Posts tagged "Letter Format"

Sample Grievance Letter to Supervisor for Retaliation

If there is retaliation that you have observed in a particular team or department then you can always write a grievance letter to supervisor for retaliation. This is a simple letter which must put forward all the details to the supervisor about the retaliation.

Shared in this post is a grievance letter example that you can use for creating a personalized letter in this context. You can use this letter of grievance example in creating your own draft by including all the details and making it look complete and professional.

Format for Grievance Letter to Supervisor for Retaliation

From:

Anthony Brown

Marketing Manager

Zenith Technologies

New York

Date: January 24, 2024

To,

Mr. Jacob Black

Sales Supervisor

Sales Department

Zenith Technologies

New York

Dear Mr. Jacob,

I am writing this letter to express my serious concern which has adversely affected the positive working environment at the office.

This matter is in relation with the retaliation of the employees who are working in your team. Whenever any retaliation takes place in any organization, it is always a matter of serious concern and must be dealt in a very sensitive manner.

It has been observed and has been brought to my knowledge that there are retaliations because of the office policies, disciplinary damages and harassment cultures. As these issues have been brought up to me, I have made my best possible efforts to come up with the suitable solutions to deal with them and have no such retaliations at the place of work.

At this point in time, I will not be able to share any particular names but I wanted to bring this matter to your notice so that the right actions can be taken before it gets late and prevent any kind of retaliation that takes place. This may include the steps for ensuring that the employees feel supported and safe at the work place, taking steps to resolve complaints and conflicts in a professional manner.

I completely understand that this is a matter of concern and must be handled with utmost sensitivity. I also wanted to assure that I am going to maintain complete confidentiality in this matter. However, I strongly believe that it is extremely important to address to this issue in a proactive manner so that there are no adverse effects on the employees or the company.

Thanking you for your time and attention. In case you have any more questions in this matter then feel free to contact me.

Best Regards,

Anthony Brown

Marketing Manager

Zenith Technologies

New York

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Posted by Hrformats - January 24, 2024 at 3:43 AM

Categories: Letters   Tags: , , ,

Sample Query Letter To Employee For Misconduct

If you or your team members have experienced any kind of misconduct then you can always write a query letter for misconduct to the authority asking them to intervene and take necessary actions in this regard.

In this post, we have come up with an employee query letter for misconduct. You can use this template for employee query letter to write your own letter. This sample letter for misconduct will form a base for creating a customized letter that will rightly include all the details.

Query Letter Format to Employee for Misconduct

From:

Anthony Brown

Sales Supervisor

Zenith Technologies

New York

Date: January 17, 2024

To,

Mr. Jacob Black

HR Manager

Zenith Technologies

New York

Dear Mr. Jacob,

The purpose of writing this letter is to bring to your notice about misconduct that our sales team faced recently with one of our clients, Sarah Tech.

On December 4th, 2023, a meeting was scheduled with Sarah Tech representatives and during that meeting their manager misbehaved with our sales team. He even refused to cooperate with our team and did not agree on making the changes about the delivery date because of the upcoming events in that area which will lead to closure of roads for couple of days.

Such kind of unprofessional and rude behavior is just not acceptable. If there is anything that is not suitable to the client, we can always discuss it on the table and find a mutually benefitting solution to it. But the kind of behavior the manager from Sarah Tech has showed and the kind of unacceptable language he has used, it is just not acceptable. We even have lots of witnesses to this meeting as an evidence.

I am writing this letter to request you to kindly have our HR Department initiate an investigation in this matter and take necessary actions in this regard as this kind of misconduct is serious.

I am available to share all the other details in relation with the incident. I would like to extend a warm thank you to you for taking out time and I will look forward for a quick response.

Thanking you in anticipation.

Sincerely,

Anthony Brown

Sales Supervisor

Zenith Technologies

New York

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Posted by Hrformats - January 17, 2024 at 5:41 PM

Categories: Letters   Tags: , , , ,

Sample Letter for Gate pass Issue of Goods

If there are some goods that have to be moved in or moved out of the premises then in such a situation, it is important to write a formal Material Gate Pass letter Format. This is a formal letter that seeks to request the management for issuing gate pass for goods in order to have a hassle-free and smooth movement of goods.

Shared below in this post is the Gate Pass for Material Outgoing Letter Format. You can use this Request Letter for Gate Entry, Gate Pass for creating a personalized letter that is able to meet your requirements the right way.

Request / Application Letter for Gate Pass Issue for Goods

From:

Richard Smith

Marketing Executive

Zenith Technologies

New York

Date: January 03, 2024

To,

Mr. Anthony Brown

Production Manager

Zenith Technologies

New York

Sub: Request letter for issue of gate pass for goods.

