Warning Letter Format

First Warning Letter to Employee Sample

First warning letters are sent to employees who have failed to adhere themselves with the rules and regulations of the company and have gotten involved in events or processes that are not accepted by the management. As the name suggests, first warm letter is a formal warning from the company to the employee on his or her actions. There can be different reasons for employee warning letter templates. But mostly the sample first warning letter to employee for bad attitude, misconduct, negligence, poor performance, absence etc. are the most common of all.

Shared below is the First Warning Letter format in Word. You can use this first warning letter to employee sample to create a personalized letter subjective to the situation at your end.

First Warning Letter to Employee Template

From:

Sushmita Gupta
Human Resource Manager
ABC Technologies
Delhi

Date: January 25th, 2025

To:

Mr. Aryan Sharma
54, Harrison Apartments,
Delhi

Dear Mr. Sharma,

I am writing this letter as your first warning for reporting late at work.

It has been reported that you are coming almost an hour late to office every day. We always appreciate our employees who understand the value of time and coming to office at time. Therefore, you are being warned to not come late at work and if you failed to report at work on time, the Management will be compelled to take a serious action against you.

It has also been found that you are avoiding swiping your attendance card when you come to office as well as when you are off for the day which is making it difficult for the system to record your attendance.

We are hopeful that you will be punching your card on daily basis and you will also be reporting to work on time. Failing to do so can lead to strict actions against you.

Sincerely,

Sushmita Gupta
Human Resource Manager
ABC Technologies

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Posted by Hrformats - January 25, 2025 at 4:12 AM

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Warning Letter for Usage of Mobile Phone on Workplace/Office

Many companies follow the policy of mobile phones not allowed in office as it is a serious distraction. If your company also prohibits use of mobile phones in office then it is important to send warning letter to employees who don’t follow the rules. The purpose of warning letter for cell phone use at work is to communicate to the employee that any further negligence in this regard can attract serious charges. A warning letter for not using mobile phone in office is a formal way of communicating the warning to the defaulter. With a warning letter format, you can highlight all the ways in which the employee has broken rules in relation with using phone at work.

Shared below is a Warning Letter for Usage of Mobile Phone on Workplace. You can use the warning letter sample which can be customized as per your need.

Sample Warning Letter for Usage Of Mobile Phone On Workplace or Office

From:

Adarsh Sharma
Human Resource Manager
Zenith Technologies

Delhi

Date: January 17th, 2025

To,

Akul Singh
54, Alaknanda Apartments
New Delhi

Sub: Warning Letter for Mobile Usage at Workplace

Dear Mr. Adarsh,

It has been observed that despite various warnings given by your team leader, Mr. Satish Gupta, you are still using your mobile phone in the office. Time and again, it has been brought to your notice that using mobile phones at workplace is strictly not allowed at Zenith Technologies.

The purpose of writing this letter is to issue a final warning against use of phone at office. If, after this warning letter, you continue to use your mobile phone at work then the management will be compelled to take a strict action against you.

Regards,

Adarsh Sharma
Human Resource Manager
Zenith Technologies
Delhi

Resources Related To Warning Letter Formats

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Posted by Hrformats - January 17, 2025 at 4:54 AM

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Sample Warning Letter to Restaurant Manager Example

Whether it is poor performance or unprofessional behavior that you have experienced at the restaurant or any employee is experiencing at the restaurant, you can always write a warning letter to the restaurant manager bringing to their notice the problem and giving them a warning about the same.

In this post, we have come up with a sample warning letter to restaurant manager. You can use this warning letter format for creating a personalized letter. Just follow and use this warning letter sample for creating your own letter and include all the required details about the incident.

Format for Warning Letter to Restaurant Manager

From:

Andrew Jacob

Senior Executive

Human Rights Prevention Department

New York

Date: January 24, 2024

To,

Mr. Henry Brown

Manager

Spice and Sweet Restaurant

New York

Sub: Warning Letter Against Unprofessional Behavior.

