Warning Letter for Policy Violations Template, Example
Violating the policy of the company will not be accepted by any organization and if there is any employee who has violated the policy then you can always write a warning letter to them highlighting them about the violating and the consequences it can bring to them.
Shared in this post is the sample warning letter for policy violations. This warning letter format makes an easy to use template for creating a draft that keeps in mind the details required to be included. Simply follow this warning letter template for creating your own letter with precision and perfection.
Format for Warning Letter for Policy Violation
From:
Richard Smith
HR Manager
Zenith Technologies
New York
Date: February 01, 2024
To,
Mr. George Gibbs
54, Richmond Town
New York
Sub: Warning Letter for Policy Violation
Dear Mr. George,
This letter serves as a formal warning against the misuse of the resources of the company. It has been brought to our notice that from last couple of months you have been using the company’s car for personal use. This is against the company’s policy and therefore, is a direct violation of the policy and must be stopped.
Our employees are expected to comply with the company’s policy and any employee not doing that can attract serious actions against them. Any more violation in the future is going to bring serious consequences to you as the management will be compelled to take strict actions against you. Therefore, you are advised to go through the company’s policy once again in order to make sure that you don’t violate anything in future.
In case of any other queries, feel free to get in touch with the HR department.
Regards,
Categories: Letters Tags: sample warning letter, Warning Letter Format, warning letter template
Written Warning Letter for Insufficient Adherence to Instructions
If any of your employees has not completely adhered to the work instructions then you can always write a warning letter to that employee in order to formally warn them about their actions.
In this post, we have come up with a sample warning letter for insufficient adherence to instruction that you can use for creating your own letter. This warning letter format is a simple letter which clearly includes the instructions which the employee has failed to adhere to. Use this warning letter sample for following and creating a customized draft that you can send to your employees.
Sample Warning Letter for Insufficient Adherence to Instructions
From:
Andrew Jacob
HR Manager
Zenith Technologies
New York
Date: January 20, 2024
To,
Mr. Henry Smith
54, Richmond Apartments
New York
Sub: Warning Letter for Insufficient Adherence to Instructions
Dear Mr. Henry,
We are writing this letter to express our concern on your recent actions at the place of work. On December 4th, 2023, it has been observed that you were not dressed up appropriately for the meeting with the client that was scheduled with your manager and team members and it is a violation of the instructions shared with you by the company.
As you are aware that the dress code at Zenith Technologies is formals and therefore, wearing casual clothes or shoes is just not acceptable. And what even worsened the situation was that you were wearing casuals during the meeting with the client and this cannot be ignored.
Please take this warning seriously and make sure that you are always dressed in formals while coming to office. If you have a special reason for not dressing up appropriately then please share it. I am hopeful that you are going to keep in mind the company instructions and comply them.
Regards,
Andrew Jacob
HR Manager
Zenith Technologies
New York
Categories: Letters Tags: Instructions, sample warning letter, Warning Letter Format, warning letter sample, warning letter template
Warning Letter to Employee for not Coming to Work
If any of your employee has not been coming to work then you must write a warning Letter to employee for not reporting to work. The Warning Letter Format is quite a simple format which talks about the warning for missing on coming to work.
This post includes Warning Letter to Employee which you can use for creating your own letter. This Sample Warning Letter Template makes a wonderful letter which can work as a great help.
Employee Warning Letter Format for Not Reporting to Work
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: February 2nd, 2023
To,
Mr. Andy Jacob
54, Richmond Villas
London
Dear Andy,
As informed by your supervisor, Mr. Henry Bob, you have not been coming to work from last five days and there has been no information from your end. The last working day at our office was February 4th, 2023 and since then there has been no communication from your side.
This is a warning letter to warn you to report to the office as soon as possible to avoid attracting any penalties against you. We are hopeful that you will have strong reasons for not coming to office and also not informing us about the same.
Looking forward to hear from you.
Regards,
Simon Smith
HR Manager
Zenith Technologies
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Categories: Warning Letter Format Tags: Employee, Letter, Warning Letter, Warning Letter Format, Work
Sample Letter of Compliance for Wearing Employee Id Card
Sometimes companies require their employees to always wear their employee ID cards as they make it easier for the governing bodies to manage the movement of staff. In order to do so, companies can write letter to employees for wearing identity cards. Before writing warning letter for not wearing ID cards, it is important to write letter of compliance to the staff.
In this post, we have come up with a sample letter of compliance to staff for wearing employee ID card. You can use this format to create your own draft.
Letter Format of Compliance for Wearing Employee identity Cards
To,
The Staff Members,
New Age School
New York
Sub: To request compliance for wearing ID cards
Dear Staff Members,
Keeping in mind the safety and security of all the students at our school, we have decided to take some precautionary actions and in order to have a complete and foolproof security clearance, it has been decided by the governing body to make the wearing of employee Id cards compulsory for all the staff members at the school.
We hope that all the staff members are going to understand the situation and will always wear their ID cards when at work. This will be extremely helpful for security clearance and will help us manage things in a better manner.
We will highly appreciate your cooperation towards this issue.
