeated in future. Warning letter for failure to perform duties is a precise letter that talks about how the employee has failed to perform what was expected of him. You can follow warning letter format to create your own employee Warning letter due to negligence of duty.

This post includes a formal warning letter to employee for negligence of duty that can be used as a base for creating a personalized letter.

Sample Warning Letter Format to Employee for Negligence of Duty

From,

Simon Smith

HR Manager

Zenith Technologies

London

Date: September 24th, 2021

To,

Mr. Andy Jacob

54, Richmond Villas

London

Dear Andy,

It has been noticed that recently your performance levels are not as per the acceptable standards defined by our company. We have come across many complaints from your team leader as well as colleagues that you have been neglecting your duties and responsibilities at work which is severely affecting your performance.

This negligence at work has resulted in a significant fall in your ranking as you have not been able to complete the tasks assigned to you. Many verbal warnings were given to you during this time but despite that there was no progress in your working and attitude.

We avoid taking such decisions but due to all the reasons mentioned above, we are writing this final warning letter to you. Please consider it as a final written warning and start working on improving your performance.

Regards,

Simon Smith

HR Manager

Zenith Technologies

Click Here to Download Warning Letter to Employee for Negligence of Duty in Word

Resources Related To Warning Letter Formats

Letter Format to Employee for Misbehaving at Workplace
Warning Letter to Employee for Cigarette Smell
Employee Performance Issue Letter
Warning Letter to Employee for Careless Attitude That Caused Financial Loss
Warning Letter for Usage of Mobile Phone on Workplace
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Warning Letter or Memo To Employee
Poor Performance Warning Letter Format

Be the first to comment - What do you think?
Posted by Hrformats - September 24, 2021 at 7:15 AM

Categories: Warning Letter Format   Tags: , , , , , ,

Warning Letter to Employee for Careless Attitude That Caused Financial Loss

Every company has certain work ethics and every employee has some personality traits but sometimes when there is a mismatch, problems surface. No matter what the situation is, a careless attitude is never appreciated by any company. Writing a warming letter to employee for careless behavior is a formal way of addressing the problem. If the attitude of an employee has caused financial loss to the company then writing warming letter for carelessness at work is important.

In this post, we have come up with a warming letter to an employee for carelessness Attitude That Caused Financial Loss. You can use this Warning letter writing format to create a personalized letter in accordance with your situation.

Sample Warning Letter to an Employee for Carelessness

From:

James Gibbs

HR Manager

Zenith Technologies

California

Date: August 11, 2021

To,

Mr. Charlie Hobbs

54, Richmond Apartments

California

Sub: Warning letter for carelessness

Dear Charlie,

As you are aware that at Zenith Technologies, we have high standards when it comes to work ethics and that is what we expect all of our employees to follow. Time and again we have stressed on professional behavior and right conduct to our employees.

I have come across an email from your team leader that highlighted your unprofessional behavior at a recent meeting with one of our most important clients. Your team leader mentioned that your careless attitude towards creating a presentation for the upcoming project really disappointed our client and because of that we have lost their account. This kind of behavior which brings the company a bad name and leads to financial losses is certainly not acceptable. Therefore, the Management has decided to suspend you for two weeks.

I assume that you are well aware of the Company’s policy on suspension but if in case you have any doubts then you can get in touch with the HR department and the same will be explained to you in detail. We are hopeful that in future you will be more careful with your work and will not behave in a manner that is considered inappropriate.

Regards,

James Gibbs

HR Manager

Zenith Technologies

Resources Related To Warning Letter Formats

Warning Letter to Employee for Negligence of Duty
Warning Letter for Usage of Mobile Phone on Workplace or Office
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Warning Letter or Memo To Employee
Poor Performance Warning Letter Format

Be the first to comment - What do you think?
Posted by Hrformats - August 11, 2021 at 6:50 AM

Categories: Warning Letter Format   Tags: , , , ,

Warning Letter for Usage of Mobile Phone on Workplace/Office

Many companies follow the policy of mobile phones not allowed in office as it is a serious distraction. If your company also prohibits use of mobile phones in office then it is important to send warning letter to employees who don’t follow the rules. The purpose of warning letter for cell phone use at work is to communicate to the employee that any further negligence in this regard can attract serious charges. A warning letter for not using mobile phone in office is a formal way of communicating the warning to the defaulter. With a warning letter format, you can highlight all the ways in which the employee has broken rules in relation with using phone at work.

Shared below is a Warning Letter for Usage of Mobile Phone on Workplace. You can use the warning letter sample which can be customized as per your need.

Sample Warning Letter for Usage Of Mobile Phone On Workplace or Office

From:

Adarsh Sharma
Human Resource Manager
Zenith Technologies

Delhi

Date: July 23, 2020

To,

Akul Singh
54, Alaknanda Apartments
New Delhi

Sub: Warning Letter for Mobile Usage at Workplace

Dear Mr. Adarsh,

It has been observed that despite various warnings given by your team leader, Mr. Satish Gupta, you are still using your mobile phone in the office. Time and again, it has been brought to your notice that using mobile phones at workplace is strictly not allowed at Zenith Technologies.