Dear Mr. Henry,

The purpose of writing this letter is to bring to your notice the unprofessional behavior at your restaurant. One of your female staff has raised a complain about discriminatory behavior towards her at your restaurant.

Being the restaurant manager, it is your duty to make sure that all the staff members are treated equal and with dignity. You are supposed to be an exemplary leader to them. For a cordial and progressive working environment, it is very important for you to make sure that everyone is treated equally.

However, if this kind of unprofessional behavior will continue to exist at your restaurant then we will be compelled to take strict actions against you. You are therefore, advised to take this warning as the final warning and make sure that all the employees are treated equally.

Regards,

Andrew Jacob

Senior Executive

Human Rights Prevention Department

New York

Resources Related To Warning Letter Formats

Warning Letter to Employee for not following Uniform Dress Code
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Posted by Hrformats - January 27, 2024 at 4:26 PM

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Letter for Excessive Prolonged Lunch Breaks

Sometimes some employees take prolonged lunch breaks because of which the disciple at the office gets affected and this in turn affects the performance. Therefore, it is important to write a formal Warning Letter for Taking Long Breaks to the employees. It works as a formal warning for employees taking long lunch breaks.

We have included in this post a sample warning letter for your reference. This Warning Letter Format to Employee is quite simple and you can use this Sample Excessive Prolonged Lunch Breaks Letter for writing your own letter.

Format For Excessive Long Lunch Breaks

Date: April 5th, 2023

Dear Employees,

We appreciate the dedication with which all the employees work at Zenith Technologies. Each of our employees is an important part of our organization and is expected to adhere to the rules and regulations at the company.

We would like all our employees to obey the lunch timings which are from 1.30pm to 2pm during the working hours. A slight variation of around 5 mins is understandable and acceptable but when any employee takes undue advantage of these lunch breaks and spend excessive time in the name of lunch break then it will certainly not be acceptable and will attract strict actions against that particular employee.

We have been informed that there are few employees who have been taking prolonged lunch breaks on daily basis. In case you continue to do the same then please be informed that for that particular day, half of your salary will get deducted.

This being the very first warning in this context, we are not going to be taking any actions for the defaulters till date but any employee who continue to prolong these lunch hours beyond the prescribed lunch timings will have to face the penalties. We strongly advise all our employees to adhere to these timings to avoid any such actions taken against them.

Regards,

Henry Smith

Manager

Zenith Technologies

New York

Resources Related To Warning Letter Formats

Warning Letter to Employee for not following Uniform Dress Code
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Posted by Hrformats - April 4, 2023 at 2:49 AM

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Warning Letter to Employee for not Coming to Work

If any of your employee has not been coming to work then you must write a warning Letter to employee for not reporting to work. The Warning Letter Format is quite a simple format which talks about the warning for missing on coming to work.

This post includes Warning Letter to Employee which you can use for creating your own letter. This Sample Warning Letter Template makes a wonderful letter which can work as a great help.

Employee Warning Letter Format for Not Reporting to Work

From,

Simon Smith

HR Manager

Zenith Technologies

London

Date: February 2nd, 2023

To,

Mr. Andy Jacob

54, Richmond Villas

London

Dear Andy,

As informed by your supervisor, Mr. Henry Bob, you have not been coming to work from last five days and there has been no information from your end. The last working day at our office was February 4th, 2023 and since then there has been no communication from your side.

This is a warning letter to warn you to report to the office as soon as possible to avoid attracting any penalties against you. We are hopeful that you will have strong reasons for not coming to office and also not informing  us about the same.

Looking forward to hear from you.

Regards,

Simon Smith

HR Manager

Zenith Technologies

Resources Related To Warning Letter Formats

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Posted by Hrformats - February 1, 2023 at 2:18 AM

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Sample Reprimand Letter for Bad Attitude at Work

Letter of reprimand is a formal document that is written with an intention to discipline an employee for undesirable behavior. It is a Warning Letter for Misbehaviour that might be a warning initially and then may be followed by a verbal reprimand or any other form of communication. The Reprimand Letter for Bad Attitude at Work is written with an intention to highlight the wrong behavior at work.

