Posts tagged "Employee"

Sample Letter to Employee for Additional Allowance for Extra Duty

Employees, on many occasions, try to make their best efforts and give a lot of time to their careers so that they achieve their goals faster and perform as well as they can. However, if such efforts are ignored by the employers then the employees will be discouraged to go out of their way to do well for the organization again. For this very reason, a Draft Letter to Employee for Additional Allowance for Extra Duty is very important. It keeps them satisfied with the organization and motivates them to perform better. Alongside, it also helps the organization create a better reputation and achieve goals on time. A Request Letter for Employee Allowance can also be sent by an employee in case they are putting extra hours and effort into the job, and deserve to be rewarded.

Sample letter of additional allowance to Employees

_____________________ (Name of the sender) From:

John Brown HR Manager

Professional IT Products 60, Remington Lane New York

Date: July 16th, 2021 To,

David Beckham

Assistant manager

  _____________________ Department

Employee ID: _____________________

Subject: Additional Allowance for Extra Duties

Dear __________(Name),

We would like to congratulate you for performing brilliantly on the _____________________ project. You have achieved beyond your goals and proved how dedicated you are to your work. We appreciate your constant efforts towards growing your career and staying determined to reach new heights.

We noticed that you have been working overtime to carry out your extra duties to fulfill targets. Hence, the management has decided to give you a token of appreciation and provide you with an extra allowance of _____________________ (Amount) per month from _____________________ (Month and year). Please note that this allowance is performance-oriented and is given to motivate you to keep achieving new heights in your career.

We wish you all the best to continue your professional progress. Contact the HR department for any further assistance you may need.

Sincerely,
John Brown
HR Manager

_____________________(Signature)

Click here to Download Letter to Employee for Additional Allowance for Extra Duty in Word Format

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Posted by Hrformats - August 3, 2021 at 9:37 AM

Categories: Letters   Tags: , , , ,

Social Media Employee Code of Conduct Use in the Office

In recent times, social media has become an inseparable part of our lives and therefore, has influenced our lives in so many ways. That’s the reason that many companies have come up with use of social media in the workplace. In order to control and define the rules conduct for social media use in the office, companies have rolled out social media policy for employees that gives them complete clarity about using this platform while at work.

In this post, we have come up with social media use in the office code of conduct. We have drafted the policy for using social media in the workplace.

Creating Personal Accounts

  • Be very clear whether you will be using your personal account for personal, professional or both kind of use.
  • You are free to have a personal social media account that will be entirely person with no mention of the company name. In this case, you can use your account as you like.
  • Always keep in mind following the code of conduct while using social media, even when you are using your personal account for posting personal content.

Creating Professional Accounts

  • If you choose to use social media account that links with the company, you must abide by the rule.
  • Mention your role at the company in your biography but also make it clear that it is not a corporate channel but an individual channel.
  • Do not include the name of the company in the name of your profile.
  • Do not use the name of the company in your avatar.
  • You are not allowed to share the client confidential content.

Read also: Resignation By Whatsapp or Social Media is valid

Responsibility of Content

  • Whatever you are going to post on social media, you will be responsible for your words.
  • Speak as an individual.
  • Be transparent in giving your name

Conduct

  • Your conduct should be in synch with the business ethics of the company.
  • Keep a respectful tone.
  • Do not behave in a manner that is not acceptable at the workplace.

Confidentiality

  • Do not share any information online that you are not going to be sharing with clients or competitors.
  • Do not violate any of the non-disclosure obligations.
  • Do not disclose any piece of information about colleagues etc.

There are many benefits of using social media in the workplace and therefore, using social media in the workplace to communicate and otherwise must be clearly defined.

Click here to Download Code of conduct for social media use in the office PDF

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Posted by Hrformats - January 27, 2021 at 10:48 AM

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Request Letter Format for New Employee ID Card

When an employee is not to an organization or when an employee has lost his existing ID card, he needs to write a request letter for new ID card. Some organizations might require the employee to fill a new employee ID card request form. In this post, we have drafted two request letter formats for employee ID card. One is a request letter format for new ID card and another one is for applying for issuing duplicate ID card.

