Posts tagged "Letter Format"

Sample Thank You Letter Format for Visit to NGO

If someone has visited your NGO and want to express your gratitude on their visit to your organization then writing a professional thank you letter makes complete sense. A sample thanks letter format for visit to NGO is very much similar to a thanks letter for company visit and is a way of expressing how much honored you felt on that person’s gesture of visiting the NGO.

You can simply follow the thank you letter format that has been shared in this post. This sample thank you letter for visiting the NGO is a perfect example of how you should you be framing your letter.

Sample Format for Thanks Letter for Visit to NGO

From:

Richard Smith

Manager

Homely Home

New York

Date: May 12th, 2023

To,

Mr. Anthony Brown

Chairperson

Zenith Technologies

New York

Dear Mr. Anthony Brown,

I, Richard Smith, am writing this letter on behalf of Homely Home to thank you for visiting our NGO and expressing your interesting in the whole set up. It was truly a moment of great honor for us to have you present at the inauguration ceremony of Homely Home and gracing it with your presence.

We understand that you have lots of commitments to meet but you not only took out time from your busy schedule to be present at the inauguration ceremony of Homely Homes by also granted us a generous donation of $5000. We have no words to thank you for this kind gesture and this amount will be utilized in setting up a hobby room for the senior citizens where they would be spending their free time doing things that they enjoy.

As a token of gratitude, we are sending you some flowers along with some handmade cookies that are made by one of our senior citizens who is a member of Homely Homes for you and your family. Kindly accept our token of love. We would be looking forward to have you visit our NGO in future. Once again, thank you for your support and appreciation.

Sincerely,

Richard Smith

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Posted by Hrformats - May 12, 2023 at 11:40 AM

Categories: Letters   Tags: , , ,

5 Ways To Customize The Cover Letter For Job

Cover letters are very important and while applying for a job, they can certainly get you extra points with the HR or recruiter. But how to write a customized cover letter is the question.

We all get confused when it comes to writing a cover letter as most of us struggle with what to include in a personalized cover letter. Therefore, to help you deal with this situation, we have come across all the information that you need when it comes to using the cover letter format and personalizing it to suit your needs.

How to write a Personalized Cover Letter

Glance through the important guidelines white creating a personalized cover letter. Shared below are some useful points that can help you make the most of the cover letter template by customizing it with perfection and creating a strong impression.

  • Always address the letter to a person

Whenever you are drafting a cover letter, it is very important that you address it to the right person which means that you must address it to the HR manager or the hiring manager who is going to be receiving this letter. You can easily find in the job description the name of the contact and that’s the person you must address your letter to. In case it is not available then you can search for that particular job and department on LinkedIn. And still if you cannot find anything then addressing it to the hiring manager is a safe option.

  • Aim for an impressive starting

It always makes a difference how you start your letter. Using generic sentences will never help you get any attention and therefore, you have to play smart. Make sure that you start your first sentence by including a famous quote and connecting it with your achievements at work or you can include the name of the employee from that company whom you happen to know just to add that personal touch to your letter.

Read also: Cover Letter for Director of Human Resources

  • Include the reason to work for this company

You should always be very clear with why you want to associate with that particular company and that needs to be mentioned there in the letter in couple of sentences. For that you will be required to do some research about the company by going to the company’s website or the company’s LinkedIn page or press release to know more about the company that will certainly help you figure out why you want to work with that company and you can include that information in your letter to keep it personalized, informative and impressive.

  • Market yourself

In the next paragraph, you have to smartly market yourself by talking about the experience you possess and the skills you have. Make sure that whatever skills and experience you mention connects right with the position for which you are applying so that the reader understands that you are going to be the right fit for that particular job. It is recommended that you focus on the technical skills that are mentioned in the job posting along with the particular processes or work related skills that are essential for that job role. Always relate your experience with how it is going to be benefiting the company. You need to understand what the reader is looking for and that is what you must include in your letter the right way.

