Sample Letter to Announce Closing of an Office or Store to Employees
If you are closing down your office or store then you are supposed to inform your employees about the same in a formal manner and you can do that by writing a formal announcement letter. In order to write a perfect announcement letter, you must make sure that you include all the details in relation with the closure of the office or store.
We have come up with an example announcement letter for closing the office or store to employees. You can use this announcement letter format in order to share this important news with your members of staff.
Format for Announcement of Closing of Office or Store to Employees
From:
Richard Smith
Store Manager
Sarah Cosmetics
New York
Date: December 31, 2023
Dear Employees,
We regret to inform you that because of the depressing market situation, the management has decided to close our store in City Centre, New York. In this regard, we are sorry to share the news that from March 1st, 2024, our store will be permanently shut.
The management is trying its level best to make sure that more and more employees are helped in this course and therefore, some of the employees from this branch are going to get transferred to the main branch in New York i.e. Time Square. Those of you who will be in this list, will be notified shortly. We are sorry that will not be able to have all of you transferred in this process and therefore, a generous compensation will be given to the rest of the employees at the end and we will be happy to provide a positive reference.
We truly appreciate our association for all these years and we regret the unforeseen events that have compelled us to take this necessary decision. We thank you for your service and wish you success in your upcoming endeavors.
Regards,
Richard Smith
Store Manager
Sarah Cosmetics
New York
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Categories: Letters Tags: Announcement, announcement letter format, Employee, Format, format announcement letter
Sample Letter to Announce Annual Picnic or Outing of a Company
Picnics are always fun and when they are organized for your employees and staff, they are all the more fun. If you are planning for an annual picnic for your company employees then that has to be announced using a company picnic announcement letter. You can write a notice to announce a picnic to all the members of staff in order to inform them about the event along with all the essential details about the picnic.
We bring an employee picnic announcement letter sample for you. You can use this sample announcement letter of company annual picnic to make a formal announcement to the employees. You can also use this trip announcement letter sample to create a customized letter.
Announcing Annual Company Outing or Picnic Letter Format
Date: January 25, 2021
Dear Employees,
This is to inform you all the company will be organizing the annual picnic on November 1st, 2021 at New Vibes Beach Resort for all the employees.
Just like any other year, this year as well you all are invited to join us for the picnic along with your families. The picnic that was held the last year gave all the employees to interact with each other outside work and relax as they played games and enjoyed the meals. To add more fun to this event, we are also organizing a barbeque evening at the beach along with live music by a popular local band which will be the highlight of the event.
All the employees are requested to participate in the event with their families to make it a great success. You all are requested to confirm your attendance with Ms. Ana Smith, HR Executive and in case, you will not be able to make it, please inform the same to her. The last date to submit your confirmations is January 31st, 2022.
Looking forward to have some good times together.
Regards,
Anthony Gere
Manager
Zenith Technologies
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Letter to Announce Annual Holiday Luncheon for Employees
Luncheon party at office is an event for which all the employees look forward for. If your office or company is also planning an event like that then you must inform all the employees about it formally by drafting a holiday announcement letter. In order to make a perfect holiday announcement to staff, you can use the holiday notice to employees for luncheon party which is a small and precise letter informing about the event. It must include all the details about the event.
We have come up with a sample letter for holiday announcement. You can use this format for announcing the annual employee holiday luncheon to the members of your staff in a perfect way.
Letter Format Announcing Annual Employee Holiday Luncheon
Date: January 11, 2022
Dear Employees,
We are writing this letter to personally invite all the employees of Zenith Technologies for the annual employee holiday luncheon for the year 2022 on February 5th, 2022.
On February 5th, 2022, the office will close at noon and after that all the staff members are request to gather at the conference hall where the luncheon party will be organized. The delightful meal for this year has been arranged by Divine Caterers and will also include some Halloween games that will be organized by Creative Events Ltd. All those who are interested in participating in these games are request to submit their names to Mr. Andrew Smith, HR Executive.
We are looking forward to your presence to make this event a memorable success. In case, someone will not be able to attend the event, place make sure that you inform the HR department about the same by Thursday.
Regards,
Jacob Black
Zenith Technologies
New York
Click Here to Download Letter Announcing Annual Employee Holiday Luncheon in PDF Format
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Categories: Letters Tags: Announcement, announcement letter format, Annual Holiday Luncheon, Employee, Employees, Format, Holidays, Letter
Email Format for New Employee Joining Announcement to Related Departments
When a new employee joins the company, the HR Manager sends a formal mail to all the concerned departments to announce the new hire. It is a way of informing everyone about the new employee joining. It is quite a short email and contains basic details about the new employee. Just like Employment Joining Letter Format For Employee and new employee self introduction email, there are Announcement Letter Of New Employee Joining informing everyone about the new candidate who will soon be joining the company.
