Posts tagged "Letter Format"

Claim Letter Example – How to Write a Claim Letter?

A claim letter is a complaint letter written by a consumer to a company highlighting the problem with the service or product. It is a persuasive letter which is of different kinds and types. You can find all kinds of sample of claim letters of payment, insurance, damaged goods, bank, refund payment, car accident etc. There are all sorts of claim letter examples and letter of claim format available online.

In this post, we have come up with a claim letter template along with tips to write effective claim letter. Read through this post to create your own letter or simply follow claim letter sample to create a customized letter of claim.

How to Write an Effective Claim Letter

Here are some points that must be kept in mind in order to frame a flawless claim letter:

  • Start the letter by making a claim. Be very clear with the kind of claim you are making.
  • Share details about the claim by stating facts in relation with the claim.
  • Mention the action you would want the reader to take along with the time deadlines.
  • State the documents or references you are including with the letter which can be any papers supporting the claim like warranty, receipts etc.
  • Include your contact details to help the reader get in touch with you.
  • Don’t forget to thank the reason in anticipation.

Claim Letter Sample and Example

From:

Sim Gretta
Principal
St. Mary’s School
London

Date: November 4th, 2020

To,

John Cameron
Manager
A to Z Equipment Ltd.
88, Downtown Street
London

Dear Mr. John,

I would like to bring to your notice that the installation of water coolers is still pending at St. Mary’s School which was mutually agreed to be completed by November 5th, 2020. Your company has failed to install the water coolers because of which there is lots of inconvenience caused to the students.

We had ordered a total of 10 water coolers with your company with invoice no. 12345 dated October 14th, 2020. Out of 10, only six water coolers have been installed and rest four are still pending for installation. We are very disappointed that you could not deliver the services you had promised.

We hope that now you can either have the job finished by November 13th, 2020 or take back the uninstalled water coolers and process the refund as they were ordered for an event that is scheduled for November 15th, 2020.

Please respond to this letter at the earliest with the action that you are going to be taking in relation with this situation.

Sincerely,

Sim Gretta
Principal
St. Mary’s School
London

Click here to download Sample Claim letter in word Format

Other Related Claim Letter Formats

Employee Death Claim Letter
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Posted by Hrformats - November 4, 2020 at 1:21 PM

Categories: Letters   Tags: , , , , ,

Reminder Letter For Full and Final Settlement to Employer

On leaving the company, an employee is entitled for the payment of last working month and this whole process of recovering or paying during the process of resignation is known as Final Settlement. In some companies, the final settlement happens first and then the employee can resign and in other companies, the process of final settlement takes place at a later date.

Sometimes, the need for writing a reminder letter for full and final settlement arises if the process of the final settlement is not initiated or otherwise. If you are confused about creating a reminder letter for full and final settlement to employer then in this post, we have included a full and final settlement letter format for your reference along with all the important details in this context.

Components That Are Included in Final Settlement Sum

Here are some important components that are essential in deciding the final settlement sum and must be always kept in mind while writing a full and final settlement request letter:

  • Unpaid salary and arrears
  • Unpaid bonus
  • Payment of non-availed leaves, if any

Period of Settlement

Though the final settlement is suppose to happen on the last working day of the employee with the company but sometimes it takes time for the papers to get cleared and therefore, the final settlement can happen within the period of 30 to 45 days after the last working day of the employee.

Tips on Writing Full and Final Settlement Request Letter

While writing a full and final settlement letter to HR, here are the points which can help you create a perfect draft:

  • Always include the names of the people or parties who are involved in this process.
  • Don’t forget to mention the important dates in your letter
  • Always check for grammatical errors and spelling mistakes.
  • Keep it short and precise

Reminder Letter for Full and Final Settlement to Employer

From:

Achraj Sharma

G-48, Green Apartments

Delhi

Date: July 30th, 2020

To,

The HR Manager

Zenith Technologies Pvt. Ltd.

Delhi

Sub: Issuance of Full and Final Settlement

Dear Sir,

I am writing this letter as a gentle reminder to you in relation with my full and final settlement. Please refer to my letter of resignation, dated june 25th, 2020. Even after the expiry of over 35 days from the date when I resigned, my full and final settlement has not been made which is a matter of serious concern.

