Posts tagged "Memo Format"

Sample Memo to Employees on Attendance Policy and Procedure

It is of extreme importance for every organization to have its attendance policy to maintain discipline in the company. Reporting at the right time and working for the defined numbers of hours is a must and therefore, sometimes organization has to issue attendance letter for employee if he is not adhering by the attendance policy and procedure. Employee attendance policy templates of different kinds are helpful in sending warnings to employees.

In this post, we have come up with a sample memo to employee on attendance policy and procedures. You can customize and use this employee attendance policy sample template for your company.

Sample Memo to Employees on Attendance Policy and Procedure

To: All the Employees

Date: 29th August, 2020

From: Chairman, Jubiliant Technologies

Sub: Memo to Employees on Attendance Policy

The management would like to inform all the employees that in recent times it has been observed that some employees in the company are taking frequent leaves without seeking any permission from their department head. As you are aware that as per the Attendance Policy of the company, you are required to seek permission before going for any kind of leave. We are very particular about our rules and regulations and from now on absence from work without seeking permission from their respective managers will not be tolerated.

All the employees must consider this as the final warning and any negligence in adhering by the rules and regulations mentioned in the Attendance Policy will attract strict action.

For the Authorized Signatory,


Jubiliant Technologies

Click here to Download Sample Memo to Employees on Attendance Policy and Procedure in Word Format

Related To Attendance Letter Formats

Confirming Attendance Letter
Warning Letter for habitual irregular attendance
Formula for Attendance in Excel Format
Attendance Simple Format
Sample Draft of Notice for Punctuality in Attendance
Employee Attendance Record Format

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Posted by Hrformats - August 29, 2020 at 7:07 AM

Categories: Attendance Format   Tags: , , ,

Memo to Employee Who Did Not Inform HR Before Going on Business Trip

Whenever an employee of the company goes on a business trip, as a protocol, he is suppose to inform the HR of the company. But if an employee without informing the HR goes for a business trip then the manager should write a Warning Letter or Memo to Employee expressing your disapproval on this kind of behavior. This is a kind of Warning Letter for Absenteeism Without Intimation sent by HR to the candidate.

We have come up with a formal format for Memo to employee who went on a business trip without informing the HR. It is a short and sweet letter.

Sample Memo to Employee Who Went on Business Trip Without Informing HR


R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

New Delhi

Date: 10.10.2018


Vinod Khatri

54, Sahara Enclave,

Kamla Nagar,


Sub: Warning Letter for Going on Business Trip Without Informing

Dear Mr. Khatri,

With deep regret, we would like to inform you that Management is extremely unhappy with this kind of irresponsibility at your end.

You went on a business trip to Mumbai for four days without intimating about it to the HR Department because of which a lot of chaos happened. Moreover, the bookings for the same were to be confirmed and again led to inconvenience to you and to the company.

This kind of a mistake has happened previously in the past and you were warned to not repeat it. The Management would like to have an explanation from you in writing explaining the reason for the same. Meanwhile, you are warned again, and this time, for the last time, to not repeat such a thing in the future.

Looking forward to hear from you.


R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

Click here to download sample Memo to Employee


Create a personalized Warning Letter to Employees Refusing to Work using this sample.

A professionally drafted Employee Verification Email Format to HR with precision.

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Posted by Hrformats - October 27, 2018 at 9:52 AM

Categories: Warning Letter Format   Tags: , , , , ,

Warning Letter or Memo To Employee

Every company has some employees which fail to adhere to the rules and regulations of the organization and in order to control this deviation, company has to write formal warning letters to such employees highlighting this mistake and warning them for correcting their actions.

If being the manager of your company you also have to write professional warning letters or memo to your employee then use this sample template to create a customized formal letter with important details.

Format for Warning Letter or Memo To Employee

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

11, Park Avenue,

New York

Date: 18th April, 2016


Mathew Jacob

42 Richmond Street,

New York

Sub: Warning Letter

Dear Mathew,

This is to bring to your notice that the last month you have proceeded on leave without any prior permission from your supervisor. Such an action is considered as gross negligence of duties and is completely unprofessional in capacity of your profile.

As per company’s policy, remaining absent from duties without prior information is a misconduct and attracts strict action. You are advised to take this warning seriously and make sure that such an action is not repeated in future.

You are advised to submit a formal written explanation on your uninformed and unauthorized leaves on receiving this letter or once you resume your work.

Consider this letter as urgent and respond as soon as possible.


Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

Resources Related To Warning Letter Formats

Employee Performance Issue Letter Example
Warning Letter for Usage of Mobile Phone on Workplace
First Warning Letter to Employee
Warning Letters for not attending Office regularly
Warning Letter to Employee for Salary Deduction
Process of Writing Warning Letter to Employee
Warning Letter to Employee for Poor Performance
Warning Letter For Alcohol Consumption During Working Hours
Warning Letter for Misbehavior with Senior
Warning Mail on Resignation Without Notice Period Completion
Warning Letter to Employee Taking Leave Without Handing Over Work
Warning Letter to Employees Refusing to Work
Writing a Warning Letter to Employee for Poor Attendance
Circular for No Smoking and Tobacco in Office
Warning Letter To Employee Who Visited Client’s Premises Without Permission

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Posted by Hrformats - April 18, 2016 at 12:54 PM

Categories: Warning Letter Format   Tags: , ,

Disciplinary Memo to Employee – Format

Here is a sample disciplinary Memo Format used against an employee for misconduct.


So & so

Emp. no.


It is reported/alleged against you that, you

Mr.                Emp. No.             Designation

Had (what ever he has done, in details). This act of your as mentioned above constitutes misconduct as per the certified Standing Orders of the Company, as read

“(here give the clause no. and narrate the full misconduct as is in the Standing Orders of the company).”

Therefore your are hereby required to give your written explanation as to why suitable action should not be taken against you for the said misconduct.

Your written explanation should reach us within 48 hrs of receipt of this notice.

Failing which it will be construe that you have no explanation to offer and action deemed fit shall be taken against you.


Click Here To Download Memo Format

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Posted by Hrformats - May 31, 2011 at 12:06 PM

Categories: HR   Tags: ,