Posts tagged "Format"

Sample Letter to Announce Closing of an Office or Store to Employees

If you are closing down your office or store then you are supposed to inform your employees about the same in a formal manner and you can do that by writing a formal announcement letter. In order to write a perfect announcement letter, you must make sure that you include all the details in relation with the closure of the office or store.

We have come up with an example announcement letter for closing the office or store to employees. You can use this announcement letter format in order to share this important news with your members of staff.

Format for Announcement of Closing of Office or Store to Employees

From:

Richard Smith

Store Manager

Sarah Cosmetics

New York

Date: December 31, 2023

Dear Employees,

We regret to inform you that because of the depressing market situation, the management has decided to close our store in City Centre, New York. In this regard, we are sorry to share the news that from March 1st, 2024, our store will be permanently shut.

The management is trying its level best to make sure that more and more employees are helped in this course and therefore, some of the employees from this branch are going to get transferred to the main branch in New York i.e. Time Square. Those of you who will be in this list, will be notified shortly. We are sorry that will not be able to have all of you transferred in this process and therefore, a generous compensation will be given to the rest of the employees at the end and we will be happy to provide a positive reference.

We truly appreciate our association for all these years and we regret the unforeseen events that have compelled us to take this necessary decision. We thank you for your service and wish you success in your upcoming endeavors.

Regards,

Richard Smith

Store Manager

Sarah Cosmetics

New York

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Posted by Hrformats - December 29, 2023 at 2:30 AM

Categories: Letters   Tags: , , , ,

Pension Transfer from Husband to Wife Letter to Commissioner

In order to have the pension of the husband transferred to the wife, it is important to write a formal letter to the commissioner. Such a letter must contains all the details about the husband, the pension of which needs to be transferred to his wife.

You can always refer to the pension transfer letter to commissioner shared in this post. Simply follow the format for pension transfer letter from husband to wife in order to create a perfect formal letter that you can submit to the commissioner.

Format for Pension Letter from Husband to Wife

From:

Richard Smith

54, Henry Hills

California

Date: December 25, 2023

To,

Mr. Arnold Brown

Commissioner

Zenith Technologies

California

Sub: Pension transfer application.

Dear Mr. Brown,

On behalf of Mrs. Ana Brown, wife of your former employee, Mr. Bill Smith, I, Richard Smith, am writing this application for requesting you to kindly have the monthly pension of Mr. Bill transferred to his wife who is the legal successor to receive the pension he was entitled for.

I am attaching with this letter the photocopies of the death certificate of Mr. Bill Smith along with the photocopies of the marriage certificate of Mr. Bill Smith and Mrs. Ana Smith for your reference. Also attached with this letter is the duly signed and filled form no. 78945 in order to have the process begin formally.

In case you need any other documents then please free to call me at 9898989898. I am hopeful that you will take this matter on the priority basis and have the pensioned transferred at the earliest.

Thanking you.

Sincerely,

Richard Smith

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Posted by Hrformats - December 20, 2023 at 3:15 AM

Categories: Letters   Tags: , , ,

Sample Return to Work Letter after Workers’ Comp Injury

Once the worker has recovered from the injury and has also been compensated for the same, he or she can always write a formal employee return to work letter in order to express his or her intentions to resume work.

This post includes a sample return to work letter after workers’ comp injury. This is a simple Employee Return to Work Letter Template which can be used for creating a personalized letter in the most effective and formal way possible.

Format for Return to Work Letter After Work’s Comp Injury

From:

Henry Brown

54, Trivia Apartments

California

Date: November 28, 2023

To,

Mr. Richard Gibbs

Manager

Zenith Technologies

California

Sub: Regarding return to work

Dear Mr. Richard,

Thank you to you and Zenith Technologies for all the support you extended me during such difficult times. I am writing this letter to inform you that I have recovered from my injury and I am in a healthy condition to resume work from December 1st, 2023.

As you are aware that I had gotten hurt while working in the factory and my right hand had got serious burns because of which I was on a leave from last 45 days. But my hand is much better now and I am in a good condition to resume my work. I would also like to mention that all this while when I was not at work, I was keeping in touch with my colleagues to make sure that the production does not get hampered because of any machine related reasons.