I am, therefore, writing this letter in order to request you to complete the process of full and final settlement and have all the dues cleared. I also request you to please share the original statement with me as soon as possible.

Thanking in anticipation.

Sincerely,

Achraj Sharma

Click Here to Download Reminder Letter for Full and Final Settlement to Employer in Word Format

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Full And Final Settlement Letter Central Excise
Final Settlement Letter To Employer
Reminder to Renew Medical Certification
Reminder to Employee to Renew Drivers License

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Posted by Hrformats - July 30, 2020 at 7:45 AM

Categories: Letters   Tags: , , , , ,

Letter of Recommendation for Performance Bonus

We all love performance bonus as they motivate us to work harder but sometimes we need someone else to speak for our performance and that’s when the role of Bonus Letter to Employee comes in picture. The purpose of a letter of recommendation for performance bonus usually comes from the person who supervises the individual on whose behalf the letter is being draft by highlighting the performance levels the individual has achieved. Performance bonus letter to employee has to be precise but should contain enough information on the performance delivered by the individual.

We bring to you a letter of recommendation format. You can use this sample bonus letter to create your own letter of recommendation for performance bonus.

Sample Letter of Recommendation for Performance Bonus

From:

Aditya Gupta

Marketing Manager

ABC Technologies Pvt. Ltd.

Delhi

Date: July 15th, 2020

To,

Ms. Ritu Sharma

HR Manager

ABC Technologies Pvt. Ltd.

Delhi

Dear Ms. Ritu,

The purpose of writing this letter is to recommend Mr. Satish Mehra, Senior Marketing Executive, who is a wonderful member of my marketing team. I must highlight that over the last one year, his performance has been extra-ordinary. He, with his hard work, has been able to deliver results beyond the targets that were given by the company. Not only that, he has always been very prompt with his work and is an inspiring individual with good conduct. Therefore, I would like to recommend that Mr. Satish Mehra should be considered for a performance bonus because he deserves to be appreciated and rewarded for his hard work and dedication.

I am aware that due to the pandemic situation our company is unable to have desired sales. But I strongly feel that we must reward employees like him who perform beyond the targets to motivate them to work harder, especially in times like these when the moral levels of all the employees are pretty low. I would always like to bring to your notice that in these times when sales of many of our competitors are falling, we have still managed to deliver good performance.

We must always remember that good employees don’t come easy and when we have such hard working, loyal and inspiring assets in our organization, we must reward them for delivering excellent performance which is going to work as a stimulus in putting more efforts in taking the sales higher.

I would like to thank you for considering this request and I am very hopeful that you will accept this recommendation.

Sincerely,

Aditya Gupta

Marketing Manager

ABC Technologies Pvt. Ltd.

More Recommendation Letter Formats

Offer of Letter of Recommendation
Letter of Recommendation for Graduate School from Employer
Refusal of Request for Letter of Recommendation
Recommendation Letter for a Staff Nurse from the Department Incharge
Roles of Job Performance Appraisal
Incentive letter or Bonus for Top Performers
Recommendation Letter for Employee From Manager
How to Draft Character Reference Letter for Job
Reference Checking Format

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Posted by Hrformats - July 15, 2020 at 6:32 AM

Categories: Letters   Tags: , , , ,

Follow up Letter/ Email for Job Application Status After Interview

The wait for the result is killing after a job interview or job application submission and to kill this suspense, writing a follow up letter for job status after interview or application is a good idea. Follow up letter after phone interview always leaves a good impression showing how enthusiastic you are about the job. There are various follow-up letter examples that you can use to create a short and sweet follow up email after interview. Take help of these follow up letter samples that give you a good idea about creating your own letter.

In this post, we bring to you two different follow up email after interview sample. Use these follow-up email formats to create customized drafts. Utilize these interview follow up letter templates to avoid doing any mistake.

Follow up Letter for Job Application Status after Interview

Vedant Sharma

56, Falcon Crest,

New Delhi

Date: January 28th, 2020

To,

Ms. Sharmila Goenka

Marketing Manager,

ABZ Technologies Pvt. Ltd.,

New Delhi

Dear Ms. Goenka,

Thank you for taking out your precious time to discuss with me about the role of Senior Marketing Executive. It was wonderful meeting you and learning more about the profile.

