Warning Letter for Usage of Mobile Phone on Workplace/Office
Many companies follow the policy of mobile phones not allowed in office as it is a serious distraction. If your company also prohibits use of mobile phones in office then it is important to send warning letter to employees who don’t follow the rules. The purpose of warning letter for cell phone use at work is to communicate to the employee that any further negligence in this regard can attract serious charges. A warning letter for not using mobile phone in office is a formal way of communicating the warning to the defaulter. With a warning letter format, you can highlight all the ways in which the employee has broken rules in relation with using phone at work.
Shared below is a Warning Letter for Usage of Mobile Phone on Workplace. You can use the warning letter sample which can be customized as per your need.
Sample Warning Letter for Usage Of Mobile Phone On Workplace or Office
From:
Adarsh Sharma
Human Resource Manager
Zenith Technologies
Delhi
Date: January 17th, 2025
To,
Akul Singh
54, Alaknanda Apartments
New Delhi
Sub: Warning Letter for Mobile Usage at Workplace
Dear Mr. Adarsh,
It has been observed that despite various warnings given by your team leader, Mr. Satish Gupta, you are still using your mobile phone in the office. Time and again, it has been brought to your notice that using mobile phones at workplace is strictly not allowed at Zenith Technologies.
The purpose of writing this letter is to issue a final warning against use of phone at office. If, after this warning letter, you continue to use your mobile phone at work then the management will be compelled to take a strict action against you.
Regards,
Adarsh Sharma
Human Resource Manager
Zenith Technologies
Delhi
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Categories: Warning Letter Format Tags: Letter of Warning, Mobile Phone, Office, Warning Letter, Warning Letter Format, Workplace
Letter Format to Employee for Misbehaving at Workplace
Unprofessional behavior is never appreciated and when an employee misbehaves at workplace, it sometimes attract warning from the management. If an employee has misbehaved in your company then you can always write a warning letter to employee for unprofessional behavior. Just like any other warning letter format, the sample warning letter for misbehavior warns the employee in a formal manner.
This post includes the sample letter to employee for behaving badly at workplace. You can use this sample warning letter for misbehavior for writing an employee warning letter for bad attitude as required by your situation.
Sample Letter to Employee for Behaving Badly at Workplace
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: November 25th, 2021
To,
Mr. Andy Jacob
54, Richmond Villas
London
Dear Andy,
I am writing this letter to inform you that the management has noticed consistent complaints on your unprofessional behavior at workplace. In last couple of months, there have been many episodes wherein you were found to talk rudely to your colleagues and yelling at your juniors.
It was on last Monday itself that you were found yelling at Mr. Charles for not doing his job right. This reaction from your end is not justified as it creates an unhealthy environment at work. You were also found making bad comments about one of your colleagues at the canteen. This kind of behavior will not be tolerated.
You have been a dedicated employee of our company but through this letter, we are informing you that you must change your actions or else you will have to deal with serious consequences. If you continue to behave in this manner then you might as well lose your job.
We are hopeful that you will take this as a serious warning and will amend your actions.
Regards,
Simon Smith
HR Manager
Zenith Technologies
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Categories: Warning Letter Format Tags: Employee, First warning letter, Format, Letter, Misbehaving, Warning Letter, Warning Letter Format, Workplace
Social Media Employee Code of Conduct Use in the Office
In recent times, social media has become an inseparable part of our lives and therefore, has influenced our lives in so many ways. That’s the reason that many companies have come up with use of social media in the workplace. In order to control and define the rules conduct for social media use in the office, companies have rolled out social media policy for employees that gives them complete clarity about using this platform while at work.
In this post, we have come up with social media use in the office code of conduct. We have drafted the policy for using social media in the workplace.
Creating Personal Accounts
- Be very clear whether you will be using your personal account for personal, professional or both kind of use.
- You are free to have a personal social media account that will be entirely person with no mention of the company name. In this case, you can use your account as you like.
- Always keep in mind following the code of conduct while using social media, even when you are using your personal account for posting personal content.
Creating Professional Accounts
- If you choose to use social media account that links with the company, you must abide by the rule.