  • Focus on closing

When it comes to drafting the last and final paragraph of your cover letter, always thank the reader for taking their time out for reading your letter. Don’t miss on including that you would be looking forward for the reply. It is a great idea to include to have the HR team or someone else from the team for verifying the receipt of the application to make sure that your application has reached and has not got lost in this process.

Keep these important points in mind in order to customize your letter in a smart and impressive way so that you are able to make it to the next level of the selection process.

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Posted by Hrformats - April 27, 2023 at 1:10 AM

Categories: Letters   Tags: , , , ,

Suspension Letter for Fuel Stealing from Company

Stealing of any kind is not appreciated and if there some employee found stealing fuel from your company then suspension may be the right way to deal with such an employee and for that you need to write a Suspension letter for Fuel Stealing. The suspension letter format is simple and talks about the details about suspension and along with the reason for suspension.

In this post, we bring to you the Sample suspension letter. You can use this Suspension Letter for Fuel Stealing from Company for creating a personalized letter that suits your purpose.

Format for Suspension Letter for Fuel Stealing From Company

From,

Richard Smith

HR Manager

Zenith Technologies

New York

Date: December 08th, 2022

To,

Mr. Anthony Brown

54, New Villas Street

New York

Sub: Suspension from work

Dear Anthony,

This is to inform you that the management has decided to suspend you from work because you have been accused of stealing fuel from the factory. As you are aware that our company’s policy is very strict against theft.

We are doing out best to gather information on the theft of fuel that has taken place the last week. This is going to take a while and until any strong proof is found, we are going to have you suspended from your duty as Production Manager, effective December 10th, 2022.

We hope that you understand that we do not support any kind of theft in our company and any of the employees who are involved in it will have to face legal actions against them. You will be informed of your rejoining or termination once the investigations are complete. We are going to do all the possible things to reach on to the conclusion. We will also be reviewing the allegations that have been made against you in order to take into consideration all the facets of the situation.

Regards,

Richard Smith

HR Manager

Zenith Technologies New York

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Posted by Hrformats - December 8, 2022 at 3:35 AM

Categories: Letters   Tags: , , , , , ,

Sample Letter Asking for Advice with Regards to a Job Opening

A Sample Letter asking for a job opportunity is written to seek advice from a senior, friend or relative. Such advice serves as the guiding light in life often when the lines ahead seem blurry. A written counsel is very detailed and specific, presenting all the relevant information and perspectives. In this post are sample letter requesting career advice, writing a letter asking for job advice and letter job vacancy.

Letter Asking for Advice with Regards to a Job Opening

From,

Miss. Harper Lee

56, Colby Street,

California, United States of America

Date: November 18, 2022

To,

Mr. Nathan York

The Chief

Human Resource Department

Uphill Ventures Limited

Texas, United States of America

Subject: Asking for advice with regards to a job opening in Unwire in San Francisco

Dear Sir,

I hope this finds you well and in good health. I would like to seek your counsel about me joining a company in San Francisco. The job is the perfect growth opportunity for my career.

It is the best way for me to move forward in my career but I am still unsure of taking it up because of the risk and changes involved in moving to a new city. Here in California, my children are well settled in their school and are in the crucial years of their education. My wife is doing well and happy in here current job and managing the work life balance. I too have a stable job and a balanced family life.

I really do not know whether disturbing all this to move to a new city is a good idea or no. Please advise me if moving to the new city is a wise option and if I should take my family along or go alone. If I go alone, in a few years’ time, I will make sure to move my family here with me. This is a very important decision of my life and I know I can blindly trust you to make the right decision.

I am enclosing a copy of the appointment letter of Unwire for you to understand the financial and profile-wise picture of the job and the company. I will be really grateful if you guide me through this.

Awaiting your response.

Thank you.