I am very enthusiastic about joining the prestigious ABZ Technologies Pvt. Ltd. What excites me more are the future plans that you shared with me with aim at positioning the brand in the markets at a completely new level because it highlights the amazing opportunities that will help me utilize my experience and contribute to the growth of the organization.

The in-depth discussion with you about the profile and upcoming projects has made me all the more confident that my work experience will help me establish your brand at a position where you desire it to be. I am sure that I will be able to fulfill all the responsibilities in synergy with the vision of the company. For any further details, please contact me at 9898989898 or [email protected]

Looking forward to hear from you.

Sincerely,

Vedant Sharma

Follow up Email for Job Application Status after Interview

Dear Ms. Goenka,

Thank you for giving me your time and discussing the profile of Project Manager with me. I really appreciated learning more about ABZ Technologies Pvt. Ltd. and also about the profile.

I was very excited to learn about the upcoming projects. These projects are going to prove to take the company to new heights and also bring fantastic opportunities for employees to learn new things and have a progressive career. I strongly feel that the kind of projects you have in line, my experience is going to complement them. From last four years, I have been handling the projects of the same kind and stature.

Please feel free to get in touch with me for any more details or information. Looking forward to hear from you.

Sincerely,

Vedant Sharma

Check Here to download Follow up Letter for job application status after interview

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Posted by Hrformats - January 28, 2020 at 5:13 AM

Categories: Letters   Tags: , , , , ,

Letter for Allowing an Employee to Work from Home

Working from home is extremely convenient as it saves commute time and helps focus better for the employee. Thanks to technology work from is usually very much doable. The request for work from home due to personal reasons, illness, childcare, pregnancy etc. keeps surfacing in organizations and have to dealt in accordance with Work From Home Policy template of the company. Granting work from home offer letter would also require company to develop an arrangement allowing employee to work from home. You can respond to letter to employee working from home by stating the arrangement which would require employee to visit office once in forth night or a month. It would also be obvious that the expenses related with telephone or internet will be borne by the employee.

In this post, we have come up with letter to employee working from home. Using this format as response to sample letter to manage regarding work from home.

Letter Requesting Permission to Work from Home

Sanjay Singh

HR Manager

Excel Technologies Pvt. Ltd.

Delhi

Date: October 2nd, 2019

To,

Radhika Sharma

56, Kirtiman Apartments

New Delhi

Sub: Regarding request for work from home.

Dear Radhika,

This is to inform you that your request for work from home submitted on October 1st, 2019 has been approved by the management considering the situation in your personal life. You are allowed to work from home for the next three months starting from October 15th, 2019 to December 31st, 2019.

As it is going to be a pretty long arrangement, therefore, we would appreciate if you could visit the office for the monthly meetings that are scheduled in the first week of every month. This will help you meet with the team and also discuss the goals for the next month. Moreover, any expenses related with telephone or internet usage will not be borne by the company.

Please respond to us if you agree with the conditions defined by the management. For any further details, you can contact me at +91-9898989898.

Sincerely,

Sanjay Singh

HR Manager

Excel Technologies Pvt. Ltd.

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Posted by Hrformats - October 2, 2019 at 5:37 AM

Categories: Letters   Tags: , , , ,

Reduce Stationery Waste in the Office Letter

In past few years, there has been a paradigm shift in use of stationery. With increasing use of internet and technology, use of paper has been on a regular decline. If you also wish to reduce stationery waste in office then you can write a letter for the same. All you need to do is send a mail stressing on the importance of using less of paper and being more responsible toward environment. Highlight everyone that every paper used is leading to a tree being cut. Encourage people to use more of soft copies until and unless a hard copy is required. This mail should not include penalties or any kind of tough words but motivational statements requesting minimize use of stationery by everyone.

Shared below is the format for writing letter to reduce stationery waste in the office.

Format for Letter to Reduce Stationary Waste in Office

Sub: Reducing Stationery Waste in Office

To all our employees,

Trees are very important for us and for our coming generations and therefore, we all must work in synergy to save them. We all can contribute on saving trees by reducing usage of paper stationery in the office. Technology has made it possible for us to share more and more information in digital format. Together, we can save from more trees being cut by using paper stationery to the least possible levels.