Thanking you.
Regards,
Andrew Gibbs,
HR Manager
New Age School
Other Related Formats
Request Letter Format for New Employee ID Card
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Categories: Letters Tags: Employee, Employee Id Card, Employer ID Card, Letter, Warning Letter, Warning Letter Format, Wearing Letter
Warning Letter to Employee for not following Uniform Dress Code
Some companies have strict dress codes at work which every employee must follow and in case, some employees fail to follow then a warning letter to employee must be written. This disciplinary warning letter format is quite simple and works as a warning letter to employee for not following dress code. This is a short and precise warning letter to employee sample which has been shared in this post.
Here is the Warning Letter to Employee for not following Uniform Dress Code which can be used for creating a customized letter that fits in the situation perfectly.
Warning Letter Format to Employee for not following Uniform Dress Code
To,
Mr. Richard Smith
54 New Town
California
Date: March 23, 2022
Sub: Warning letter for not following uniform dress code.
Dear Mr. Richard,
It has been observed that you have not been adhering to the company’s dress code. We have noticed that from last one month you have not been wearing the staff uniform during the working hours and therefore, not following the dress code guidelines of the company.
As you are aware that this kind of behavior can attract serious actions against you as it is a serious disciplinary violation and will not be tolerated at any cost. Such actions can lead to salary deductions and can also impact the process of evaluation of performance.
We are hopeful that you will take this as a serious and final warning and will follow the dress code without any failure while at work.
Thanking you.
Regards,
Samantha Brown
HR Manager
Zenith Technologies
California
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Categories: Warning Letter Format Tags: Employee, Employee letter, Uniform Dress, Warning Letter, Warning Letter Format
Letter Format to Employee for Misbehaving at Workplace
Unprofessional behavior is never appreciated and when an employee misbehaves at workplace, it sometimes attract warning from the management. If an employee has misbehaved in your company then you can always write a warning letter to employee for unprofessional behavior. Just like any other warning letter format, the sample warning letter for misbehavior warns the employee in a formal manner.
This post includes the sample letter to employee for behaving badly at workplace. You can use this sample warning letter for misbehavior for writing an employee warning letter for bad attitude as required by your situation.
Sample Letter to Employee for Behaving Badly at Workplace
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: November 25th, 2021
To,
Mr. Andy Jacob
54, Richmond Villas
London
Dear Andy,
I am writing this letter to inform you that the management has noticed consistent complaints on your unprofessional behavior at workplace. In last couple of months, there have been many episodes wherein you were found to talk rudely to your colleagues and yelling at your juniors.
It was on last Monday itself that you were found yelling at Mr. Charles for not doing his job right. This reaction from your end is not justified as it creates an unhealthy environment at work. You were also found making bad comments about one of your colleagues at the canteen. This kind of behavior will not be tolerated.
You have been a dedicated employee of our company but through this letter, we are informing you that you must change your actions or else you will have to deal with serious consequences. If you continue to behave in this manner then you might as well lose your job.
We are hopeful that you will take this as a serious warning and will amend your actions.
Regards,
Simon Smith
HR Manager
Zenith Technologies
Resources Related To Warning Letter Formats
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Categories: Warning Letter Format Tags: Employee, First warning letter, Format, Letter, Misbehaving, Warning Letter, Warning Letter Format, Workplace
Warning Letter to Employee for Cigarette Smell in Office
Smokes of cigarettes are something that many organizations do not approve of because many people are allergic to it. That’s the reason many companies issue circular for no smoking and tobacco in office. If there is some employee who smells of cigarettes then the organization can write a warning letter to employee for smoking in office.
Just like any other sample warning letter, we have come up with a warning letter to employee for cigarette smelling that can be used for writing a customized letter draft for warning the employee in a formal manner.
Sample Format of Warning Letter to Employee for Cigarette Smell
From,
Mack Smith
Human Resource Manager
Zenith Technologies
New York
Date: October 30, 2021
To,
Mr. James Gibbs
54, Anthony Road
New York
Sub: Warning for smell of cigarette at office
Dear Mr. James,
I am writing this letter to inform you that I have been receiving complaints from various clients about your cigarette smell. As a relationship manager to our esteem clients, we do not expect you to smoke during working hours at office and then attend meetings with our clients.
As per the policy of our company, we do not bear with any kind of unprofessional attitude and we expect our employees to keep themselves clean, presentable and free from any kind of bad smells. This issue has surfaced quite a few times in the past and many verbal warnings have been issued to you in this context but you have paid no attention to them.
Please take this letter as the formal warning from the management. I would like to mention that any employee with smell of cigarette will not be tolerated in the company. You are expected to report to work maintaining the cleanliness you are supposed to maintain. If you cannot give up on smoking then look for other alternatives to keep the smell away. Make sure that such kind of complaints do not surface again as you are dealing with high profile clients.
I am hopeful that you will take this warning letter seriously and will avoiding smoking at the workplace. If you don’t take this complaint seriously and continue smelling of smoke then the management will be compelled to take strict actions against you.