Yours truly,

Harper Lee

+1 (123) 456789

Download Letter Asking for Advice with Regards to a Job Opening in Word Format

Other Related Job Letter Formats

Guidelines On Finding Second Job
How to Write a Letter of Interest for Job
Business Tie Up Proposal Letter Format
Hourly Employee (Non-Exempt) Offer Letter
Request for Change in Job Offer Letter
Rescind Job Offer Letter Due to Background Check
Job Transfer Request Letter due to Marriage
How to Write a Letter of Interest for Job
How to Write an Email While Giving Appointment Letter
Sample Format for Job Rejection Letter

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Posted by Surbhi Jain - November 18, 2022 at 5:08 PM

Categories: Letters   Tags: , , , , , ,

Job Application Letter format for Female Secretary

A cover letter and a job application are important to apply for a job. Drafting these letters can be tedious and time consuming. In this post are some sample Job Application letters for personal secretary, secretary cover letter format, Job Application letter for female secretary and female secretary letter format. These letters will serve as great references that you may use to draft a cover letter and a job application.

Job Application and Cover Letter format for Female Secretary

Cover Letter Format

September 10, 2022

The Hiring Manager

Human Resource Department

Planet Earth Ventures

California, United States of America

Subject: Cover letter for the post of a female secretary

Dear Sir,

This letter is in reference to the advertisement in the World Times by your company Planet Earth Ventures for the post of a female secretary. I applied through mail a week ago but did not receive any reply. I came to know that you are still hiring and so, I decided to write to you.

I have the qualifications and relevant experience required for the job. Please find enclosed my CV with all the references that you need and contact details. If hired, I will give my one hundred percent in the best interest of the organization.

Please consider my application for the job. I look forward to hearing back from you.

Regards,

Miss. Kylie Ray

123, Twin Towers,

California, United States of America

+1 (123) 456789

[email protected]

Job Application Letter Example

September 10, 2022

The Hiring Manager

Human Resource Department

Planet Earth Ventures

California, United States of America

Subject: Application for the post of female secretary

Sir/Madam,

With due respect, I am writing this letter to apply for the position of personal secretary of the Chairman of the Company. This is in reference to the advertisement of job vacancy in the World Times.

I have the qualifications and relevant work experience for the job. I can manage all the office work and can work well under pressure situations. I have good communication and time management skills. I am pleased to tell you that I have worked as a secretary for the Chief Executive Officer of the AY Ventures for 4 years.

My experience there was good but I had to quit because I moved from Texas to California and they do not have any branch here.

Please consider my application for the job. I hope to hear from you soon.

Thanking you in anticipation.

Regards,

Miss. Kylie Ray

123, Twin Towers,

California, United States of America

+1 (123) 456789

[email protected]

Download Job Application and Letter format for Female Secretary in Word Format

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Posted by Surbhi Jain - November 9, 2022 at 9:48 AM

Categories: Letters   Tags: , , , ,

Employment Separation Letter Sample Format

An employment separation letter is written by an employee of a company to their coworker to know why the latter’s job was terminated. A coworker leaving the job can be shocking and difficult to process. This letter helps you to know and understand the situation better. In this post are sample employment separation letter format and employee termination letter sample, template.

Employment Separation Letter Template

From,

Mr. Jack Litt

Senior Analyst

Date: October 10, 2022

To,

Mr. Nate Colby

The Chief

Legal Department

Subject: Termination of Contract of Employment

Dear Nate,

I is with a heavy heart that I have to break this news to you that I am saying goodbye to you and all my other dear colleagues. I am in a phase of my life where my personal commitments have become my priority and insist that I leave this job at our company. Therefore, I shall be resigning from my post as the senior analyst.

We have been the best of friends. I want to thank you for being there for me all these years, through thick and thin. You are the reason why I enjoyed coming to office and working so much. I wish you luck for future and hope all your years in the company are successful and fruitful.

Keep in touch. I will always be here if you need me.

Take care.

Regards,

Mr. Jack Litt

You may like this also: Employment Contract Termination Letter

Download Employment Separation Letter Template in Word Format

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Posted by Surbhi Jain - October 8, 2022 at 2:59 AM

Categories: Letters   Tags: , , , , ,

Sample Letter to Express Concern about Team Member

If there is a team member in your team who is not performing as per the standards then writing a letter of concern is a sweet gesture. Use express concern letter sample for writing such a letter which is helpful in putting across the point and the concern.  The express concern letter example gives guidelines that are helpful in expressing the concern the right way.