We request all our employees to you use paper stationery only under unavoidable situations. By being more vigilant on usage of paper, together we can certainly begin this change. We are hopeful that all the employees are going to contribute towards this noble cause by using less of paper and working on lessening the stationery waste.

Looking forward on reducing stationery waste in office together.

With regards,

Ramesh Sinha

Manager

Excel Technologies Pvt. Ltd.

You may Like Also

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Posted by Hrformats - September 19, 2019 at 5:39 AM

Categories: Letters   Tags: , , , ,

Invitation Letter Sample – How to Write Invitation letter for Visa?

Invitation Letter for Visa Application is a formal letter required to submit by the applicant to the embassy or consulate of the country to which they are applying for a visa. This kind of letter has to be drafted by the host of the applicant and addresses to the applicant or the officer at the consulate. This can be a sample invitation letter for business visa or an invitation letter for tourist visa for family and must include complete information like the name, address, date of birth, telephone number, place of stay, supporting bank details etc. This letter works as an important document while applying for visas for UK, USA, Canada, China and many other countries.

In this post, we have come up with important points to keep in mind along with sample invitation letter for visitor visa for sister, brother, parents etc. Read on and follow the sample invitation letter for visa application.

How to Write invitation letter for Visa?

If you want to create an invitation letter for Schengen Visa or US Visa, then here are some useful steps to write a perfect invitation letter for visa application.

  • The letter should be very specific.
  • All the required details of the host as well as the guest must be mentioned. This includes the name, address, telephone number, date of birth, occupation, type of home-rented or owned, status of the host in the visiting country etc.
  • The purpose of the visit has to be made clear.
  • Make sure you include the name of places the person plans to visit.
  • Include information on arrangements of stay in that country.

Invitation Letter Format for Visa

3rd September, 2019

The US Embassy,

New Delhi

Sub: Letter of Invitation for Shanti Sharma: Passport No. 78945AA

Dear Sir/ Madam,

The purpose of writing this letter is to support the visa application for Mrs. Shanti Sharma.

He is a citizen and resident of India and is my mother. She resides at 18, Green Park, New Delhi and her residence phone number is 011-7897891.

I am living in USA on work permit since last 18 months. I live at 54, Brooklyn Street, New York and I am employed with Microsoft as Team Leader and have an income of $6,000 per year. I am here on as assignment for a tenure of three years.

I would like Mrs. Shanti Sharma to come and visit me in USA from October 1st, 2019 till November 10th, 2019 for holiday. I request you to please grant her the visa for the stated duration. During this time, I will be completely responsible for her stay and wellness. She will be staying with me during this holiday and I will be taking care of her other expenses. She will also be travelling to California, Florida and Chicago other than New York. And on the expiration of her visa, I will make sure that Mrs. Shanti Sharma returns to India.

Please find all the necessary documents with the letter.

Thanking in anticipation.

Sincerely,

Gaurav Sharma

DOB: 20th September, 1995

Address: 54, Brooklyn Street, New York

Phone: 9898989898

Other Related Invitation Letter

Invitation Letter for Tourist Visa for Sister
Invitation Letter for Tourist Visa for Brother
Invitation letter for Visitor Visa for Parents
Letter from Employer for Visa Purpose
B1 VISA Invitation Letter Format
2nd Interview Invitation Letter
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Posted by Hrformats - September 3, 2019 at 8:48 AM

Categories: Letters   Tags: , , ,

Letter Format to Get Police Verification Certificate for Job in India

There are some kinds of jobs in India which require police verification which confirm that the candidate doesn’t have a criminal background. In order to get police verification certificate letter, one has to submit a formal request for the same. You can do that by simply writing a letter for police verification certificate for job purpose. You can follow a police clearance certificate letter format for job to write a perfect one.

Shared below is a letter format for police verification certificate for job in India. You can use this template to draft your customized letter.

Read Also: How to Get Police Verification Certificate for Job in India

Letter Format for Police Verification Certificate for Job in India

From:

Ravi Sharma

54, Elite Apartments

Karol Bagh

New Delhi

Date: 21st August, 2019

To,

The Inspector of Police

Karol Bagh Police Station

Delhi

Sub: Regarding Letter of Police Verification for Job

Respected Sir,

I, Ravi Sharma, s/o Mr. Dinesh Sharma, residing at 54, Elite Apartments, Karol Bagh, Delhi, want to submit my request for police verification. I need this certificate as I have applied for the job of Security Guard with CNS Securities Pvt. Ltd. and the company wants to ensure that I don’t have any criminal record.