Most companies require the Request Letter Format for Employee ID Card to be submitted with the HR department as they are responsible for issuance of ID cards to employees. So whether it is a new data card request letter format or sample letter request for renewal of ID, you must address it to the department responsible for issuing ID in your company.

How write a Letter to HR Requesting to provide new employee id card?

Here are some important guidelines which one must keep in mind while drafting a new employee ID request letter:

  • Always address it to the right department
  • Include details related with your employment
  • Request for issuing ID card
  • Keep it short
  • Check for grammatical or spelling errors
  • Don’t forget to thank

Request letter to HR for issuing an New employee ID card

From:

Arjun Singh

54, Giridhar Apartments

New Delhi

Date: October 22th, 2020

To,

The HR Manager

Jubilant Technologies

New Delhi

Sub: Request for Issuing New Employee ID Card

Dear Sir,

I, Arjun Singh, have newly joined Jubilant Technologies and I am writing this letter to request you to please issue me the employee identity card. My employee ID is 123456 and I have joined as Marketing Executive in the Marketing Department.

Kindly issue me my employee ID card as soon as possible.

Thanking in anticipation.

Sincerely,

Arjun Singh

Request Letter Format for Duplicate id Card

From:

Arjun Singh

54, Giridhar Apartments

New Delhi

Date: August 21st, 2020

To,

The HR Manager

Jubilant Technologies

New Delhi

Sub: Request for Issuing Duplicate Employee ID Card

Dear Sir,

I, Arjun Singh (Employee ID 123456), am working in the Marketing Department of Jubilant Technologies as Marketing Department from last two years.

I have recently lost my employee ID card. I have looked for it everywhere but I have been unable to find it. Therefore, I am writing this letter to request to please issue a duplicate employee ID card to me at the earliest.

Thanking in anticipation.

Sincerely,

Arjun Singh

Click Here download Request Letter for New Employee ID Card in Word Format

Other Related Formats

Sample Letter for Lost Company ID Card

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Posted by Hrformats - October 22, 2020 at 6:37 AM

Categories: Letters   Tags: , , , , , ,

Office Timings Email to Employees | Office Timings Mail

Office timings are the first thing when we talk about having discipline in office and for that writing office timings mail to employees is very important. A punctuality email to employee is a precise email which unveils the rules and regulations in relation with office timings. With an office timing discipline email, you can reach out to all your employees in one go. There are all kinds of office timing notice samples available online. You can use these emails to employees to come on time to create a customized draft.

Here is a sample of circular for office timings. You can use this format for office timing email to employees to draft your own email.

Office Timing Email Format to Employees

Date: October 11th, 2020

Dear All,

This is an official circular for office timings that all the employees are required to follow every day. Zenith Technologies Ltd. has its office timings from 9 am to 6 pm from Monday to Friday. The lunch break will be from 1 pm to 1:30 pm during which you can take the free meals from the company’s canteen.

We would like to highlight that our company is very particular with office timings and therefore, all the employees must strictly follow the timings mentioned above. Any failure in reporting to work on time or leaving from work before the office time can attract serious actions against the defaulter. Anyone who is late to report to work by 10 minutes will automatically be marked absent and will not be remunerated for that particular day. And if an employee is found to report late more than three times in a quarter will have to face serious consequences.

We are hopeful that all the employees will be punctual to work. We will need your cooperation to create a healthy and disciplined working environment at office.

Regards,

Henry Crimson

Manager

Zenith Technologies Ltd.

London

Click here to download Office Timings Email to Employees in Word Format

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Letter Offering Circular to Maintain Timings for Late Coming Employees

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Posted by Hrformats - October 10, 2020 at 7:26 AM

Categories: Email Format   Tags: , , ,

Recommendation Letter for Employee From Manager

A letter of recommendation carries a lot of weight. Manager recommendation letters are of extreme importance for employees when they are applying for a new job or they are submitting their visa applications. If you are a manager then you need to know the recommendation letter format to create your own letter. There are all kinds of reference letter examples and sample reference letters from managers available online to make this task a little easier.

This post includes recommendation letter for employee from manager doc. You can simply follow the recommendation letter for employee from manager template to write one for your subordinates.

Recommendation Letter For Employee From Manager Example

From:

Richard Brown

Manager

Elite Hospitality Ltd.