Dear Mr. Anthony,

The purpose of writing this letter is to request you to kindly issue me a gate pass for gate no. 5 as I need to collection the following goods from our warehouse and have them delivered directly to one of our clients, M/s Sigma Techno Ltd., at an urgent basis.

These goods would be required to be collected on January 6th, 2024 before 11.30 am. Here are the goods for which the gate pass is needed.

  1. Dell X56520 Laptops- 2
  2. HP G456700 Laptops- 3
  3. Canon R9898 Printers- 2

As per the meetings with M/s Sigma Techno Ltd. today, it was decided to have them delivered these goods by tomorrow as they need them on urgent basis. Therefore, I request you to kindly issue the gate pass for the same as soon as possible.

Thanking you.

Sincerely,

Richard Smith

Marketing Executive

Zenith Technologies

New York’

Other Related Formats

Request Letter for New Employee ID Card
New Employee ID Card Request Form
Sample Format of Visitors Pass

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Posted by Hrformats - January 3, 2024 at 2:40 AM

Categories: Application   Tags: , ,

Resignation Letter Due to Harassment or Discrimination

If there is any kind of harassment or discrimination you have faced at your place of work which has put you in an uncomfortable position and you have decided to put forward your resignation then you can always write a formation resignation letter due to harassment or discrimination. This resignation letter format is a simple letter which must include the date of effectiveness of your resignation along with other important points you wish to include.

In this post, we have come up with a resignation letter due to harassment or discrimination which you can use for creating your own letter.

Format for Resignation Letter Due to Harassment or Discrimination

From:

Ray Smith

54, Henry Street

New York

Date: September 7, 2023

To,

Mr. Adam Brown

HR Manager

Zenith Technologies

New York

Sub: Resignation letter

Dear Mr. Adam,

The purpose of writing this letter is to inform you that I have decided to resign from my position at Zenith Technologies, effective from September 10th, 2023.

The reason for taking this decision is that I have been facing harassment since the times I have been promoted to the post of Deputy Marketing Manager. I have come across various threatening messages as well as verbal abuse since I have got promoted which has causing me a lot of stress at work.

I apologize for all the inconvenience caused to you because of my sudden resignation. I will not be coming to office and I will make sure that I submit the pending work over email as I have decided to work from home for the rest of these days. I am hopeful that my resignation is going to bring to your attention the kind of harassment employees face in the company and I would request you take the necessary action in this regard so that the future employees do not have to witness such a situation.

Please feel free to get in touch with me if you wish to discuss the matter. You can get in touch with me at 9898989898. I appreciate the wonderful experience I had while working at Zenith Technologies and I hope that my resignation will not negatively impact our relations. I wish the best of success and growth to you and the company.

Thank you for understanding me.

Sincerely,

Ray Smith

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Posted by Hrformats - September 7, 2023 at 3:24 AM

Categories: Resignation Letters   Tags: , , , ,

Sample Thank You Letter Format for Visit to NGO

If someone has visited your NGO and want to express your gratitude on their visit to your organization then writing a professional thank you letter makes complete sense. A sample thanks letter format for visit to NGO is very much similar to a thanks letter for company visit and is a way of expressing how much honored you felt on that person’s gesture of visiting the NGO.

You can simply follow the thank you letter format that has been shared in this post. This sample thank you letter for visiting the NGO is a perfect example of how you should you be framing your letter.

Sample Format for Thanks Letter for Visit to NGO

From:

Richard Smith

Manager

Homely Home

New York

Date: May 12th, 2023

To,

Mr. Anthony Brown

Chairperson

Zenith Technologies

New York

Dear Mr. Anthony Brown,

I, Richard Smith, am writing this letter on behalf of Homely Home to thank you for visiting our NGO and expressing your interesting in the whole set up. It was truly a moment of great honor for us to have you present at the inauguration ceremony of Homely Home and gracing it with your presence.

We understand that you have lots of commitments to meet but you not only took out time from your busy schedule to be present at the inauguration ceremony of Homely Homes by also granted us a generous donation of $5000. We have no words to thank you for this kind gesture and this amount will be utilized in setting up a hobby room for the senior citizens where they would be spending their free time doing things that they enjoy.

As a token of gratitude, we are sending you some flowers along with some handmade cookies that are made by one of our senior citizens who is a member of Homely Homes for you and your family. Kindly accept our token of love. We would be looking forward to have you visit our NGO in future. Once again, thank you for your support and appreciation.

Sincerely,

Richard Smith

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Posted by Hrformats - May 12, 2023 at 11:40 AM

Categories: Letters   Tags: , , ,

5 Ways To Customize The Cover Letter For Job

Cover letters are very important and while applying for a job, they can certainly get you extra points with the HR or recruiter. But how to write a customized cover letter is the question.