Therefore, I request you to please check your database and issue me the clearance certificate from your side as it is extremely important for me to get this job. I shall be very thankful to you if you could issue this certificate as soon as possible as I require it on an urgent basis. For any further details, please contact me at +91-9898989898.

Thanking in anticipation.

Sincerely,

Ravi Sharma

Click here to Download Letter Format to Police Verification Certificate for Job in Word

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Posted by Hrformats - August 21, 2019 at 5:52 AM

Categories: Letters   Tags: , , , ,

Letter to Announce a Bad News to Employees

Sample Letter to Announce a Bad News to Employees
Letter Announcing Bad News to Employees

If there is bad news to be announced to your employees then it has to be done in a formal manner. You can write a letter announcing bad news to employees to officially share the news. For writing a bad news letter, you can use the bad news business letter template or a simple sample announcement letter to share the news with all the employees in one go.

In this post, we have come up with a sample letter to announce bad news to employees. You can use this bad news business letter example to create a personalized letter with all details.

Sample Bad News Announcement Letter to Employees

Date: 31st May, 2019

Sub: Discontinuing Work From Home Format

Dear Employees,

This is to inform you all that the Management at AZ Technologies has decided to discontinue the work from home format at the company. From now on, all the employees will need to come to office at their respective working days to work as work done from home will not be counted.

We are hopeful that we will be able to implement this change in our company without disgruntlement. It is the need of the hour that we have to bring in this significant change in our working pattern. In case the decision is revoked, you will be informed in writing.

Regards,

Rita Sharma

Manager

AZ Technologies.

Other Related Announcement Letter

Public Holiday Announcement Mail/Notice/Memo Format to Staff
Email for New Employee Joining Announcement to Related Departments
Format Letter for Announcements for the Company Received an Award
Announcement Letter Format For Half Day Leave For Staffs
Announcement Letter Format for Discontinuing Special Leave
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Posted by Hrformats - May 31, 2019 at 12:06 PM

Categories: Letters   Tags: , , ,

Employee Death Benefits Letter Sample | Death Claim Letter

If your loved one has passed away then you have other things to deal with other than paperwork. But it is sometimes important. One such document is Employee Death Benefits Letter which is an easy way to get information from former employer about the benefits of the deceased employee’s beneficiaries. The purpose of an Employee Death Benefit Letter is to formally request about the benefits you may be entitled to.

In this post, we have come up with Employee Death Benefits Letter sample to help you have an easy to use death claim letter format. Use this sample death benefits letter to employees to create your own to seek benefit details from employer.

Situations Under Which Employee Death Benefits Letter Can Be Used:

Here are some situations when you can use Employee Death Benefits Letter:

  • When you want to check about the possible benefits with the former employers
  • In case when you need information on benefits from employer of the person who has passed away.

Sometimes you are unaware of the insurance policy and other benefits offered by the company to your loved ones and when the person is no more, by writing a death claim letter to the former employer, you can get complete information on it.

Employee Death Benefits Letter Template

From:

Richa Sharma

54 Gordon Apartments

New Delhi

Date: 12.02.19

To,

Suresh Sinha

Manager

SBC Bank

New Delhi

Sub: Employee Death Benefits of Mr. Adarsh Sharma (Employee Id: 123456)

Dear Sir,

As the beneficiary of your former employee, Lt. Mr. Adarsh Sharma, I am writing this letter to request you please enlighten me about the employee death benefits I am entitled for as the beneficiary of the decedent of an employee of your company.

In these difficult times, I would appreciate you to please cooperate and share all the benefits that a beneficiary is entitled to in case of death of an employee of your organization. I also request to please share details on any documents that I need to share with you for the same.

Please feel to get in touch with me at 9898989898 in case of any details.

Thanking in anticipation

Sincerely,

Richa Sharma

Other Related Formats

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Posted by Hrformats - February 12, 2019 at 7:18 AM

Categories: Letters   Tags: , , ,

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