Letter Of Request For Employee Replacement
If the employee is not performing up to the expected levels then the Manager has all the rights to ask for employee replacement by writing a formal letter of request to the senior or the HR Manager of the company. Letter of request for employee replacement is a very crisp letter which includes reason for seeking replacement so that the process can be taken into consideration. If you are also in need of employee replacement in your team of staff then you also need to write such kind of a letter.
We have come up with a formal request letter for employee replacement. Use this sample format to write your own letter with perfection.
Format for Request Letter for Employee Replacement
From:
Adarsh Swami
Deputy Marketing Manager
Fullerton Software Ltd.
New Delhi
Date: 22.06.2025
To:
Mr. Rakesh Gupta
Human Resource Manager
Fullerton Software Ltd.
New Delhi
Sub: Request Letter for Employee Replacement
Dear Mr. Gupta,
I am writing this request letter in order to seek replacement of one of our employees in Marketing Department. I am talking in relation with Mr. Sumanth Pant. He is working as my assistant from last nine months.
In my career of eight years, I have never ever filed a complain against any employee but because of very frequent leaves by Mr. Path, I am compelled to seek an employee replacement. He has been going on leaves quite often because of some personal health issues and because of that I have been facing a lot of inconvenience which I feel have led to a fall in my own performance as I have to deal with various trivial issues all by myself.
It is a humble request from you to please have my assistant replaced so that I can work on upcoming projects.
Thanking in anticipation.
Sincerely,
Adarsh Swami
Deputy Marketing Manager
Fullerton Software Ltd.
Click Here to Download Sample Letter Of Request For Employee Replacement in Word Doc Format
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Categories: Letters Tags: Employee, Replacement, Request Letter
Retirement Extension Letter Format
Companies never let their good employees go and sometimes even when they are retiring, they prefer extending their retirement because they are an asset to the organization. And to communicate that, job extension letter formats are needed to draft a professional extension letter for retirement. These retirement extension letter formats from employer are a formal way to communicate the employee that the company is extending his or her retirement. Companies can use a sample letter of extension of service to draft a proficient service extension letter.
In this post, we have come up with a service extension letter after retirement format. This employment extension request letter sample can be downloaded and used as per your requirement. Have this extension letter sample utilized for the purpose.
Service Extension Letter after Retirement Format
From:
Amita Avasthi
HR Manager
KYK Technologies Pvt. Ltd.
New Delhi
Date: February 3rd, 2025
To,
Arjun Sharma
54, Karol Bagh
New Delhi
Dear Mr. Sharma,
You have always been an asset to KYK Technologies Pvt. Ltd. In the association of 12 long years, you have served the company with utmost dedication and hard work. As you are aware that on completing the age of 65 years, employees are superannuated as per the Superannuation Policy of the Company. Since you are going to attain the age of 65 years as on February 27th, 2025 and you will be superannuated on March 4th, 2025. But because you are an inspiring and committed employee, the Company would appreciate if you could work with us for another year.
There are many projects going in which you have a significant role to play and we would love to have you with us until these projects get completed. But this is possible only if we mutually agree on it. We request you to kindly submit your consent in response to this letter with the HR Department so that we can take care of the proceedings.
Looking forward to hear from you.
Sincerely,
Amita Avasthi
HR Manager
KYK Technologies Pvt. Ltd.
Click Here to Download Retirement Extension Letter Format in Word
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Categories: Letters Tags: Employee, Employer, extension letter, retirement, sample letter
Congratulations Letter to Employee for New Born Baby
Congratulation Letter to Employee for New Born Baby: Arrival of the new baby is one of the biggest joys for anyone and if you have come across an employee new baby announcement letter then you must make sure that you send across a congratulations letter to him or her. Just like sample letter for new born baby announcement, there are formats to send congratulation letter. Being the employer, you must send a special new baby congratulations to your employee/ staff and his or her family. Letter for new born baby girl and boy will certainly mean a lot.
We bring to you a Congratulations Letter to employee for a new born baby template. You can use this sample letter for new baby congratulations to help you create your own.
Sample Format for New Baby Congratulations Letter to Employee
From
Brain Joe
Manager
ABC Bank
New York
Date: January 21st, 2025
To,
Mr. Jack Brown
54, Hurling Apartments
New York
Dear Jack,
On behalf of ABC Bank, we extend a warm congratulations to you and your wife on the arrival of your new born on January 5th, 2025. We are happy to know that everything well went and the baby and your wife are in good health.