68 Station Road

London

Date: September 16th, 2020

To,

Mr. Andrew Jacob

Manager

Newman Food Supplies Ltd.

St. Arthur Road

Bristol

Dear Mr. Andrew,

I am writing this letter to recommend Ana Smith as a Marketing Manager for your organization. Ana has been associated with our company for good six years. She started as a Marketing Executive and with her hard work and dedication, she walked up the ladder to become a manager of her department.

Ana has been a dedicated and committed employee of our company who has always be extremely responsive towards her duties. She has amazing leadership qualities with which she motivates her subordinates and brings out the best in each and every member of her team. She is always up and ready for new challenges and works hard towards contributing to the success of the organization.

Ana has worked on many projects and has successfully completed them all with her caliber, experience and knowledge. With her commitment and hard work, she has always earned great respect not only from her subordinates but also from her seniors.

Though losing Ana will be a big loss for our organization but due to her personal reasons, she has to shift to Bristol. I feel wherever she is, she is going to stay with the company for long and always work hard to take the company to new heights. In case you have any questions, please feel free to get in touch with me at 9898989898 or email me at [email protected]

Sincerely,

Richard Brown

Manager

Elite Hospitality Ltd.

London

Click here to download Recommendation Letter For Employee From Manager in Word Doc

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Posted by Hrformats - September 16, 2020 at 6:50 AM

Categories: Letters   Tags: , , , , , ,

Congratulations Letter to Employee for New Born Baby

Congratulation Letter to Employee for New Born Baby: Arrival of the new baby is one of the biggest joys for anyone and if you have come across an employee new baby announcement letter then you must make sure that you send across a congratulations letter to him or her. Just like sample letter for new born baby announcement, there are formats to send congratulation letter. Being the employer, you must send a special new baby congratulations to your employee/ staff and his or her family. Letter for new born baby girl and boy will certainly mean a lot.

We bring to you a Congratulations Letter to employee for a new born baby template. You can use this sample letter for new baby congratulations to help you create your own.

Sample Format for New Baby Congratulations Letter to Employee

From

Brain Joe

Manager

ABC Bank

New York

Date: June 25th, 2020

To,

Mr. Jack Brown

54, Hurling Apartments

New York

Dear Jack,

On behalf of ABC Bank, we extend a warm congratulations to you and your wife on the arrival of your new born on June 5th, 2020. We are happy to know that everything well went and the baby and your wife are in good health.

We wish you and your family on having a new addition to your family. On behalf of our company, we wish you a beautiful and happy life ahead.

Regards,

Brain Joe

Manager

ABC Bank

Click hear to Download Congratulations Letter to Employee for New Born Baby in Word Format

More Congratulations Letter Formats

Congratulations Letter for Winning a Competition
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Letter for Announcements for the Company Received an Award

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Posted by Hrformats - June 25, 2020 at 6:34 AM

Categories: Letters   Tags: , , , ,

Retirement Extension Letter Format

Companies never let their good employees go and sometimes even when they are retiring, they prefer extending their retirement because they are an asset to the organization. And to communicate that, job extension letter formats are needed to draft a professional extension letter for retirement. These retirement extension letter formats from employer are a formal way to communicate the employee that the company is extending his or her retirement. Companies can use a sample letter of extension of service to draft a proficient service extension letter.

In this post, we have come up with a service extension letter after retirement format. This employment extension request letter sample can be downloaded and used as per your requirement. Have this extension letter sample utilized for the purpose.

Service Extension Letter after Retirement Format

From:

Amita Avasthi

HR Manager

KYK Technologies Pvt. Ltd.

New Delhi

Date: January 1st, 2020

To,

Arjun Sharma

54, Karol Bagh

New Delhi

Dear Mr. Sharma,

You have always been an asset to KYK Technologies Pvt. Ltd. In the association of 12 long years, you have served the company with utmost dedication and hard work. As you are aware that on completing the age of 65 years, employees are superannuated as per the Superannuation Policy of the Company. Since you are going to attain the age of 65 years as on January 25th, 2020 and you will be superannuated on February 1st, 2020. But because you are an inspiring and committed employee, the Company would appreciate if you could work with us for another year.

There are many projects going in which you have a significant role to play and we would love to have you with us until these projects get completed. But this is possible only if we mutually agree on it. We request you to kindly submit your consent in response to this letter with the HR Department so that we can take care of the proceedings.