Thank you once again for your support.

Sincerely,

Henry Brown

54, Trivia Apartments

California

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Posted by Hrformats - November 27, 2023 at 1:35 AM

Categories: Letters   Tags: , , , ,

Circular for Employee for Leave without Information in Office

Sometimes there are certain employees in the company who leave without any information and therefore, in order to stop them from doing such a thing, a warning letter to employee for leave without information is supposed to be written. This Circular of for leave without information must include all the information about inform and leave for the employees. This leave circular talks about the leave procedure for employees in a formal manner.

This post includes a collection of circulars for employees for leave without information which you can use for creating your own memo to staff on leave application.

Format for Circular of Leave without Intimation from Employee/Staff

Dear Employees,

Greetings!

As you are aware that we all are equally responsible for running Zenith Technologies. It is our collective contribution, hard work and commitment towards our duties and responsibilities that has the company running so successfully and therefore, when any of us goes missing from work without any prior intimation, works suffer in a serious way. When no one is aware of your absence, there are tasks and duties allotted to you which do not get finished and any other employee who is dependent on your work to carry out his or her duties also suffers because of your absence.

Therefore, it is extremely important for each one of us to keep in mind that we always inform before going on a leave. In case there is any emergency then you can inform the office management about your absence a day later but don’t let the work suffer because you have not informed the office management about your eave.

The management has decided that if anyone is found going on leaves without any intimation then a strict action will be taken against that employee.

Regards,

Ana Brown

HR Manager

Zenith Technologies

New York

Sample Office Note About Leaving Office without Informing by HR

From:

Ana Brown

HR Manager

Zenith Technologies

New York

Date: August 29, 2023

To,

Mr. Richard Smith

54, Henry Hills

New York

Dear Mr. Smith,

It has been observed by the management that time and again the employees are taking their work at office quite lightly. We have been informed that you have not been coming to office from last three days and there is no prior notification that you have submitted about your leaves.

At Zenith Technologies, we are very particular about our employees discipline and this includes that they always go on leave after informing the right person. Whenever any employee takes any surprise leave without informing the office management there is loss of work and is considered very unprofessional and immature. Such kind of behavior is just not tolerable and it breaks the discipline at the office.

In case, there is any emergency at your end then you can always take the benefit of doubt and inform the management about your absence a day later but in other situations you are supposed to inform the management in prior so that the work does not get suffered and all your team members are aware of your absence.

I am writing this letter to inform you that if such a behavior gets repeated in future then a warning letter will be issued to you and serious action will be taken.

In case, you have any doubts concerning the same then please get in touch with the HR department.

Regards,

Ana Brown

HR Manager

Zenith Technologies

New York

Template of Leave Circular Without Intimation for Teachers

Dear Teachers,

Greetings!

We hope that you are having a great day sharing your knowledge with the students.

Teachers are one of the strongest pillars of the education system and no school can function without them. We understand that they have a lot on their plates and therefore, they have to take a break from their hectic schedules to refresh. There is nothing wrong with taking a day off at work but it certainly is not acceptable when you go on a leave without intimating the school management about your absence.

By informing the management in prior, it helps the school management to take care of your classes so that neither students are at loss nor they feel unattended in the absence of their teacher. Therefore, we would highly appreciate if you are with on the same page and you always make sure that you intimate about your absence to the management in advance so that the right substitute can be arranged. Any non-compliance with this rule will not be treated positivity in future.

Best Regards,

Ana Brown

Principal

New Era School

New York

Example of Leave Circular Without Intimation for Students

Dear Students,

Greetings!

Hope you all are doing good and enjoying each and every day of learning. You are the young minds which are blessed with fresh and new perception towards the world. There is so much to learn and so much to know and that’s the reason your teachers work very hard to make each and every day an interesting one for you.

We would recommend you to not take unnecessary leaves and whenever you take any leave, make sure that you intimate your teacher or any other administration staff. We are hopeful that you are going to be careful about intimating us in future whenever you are taking a leave.

Wishing you lots of learning and a bright future.

