How to Write Mail to HR for PF Withdrawal with Sample
If you wish to withdraw your PF amount then you must write a mail to HR for PF withdrawal. The request mail to HR for PF is extremely helpful when you are not aware of the process as it allows you to seek help from the HR department for the same.
If you are wondering how to write a mail to HR for withdrawal of PF (Provident Fund) then we have included a list of sample PF withdrawal request letter formats to HR which can be used for creating a customized mail.
Tips to Write a mail to HR for withdrawal of PF (Provident Fund)
Here are some tips to follow for writing a proficient mail to HR for withdrawal of PF fund:
- Always include the reason for writing the mail.
- Make sure that you address and send the mail to the right person in the HR department who deals with the issues related to PFF.
- Don’t forget to include any documents that support your letter.
- Always check for grammatical errors and spelling mistakes.
PF Withdrawal Request Mail Format to Human Resources (HR)- Samples, Examples
Request Mail to HR for PF Withdrawal (Provident Fund)
From:
Anandita Singh
54, Bapu Nagar
Delhi
Date: November 29, 2021
To,
Mr. Akash Jain
HR Manager
Zenith Technologies
Delhi
Sub: Regarding Withdrawal of Provident Fund
Dear Mr. Akash,
My name is Anandita Singh, employee ID 12345, and I have with your organization at the post of Marketing Executive.
I am writing this letter to apply for claiming PF. I had resigned from my job with Zenith Technologies on July 30th, 2021 and my last working date with the company was August 30th, 2021.
I would like to without my Provident Fund amount and therefore, I request you to please guide me through the process for the same. Here are my PF details:
UAN: 788978
PF Member ID: Anandita85
My Aadhar number is 1234 1234 1234 and my bank details are shared below:
Account Name: Anandita Singh
Bank Name: New Age Bank
IFSC Code: NAB00012345
Account No.: 12345678
I have attached copies of my bank passbook as well my Aadhar card for the process of verification.
For any further details, please feel free to get in touch with me at 9898989898.
I will be grateful for your quick response.
Thanking in anticipation.
Sincerely,
Anandita Singh
Mail to HR for PF details & UAN Number
From:
Devina Singh
54, Bapu Nagar
Delhi
Date: November 29, 2021
To,
Mr. Sameer Jain
HR Manager
Zenith Technologies
Delhi
Sub: Requesting Withdrawal of Provident Fund
Dear Mr. Sameer,
I, Devina Singh, worked as Project Manager with your organization. On June 30th, 2021, I resigned from my job and now I am writing this letter to request withdrawal of my EPF amount.
I would like to request you kindly help with the process of withdrawing the PF amount. Here are my details:
UAN: 788978
PF Member ID: Devina Singh
For any further details, please feel free to get in touch with me at 9898989898.
I will be grateful for your quick response.
Thanking in anticipation.
Sincerely,
Devina Singh
Mail to HR to Link KYC with UAN
From:
Anandita Singh
54, Bapu Nagar
Delhi
Date: November 29, 2021
To,
Mr. Akash Jain
HR Manager
Zenith Technologies
Delhi
Sub: Request to Link KYC and UAN
Dear M. Akash,
I, Anandita Singh, Employee ID 112233, working as Sales Executive in the Sales Department at Zenith Technologies. I am writing this letter to request you to please link my KYC details with UAN number so that I am able to avail all the online facilities that are provided by EPF organization.
For your reference, I am sharing my details:
Aadhar Number: 1234 5678 1234
Name as on Aadhar: Anandita Singh
PAN Number: AS123456K
Name on PAN Card: Anandita Singh
Bank Name: New Age Bank
Bank Account Number: 789456789
IFSC Code: NAB123456
For any further details, please feel free to get in touch with me at 9898989898.
Thanking in anticipation.