We all get confused when it comes to writing a cover letter as most of us struggle with what to include in a personalized cover letter. Therefore, to help you deal with this situation, we have come across all the information that you need when it comes to using the cover letter format and personalizing it to suit your needs.

How to write a Personalized Cover Letter

Glance through the important guidelines white creating a personalized cover letter. Shared below are some useful points that can help you make the most of the cover letter template by customizing it with perfection and creating a strong impression.

  • Always address the letter to a person

Whenever you are drafting a cover letter, it is very important that you address it to the right person which means that you must address it to the HR manager or the hiring manager who is going to be receiving this letter. You can easily find in the job description the name of the contact and that’s the person you must address your letter to. In case it is not available then you can search for that particular job and department on LinkedIn. And still if you cannot find anything then addressing it to the hiring manager is a safe option.

  • Aim for an impressive starting

It always makes a difference how you start your letter. Using generic sentences will never help you get any attention and therefore, you have to play smart. Make sure that you start your first sentence by including a famous quote and connecting it with your achievements at work or you can include the name of the employee from that company whom you happen to know just to add that personal touch to your letter.

Read also: Cover Letter for Director of Human Resources

  • Include the reason to work for this company

You should always be very clear with why you want to associate with that particular company and that needs to be mentioned there in the letter in couple of sentences. For that you will be required to do some research about the company by going to the company’s website or the company’s LinkedIn page or press release to know more about the company that will certainly help you figure out why you want to work with that company and you can include that information in your letter to keep it personalized, informative and impressive.

  • Market yourself

In the next paragraph, you have to smartly market yourself by talking about the experience you possess and the skills you have. Make sure that whatever skills and experience you mention connects right with the position for which you are applying so that the reader understands that you are going to be the right fit for that particular job. It is recommended that you focus on the technical skills that are mentioned in the job posting along with the particular processes or work related skills that are essential for that job role. Always relate your experience with how it is going to be benefiting the company. You need to understand what the reader is looking for and that is what you must include in your letter the right way.

  • Focus on closing

When it comes to drafting the last and final paragraph of your cover letter, always thank the reader for taking their time out for reading your letter. Don’t miss on including that you would be looking forward for the reply. It is a great idea to include to have the HR team or someone else from the team for verifying the receipt of the application to make sure that your application has reached and has not got lost in this process.

Keep these important points in mind in order to customize your letter in a smart and impressive way so that you are able to make it to the next level of the selection process.

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Posted by Hrformats - April 27, 2023 at 1:10 AM

Categories: Letters   Tags: , , , ,

Suspension Letter for Fuel Stealing from Company

Stealing of any kind is not appreciated and if there some employee found stealing fuel from your company then suspension may be the right way to deal with such an employee and for that you need to write a Suspension letter for Fuel Stealing. The suspension letter format is simple and talks about the details about suspension and along with the reason for suspension.

In this post, we bring to you the Sample suspension letter. You can use this Suspension Letter for Fuel Stealing from Company for creating a personalized letter that suits your purpose.

Format for Suspension Letter for Fuel Stealing From Company

From,

Richard Smith

HR Manager

Zenith Technologies

New York

Date: December 08th, 2022

To,

Mr. Anthony Brown

54, New Villas Street

New York

Sub: Suspension from work

Dear Anthony,

This is to inform you that the management has decided to suspend you from work because you have been accused of stealing fuel from the factory. As you are aware that our company’s policy is very strict against theft.

We are doing out best to gather information on the theft of fuel that has taken place the last week. This is going to take a while and until any strong proof is found, we are going to have you suspended from your duty as Production Manager, effective December 10th, 2022.

We hope that you understand that we do not support any kind of theft in our company and any of the employees who are involved in it will have to face legal actions against them. You will be informed of your rejoining or termination once the investigations are complete. We are going to do all the possible things to reach on to the conclusion. We will also be reviewing the allegations that have been made against you in order to take into consideration all the facets of the situation.

Regards,

Richard Smith

HR Manager

Zenith Technologies New York

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Posted by Hrformats - December 8, 2022 at 3:35 AM

Categories: Letters   Tags: , , , , , ,

Sample Letter Asking for Advice with Regards to a Job Opening

A Sample Letter asking for a job opportunity is written to seek advice from a senior, friend or relative. Such advice serves as the guiding light in life often when the lines ahead seem blurry. A written counsel is very detailed and specific, presenting all the relevant information and perspectives. In this post are sample letter requesting career advice, writing a letter asking for job advice and letter job vacancy.