Best Regards,

Ana Brown

Principal

New Era School

New York

Other Related Leave Letter Format Sample

Application for Leave Extension due to Accident
Leave Extension Application for Personal Reason
Leave Extension Email for Medical Treatment
Leave Extension Application for Mother/ Father Medical Treatment
Leave Extension Email Due to Mother/ Father Death
Leave Extension Email for Maternity Leave
Leave Extension Application for Family Problems
Sick Leave Email to Boss for One Day
Maternity Leave Expenses Disbursement Letter
Compassionate Military Leave Letter
Marriage Leave Application Format

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Posted by Hrformats - August 29, 2023 at 3:07 AM

Categories: Leave format   Tags: , , , ,

Sample Memo to Implement Company Rules for Internet Usage

Internet has become an inseparable part of our lives and it would not be wrong to say that for many of us, it has become an addiction. Therefore, in order to have a disciplined Internet use in the workplace, one has to write a Memo to Implement Company Rules for Internet Usage. The purpose of Employee Internet Usage Policy Memorandum is to define the rules and regulations clearly for using the internet.

In this post, we have come up with the Internet usage policy example as well as the important tips for writing memo.

Easy Tips for Writing Memo to Implement Company Rules for Using Internet

Let us glance through the important points that one must keep in mind while drafting the memo for implementing the company rules for internet usage:

  • Make sure that the rules are explained in a clear and precise manner.
  • Do include the consequences of not following the rules to avoid any confusion.
  • You can also mention the exact incident which has happened in the past.
  • You must summarize the policy in short and precise manner by including all the essential points.
  • You can also enclose a copy of it which can include further details about the same.
  • Always end the letter with a note of appreciation.
  • Do highlight the importance of the rules.
  • Don’t forget to mention that you would be happy if the rules are going to be followed.

Memo to Implement Company Rules for Internet Usage

From:

Richard Smith

Manager

Zenith Technologies

New York

Date: August 20, 2023

Dear Employees,

From the past couple of months, I have witnessed a serious increment in the number of reports that have been submitted about the employees who have been found to abuse the internet access at the office and have been comfortably ignoring the company’s policy on the internet usage.

You are requested to consider this memorandum as the reminder that the employees should only be using the internet during the working hours for tasks that are related with their respective jobs. You must refrain from checking the photograph archives, checking the social networking websites and other related things which are out of context of your job or work.

I am hopeful that everyone is going to adhere to this rule about using internet at the office and there will not be any need to take any disciplinary actions. But in case if someone is still found to not comply with these rules then a serious action is going to be taken against him or her.

Thank you.

Regards,

Richard Smith

Manager

Zenith Technologies

New York

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Posted by Hrformats - August 20, 2023 at 4:32 PM

Categories: Letters   Tags: , , , ,

Example Letter to Employees for Health Insurance Policy

Whenever a company decides to introduce Health Insurance Policy in its organization then it has to write a Health Insurance Policy Letter to Employees or Health Insurance policy mail to employees which mentions the same. The purpose of this letter is to share with them that the company is going to be sponsoring the health insurance of their employees and the things it will include.

Have a look at the Sample Letter to Employees for Health Insurance Policy. This employee benefits letter sample is a simple draft that talks about the health insurance policy for the staff. Use this medical insurance renewal letter sample for writing your own draft without any confusion.

Sample Letter to Employees for Health Insurance Policy

From:

Richard Smith

Manager

Zenith Technologies

New York

Date: August 11, 2023

Dear Employees,

We are writing this letter to bring to your attention that the Management has decided to introduce for all the members of the staff of the company the Health Insurance Policy.

We are all aware that medical expenses have become quite expensive from the last few years and therefore, it is very important for all of us to be medically covered so that our medical expenses are taken care of. Therefore, we have shared with our policy makers the health insurance policy for all of our employees as you all are a part of this one big family and we wish good health for all of you.

Considering the fact that company has been witnessing amazing growth from last few quarters, company wants to share the benefits of the same with its employees in the form of Health Insurance Policy so that not just you but also your family is medically covered.

We are making this announcement for all the members of the staff at Zenith Technologies. And this benefit would also include your spouse and children and they will also be insured in this policy. The policy is going to include a long of list of major and minor treatments. It would cover most of the monthly medical treatments so that most of you are benefited to the best of the levels with this health insurance policy.