Sincerely,
Anandita Singh
Request Mail to HR for KYC of Provident Fund
From:
Angad Singh
54, Bapu Nagar
Delhi
Date: November 29, 2021
To,
Mr. Akash Jain
HR Manager
Zenith Technologies
Delhi
Sub: Regarding KYC of Provident Fund
Dear Mr. Akash,
I, Angad Singh, Employee ID 112233, working as Marketing Executive in the Marketing Department at Zenith Technologies. I
I am writing this letter to request you for KYC of my Provident Fund and for that I am sharing my required details:
Aadhar Number: 1234 5678 1234
Name as on Aadhar: Angada Singh
PAN Number: AS123456K
Name on PAN Card: Anaad Singh
Bank Name: New Age Bank
Bank Account Number: 789456789
IFSC Code: NAB123456
For any further details, please feel free to get in touch with me at 9898989898.
Thanking in anticipation.
Sincerely,
Angad Singh
Mail to HR to Correct PF Details
From:
Anandita Singh
54, Bapu Nagar
Delhi
Date: November 29, 2021
To,
Mr. Akash Jain
HR Manager
Zenith Technologies
Delhi
Sub: Requesting Correction of Address in PF portal
Dear Mr. Akash,
I, Anandita Singh, Employee ID 12345, am writing this letter to request you to please update my address in my PF account. My new address that needs to be updated is 54, Bapu Nagar, Delhi.
I request you to kindly update it. For any further details, please feel free to get in touch with me at 9898989898.
Thanking in anticipation.
Sincerely,
Anandita Singh
Categories: HR Policies Tags: email format, Employee, Format, HR, Human Resources, mail fomrat, PF Withdrawal, Provident Fund, Sample Email
Letter Format to Employee for Misbehaving at Workplace
Unprofessional behavior is never appreciated and when an employee misbehaves at workplace, it sometimes attract warning from the management. If an employee has misbehaved in your company then you can always write a warning letter to employee for unprofessional behavior. Just like any other warning letter format, the sample warning letter for misbehavior warns the employee in a formal manner.
This post includes the sample letter to employee for behaving badly at workplace. You can use this sample warning letter for misbehavior for writing an employee warning letter for bad attitude as required by your situation.
Sample Letter to Employee for Behaving Badly at Workplace
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: November 25th, 2021
To,
Mr. Andy Jacob
54, Richmond Villas
London
Dear Andy,
I am writing this letter to inform you that the management has noticed consistent complaints on your unprofessional behavior at workplace. In last couple of months, there have been many episodes wherein you were found to talk rudely to your colleagues and yelling at your juniors.
It was on last Monday itself that you were found yelling at Mr. Charles for not doing his job right. This reaction from your end is not justified as it creates an unhealthy environment at work. You were also found making bad comments about one of your colleagues at the canteen. This kind of behavior will not be tolerated.
You have been a dedicated employee of our company but through this letter, we are informing you that you must change your actions or else you will have to deal with serious consequences. If you continue to behave in this manner then you might as well lose your job.
We are hopeful that you will take this as a serious warning and will amend your actions.
Regards,
Simon Smith
HR Manager
Zenith Technologies
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Categories: Warning Letter Format Tags: Employee, First warning letter, Format, Letter, Misbehaving, Warning Letter, Warning Letter Format, Workplace
Warning Letter to Employee for Cigarette Smell in Office
Smokes of cigarettes are something that many organizations do not approve of because many people are allergic to it. That’s the reason many companies issue circular for no smoking and tobacco in office. If there is some employee who smells of cigarettes then the organization can write a warning letter to employee for smoking in office.
Just like any other sample warning letter, we have come up with a warning letter to employee for cigarette smelling that can be used for writing a customized letter draft for warning the employee in a formal manner.
Sample Format of Warning Letter to Employee for Cigarette Smell
From,
Mack Smith
Human Resource Manager
Zenith Technologies
New York
Date: October 30, 2021
To,
Mr. James Gibbs
54, Anthony Road
New York
Sub: Warning for smell of cigarette at office
Dear Mr. James,
I am writing this letter to inform you that I have been receiving complaints from various clients about your cigarette smell. As a relationship manager to our esteem clients, we do not expect you to smoke during working hours at office and then attend meetings with our clients.
As per the policy of our company, we do not bear with any kind of unprofessional attitude and we expect our employees to keep themselves clean, presentable and free from any kind of bad smells. This issue has surfaced quite a few times in the past and many verbal warnings have been issued to you in this context but you have paid no attention to them.