Shared in this post is a sample letter to express concern about team member.  Use this letter of concern template for creating a personalized letter to write to your team member.

Letter Format of Concern Template About Team Member

From:

Sam Brown

55 Richmond Street

New York

Date: March 17th, 2022

To,

Anthony Levis

87 St. Andrew Street

New York

Dear Anthony,

I am writing this letter to bring to your notice that it has been brought to my focus that the organization is not happy with your performance. In the last two quarters, it has been observed that your performance has not met the standards set by the company and this has made me concerned about the whole situation.

As a member of the sales team, you have to meet the set targets for every month and in case you are unable to do so for a particular month then you must work harder to perform better in the consecutive months. If you are unable to give desired results despite working hard, it is very important that you must talk to the team lead to know where are you going wrong so that you can work on your weak areas as no company prefers having employees who are not giving them the expected results.

I hope you are going to understand the point I wish to make here so that you can improve your performance and the manager does not have to give you a formal warning about the same.

Regards,

Sam Brown

Other Related Letter Formats

Employee Performance Concern Letter Example
Team Building Meeting Invitation Email Sample
Tips to Have High Spirits of Your Team Members

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Posted by Hrformats - March 17, 2022 at 5:49 AM

Categories: Letters   Tags: , , , ,

Culmination Letter of New Hiring – Sample Format

If you have to frame a culmination letter for new hiring then it can certainly be a confusing task if it is your first time and you are not aware of how to create a culmination letter format for new job.

In order to help you create a joining letter format, we have come up with a sample culmination letter format of new hiring. You can use this simple job offer letter format that will make it extremely convenient for you to draft a letter that is complete and perfect in every sense.

Sample Culmination Letter Format of New Hiring

From:

Adam Jacob

Human Resource Manager

Zenith Technologies

New York

Date: March 2, 2022

To,

The Editor

New York Times

New York

Sub: Culmination Letter For New Hiring

Zenith Technologies is a renowned name in the industry that has been supporting many families across the country with the financial assistance. The company has been known to offer a wide range of countless jobs of all kinds on full time as well as part time format for the students so that they can work as well as support their studies and families in a convenient way. Zenith Technologies had advertised the new hiring shared below for the new office they are launching in the city:

  1. Sales Manager with a salary of $500
  2. Deputy Sales Manager with a  salary of $350
  3. Receptionist with a salary of $250
  4. Office Boy with a salary of $200
  5. Sales Executive with a salary of $300

With regret, we would like to announce that the above openings do not exist anymore. The reason for such a decision that Zenith Technologies is facing severe financial issues because of the pandemic and because of the uncertainty of the market conditions, they came as a shock to everyone. We are feeling extremely low to culminate the jobs that we had offered and we are hopeful that the public is going to understand our condition and situation. We can only hope that the things improve and this culmination is only for a shop period of time. We will be happy to reopen these jobs in the coming months.

With best wishes,

Adam Jacob

Human Resource Manager

Zenith Technologies

New York

Other Related HR Letter Formats

Email to HR Asking for Joining Date
Email Format for New Employee Joining Announcement to Related Departments
Announcement Letter Of New Employee Joining
New Joining forms formats
Recruitment & Joining Checklist
Request to Change Joining Date on Job Offer
Address Proof Letter Format Date Of Joining

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Posted by Hrformats - March 2, 2022 at 10:09 AM

Categories: Letters   Tags: , , , ,

Reprimanding Officer Letter for Being Angry On Not Getting Promoted

A letter reprimanding an officer for being angry on not getting the promotion is a formal letter written by the employer to the employee who was expecting the promotion but is not promoted and therefore, is getting angry at work. This letter is the right way to professionally express the disapproval towards the employee for being angry on not getting promoted.