Soon you will be shared a form that you are supposed to fill and deposit at the earlies so that we can have the process for health insurance policy get completed at the earliest.

Regards,

Richard Smith

Manager

Zenith Technologies

New York

Health Insurance Policy Mail to Employees

Dear Employees,

I hope you all are in the best of your health and spirits. I would like to share with you all the good news that the management has decided to introduce a health insurance policy for all its staff members.

Zenith Technologies has turned five this year and so many employees who have been associated with the company since its inception have stressed on the importance of having health insurance policy for the employees. Considering their request and considering the fact that we are a growing family, we have come up with the health insurance policy for each and every member of the staff.

We all know that medical expenses have become a serious expense in these times and therefore, having a health insurance is a must for everyone. This insurance policy is going to include most of the minor and major treatments. This would also be including your regular monthly expenses on medical treatment so that most of the employees are benefitted with the policy.

We are planning to include all the employees in the company under this health insurance policy and therefore, we would request everyone to cooperate with us to have this process completed. You will be required to share your personal details along with your medical history through a form in coming days. You are requested to fill in all the details correctly so that we can do the best for you. This policy will also be including the medical insurance of your spouse and children as they are also a part of this family.

For any further queries or information, you can always get in touch with the HR department.

Regards,

Richard Smith

Manager

Zenith Technologies

New York

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Posted by Hrformats - August 11, 2023 at 3:01 AM

Categories: Letters   Tags: , , , , ,

Write a Memo to Implement the Shifting Policy

If there is a new shifting policy that you wish to implement in your company then you can always follow a Sample Memo to Implement the Shifting Policy to write your own policy. There is sample memo for new procedure as well as policy change memo example that can be referred to for creating a perfect memorandum for your own company.

In this post, you will find a Sample Memorandum to Implement the Shifting Policy. Simply follow this sample memo to employees policy in order to have a customized one created as per your needs.

Format for Memorandum for Implementing Shifting Policy

From:

Richard Smith

Manager

Zenith Technologies

New York

Date: August 06, 2023

Dear Employees,

The purpose of writing this memorandum on behalf of the management is to inform all the employees about the new shifting policy that has been included in the regulation policy of the office.

We have been hearing complains about the problems that the employees have been witnessing about shifting their turnovers and therefore, taking this point into consideration we have come up with a new protocol. I would also like to mention that with the inclusion of the new policy, the previous policy is now stranded as many members have expressed their disagreement on it.

We are hopeful that all the employees are going to read thoroughly through the rules and are going to be following the shifting policy without any problems. All the changes have been made in the policy in order to make it better. This policy is going be effective from tomorrow and whosoever wishes to shift turnovers can now follow this new policy.

For your reference, we have attached the new policy with this memorandum. We are hopeful that this policy will not be causing any inconvenience to anyone and is going to solve the problems present in the previous one. I will be looking forward for the cooperation of all the employees on this subject. Incase you have any queries then you can always connect with me.

Regards,

Richard Smith

Manager

Zenith Technologies

New York

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Posted by Hrformats - August 6, 2023 at 4:19 PM

Categories: Letters   Tags: , , , ,

Sample Leave Application Format Due to Heavy Rain

If there is a bad weather or heavy rainfall because of which you cannot report to work then you must always write a Leave Letter Due to Bad Weather to your boss, manager or the HR department intimating them about your absence. The leave Application Due To Heavy Rain is a very simple application which includes the reason which is of course bad rains along with the duration. The Employee Leave Due To Heavy Rain Fall letter is a letter than can be needed by any employee in the bad monsoons.

This post includes a Bad weather leave letter. You can conveniently use this Sample Leave Letter Format for creating a personalized letter to send to your boss or office.

Format for Leave Letter Due to Bad Weather

From:

Richard Smith

45, Henry Hills

New York

Date: July 28, 2023

To,

Mr. Adam Black

HR Manager

Zenith Technologies

New York

Sub: Leave application due to bad weather.