The purpose of writing this letter is to issue a final warning against use of phone at office. If, after this warning letter, you continue to use your mobile phone at work then the management will be compelled to take a strict action against you.

Regards,

Adarsh Sharma
Human Resource Manager
Zenith Technologies
Delhi

Resources Related To Warning Letter Formats

Letter to Employee for Misbehaving at Workplace
Warning Letter to Employee for Cigarette Smell
Warning Letter to Employee for Negligence of Duty
Sample Letter of Penalty Charge to Employee
Warning Letter to Employee for Careless Attitude That Caused Financial Loss
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Warning Letter or Memo To Employee
Poor Performance Warning Letter Format

Be the first to comment - What do you think?
Posted by Hrformats - July 23, 2020 at 11:54 AM

Categories: Warning Letter Format   Tags: , , , , ,

First Warning Letter to Employee Sample

First warning letters are sent to employees who have failed to adhere themselves with the rules and regulations of the company and have gotten involved in events or processes that are not accepted by the management. As the name suggests, first warm letter is a formal warning from the company to the employee on his or her actions. There can be different reasons for employee warning letter templates. But mostly the sample first warning letter to employee for bad attitude, misconduct, negligence, poor performance, absence etc. are the most common of all.

Shared below is the First Warning Letter format in Word. You can use this first warning letter to employee sample to create a personalized letter subjective to the situation at your end.

First Warning Letter to Employee Template

From:

Sushmita Gupta
Human Resource Manager
ABC Technologies
Delhi

Date: May 22th,2020

To:

Mr. Aryan Sharma
54, Harrison Apartments,
Delhi

Dear Mr. Sharma,

I am writing this letter as your first warning for reporting late at work.

It has been reported that you are coming almost an hour late to office every day. We always appreciate our employees who understand the value of time and coming to office at time. Therefore, you are being warned to not come late at work and if you failed to report at work on time, the Management will be compelled to take a serious action against you.

It has also been found that you are avoiding swiping your attendance card when you come to office as well as when you are off for the day which is making it difficult for the system to record your attendance.

We are hopeful that you will be punching your card on daily basis and you will also be reporting to work on time. Failing to do so can lead to strict actions against you.

Sincerely,

Sushmita Gupta
Human Resource Manager
ABC Technologies

Resources Related To Warning Letter Formats

Letter to Employee for Misbehaving at Workplace
Warning Letter to Employee for Cigarette Smell
Employee Performance Concern Letter Example
Warning Letter to Employee for Negligence of Duty
Warning Letter to Employee for Careless Attitude That Caused Financial Loss
Warning Letter for Usage of Mobile Phone on Workplace
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Process of Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Circular for No Smoking and Tobacco in Office

Be the first to comment - What do you think?
Posted by Hrformats - May 22, 2020 at 1:12 PM

Categories: Warning Letter Format   Tags: , , , ,

Sample of Circular for No Smoking and Tobacco in Office

We all know that smoking is injurious to health and most of the organizations do not supporting smoking or consuming tobacco in office premises. And for that they issue “No smoking in office premises letter” which work as a no smoking notice for employees. Sometimes warning letter to employees for smoking in office premises or warning letter for chewing tobacco in office are also sent to maintain the decorum at work. There are various Sample of Circular for No smoking to follow.

In this post, we have come up with Sample circular format for No smoking. You can use this format template and also know important points to follow.

How to Write a Memo of No Smoking in office premises

If you are in search of circular format for employees or looking for sample of circular for no smoking then keep these tips in mind to frame your own letter:

  • Keep it short and stress on your point without any ambiguity
  • Mention the No Smoking or No Tobacco Policy of your company
  • Don’t forget to issue a warning
  • Highlight special areas for smoking, if any
  • Keep the tone formal
  • Address with “To All Employees”
Sample Circular Format for No Smoking in office - no smoking letter
Sample Circular Format for No Smoking

Sample of Circular for No Smoking and Tobacco in office

From:

The Management

A to Z Technologies

New York

Date: 1st, February, 2019

To,

All Employees,

With an intention to safeguard the health of all the non-smokers at A to Z Technologies, we have decided to make our company completely free from smoking, effective from February 5th, 2019. We all are aware of the adverse effects of smoking tobacco on health and environment. Therefore, the Company’s Policy covers any kind of use of tobacco in company’s premises.

Because of bad effects of smoking, the Company has decided to completely ban it in the premises, except the areas which have been specially reserved for smokers under “Smoking Zones”. Therefore, smoking is prohibited in all the work areas, meeting rooms, private cabins, conference rooms, auditorium, canteen, corridors, visitor’s hall, restrooms, stairs and all the other adjoining areas. For all those who wish to smoke, you can do so at the “Smoking Zones” which have been created at Ground Floor and Second Floor of the building.