We wish you and your family on having a new addition to your family. On behalf of our company, we wish you a beautiful and happy life ahead.
Regards,
Brain Joe
Manager
ABC Bank
Click hear to Download Congratulations Letter to Employee for New Born Baby in Word Format
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Categories: Letters Tags: Congratulations Letter, Employee, Employee letter, New Baby Congratulations Letter, New Born Baby
Recommendation Letter for Employee From Manager
A letter of recommendation carries a lot of weight. Manager recommendation letters are of extreme importance for employees when they are applying for a new job or they are submitting their visa applications. If you are a manager then you need to know the recommendation letter format to create your own letter. There are all kinds of reference letter examples and sample reference letters from managers available online to make this task a little easier.
This post includes recommendation letter for employee from manager doc. You can simply follow the recommendation letter for employee from manager template to write one for your subordinates.
Recommendation Letter For Employee From Manager Example
From:
Richard Brown
Manager
Elite Hospitality Ltd.
68 Station Road
London
Date: January 10th, 2025
To,
Mr. Andrew Jacob
Manager
Newman Food Supplies Ltd.
St. Arthur Road
Bristol
Dear Mr. Andrew,
I am writing this letter to recommend Ana Smith as a Marketing Manager for your organization. Ana has been associated with our company for good six years. She started as a Marketing Executive and with her hard work and dedication, she walked up the ladder to become a manager of her department.
Ana has been a dedicated and committed employee of our company who has always be extremely responsive towards her duties. She has amazing leadership qualities with which she motivates her subordinates and brings out the best in each and every member of her team. She is always up and ready for new challenges and works hard towards contributing to the success of the organization.
Ana has worked on many projects and has successfully completed them all with her caliber, experience and knowledge. With her commitment and hard work, she has always earned great respect not only from her subordinates but also from her seniors.
Though losing Ana will be a big loss for our organization but due to her personal reasons, she has to shift to Bristol. I feel wherever she is, she is going to stay with the company for long and always work hard to take the company to new heights. In case you have any questions, please feel free to get in touch with me at 9898989898 or email me at [email protected].
Sincerely,
Richard Brown
Manager
Elite Hospitality Ltd.
London
Click here to download Recommendation Letter For Employee From Manager in Word Doc
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Office Timings Email to Employees | Office Timings Mail
Office timings are the first thing when we talk about having discipline in office and for that writing office timings mail to employees is very important. A punctuality email to employee is a precise email which unveils the rules and regulations in relation with office timings. With an office timing discipline email, you can reach out to all your employees in one go. There are all kinds of office timing notice samples available online. You can use these emails to employees to come on time to create a customized draft.
Here is a sample of circular for office timings. You can use this format for office timing email to employees to draft your own email.
Office Timing Email Format to Employees
Date: January 8th, 2025
Dear All,
This is an official circular for office timings that all the employees are required to follow every day. Zenith Technologies Ltd. has its office timings from 9 am to 6 pm from Monday to Friday. The lunch break will be from 1 pm to 1:30 pm during which you can take the free meals from the company’s canteen.
We would like to highlight that our company is very particular with office timings and therefore, all the employees must strictly follow the timings mentioned above. Any failure in reporting to work on time or leaving from work before the office time can attract serious actions against the defaulter. Anyone who is late to report to work by 10 minutes will automatically be marked absent and will not be remunerated for that particular day. And if an employee is found to report late more than three times in a quarter will have to face serious consequences.
We are hopeful that all the employees will be punctual to work. We will need your cooperation to create a healthy and disciplined working environment at office.
Regards,
Henry Crimson
Manager
Zenith Technologies Ltd.
London
Click here to download Office Timings Email to Employees in Word Format
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Categories: Email Format Tags: Circular About Office Timing, email format, Employee, Office Timings Email
Request Letter Format for New Employee ID Card
When an employee is not to an organization or when an employee has lost his existing ID card, he needs to write a request letter for new ID card. Some organizations might require the employee to fill a new employee ID card request form. In this post, we have drafted two request letter formats for employee ID card. One is a request letter format for new ID card and another one is for applying for issuing duplicate ID card.
Most companies require the Request Letter Format for Employee ID Card to be submitted with the HR department as they are responsible for issuance of ID cards to employees. So whether it is a new data card request letter format or sample letter request for renewal of ID, you must address it to the department responsible for issuing ID in your company.