Dear Mr. Adam,

I, Richard Smith, working as Marketing Executive with Zenith Technologies, am writing this letter to inform you that I will not be able to report to work today as it has been raining heavily from last 24 hours in my area.

Because of the non-stop rains, there is serious water logging in the vicinity because of which it is impossible to commute and as per the forecast from the weather department, the rains are going to continue for another 8-10 hours. In such a situation, I will not be able to attend the office.

I am hopeful that you are going to understand my situation and will approve my leave request. I would be very thankful if you could grant me one day leave. In case you wish to discuss anything in the same context then you can always contact me at 9898989898.

Thanking you in anticipation.

Sincerely,

Richard Smith

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Posted by Hrformats - July 28, 2023 at 5:27 PM

Categories: Leave format   Tags: , , ,

Sample Intimation Letter Format to Apply for New Job Vacancy

An intimation letter to apply for new vacancy is a formal letter written to the present employee in order to inform him or her that the employee wishes to apply for a vacancy in some other so that there is no objection in the future. Just like the intimation letter for joining, the intimation letter to employee for applying for a new vacancy is a simple letter that includes the intention to inform the employee.

In this post, we have come up with an intimation letter format. You can use this intimation application format for creating a personalized letter. You can use this template for creating an intimation letter for applying in another job.

Sample Format for Intimation Letter to Apply for New Vacancy

From:

Richard Smith

54, Henry Hills

New York

Date: July 24, 2023

To,

Mr. Adam Brown

Marketing Manager

Zenith Technologies

New York

Sub: Intimation letter to apply for new vacancy.

Dear Mr. Adam,

The purpose of writing this letter is to officially intimate you that I am going to be applying for vacancy with one of the private sector companies. I have been found a suitable candidate for the profile with the kind of experience and qualification I possess.

Along with other regular documents, I have also been asked by the company to provide them with a letter of no objection from my current employer stating that the company does not have any issues for me applying for another job outside my current employer.

I request you to kindly provide me with a no objection letter as soon as possible so that I can complete my job application before the deadline which is June 15th, 2023. The purpose of writing this intimation letter is to keep you posted about mu intensions. In case, I don’t get selected then I shall be continuing my services with Zenith Technologies.

I will highly appreciate if you could have the no objection certificate issued to me at the earliest.

Thanking you in anticipation.

Sincerely,

Richard Smith

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Posted by Hrformats - July 24, 2023 at 3:21 AM

Categories: Recruitment Format   Tags: , , , , ,

Intimation Letter for Immediate Resignation Sample Format

An immediate letter of resignation is a letter that is written by an employee to inform his or her employer for his or her immediate exit from the company. Usually there is a notice period that an employee is required to serve and writing an Immediate Letter of Resignation can create complete chaos for the employer. There writing a perfectly drafted Resignation intimation mail to manager becomes very important.

We have come up with a Sample Resignation Letter in this post. This is a Intimation Letter Format for immediate resignation that you can use for creating your own letter.

Immediate Letter of Resignation Template & Sample

From:

Ana Brown

54, Henry Hills

New York

Date: July 19, 2023

To,

Mr. Richard Smith

Marketing Manager

Zenith Technologies

New York

Sub: Immediate resignation letter

Dear Mr. Richard,

I am writing this letter to request you to kindly accept this letter as a formal notice for my immediate resignation from the post of Senior Marketing Executive at Zenith Technologies, effective June 10th, 2023. I will not be able to report to work past that date.

Being associated with a progressive company like Zenith Technologies for two years has given me a platform where I could learn and work in a space where new ideas are always welcome. I am very grateful to you and to everyone else in the organization who has been so supportive and inspiring. The cordial working environment and the positive approach towards every work that we do has certainly made me a better person. I have not grown just professionally in these two years but I find myself become a progressive individual.

I would appreciate if you could send me my employment records along with any outstanding wages at my residence before July 25th, 2023.

I am going to miss working with you and the rest of my team and co-workers. In case you wish to speak with me then please don’t hesitate to connect.

Thanking you for all your support and guidance.

Sincerely,

Ana Brown

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Posted by Hrformats - July 19, 2023 at 1:59 AM

Categories: Resignation Letters   Tags: , , , ,

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