Use this email template to announce your new hire to write a customized new employee announcement email with perfection.
Announcement Mail Format Of New Employee Joining
Sub: New Employee Joining Announcement
Date: 03.10.2018
Dear All,
We take extreme pleasure in introducing Mr. Sumanth Sharma who has joined us a Asst. Marketing Manager and will be operating from New Delhi office. He will be taking the charge from 15th October, 2018.
He possesses an experience of over 10 years in the field of marketing. Previously, he was employed with M/s Wellness Pharma Pvt. Ltd. as their Country Head for Marketing. He has completed his education from IIM- Ahmedabad.
He is indeed a worthy addition to our organization. You can reach him at [email protected]. We wish him a successful career at Goenka Health and Wellness.
Regards,
Sudipta Mehta
HR Manager,
Goenka Health and Wellness
Click here to Download Email Format for New Employee Joining Announcement to Related Departments
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Letter Informing Staff About Employee Termination
If you have terminated an employee from your company then the same must be communicated to the other staff members of your company. You have to make employee termination announcement to clients and company staff so that they keep no professional connect with him or her. It is a simple letter informing about employee leaving company.
Have a look at termination letter format. You can use this termination communication letter to staff template to formally inform everyone about the employee leaving the company.
Letter Communicating Employee Termination to Staff Members
Date: 08.05.2018
Dear Staff Members,
The Management wants to inform you all that Mr. Vipul Chawla who was working with Princeton Hotel at the position of HR Executive has been terminated on 07.08.2018. As per the policy of the Company, from now on, no employee of the Company shall have any professional connections with Mr. Chawla. Sharing of any confidential information of the Company with him will be considered as a criminal offense and serious actions will be taken against the offender.
Mr.Chawla was found to violating the rules of the Company. Despite constant warnings, he continued reporting to work late. His performance levels have also been below average since his date of joining.
Princeton Hotel is known for its disciplined staff. We always hire people who can work in synergy with us and grow along with us.
Regards,
Ravindra Gupta
Manager,
Princeton Hotel
Click Here to Download Letter Inform Staff of Employee Termination in word Format
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Categories: Letters Tags: Announcement, Employee letter, Staff, Termination Letter
Announcement Letter Format For Half Day Leave For Staffs
Sometimes you have an important work to do and for that you need to take some hours off from work or your classes. There is an urgent work on personal front or illness or any other reason at work, school, college or internship. In that scenario, writing a formal half day leave application is the right thing to do. Such holiday declaration letters are very short and include the reason for absence along with the duration for which you want to apply for the leave.
Given below is a sample letter format for writing a perfect half day leave application for office, school, college or university, internship. Use this template to write your own half day leave letter.
Useful Tips to Write Half Day Leave Application
Given below are some helpful tips to write a flawless half day leave application.:
- The format of the letter should be formal
- Keep the tone of the letter polite
- Clearly state the reason for half day leave in your application
- Don’t forget to include the date on which you want half day off
- Always check for grammar and spelling mistakes before submitting your letter
- Make sure that the reason is genuine
Sample Letter Format for Half Day Leave for Staff
From
Ramesh Agarwal
52, Western Plaza
Mumbai
Date: 07.04.2018
To,
The HR Manager
Hindustan Tools Pvt. Ltd.
Mumbai
Sub: Half Day Leave Application
Respected Sir,
I would like to apply for half day for tomorrow i.e. 09.04.2018 as I have doctor’s appointment for my mother. My mother has not been keeping well and there is no one else to take her to doctor. Therefore, I request you to please grant me half day leave after 1 p.m. tomorrow so that I can take her to the hospital.
Thanking in anticipation.
Sincerely,
Ramesh Agarwal
Senior Marketing Executive
Hindustan Tools Pvt. Ltd.
Click Here to Download Half Day Leave Application Format in Word
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Announcement Letter Format for Discontinuing Special Leave
Sometimes companies announce special leaves but then they sometimes plan to discontinue it for some reasons. In such a situation, company is suppose to write a formal letter of announcement mentioning about discontinuing of special leaves. This is the way of informing all the employees of the company in a formal manner.
To help you frame a personalized letter for discontinuing special leaves, we have come up with a sample template which can be utilized to create your own.
Sample Announcement Letter for Discontinuing Special Leave
Date: 21.08.17
Dear Employees,
This is to inform you that last year Management had decided a special leave for all the employees of the company on their birthdays. We would like to inform you that now Management has decided to discontinue this special leave from this year, effective from 1st September, 2017.