Please take this letter as the formal warning from the management. I would like to mention that any employee with smell of cigarette will not be tolerated in the company. You are expected to report to work maintaining the cleanliness you are supposed to maintain. If you cannot give up on smoking then look for other alternatives to keep the smell away. Make sure that such kind of complaints do not surface again as you are dealing with high profile clients.
I am hopeful that you will take this warning letter seriously and will avoiding smoking at the workplace. If you don’t take this complaint seriously and continue smelling of smoke then the management will be compelled to take strict actions against you.
Regards,
Mack Smith
Human Resource Manager
Zenith Technologies
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Categories: Warning Letter Format Tags: Cigarette Smell, Employee, Format, No Smoking, smoking, Smoking Policy, Warning Letter, Warning Letter Format
Sample Letter to Announce a Job-Related Party or Retreat
Office retreats are fun as they help employees and employer bond and create some beautiful memories together. If your company is planning a job retreat for all the employees then it needs to make a formal announcement using an announcement letter format. In order to announce a job related party or retreat, all the details about the retreat are to be included in the letter. You can also include the reason for arranging for the retreat.
If you do not know how to draft such a letter then we have come up with a sample letter to announce a job retreat. You can use the format for creating a personalized letter for announcing the event to the employees.
Sample Format for Announcing Job-Related Retreat or Party
From,
Bob Sandler
Manager
Zenith Technologies
New York
Date: October 15, 2021
Dear All,
In order to celebrate the success of company in the International Technologies Summit 2021, the company has decided to arrange for a retreat for all our employees. We are writing this letter to invite all our employees for the summer retreat along with their families.
Date: October 25th, 2021 and October 27th, 2021
Venue: Springdale Resort, New York
Not only we will be celebrating our success at the summit but we will also be discussing about the upcoming international meets for the year during the retreat. The mornings of both the days will be dedicated to the discussions and meetings and rest of the day will be focusing on spending time with each other.
This retreat will work as an opportunity for the employees to share their inputs and ideas on making another success at the international meets. Not only that, it will also be a chance for all of us connect with each other along with our families in a setting away from work.
For confirming your participation and making room reservations, please get in touch with Ms. Veronica. Make sure you pack your party attires as well as swimwear. All employees are requested to check in at the resort any time after 1 p.m. on October 25th, 2021.
In case, any employee is unable to make it for the retreat then her or she must inform the same to Veronica, For any other queries, you can get in touch with Veronica.
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Categories: Letters Tags: Announce a Job-Related Party, announcement letter format, Employee, Format, Job retreat, Letter
Request Letter to First Aid Training for Staff
If you wish to conduct a first aid training for the staff then you need to write a first aid training request letter to the CEO of your organization. Using a first aid training letter template, you can formally submit the request to the management to organize a training session for the staff.
To help you create your personalized first aid training request letter for staff, we have come up with a training request letter sample, example that can be used to suit your needs.
First Aid Training Request Letter Format for Staff
From:
Samantha Brown
HR Manager
Zenith Infrastructure Development
London
Date: October 07th, 2021
To,
Mr. Andrew Smith
CEO,
Zenith Infrastructure Development
London
Sub: First Aid Training For Staff
Dear Mr. Andrew,
I am writing this letter for submitting request for first aid training of the production team that will start from October 15th, 2021 and will end on October 28th, 2021.
As the production team is involved in jobs that involve threats of accidents and injuries to the employees. Therefore, we feel that there is a need of first aid training for production team for better safety of the team. To make sure that small injuries and accidents can be attended with the right knowledge, it is important to have the staff trained for first aid.
Moreover, it has been observed that the company is spending an excessively large sum of money on medical expenses every year because of the injuries that take place as the medical costs are really high. By training the staff for first aid, we will be able to control these costs as well as keep our team safe. The first aid training will be just one time expense and will be extremely helpful in the long run.
We have been in talks with the professional first aid training providers and we have been able to find a one month training package with them which fits very much into our budget. The program brochure for the same has been attached with the letter for your reference.
Kindly have a look at the brochure and give us the permission to organize this first aid training campaign for our staff members. We assure that this expense will be more of an investment for our company.
Thanking you.