In this post, we have come up with reprimand letter sample format. You can use this Sample Warning Letter for Bad attitude to Employee for writing your own letter with ease.

Format for Reprimand Letter for Bad Attitude at Work

From,

Richard Smith

HR Manager

Zenith Technologies

New York

Date: December 24nd, 2022

To,

Mr. Anthony Brown

54, New Villas Street

New York

Sub: Reprimand letter

Dear Mr. Anthony,

There is no doubt that you have been a constant Star Sales Manager at Zenith Technologies and you have contributed in achieving the highest sales at the company. But when we weigh success of our employees then it is not just measured in terms of financial success and numbers but what also matters at Zenith Technologies is the attitude a person has towards his colleagues and juniors.

We have come across several reports from your colleagues and juniors in the office that have highlighted the negative attitude you have towards your juniors as well as colleagues. There have been many instances wherein you have been found talking down to the team members. You have also insulted your colleagues in the past. I am sure there must be some strong reasons for such a conduct but no matter what they are, this kind of behavior is just not acceptable at our organization.

I would look forward to meet you at my office by the end of this week so that I can hear your side of the story as well and know what all is going on. I would want to know what you have to say about all the complaints that we have received against you in the past couple of months. You can drop in a mail to my assistant and fix a good time to meet at the earliest.

Regards,

Richard Smith

HR Manager

Zenith Technologies

New York

Resources Related To Warning Letter Formats

Letter to Employee for Misbehaving at Workplace
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Posted by Hrformats - December 15, 2022 at 4:17 PM

Categories: Warning Letter Format   Tags: , , , , ,

Failure to Perform Job Duties Letter Sample Template

If there is an employee in your company who has failed to deliver what is expected of him or her then you can always write a formal Warning Letter for Failure to Perform Duties. The Failure to Perform Job Duties Letter is a very simple letter which mentions the areas wherein the employee has not been able to deliver the performance that is expected out of him or her.

In this post, we have come up with a Warning Letter for Failure to Perform Duties. You can use the employee not performing job duties letter to create a personalized letter.

Format For Failure to Perform Job Duties Letter

From,

Richard Smith

HR Manager

Zenith Technologies

New York

Date: December 4th, 2022

To,

Mr. Anthony Brown

54, New Villas Street

New York

Dear Mr. Anthony,

Last Wednesday, a task was assigned to you and it was clearly mentioned in the mail that you are suppose to be submitting it by Saturday as it was an urgent task. And it was not just you who was allotted the task, other members from your team were also assigned different fragments of the same task. But neither you submitted the task nor did you care about informing about the delay at your end.

You are already three days in submitting it and because of the delay from your end, the tasks that were submitted on time cannot be completed as they all are a part of the same task. It is nothing more than sheer negligence that you did not consider the task as important and therefore, chose to complete it at your own ease. As a employee of Zenith Technologies, you are expected to fulfil your responsibilities at work and always submit the assignment on time. Moreover, it is not for the very first time that you have done something like this. There have been instances in the past you have failed to made submissions on time.

Consider this letter as a serious warning. Nonfulfillment of any instructions can lead to serious actions against you. I am hopeful that you will be more careful from now on.

Regards, Richard Smith

HR Manager

Zenith Technologies

New York

Resources Related To Warning Letter Formats

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Poor Performance Warning Letter Format

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Posted by Hrformats - December 4, 2022 at 3:01 PM

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Warning Letter for Late Coming and Ignoring Punching Card

A warning letter for late coming and ignoring punching card is a formal letter written by an employer to his employee as a warning of him coming late to the office. The letter includes the act of misconduct and the potential consequences that the employee should expect to face if they fail to correct their actions. In this post are Warning Letter for late coming in office and Warning Letter format and sample.

Warning Letter for Late Coming and Ignoring Punching Card

Subject: Warning for coming late in office

It has been brought to our notice that you often come late to work. The digital attendance system of the office records the arrival and departure of every employee in the office. You have also been seen ignoring the punching card.

