Warning letters are written by employer in order to bring in notice Here is the process of writing a warning letter to employee which ensures a disciplined behavior.
Show you concern over the deficiency in performance. Mention about the indiscipline noticed by some person over the behavior or actions of the other.
Mention about the specific expectations for performance which have been laid out by the organization. There can be a reference of the clause mentioned in the terms and conditions mentioned by the company.
Ask the employee to present clarifications and answers in response to the letter stating the reasons for such behavior.
Do mention the time deadline within which the employee is suppose to respond. If he fails to respond then he will assumed as the offender and required action will be taken against him.
Make sure it is signed by the authorized person for authenticity.
This is a short and simple process for writing a professional and crisp warning letter to employee containing all important information and details.
Writing a Warning Letter to Employee for Poor Attendance
Every employer educates his employees about the HR policies, leave policy, and attendance letter at the time of on boarding.
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Sometimes employees cause serious damages to company’s property, assets and reputation or being undisciplined. In such cases, it is essential for companies to warn them for deductions to recover the damages from them and make them more responsible and vigilant towards them in future. Follow the sample format for Warning Letter to Employee for Salary Deduction to write a customized formal letter stating all important points.
Here is the template for your reference.
Sample of Warning Letter to Employee for Salary Deduction
Designation: HR Executive
This is a written warning being issued to you for being negligent in handling company documents resulting in leakage of important information.
We have noticed that you had left important documents related with employees on the reception on July 28th, 2014. As you are responsible for handing these confidential papers and files, this kind of irresponsible behavior can cause major loss to the organization.
Due to this incident, 2 days salary will be deducted from your monthly salary for July. We hope that you will be more responsible in handling the confidential documents of the firm.
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During the training period your performance was monitored by the Management and it was observed that your performance during training period was not satisfactory and you were advised from time to time to improve upon your performance, however we regret to inform you that we did not find any improvement in your performance.
Management would have been justified in taking serious disciplinary action against you due to not satisfactory performance. However for this time management has taken a lenient view and decided to warn you.
You are advised to note that any repetition of such or other act on your part in future will be dealt with seriously.
Personnel & Admin Dept
Thanks & Regards,
Attach herewith Warning Letters for not attending Office regularly.