All the employees are advised to strictly follow these changes in the policy of the Company. In case of any violations, strict actions will be taken against.

Regards,

Management

A to Z Technologies

All the employees are strictly advised to adhere with the changed policy. Any violations of this policy will be handled through the standard disciplinary procedure.

Other Related Formats

Warning Letter to Employee for Cigarette Smell
Sample Letter of Penalty Charge to Employee
Office Etiquette Food and Drink Policy Letter
Sample of Circular for Staff meeting
Sample of a Late Coming Warning Letter
Warning Letter to Employees Refusing to Work
Sample of Circular for Office Timings
Sample of Circular for Leave
Sample of Circular for Public Holiday
Company Canteen Rates Hike Circular to Employee
Team Building Meeting Invitation Email Sample
Formal Apology Letter for Cancellation of Business Meeting
How to Write Formal Confirmation Email for Attending Meeting
Meeting Confirmation Email Sample

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - February 1, 2019 at 9:30 AM

Categories: Warning Letter Format   Tags: , , , , ,

Memo to Employee Who Did Not Inform HR Before Going on Business Trip

Whenever an employee of the company goes on a business trip, as a protocol, he is suppose to inform the HR of the company. But if an employee without informing the HR goes for a business trip then the manager should write a Warning Letter or Memo to Employee expressing your disapproval on this kind of behavior. This is a kind of Warning Letter for Absenteeism Without Intimation sent by HR to the candidate.

We have come up with a formal format for Memo to employee who went on a business trip without informing the HR. It is a short and sweet letter.

Sample Memo to Employee Who Went on Business Trip Without Informing HR

From:

R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

New Delhi

Date: 10.10.2018

To,

Vinod Khatri

54, Sahara Enclave,

Kamla Nagar,

Delhi

Sub: Warning Letter for Going on Business Trip Without Informing

Dear Mr. Khatri,

With deep regret, we would like to inform you that Management is extremely unhappy with this kind of irresponsibility at your end.

You went on a business trip to Mumbai for four days without intimating about it to the HR Department because of which a lot of chaos happened. Moreover, the bookings for the same were to be confirmed and again led to inconvenience to you and to the company.

This kind of a mistake has happened previously in the past and you were warned to not repeat it. The Management would like to have an explanation from you in writing explaining the reason for the same. Meanwhile, you are warned again, and this time, for the last time, to not repeat such a thing in the future.

Looking forward to hear from you.

Sincerely,

R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

Click here to download sample Memo to Employee

 

Create a personalized Warning Letter to Employees Refusing to Work using this sample.

A professionally drafted Employee Verification Email Format to HR with precision.

Be the first to comment - What do you think?
Posted by Hrformats - October 27, 2018 at 9:52 AM

Categories: Warning Letter Format   Tags: , , , , ,

Warning Letter To Employee Who Visited Client’s Premises Without Permission

Employees have to follow the discipline in whatever job they do as they are the face of the company. If the employee of your Company visits the premises of your Customer’s property without any permission then this is an offense and you must immediately write a warning letter to your employee. This letter should include all the details of the visit along with a strict warning to the employee.

We have come up with a sample warning letter addressing the employee who visited the consumer’s premise without any permission.

From:

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Date: 02.05.2018

To:

Mr. Rakesh Gupta

B-490, Western Plaza

New Delhi

Dear Mr. Gupta,

We have received a complaint against you from our reputed client, Mr. Shekhar Sharma, MD, Rajputana Sports Goods Pvt. Ltd. We have been informed that you visited the Finance Department of Rajputana Sports Goods Pvt. Ltd. without any permission.

We conducted the enquiry at our level and learned that neither your Manager nor your Team Leader asked you to pay a visit to the client. And the client also reported that you did not seek permission to visit their Finance Department from the concerned person.

This is to bring to your notice that at Fullerton Software Ltd., we expect our employees to follow the code of conduct they are trained with. As per the rules, no employee can visit any client without permission and if he does, we plan to take serious actions.

Consider this letter as the first and last warning for such actions will not be tolerated in future. If you have any clarifications to make, please write to us at [email protected]

Regards,

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Click Here to Warning Letter – Employee Visited The Consumer’s Premises Without Permission

Click Here Other Warning Related Letter

Sample Letter of Penalty Charge to Employee
Warning Letter or Memo To Employee
Warning Letter for Unauthorized Absenteeism
Warning Letter for Employee Regarding Attendance
Warning Letter to Employees Refusing to Work
Warning Letter for Misbehavior with Senior
Process of Writing Warning Letter for Domestic Enquiry

Be the first to comment - What do you think?
Posted by Hrformats - May 2, 2018 at 6:40 AM

Categories: Warning Letter Format   Tags: , ,

Next Page »