How write a Letter to HR Requesting to provide new employee id card?
Here are some important guidelines which one must keep in mind while drafting a new employee ID request letter:
- Always address it to the right department
- Include details related with your employment
- Request for issuing ID card
- Keep it short
- Check for grammatical or spelling errors
- Don’t forget to thank
Request letter to HR for issuing an New employee ID card
From:
Arjun Singh
54, Giridhar Apartments
New Delhi
Date: January 07th, 2025
To,
The HR Manager
Jubilant Technologies
New Delhi
Sub: Request for Issuing New Employee ID Card
Dear Sir,
I, Arjun Singh, have newly joined Jubilant Technologies and I am writing this letter to request you to please issue me the employee identity card. My employee ID is 123456 and I have joined as Marketing Executive in the Marketing Department.
Kindly issue me my employee ID card as soon as possible.
Thanking in anticipation.
Sincerely,
Arjun Singh
Request Letter Format for Duplicate id Card
From:
Arjun Singh
54, Giridhar Apartments
New Delhi
Date: November 12th, 2024
To,
The HR Manager
Jubilant Technologies
New Delhi
Sub: Request for Issuing Duplicate Employee ID Card
Dear Sir,
I, Arjun Singh (Employee ID 123456), am working in the Marketing Department of Jubilant Technologies as Marketing Department from last two years.
I have recently lost my employee ID card. I have looked for it everywhere but I have been unable to find it. Therefore, I am writing this letter to request to please issue a duplicate employee ID card to me at the earliest.
Thanking in anticipation.
Sincerely,
Arjun Singh
Click Here download Request Letter for New Employee ID Card in Word Format
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Categories: Letters Tags: Employee, Employee letter, Formal letter, New Employee, New Employee ID Card, New id card, Request Letter
Sample Grievance Letter to Supervisor for Retaliation
If there is retaliation that you have observed in a particular team or department then you can always write a grievance letter to supervisor for retaliation. This is a simple letter which must put forward all the details to the supervisor about the retaliation.
Shared in this post is a grievance letter example that you can use for creating a personalized letter in this context. You can use this letter of grievance example in creating your own draft by including all the details and making it look complete and professional.
Format for Grievance Letter to Supervisor for Retaliation
From:
Anthony Brown
Marketing Manager
Zenith Technologies
New York
Date: January 24, 2024
To,
Mr. Jacob Black
Sales Supervisor
Sales Department
Zenith Technologies
New York
Dear Mr. Jacob,
I am writing this letter to express my serious concern which has adversely affected the positive working environment at the office.
This matter is in relation with the retaliation of the employees who are working in your team. Whenever any retaliation takes place in any organization, it is always a matter of serious concern and must be dealt in a very sensitive manner.
It has been observed and has been brought to my knowledge that there are retaliations because of the office policies, disciplinary damages and harassment cultures. As these issues have been brought up to me, I have made my best possible efforts to come up with the suitable solutions to deal with them and have no such retaliations at the place of work.
At this point in time, I will not be able to share any particular names but I wanted to bring this matter to your notice so that the right actions can be taken before it gets late and prevent any kind of retaliation that takes place. This may include the steps for ensuring that the employees feel supported and safe at the work place, taking steps to resolve complaints and conflicts in a professional manner.
I completely understand that this is a matter of concern and must be handled with utmost sensitivity. I also wanted to assure that I am going to maintain complete confidentiality in this matter. However, I strongly believe that it is extremely important to address to this issue in a proactive manner so that there are no adverse effects on the employees or the company.
Thanking you for your time and attention. In case you have any more questions in this matter then feel free to contact me.
Best Regards,
Anthony Brown
Marketing Manager
Zenith Technologies
New York
Categories: Letters Tags: Employee, grievance letter example, grievance letter sample, Letter Format
Sample Query Letter To Employee For Misconduct
If you or your team members have experienced any kind of misconduct then you can always write a query letter for misconduct to the authority asking them to intervene and take necessary actions in this regard.
In this post, we have come up with an employee query letter for misconduct. You can use this template for employee query letter to write your own letter. This sample letter for misconduct will form a base for creating a customized letter that will rightly include all the details.