Just like a promotion letter sample, you can use the sample format for reprimanding officer for being angry on not getting promoted. It works as a warning as well as disapproval in a formal manner. You can use this template to create a personalized draft to warn and reprimand the employee.

Format of Reprimanding Officer Letter for Being Angry On Not Promotion

From:

Mack Smith

Human Resource Manager

Zenith Technologies

New York

Date: January 17, 2022

To,

Mr. James Gibbs

54, Anthony Road

New York

Dear Mr. James,

The purpose of writing this letter is to highlight that from past few months, your behavior has been quite unprofessional and this is not appreciated and accepted at Zenith Technologies. I am writing this letter to warn you that you are required to change your behavior to make sure that no strict action is taken against you.

We are aware that you were expecting to get promoted this year but things did not happen as per your expectations. And that’s the reason you have been expressing your anger at office which is not acceptable at any cost. We would like to highlight that our company strongly believes in our values and we expect our employees to always display a good conduct. And it is not just your promotion that has been put on hold but it is also the promotion various other employees which has been delayed for now because the company is in no state to support the finances associated with promotion. As you are aware, from last one year, the company has been facing serious financial crunch because of the remarkable drop in our sales due to COVID-19. This is the reason we are unable to announce the promotions for you and various other employees.

In last three months, we have been regularly receiving complaints against your uncontrolled anger and these episodes have happened after the promotions were announced on October 15th, 2021. We would again like to highlight that this kind of behavior will not be tolerated. You must work on your anger issues or else the management will be compelled to terminate you as the respect of each of our employees is important to us.

We are hopeful that you will take this warning seriously and will improve your behavior.

Regards,

Mack Smith

Human Resource Manager

Zenith Technologies

New York

Other Related Promotion Letter Format

No Promotion Letter to Staff for Discipline Violation
Promotion Letter from Employer to Employee
Promotion Letter for HR Manager
Professional Employee Promotion Letter with Salary Increase
Letter of Interest for a Promotion
Job Promotion Cover Letter for a Retail Job
Promotion Letter & Increment Letter Format
Thank You Letter to a Boss for a Promotion
Tips and Advice on Getting a Promotion

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Posted by Hrformats - January 17, 2022 at 6:30 AM

Categories: Letters   Tags: , , , , ,

Sample Request Letter for Removing Penalty Imposed by Company

In case you have been punished with a penalty for some wrong action at work then you can always write a request letter for cancellation of penalty in case you feel that you have a strong case to put forward. There is no harm in putting across your side of the story by using penalty waiver request letter sample if you have a strong reason behind your actions.

In this post, we have come up with a sample letter waiver of penalty for reasonable cause. You can use this template for request to remove the penalty to create a customized one.

Format for Requesting to Remove Penalty Imposed On You

From:

Andy Jacob

54, Richmond Villas

London

Date: September 02, 2021

To,

Mr. Simon Smith

HR Manager

Zenith Technologies

London

Sub: Request Letter to Waive Penalty

Dear Sir,

I am writing this letter in response to your letter dated August 17th, 2021 bearing subject “Imposition of the penalty” because of my absence from work on August 14th, 2021.

I would like to put across that I had met with a small accident on that day while coming to office and that’s the reason I could report to work but I had informed my team leader, Mr. Jack Brown, as soon as I was in a condition to make a call.

By far, I have always been particular about informing about my absence from work and promise to keep doing the same without failure but this time, the condition was such that I was taken to the hospital and was under the effect of anesthesia for a couple of hours because of which I was unable to inform my team leader.

I, therefore, request you to please waive off the penalty that I have been imposed with considering my situation as well as my track record.

I am hopeful that you will consider my request.

Thanking you.

Sincerely,

Andy Jacob

UX Developer

Employee ID: 12345

Related Other Letter Format

Sample Letter of Penalty Charge to Employee
Reprimanding Officer Letter for Being Angry On Not Promotion

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Posted by Hrformats - September 2, 2021 at 5:50 AM

Categories: Letters   Tags: , , , ,

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