This reason for discontinuing this special leave is because the work pressure is extremely high as there are lots of new projects under process and this would demand more time and efforts from everyone’s ends.
Sincerely,
Sumita Agarwal
HR Manager
Rishabh Bath Fittings Ltd.
Click here to download Announcement Letter for Discontinuing Special Leave
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Format Letter for Announcements for the Company Received an Award
Award Announcement Letter is a formal declaration of winning an award to tell everyone about the winner. Award write ups for employees’ nomination, employee recognition award letter, award announcement letter for company receiving an award are a few different kinds of announcement letters. There are also congratulation letters on winning an award complementing these announcements.
Achieving an award is surely a great moment and when your company is getting awarded, it is a cheerful moment. If your company has achieved some award then you must write a formal award announcement letter to share this wonderful news with your employees.
Here is a wonderful award letter template which you can use for creating a personalized announcement letter write up keeping this example as base.
Award Announcement Sample Letter
Dear Employees,
As the Chairman of KP Business Solutions Private Limited., it is my pleasure to announce that our company has been awarded with volunteer award for year 2016. This award is given to companies who have met the quality standards set by the government in the industry.
I am proud to share this news with all our employees who have worked very hard to maintain the quality standards of the production. It is because of the combined efforts of each one of our employees that we have managed to achieve this success.
I congratulate all of you on behalf of the company on being a part of efforts made in this direction. To celebrate this proud moment, we shall soon be organizing a celebration. This is just one milestone and we have more such awards to bag.
Congratulations to all and all the best for the journey ahead.
Regards,
Adams Smith
Chairman
KP Business Solutions Pvt. Ltd.
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Staff Resignation Announcement Email
Being the HR or the Manager of your company, when some of your employee is leaving the organization, you must share this information with other staff members by writing a formal email which contains all the important points related with the work tenure, working and resignation of that particular candidate.
Given below is a sample format of the staff resignation announcement email which you can use for creating a personalized email with essential points that are must to be included.
Sample Staff Resignation Announcement Email
Subject: Staff Resignation mail
Dear Staff Members,
With deep regret, I am announcing the resignation of Mr. Adam Smith from the Marketing Department of our company. He is resigning from his job because of some personal reasons, effective from 1st July, 2016.
Mr. Adam has been a committed employee of our company for more than 7 years. Since 2009, he has been associated with the company and has always worked hard in his field to take company at greater heights. He has been one of the most efficient Marketing Managers our company has seen. Under his leadership, the performance of Marketing Department has created new benchmarks. He has always put forward the good of the company and worked with utmost dedication to deliver his best. He was a wonderful and valuable asset to our company for all these years and his resignation will be a loss to all of us.
On behalf of ABC Corporation Pvt. Ltd., let us all wish Mr. Adam best of luck for all his future endeavors. Let us bid him a happy and cheerful farewell on his resignation. The company is hosting a small farewell party for him on 26th June, 2016 to bid him goodbye. I would look forward for your presence at the party so that we can together wish him luck for the future. He would also be very happy to have all his co-workers and staff members around him when he leaves the company.
Thanking you!
Sincerely,
Samantha Johnson
Manager, HR Department
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Letter for Announcement Of New Employee Joining
Whenever a new employee joins a company, it is the duty of the management to welcome him with open arms and announcing his arrival publicly. This is a way of formally informing the other staff about the entrant, his profile, the work he is going to do etc. This also includes the date of joining. This is nothing but a way of informing.
If you are in the management of your company and you are suppose to be framing a letter for announcement of new employee joining your company then you must have a look at the sample format given below which takes into account the right way of writing such letter. Use it in a customized way to create your personal letter.
Sample Letter for Announcement Of New Employee Joining
Date: 26.08.15
Dear Staff,
This is to inform you all that Robin Smith is joining ABC Corporation Pvt. Ltd. to fill our vacant position in Marketing Departments as Assistant Marketing Manager. His first day will be on Tuesday, August 1st, 2015.
Robin possesses a rich experience in the marketing field and we are happy to have him in the marketing team of ABC Corporation Pvt. Ltd. If you get to see Robin in the premises, be sure that you welcome him to the organization. For the first few weeks, he is going to be participating in the orientation program and on boarding activities.
Mr. James Mark is going to mentor Robin and if you have any question or you need to meet Robin then you can speak with James before he joins the company.
Robin will be working in the Marketing Department and going to assist the Marketing Manager in all important decisions and plan implementations.
Thanks for joining me in welcoming Robin to the company.
Regards
Amanda Joseph
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Employee Relations Tags: Announcement, Employee