Query Letter Format to Employee for Misconduct
From:
Anthony Brown
Sales Supervisor
Zenith Technologies
New York
Date: January 17, 2024
To,
Mr. Jacob Black
HR Manager
Zenith Technologies
New York
Dear Mr. Jacob,
The purpose of writing this letter is to bring to your notice about misconduct that our sales team faced recently with one of our clients, Sarah Tech.
On December 4th, 2023, a meeting was scheduled with Sarah Tech representatives and during that meeting their manager misbehaved with our sales team. He even refused to cooperate with our team and did not agree on making the changes about the delivery date because of the upcoming events in that area which will lead to closure of roads for couple of days.
Such kind of unprofessional and rude behavior is just not acceptable. If there is anything that is not suitable to the client, we can always discuss it on the table and find a mutually benefitting solution to it. But the kind of behavior the manager from Sarah Tech has showed and the kind of unacceptable language he has used, it is just not acceptable. We even have lots of witnesses to this meeting as an evidence.
I am writing this letter to request you to kindly have our HR Department initiate an investigation in this matter and take necessary actions in this regard as this kind of misconduct is serious.
I am available to share all the other details in relation with the incident. I would like to extend a warm thank you to you for taking out time and I will look forward for a quick response.
Thanking you in anticipation.
Sincerely,
Anthony Brown
Sales Supervisor
Zenith Technologies
New York
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Categories: Letters Tags: Employee, Letter Format, Misconduct, Query Letter, sample letter for misconduct
Gate Pass for Material Outgoing Letter Format
If there is some material that needs to go out of the premises of the factory or office then in such a case one needs a material gate pass letter in order to have a smooth transaction of goods.
If you are confused about how to draft your own gate pass for material outgoing letter then we have this material gate pass format to help you with. You can use this Gate Pass for Material Outgoing Letter Format for creating a customized letter in order to help you create a customized letter that includes all the important details in relation with the subject.
Gate Pass for Material Outgoing Letter Template
From:
Richard Smith
Marketing Executive
Sigma Seeds Ltd.
New York
Date: January 08, 2024
To,
Mr. Anthony Brown
Production Manager
Sigma Seeds Ltd.
New York
Sub: Request letter for gate pass for material outgoing.
Dear Mr. Anthony,
I am writing this letter to request you to kindly provide me with a gate pass for the product samples shared below as I have to deliver it to one of our new clients, M/s Healthy Living and Foods. Recently, this company has signed a business agreement with our firm and I have been asked to provide them with the samples.
I have requested to have the samples delivered at their factory on September 22nd, 2023 so that we can discuss the rates and close the deal. The client needs the sample of following products:
- Tomatoes
- Eggplant
- Onions
In order to make sure that there are no hassles in getting through the gate, I will be needing the gate passed signed by you. I would appreciate if you could have a gate pass issued to me as soon as possible so that I can deliver these samples on time.
Thanking you.
Richard Smith
Marketing Executive
Sigma Seeds Ltd.
New York
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Sample Letter to Announce Closing of an Office or Store to Employees
If you are closing down your office or store then you are supposed to inform your employees about the same in a formal manner and you can do that by writing a formal announcement letter. In order to write a perfect announcement letter, you must make sure that you include all the details in relation with the closure of the office or store.
We have come up with an example announcement letter for closing the office or store to employees. You can use this announcement letter format in order to share this important news with your members of staff.
Format for Announcement of Closing of Office or Store to Employees
From:
Richard Smith
Store Manager
Sarah Cosmetics
New York
Date: December 31, 2023
Dear Employees,
We regret to inform you that because of the depressing market situation, the management has decided to close our store in City Centre, New York. In this regard, we are sorry to share the news that from March 1st, 2024, our store will be permanently shut.
The management is trying its level best to make sure that more and more employees are helped in this course and therefore, some of the employees from this branch are going to get transferred to the main branch in New York i.e. Time Square. Those of you who will be in this list, will be notified shortly. We are sorry that will not be able to have all of you transferred in this process and therefore, a generous compensation will be given to the rest of the employees at the end and we will be happy to provide a positive reference.
We truly appreciate our association for all these years and we regret the unforeseen events that have compelled us to take this necessary decision. We thank you for your service and wish you success in your upcoming endeavors.
Regards,
Richard Smith
Store Manager
Sarah Cosmetics
New York
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Categories: Letters Tags: Announcement, announcement letter format, Employee, Format, format announcement letter