Regards,
Mack Smith
Human Resource Manager
Zenith Technologies
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Categories: Warning Letter Format Tags: Cigarette Smell, Employee, Format, No Smoking, smoking, Smoking Policy, Warning Letter, Warning Letter Format
Employee Performance Concern/ Issue Letter Example
The purpose of an employee performance concern letter is to express concern over the performance of the employee by the employer. The employee performance issue letter highlights the unacceptable performance levels of the employee and issues a warning against the same. Using this warning letter to employee for poor performance, the employer gives a strong signal to the employee to pull up his socks and start improving the performance.
This post includes a poor performance letter template. You can use this format for employee performance concern letter to create a personalized draft.
Employee Performance Concern Letter Template, Sample Format
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: October 2nd, 2021
To,
Mr. Andy Jacob
Marketing Manager
Zenith Technologies
London
Dear Andy,
The purpose of writing this letter is to highlight my concerns over the declining performance of our Deputy Marketing Manager, Mr. Richard Bay, whose performance has been delaying from last six months. He has been displaying negligence and disinterest in work. He, being the in-charge of some of the significant projects, needs to be focused and dedicated towards his roles and responsibilities.
It has been observed that he has not been attending the monthly meetings of the department from last two months. He has also been reporting to work at late and leaving the office early without prior information. All this has led to declining performance as he is not able to devote enough time to the projects of which he is the in-charge. In addition, we have received many complaints for his inaccurate and unacceptable behavior with the juniors. All these things are not acceptable at our organization.
You are required to investigate his performance and behavior and take immediate action against him by September 10th, 2021 or else the Management will have to come in the picture and take required disciplinary action against him.
Thank you.
Regards,
Simon Smith
HR Manager
Zenith Technologies
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Warning Letter to Employee for Negligence of Duty
It an employee in your company has been negligent of his duty then it is extremely important to write a warning letter for negligence of duty to make sure that the same thing is not repeated in future. Warning letter for failure to perform duties is a precise letter that talks about how the employee has failed to perform what was expected of him. You can follow warning letter format to create your own employee Warning letter due to negligence of duty.
This post includes a formal warning letter to employee for negligence of duty that can be used as a base for creating a personalized letter.
Sample Warning Letter Format to Employee for Negligence of Duty
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: September 24th, 2021
To,
Mr. Andy Jacob
54, Richmond Villas
London
Dear Andy,
It has been noticed that recently your performance levels are not as per the acceptable standards defined by our company. We have come across many complaints from your team leader as well as colleagues that you have been neglecting your duties and responsibilities at work which is severely affecting your performance.
This negligence at work has resulted in a significant fall in your ranking as you have not been able to complete the tasks assigned to you. Many verbal warnings were given to you during this time but despite that there was no progress in your working and attitude.
We avoid taking such decisions but due to all the reasons mentioned above, we are writing this final warning letter to you. Please consider it as a final written warning and start working on improving your performance.
Regards,
Simon Smith
HR Manager
Zenith Technologies
Click Here to Download Warning Letter to Employee for Negligence of Duty in Word
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Categories: Warning Letter Format Tags: Duty, Employee, Employee letter, Letter of Warning, Negligence, Warning Letter, Warning Letter Format
Warning Letter to Employee for Careless Attitude That Caused Financial Loss
Every company has certain work ethics and every employee has some personality traits but sometimes when there is a mismatch, problems surface. No matter what the situation is, a careless attitude is never appreciated by any company. Writing a warming letter to employee for careless behavior is a formal way of addressing the problem. If the attitude of an employee has caused financial loss to the company then writing warming letter for carelessness at work is important.
In this post, we have come up with a warming letter to an employee for carelessness Attitude That Caused Financial Loss. You can use this Warning letter writing format to create a personalized letter in accordance with your situation.
Sample Warning Letter to an Employee for Carelessness
From:
James Gibbs
HR Manager
Zenith Technologies
California
Date: August 11, 2021
To,
Mr. Charlie Hobbs
54, Richmond Apartments
California
Sub: Warning letter for carelessness
Dear Charlie,
As you are aware that at Zenith Technologies, we have high standards when it comes to work ethics and that is what we expect all of our employees to follow. Time and again we have stressed on professional behavior and right conduct to our employees.
I have come across an email from your team leader that highlighted your unprofessional behavior at a recent meeting with one of our most important clients. Your team leader mentioned that your careless attitude towards creating a presentation for the upcoming project really disappointed our client and because of that we have lost their account. This kind of behavior which brings the company a bad name and leads to financial losses is certainly not acceptable. Therefore, the Management has decided to suspend you for two weeks.
I assume that you are well aware of the Company’s policy on suspension but if in case you have any doubts then you can get in touch with the HR department and the same will be explained to you in detail. We are hopeful that in future you will be more careful with your work and will not behave in a manner that is considered inappropriate.
Regards,
James Gibbs
HR Manager
Zenith Technologies
Resources Related To Warning Letter Formats
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Categories: Warning Letter Format Tags: Carelessness, Employee letter, Financial Loss, Warning Letter, Warning Letter Format