Warning Letter to Employee for Cigarette Smell in Office
Smokes of cigarettes are something that many organizations do not approve of because many people are allergic to it. That’s the reason many companies issue circular for no smoking and tobacco in office. If there is some employee who smells of cigarettes then the organization can write a warning letter to employee for smoking in office.
Just like any other sample warning letter, we have come up with a warning letter to employee for cigarette smelling that can be used for writing a customized letter draft for warning the employee in a formal manner.
Sample Format of Warning Letter to Employee for Cigarette Smell
From,
Mack Smith
Human Resource Manager
Zenith Technologies
New York
Date: October 30, 2021
To,
Mr. James Gibbs
54, Anthony Road
New York
Sub: Warning for smell of cigarette at office
Dear Mr. James,
I am writing this letter to inform you that I have been receiving complaints from various clients about your cigarette smell. As a relationship manager to our esteem clients, we do not expect you to smoke during working hours at office and then attend meetings with our clients.
As per the policy of our company, we do not bear with any kind of unprofessional attitude and we expect our employees to keep themselves clean, presentable and free from any kind of bad smells. This issue has surfaced quite a few times in the past and many verbal warnings have been issued to you in this context but you have paid no attention to them.
Please take this letter as the formal warning from the management. I would like to mention that any employee with smell of cigarette will not be tolerated in the company. You are expected to report to work maintaining the cleanliness you are supposed to maintain. If you cannot give up on smoking then look for other alternatives to keep the smell away. Make sure that such kind of complaints do not surface again as you are dealing with high profile clients.
I am hopeful that you will take this warning letter seriously and will avoiding smoking at the workplace. If you don’t take this complaint seriously and continue smelling of smoke then the management will be compelled to take strict actions against you.
Regards,
Mack Smith
Human Resource Manager
Zenith Technologies
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Categories: Warning Letter Format Tags: Cigarette Smell, Employee, Format, No Smoking, smoking, Smoking Policy, Warning Letter, Warning Letter Format
Sample of Circular for No Smoking and Tobacco in Office
We all know that smoking is injurious to health and most of the organizations do not supporting smoking or consuming tobacco in office premises. And for that they issue “No smoking in office premises letter” which work as a no smoking notice for employees. Sometimes warning letter to employees for smoking in office premises or warning letter for chewing tobacco in office are also sent to maintain the decorum at work. There are various Sample of Circular for No smoking to follow.
In this post, we have come up with Sample circular format for No smoking. You can use this format template and also know important points to follow.
How to Write a Memo of No Smoking in office premises
If you are in search of circular format for employees or looking for sample of circular for no smoking then keep these tips in mind to frame your own letter:
- Keep it short and stress on your point without any ambiguity
- Mention the No Smoking or No Tobacco Policy of your company
- Don’t forget to issue a warning
- Highlight special areas for smoking, if any
- Keep the tone formal
- Address with “To All Employees”
Sample of Circular for No Smoking and Tobacco in office
From:
The Management
A to Z Technologies
New York
Date: 1st, February, 2019
To,
All Employees,
With an intention to safeguard the health of all the non-smokers at A to Z Technologies, we have decided to make our company completely free from smoking, effective from February 5th, 2019. We all are aware of the adverse effects of smoking tobacco on health and environment. Therefore, the Company’s Policy covers any kind of use of tobacco in company’s premises.
Because of bad effects of smoking, the Company has decided to completely ban it in the premises, except the areas which have been specially reserved for smokers under “Smoking Zones”. Therefore, smoking is prohibited in all the work areas, meeting rooms, private cabins, conference rooms, auditorium, canteen, corridors, visitor’s hall, restrooms, stairs and all the other adjoining areas. For all those who wish to smoke, you can do so at the “Smoking Zones” which have been created at Ground Floor and Second Floor of the building.
All the employees are advised to strictly follow these changes in the policy of the Company. In case of any violations, strict actions will be taken against.
Regards,
Management
A to Z Technologies
All the employees are strictly advised to adhere with the changed policy. Any violations of this policy will be handled through the standard disciplinary procedure.
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Categories: Warning Letter Format Tags: Circular Format, No Smoking, premises letter, Sample Circular, Tobacco, Warning Letter Format