Letter Asking for Advice with Regards to a Job Opening

From,

Miss. Harper Lee

56, Colby Street,

California, United States of America

Date: November 18, 2022

To,

Mr. Nathan York

The Chief

Human Resource Department

Uphill Ventures Limited

Texas, United States of America

Subject: Asking for advice with regards to a job opening in Unwire in San Francisco

Dear Sir,

I hope this finds you well and in good health. I would like to seek your counsel about me joining a company in San Francisco. The job is the perfect growth opportunity for my career.

It is the best way for me to move forward in my career but I am still unsure of taking it up because of the risk and changes involved in moving to a new city. Here in California, my children are well settled in their school and are in the crucial years of their education. My wife is doing well and happy in here current job and managing the work life balance. I too have a stable job and a balanced family life.

I really do not know whether disturbing all this to move to a new city is a good idea or no. Please advise me if moving to the new city is a wise option and if I should take my family along or go alone. If I go alone, in a few years’ time, I will make sure to move my family here with me. This is a very important decision of my life and I know I can blindly trust you to make the right decision.

I am enclosing a copy of the appointment letter of Unwire for you to understand the financial and profile-wise picture of the job and the company. I will be really grateful if you guide me through this.

Awaiting your response.

Thank you.

Yours truly,

Harper Lee

+1 (123) 456789

Download Letter Asking for Advice with Regards to a Job Opening in Word Format

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Posted by Surbhi Jain - November 18, 2022 at 5:08 PM

Categories: Letters   Tags: , , , , , ,

Job Application Letter format for Female Secretary

A cover letter and a job application are important to apply for a job. Drafting these letters can be tedious and time consuming. In this post are some sample Job Application letters for personal secretary, secretary cover letter format, Job Application letter for female secretary and female secretary letter format. These letters will serve as great references that you may use to draft a cover letter and a job application.

Job Application and Cover Letter format for Female Secretary

Cover Letter Format

September 10, 2022

The Hiring Manager

Human Resource Department

Planet Earth Ventures

California, United States of America

Subject: Cover letter for the post of a female secretary

Dear Sir,

This letter is in reference to the advertisement in the World Times by your company Planet Earth Ventures for the post of a female secretary. I applied through mail a week ago but did not receive any reply. I came to know that you are still hiring and so, I decided to write to you.

I have the qualifications and relevant experience required for the job. Please find enclosed my CV with all the references that you need and contact details. If hired, I will give my one hundred percent in the best interest of the organization.

Please consider my application for the job. I look forward to hearing back from you.

Regards,

Miss. Kylie Ray

123, Twin Towers,

California, United States of America

+1 (123) 456789

[email protected]

Job Application Letter Example

September 10, 2022

The Hiring Manager

Human Resource Department

Planet Earth Ventures

California, United States of America

Subject: Application for the post of female secretary

Sir/Madam,

With due respect, I am writing this letter to apply for the position of personal secretary of the Chairman of the Company. This is in reference to the advertisement of job vacancy in the World Times.

I have the qualifications and relevant work experience for the job. I can manage all the office work and can work well under pressure situations. I have good communication and time management skills. I am pleased to tell you that I have worked as a secretary for the Chief Executive Officer of the AY Ventures for 4 years.

My experience there was good but I had to quit because I moved from Texas to California and they do not have any branch here.

Please consider my application for the job. I hope to hear from you soon.

Thanking you in anticipation.

Regards,

Miss. Kylie Ray

123, Twin Towers,

California, United States of America

+1 (123) 456789

Kylieray@admin

Download Job Application and Letter format for Female Secretary in Word Format

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Posted by Surbhi Jain - November 9, 2022 at 9:48 AM

Categories: Letters   Tags: , , , ,

Employment Separation Letter Sample Format

An employment separation letter is written by an employee of a company to their coworker to know why the latter’s job was terminated. A coworker leaving the job can be shocking and difficult to process. This letter helps you to know and understand the situation better. In this post are sample employment separation letter format and employee termination letter sample, template.

Employment Separation Letter Template

From,

Mr. Jack Litt

Senior Analyst

Date: October 10, 2022

To,

Mr. Nate Colby

The Chief

Legal Department

Subject: Termination of Contract of Employment

Dear Nate,

I is with a heavy heart that I have to break this news to you that I am saying goodbye to you and all my other dear colleagues. I am in a phase of my life where my personal commitments have become my priority and insist that I leave this job at our company. Therefore, I shall be resigning from my post as the senior analyst.

We have been the best of friends. I want to thank you for being there for me all these years, through thick and thin. You are the reason why I enjoyed coming to office and working so much. I wish you luck for future and hope all your years in the company are successful and fruitful.

Keep in touch. I will always be here if you need me.

Take care.

Regards,

Mr. Jack Litt

You may like this also: Employment Contract Termination Letter

Download Employment Separation Letter Template in Word Format

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Posted by Surbhi Jain - October 8, 2022 at 2:59 AM

Categories: Letters   Tags: , , , , ,

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