Sincerely,
Samantha Brown
HR Manager
Categories: Letters Tags: Employee, First Aid Training, First Aid Training Letter, Format, Letter, Staff
Employee Performance Concern/ Issue Letter Example
The purpose of an employee performance concern letter is to express concern over the performance of the employee by the employer. The employee performance issue letter highlights the unacceptable performance levels of the employee and issues a warning against the same. Using this warning letter to employee for poor performance, the employer gives a strong signal to the employee to pull up his socks and start improving the performance.
This post includes a poor performance letter template. You can use this format for employee performance concern letter to create a personalized draft.
Employee Performance Concern Letter Template, Sample Format
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: October 2nd, 2021
To,
Mr. Andy Jacob
Marketing Manager
Zenith Technologies
London
Dear Andy,
The purpose of writing this letter is to highlight my concerns over the declining performance of our Deputy Marketing Manager, Mr. Richard Bay, whose performance has been delaying from last six months. He has been displaying negligence and disinterest in work. He, being the in-charge of some of the significant projects, needs to be focused and dedicated towards his roles and responsibilities.
It has been observed that he has not been attending the monthly meetings of the department from last two months. He has also been reporting to work at late and leaving the office early without prior information. All this has led to declining performance as he is not able to devote enough time to the projects of which he is the in-charge. In addition, we have received many complaints for his inaccurate and unacceptable behavior with the juniors. All these things are not acceptable at our organization.
You are required to investigate his performance and behavior and take immediate action against him by September 10th, 2021 or else the Management will have to come in the picture and take required disciplinary action against him.
Thank you.
Regards,
Simon Smith
HR Manager
Zenith Technologies
Resources Related To Warning Letter Formats
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Warning Letter to Employee for Negligence of Duty
It an employee in your company has been negligent of his duty then it is extremely important to write a warning letter for negligence of duty to make sure that the same thing is not repeated in future. Warning letter for failure to perform duties is a precise letter that talks about how the employee has failed to perform what was expected of him. You can follow warning letter format to create your own employee Warning letter due to negligence of duty.
This post includes a formal warning letter to employee for negligence of duty that can be used as a base for creating a personalized letter.
Sample Warning Letter Format to Employee for Negligence of Duty
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: September 24th, 2021
To,
Mr. Andy Jacob
54, Richmond Villas
London
Dear Andy,
It has been noticed that recently your performance levels are not as per the acceptable standards defined by our company. We have come across many complaints from your team leader as well as colleagues that you have been neglecting your duties and responsibilities at work which is severely affecting your performance.
This negligence at work has resulted in a significant fall in your ranking as you have not been able to complete the tasks assigned to you. Many verbal warnings were given to you during this time but despite that there was no progress in your working and attitude.
We avoid taking such decisions but due to all the reasons mentioned above, we are writing this final warning letter to you. Please consider it as a final written warning and start working on improving your performance.
Regards,
Simon Smith
HR Manager
Zenith Technologies
Click Here to Download Warning Letter to Employee for Negligence of Duty in Word
Resources Related To Warning Letter Formats
Letter Format to Employee for Misbehaving at Workplace
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Categories: Warning Letter Format Tags: Duty, Employee, Employee letter, Letter of Warning, Negligence, Warning Letter, Warning Letter Format
Sample Letter of Penalty Charge to Employee
When employees fail to follow the rules and regulations, companies often charge them with penalties in order to correct their actions and make sure that the things don’t get repeated in the future. Sample notice of penalty forms an important part of the procedure. The penalty charge letter sample is a simple letter that communicates the penalty and the charge for the same in a professional way.
Here is the sample letter of penalty charge notice. You can use this punishment letter to employee to charge the penalty by using it as a base for creating one on your own.
Sample Notice of Penalty Charge to the Employee
From,
Simon Smith
HR Manager
Zenith Technologies
California
Date: September 25th, 2021
To,
Mr. Andy Jacob
54, Richmond Villas
California
Dear Andrew,
This is to inform you that you have been charged with a penalty of $50 for not reporting to work on time for three consecutive days.
As you are aware that at Zenith Technologies, we are extremely particular with our rules and regulations and anyone who fails to adhere to them, we do not hesitate in taking strict actions against them. We have noticed that on August 10th, 11st and 12nd you reported to work an hour late than the official reporting time i.e. 9 am. Not just that, you have also failed to submit a written application to explain your actions to your team leader. Therefore, we have been forced to charge you with this penalty.
