Warning Letter Format

Warning Letter Format to Employee for Poor Performance

There are all kinds of employees in an organization. Some are amazing performers, some are average and some are poor at delivering the desired performance. If you have such an employee in your company which is unable to deliver expected results then you must write a warning letter asking him to work with dedication and commitment so that he is able to perform. You must also mention that the supervisor or the manager has previously mentioned the same thing to him and brought in notice the dull performance.

Being the manager you must learn how to frame such a letter. Here is a sample format to help you create a personalized letter with all the inputs needed. You can use it as a warning letter to the employee and ask him to increase his performance.

Sample warning letter to employee for poor performance

Date: 27th June, 2015

To,
Mr. Jacob Smith

Sales Executive

ABC Corporation Pvt. Ltd.

Sub.: Warning Letter

Dear Mr. Smith,

This is to bring to your notice that since the time you have joined the company, your performance levels have been below expectations. Every quarter you are given a target by your team leader and you have always failed to achieve it. As a result, you have been listed under the category of poor performers which means that you have failed to perform the duties and attained the targets due to negligence and lack of commitment.

You have been counseled and motivated by Mr. Andrew John, Sales Manager for improving your performance on regular basis. But despite all the efforts, you have been unable to show any improvement which makes yourself liable for required action.

The management hereby warns to work on increasing your performance levels and if you fail to do so then appropriate action will be taken against you.

You are further informed to submit explanation on your poor performance in written once you have received this letter.

Kindly treat this as very urgent.

Regards

Julia Robbins

HR Manager

ABC Corporation Pvt. Ltd.

Writing a Warning Letter to Employee for Poor Attendance
Every employer educates his employees about the HR policies, leave policy, and attendance letter at the time of on boarding.

Search Sample Formats:

3 comments - What do you think?
Posted by Hrformats - June 29, 2015 at 12:45 PM

Categories: Warning Letter Format   Tags: ,

Process of Writing Warning Letter to Employee

Warning letters are written by employer in order to bring in notice Here is the process of writing a warning letter to employee which ensures a disciplined behavior.

Step 1

Show you concern over the deficiency in performance. Mention about the indiscipline noticed by some person over the behavior or actions of the other.

Step 2

Mention about the specific expectations for performance which have been laid out by the organization. There can be a reference of the clause mentioned in the terms and conditions mentioned by the company.

Step 3

Ask the employee to present clarifications and answers in response to the letter stating the reasons for such behavior.

Step 4

Do mention the time deadline within which the employee is suppose to respond. If he fails to respond then he will assumed as the offender and required action will be taken against him.

Step 5

Make sure it is signed by the authorized person for authenticity.

This is a short and simple process for writing a professional and crisp warning letter to employee containing all important information and details.

 

Writing a Warning Letter to Employee for Poor Attendance
Every employer educates his employees about the HR policies, leave policy, and attendance letter at the time of on boarding.

Be the first to comment - What do you think?
Posted by Hrformats - February 14, 2015 at 5:10 AM

Categories: Warning Letter Format   Tags: ,

Warning Letter to Employee for Salary Deduction

Sometimes employees cause serious damages to company’s property, assets and reputation or being undisciplined. In such cases, it is essential for companies to warn them for deductions to recover the damages from them and make them more responsible and vigilant towards them in future. Follow the sample format for Warning Letter to Employee for Salary Deduction to write a customized formal letter stating all important points.

Here is the template for your reference.

Sample of Warning Letter to Employee for Salary Deduction

Ana Jackson

Designation: HR Executive

Date: 01.08.2014

Dear Ana,

This is a written warning being issued to you for being negligent in handling company documents resulting in leakage of important information.

We have noticed that you had left important documents related with employees on the reception on July 28th, 2014. As you are responsible for handing these confidential papers and files, this kind of irresponsible behavior can cause major loss to the organization.

Due to this incident, 2 days salary will be deducted from your monthly salary for July. We hope that you will be more responsible in handling the confidential documents of the firm.

Sincerely,

Adam Grant

Managing Director

Search Sample Formats:

6 comments - What do you think?
Posted by Hrformats - August 25, 2014 at 10:03 AM

Categories: Warning Letter Format   Tags: , ,

Poor Performance Warning Letter Format

Warning Letter

To,
Name :
Designation:
Department:
Token No.

During the training period your performance was monitored by the Management and it was observed that your performance during training period was not satisfactory and you were advised from time to time to improve upon your performance, however we regret to inform you that we did not find any improvement in your performance.

Management would have been justified in taking serious disciplinary action against you due to not satisfactory performance. However for this time management has taken a lenient view and decided to warn you.
You are advised to note that any repetition of such or other act on your part in future will be dealt with seriously.

Personnel & Admin Dept

Thanks & Regards,

 

xxxxxxxxxxxxxxxx

Click Here To Download Poor Performance Warning Letter Format

 

Be the first to comment - What do you think?
Posted by Hrformats - August 29, 2011 at 9:52 AM

Categories: HR Policies, Warning Letter Format   Tags: ,

Warning Letters for not attending Office regularly

Attach herewith Warning Letters for not attending Office regularly.

Click Here To Download Warning Letter

3 comments - What do you think?
Posted by Hrformats - May 16, 2011 at 7:11 AM

Categories: Warning Letter Format   Tags:

Format of Warning Letter in case of Poor Performance

Attached format for Warning letter.

Click Here To Download Warning Letter

4 comments - What do you think?
Posted by Hrformats - May 6, 2011 at 6:58 AM

Categories: Warning Letter Format   Tags: , ,

« Previous Page