Looking forward to hear from you.

Sincerely,

Amita Avasthi

HR Manager

KYK Technologies Pvt. Ltd.

Click Here to Download Retirement Extension Letter Format in Word

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Posted by Hrformats - January 1, 2020 at 11:09 AM

Categories: Letters   Tags: , , , ,

Employee Retirement Policy in India For Pharma Company

Just like companies have recruitment policies, leave policies, they also have employee retirement policy in India. As an employee of a company, you must know the company retirement policy and procedure to avoid any confusions. Retirement policy in private company differs from the ones in government organizations.

We bring sample Retirement Policy for pharma companies in India for your reference. You can use it for developing one for your own organization by customizing it a little. Download and use it for free.

Click here to download Employee Retirement Policy For Pharma Company

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Retirement Extension Letter Format

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Posted by Hrformats - November 28, 2018 at 12:49 PM

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Memo to Employee Who Did Not Inform HR Before Going on Business Trip

Whenever an employee of the company goes on a business trip, as a protocol, he is suppose to inform the HR of the company. But if an employee without informing the HR goes for a business trip then the manager should write a Warning Letter or Memo to Employee expressing your disapproval on this kind of behavior. This is a kind of Warning Letter for Absenteeism Without Intimation sent by HR to the candidate.

We have come up with a formal format for Memo to employee who went on a business trip without informing the HR. It is a short and sweet letter.

Sample Memo to Employee Who Went on Business Trip Without Informing HR

From:

R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

New Delhi

Date: 10.10.2018

To,

Vinod Khatri

54, Sahara Enclave,

Kamla Nagar,

Delhi

Sub: Warning Letter for Going on Business Trip Without Informing

Dear Mr. Khatri,

With deep regret, we would like to inform you that Management is extremely unhappy with this kind of irresponsibility at your end.

You went on a business trip to Mumbai for four days without intimating about it to the HR Department because of which a lot of chaos happened. Moreover, the bookings for the same were to be confirmed and again led to inconvenience to you and to the company.

This kind of a mistake has happened previously in the past and you were warned to not repeat it. The Management would like to have an explanation from you in writing explaining the reason for the same. Meanwhile, you are warned again, and this time, for the last time, to not repeat such a thing in the future.

Looking forward to hear from you.

Sincerely,

R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

Click here to download sample Memo to Employee

 

Create a personalized Warning Letter to Employees Refusing to Work using this sample.

A professionally drafted Employee Verification Email Format to HR with precision.

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Posted by Hrformats - October 27, 2018 at 9:52 AM

Categories: Warning Letter Format   Tags: , , , , ,

Email Format for New Employee Joining Announcement to Related Departments

When a new employee joins the company, the HR Manager sends a formal mail to all the concerned departments to announce the new hire. It is a way of informing everyone about the new employee joining. It is quite a short email and contains basic details about the new employee. Just like Employment Joining Letter Format For Employee and new employee self introduction email, there are Announcement Letter Of New Employee Joining informing everyone about the new candidate who will soon be joining the company.

Use this email template to announce your new hire to write a customized new employee announcement email with perfection.

Announcement Mail Format Of New Employee Joining

Sub: New Employee Joining Announcement

Date: 03.10.2018

Dear All,

We take extreme pleasure in introducing Mr. Sumanth Sharma who has joined us a Asst. Marketing Manager and will be operating from New Delhi office. He will be taking the charge from 15th October, 2018.

He possesses an experience of over 10 years in the field of marketing. Previously, he was employed with M/s Wellness Pharma Pvt. Ltd. as their Country Head for Marketing. He has completed his education from IIM- Ahmedabad.

He is indeed a worthy addition to our organization. You can reach him at [email protected] We wish him a successful career at Goenka Health and Wellness.

Regards,

Sudipta Mehta

HR Manager,

Goenka Health and Wellness

Click here to Download Email Format for New Employee Joining Announcement to Related Departments

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Letter to Announce a Bad News to Employees
Email Format for New Employee Joining Announcement to Related Departments
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Address Proof Letter Format Date Of Joining

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Posted by Hrformats - October 3, 2018 at 1:35 PM

Categories: Letters   Tags: , , ,

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