This has led to a very low attendance and you coming late to the office has really been disappointing as you are hard working but indiscipline in coming in the way of that.

As per the policy of the company, the coming late to office of any employee has to be dealt with strictly and actions are to be taken against the employee. If you have anything to say to defend yourself, we can schedule a meeting. However, if you do not correct this act of negligence, you will have to face serious consequences.

Regards,

Mr. Lee Harper

Human Resource Department

Download Warning Letter for Late Coming and Ignoring in Word Format

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Posted by Surbhi Jain - September 19, 2022 at 12:35 PM

Categories: Warning Letter Format   Tags: , , , ,

Warning Letter to Employee for not following Uniform Dress Code

Some companies have strict dress codes at work which every employee must follow and in case, some employees fail to follow then a warning letter to employee must be written. This disciplinary warning letter format is quite simple and works as a warning letter to employee for not following dress code. This is a short and precise warning letter to employee sample which has been shared in this post.

Here is the Warning Letter to Employee for not following Uniform Dress Code which can be used for creating a customized letter that fits in the situation perfectly.

Warning Letter Format to Employee for not following Uniform Dress Code

To,

Mr. Richard Smith

54 New Town

California

Date: March 23, 2022

Sub: Warning letter for not following uniform dress code.

Dear Mr. Richard,

It has been observed that you have not been adhering to the company’s dress code. We have noticed that from last one month you have not been wearing the staff uniform during the working hours and therefore, not following the dress code guidelines of the company.

As you are aware that this kind of behavior can attract serious actions against you as it is a serious disciplinary violation and will not be tolerated at any cost. Such actions can lead to salary deductions and can also impact the process of evaluation of performance.

We are hopeful that you will take this as a serious and final warning and will follow the dress code without any failure while at work.

Thanking you.

Regards,

Samantha Brown

HR Manager

Zenith Technologies

California

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Posted by Hrformats - March 23, 2022 at 12:16 PM

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Letter Format to Employee for Misbehaving at Workplace

Unprofessional behavior is never appreciated and when an employee misbehaves at workplace, it sometimes attract warning from the management. If an employee has misbehaved in your company then you can always write a warning letter to employee for unprofessional behavior. Just like any other warning letter format, the sample warning letter for misbehavior warns the employee in a formal manner.

This post includes the sample letter to employee for behaving badly at workplace. You can use this sample warning letter for misbehavior for writing an employee warning letter for bad attitude as required by your situation.

Sample Letter to Employee for Behaving Badly at Workplace

From,

Simon Smith

HR Manager

Zenith Technologies

London

Date: November 25th, 2021

To,

Mr. Andy Jacob

54, Richmond Villas

London

Dear Andy,

I am writing this letter to inform you that the management has noticed consistent complaints on your unprofessional behavior at workplace. In last couple of months, there have been many episodes wherein you were found to talk rudely to your colleagues and yelling at your juniors.

It was on last Monday itself that you were found yelling at Mr. Charles for not doing his job right. This reaction from your end is not justified as it creates an unhealthy environment at work. You were also found making bad comments about one of your colleagues at the canteen. This kind of behavior will not be tolerated.

You have been a dedicated employee of our company but through this letter, we are informing you that you must change your actions or else you will have to deal with serious consequences. If you continue to behave in this manner then you might as well lose your job.

We are hopeful that you will take this as a serious warning and will amend your actions.

Regards,

Simon Smith

HR Manager

Zenith Technologies

Resources Related To Warning Letter Formats

Warning Letter to Employee for not following Uniform Dress Code
Warning Letter for Misbehavior with Senior
Employee Warning Letter for Negligence of Duty
Warning Letter for Usage of Mobile Phone on Workplace
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Warning Letter or Memo To Employee
Poor Performance Warning Letter Format

Search Sample Formats:

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Posted by Hrformats - November 25, 2021 at 5:17 AM

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