You are requested to submit this penalty with the HR department and we would appreciate that you report to work on time and in case of emergency, keep your team informed. Any kind of delayed reporting will not be appreciated in future and will attract greater penalty.
We are hopeful that you will take this as a serious warning.
Regards,
Simon Smith
HR Manager
Zenith Technologies
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Categories: Letters Tags: Employee, Employee letter, Format
Sample Letter to Employee for Additional Allowance for Extra Duty
Employees, on many occasions, try to make their best efforts and give a lot of time to their careers so that they achieve their goals faster and perform as well as they can. However, if such efforts are ignored by the employers then the employees will be discouraged to go out of their way to do well for the organization again. For this very reason, a Draft Letter to Employee for Additional Allowance for Extra Duty is very important. It keeps them satisfied with the organization and motivates them to perform better. Alongside, it also helps the organization create a better reputation and achieve goals on time. A Request Letter for Employee Allowance can also be sent by an employee in case they are putting extra hours and effort into the job, and deserve to be rewarded.
Sample letter of additional allowance to Employees
_____________________ (Name of the sender) From:
John Brown HR Manager
Professional IT Products 60, Remington Lane New York
Date: July 16th, 2021 To,
David Beckham
Assistant manager
_____________________ Department
Employee ID: _____________________
Subject: Additional Allowance for Extra Duties
Dear __________(Name),
We would like to congratulate you for performing brilliantly on the _____________________ project. You have achieved beyond your goals and proved how dedicated you are to your work. We appreciate your constant efforts towards growing your career and staying determined to reach new heights.
We noticed that you have been working overtime to carry out your extra duties to fulfill targets. Hence, the management has decided to give you a token of appreciation and provide you with an extra allowance of _____________________ (Amount) per month from _____________________ (Month and year). Please note that this allowance is performance-oriented and is given to motivate you to keep achieving new heights in your career.
We wish you all the best to continue your professional progress. Contact the HR department for any further assistance you may need.
Sincerely,
John Brown
HR Manager
_____________________(Signature)
Click here to Download Letter to Employee for Additional Allowance for Extra Duty in Word Format
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Categories: Letters Tags: Additional Allowance, Employee, Employee letter, Extra Duty, Format
Social Media Employee Code of Conduct Use in the Office
In recent times, social media has become an inseparable part of our lives and therefore, has influenced our lives in so many ways. That’s the reason that many companies have come up with use of social media in the workplace. In order to control and define the rules conduct for social media use in the office, companies have rolled out social media policy for employees that gives them complete clarity about using this platform while at work.
In this post, we have come up with social media use in the office code of conduct. We have drafted the policy for using social media in the workplace.
Creating Personal Accounts
- Be very clear whether you will be using your personal account for personal, professional or both kind of use.
- You are free to have a personal social media account that will be entirely person with no mention of the company name. In this case, you can use your account as you like.
- Always keep in mind following the code of conduct while using social media, even when you are using your personal account for posting personal content.
Creating Professional Accounts
- If you choose to use social media account that links with the company, you must abide by the rule.
- Mention your role at the company in your biography but also make it clear that it is not a corporate channel but an individual channel.
- Do not include the name of the company in the name of your profile.
- Do not use the name of the company in your avatar.
- You are not allowed to share the client confidential content.
Read also: Resignation By Whatsapp or Social Media is valid
Responsibility of Content
- Whatever you are going to post on social media, you will be responsible for your words.
- Speak as an individual.
- Be transparent in giving your name
Conduct
- Your conduct should be in synch with the business ethics of the company.
- Keep a respectful tone.
- Do not behave in a manner that is not acceptable at the workplace.
Confidentiality
- Do not share any information online that you are not going to be sharing with clients or competitors.
- Do not violate any of the non-disclosure obligations.
- Do not disclose any piece of information about colleagues etc.
There are many benefits of using social media in the workplace and therefore, using social media in the workplace to communicate and otherwise must be clearly defined.
Click here to Download Code of conduct for social media use in the office PDF
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Categories: Others Tags: Code of Conduct, Employee, Social Media, Social Media Employee, social media policy, Workplace