- Mention your role at the company in your biography but also make it clear that it is not a corporate channel but an individual channel.
- Do not include the name of the company in the name of your profile.
- Do not use the name of the company in your avatar.
- You are not allowed to share the client confidential content.
Read also: Resignation By Whatsapp or Social Media is valid
Responsibility of Content
- Whatever you are going to post on social media, you will be responsible for your words.
- Speak as an individual.
- Be transparent in giving your name
Conduct
- Your conduct should be in synch with the business ethics of the company.
- Keep a respectful tone.
- Do not behave in a manner that is not acceptable at the workplace.
Confidentiality
- Do not share any information online that you are not going to be sharing with clients or competitors.
- Do not violate any of the non-disclosure obligations.
- Do not disclose any piece of information about colleagues etc.
There are many benefits of using social media in the workplace and therefore, using social media in the workplace to communicate and otherwise must be clearly defined.
Click here to Download Code of conduct for social media use in the office PDF
Categories: Others Tags: Code of Conduct, Employee, Social Media, Social Media Employee, social media policy, Workplace
Helpful Tips for HR Managers to Handle #MeToo Movement in India at Workplace
Last year some big names were revealed on the allegations of sexual misconduct and then they had to resigned or were fired from their prestigious positions. #MeToo movement in India and abroad has completely chanced the society and also the workplace. Since #MeToo movement has appeared in the headlines, the way sexual misconduct is handled has completely changed. #MeToo has opened a completely ignored issue which is now being discussed openly.
The wave of me too in the workplace is having a ripple effect across all the countries and therefor, hiring managers need to do some serious thinking. Me too movement business response has become significantly important.
Tips for HR Managers for Dealing with #MeToo Movement in India
Here are some important tips that are extremely helpful for HR managers to follow to their workplace a healthy and positive one:
1. Always Be Open to Listen
HR managers must always be open to listen carefully what accusers have to say. Ignoring them or not taking them seriously can be a big mistake. Therefore, HR managers must understand that all everyone should be given a fair chance to keep things sorted and right.
2. Greater Exposure
Since the times social media platforms have become an easy and popular place to express, taking sexual misconduct easy is making a big mistake. If there are cases of sexual harassment at your workplace and you have failed to address them then they can definitely surface as #MeToo movement damaging the reputation of the organization. Therefore, giving more time into hiring employees that are good in conduct is the need of the hour.
3. Reasons Causing Sexual Harassment
An effective solution of a problem is possible if you understand the reasons behind it. HR managers must find out the reasons which cause sexual harassment or have led to me too in the workplace. This would require to know what a male and a female employee undergoes. This is an extremely sensitive subject and requires managers to constantly keep understanding and evolving with times to know the behaviours and have policies to correct them.
4. Create a Complete Policy Sexual Harassment
HR Managers must work out to create a wholesome sexual harassment policy which is very clear and complete. This policy has to be fair and applicable to all the employees. This policy must contain the steps to be followed in case of sexual harassment at work. Not only that, the policy should also highlight the consequences an employee will face if charges of sexual harassment are proved.
5. Track Record of Employees
It is very important to keep the track record of employees. Recording smallest of the behavior that is not correct can be very beneficial in controlling problems like sexual harassment. It simply shows how vigilant is a company about anything wrong that happens.
6. Taking Right Actions
It is not enough to have sexual harassment policy because organizations have to take strong actions against those who are found guilty of it. If the organization takes strict actions against the culprits then they not only show their support to the ones who have undergone the torture but also put an end to many such episodes which could have otherwise happened. One right act sets many things correct for the future.
7. Conducting Training of Employees on Sexual Harassment
It is very important for employees to know what actions are considered sexual harassment and for that many organizations have started to conduct me too movement training. If employees are aware of the right and wrong conduct and they know whom to report then they will be able to report such incidents better and there will be a strong check on those who are involved in this kind of misconduct. By training employees on sexual harassment, they can be better clarity on what actions they can take.
By following these tips, you can save me too in the workplace by proactively solving the issues of sexual harassment.
Categories: HR Tags: HR Managers, MeToo, MeToo India, Workplace