Office timings are the first thing when we talk about having discipline in office and for that writing office timings mail to employees is very important. A punctuality email to employee is a precise email which unveils the rules and regulations in relation with office timings. With an office timing discipline email, you can reach out to all your employees in one go. There are all kinds of office timing notice samples available online. You can use these emails to employees to come on time to create a customized draft.
Here is a sample of circular for office timings. You can use this format for office timing email to employees to draft your own email.
Office Timing Email Format to Employees
Date: October 11th, 2020
This is an official circular for office timings that all the employees are required to follow every day. Zenith Technologies Ltd. has its office timings from 9 am to 6 pm from Monday to Friday. The lunch break will be from 1 pm to 1:30 pm during which you can take the free meals from the company’s canteen.
We would like to highlight that our company is very particular with office timings and therefore, all the employees must strictly follow the timings mentioned above. Any failure in reporting to work on time or leaving from work before the office time can attract serious actions against the defaulter. Anyone who is late to report to work by 10 minutes will automatically be marked absent and will not be remunerated for that particular day. And if an employee is found to report late more than three times in a quarter will have to face serious consequences.
We are hopeful that all the employees will be punctual to work. We will need your cooperation to create a healthy and disciplined working environment at office.
Zenith Technologies Ltd.
Related Other Letter Format
If you wish to enquire about your joining date with your new company then you can do so by writing a joining date email to HR. Usually there are different kinds of emails a new recruit is sometimes required to write like email asking for joining letter, mail to HR for joining formalities etc. Some people might as well need to write email to HR for early joining or draft joining date confirmation sample email subjective to the situations.
In this post, we have come up with joining date email format to HR. Using this format mail to HR asking for joining date, you can send a personalized email to the HR to know your joining date.
How to write an email to HR Asking for joining date
Here are some steps that you can follow to create a formal email to HR asking for the date of joining:
- Always mention the profile for which you have been selected.
- If you have a date of selection then mention that as well.
- Keep it short and precise.
- Don’t forget to thank in the end.
- Always check for grammatical errors and spelling mistakes before sending.
How to Ask for Joining Date by Email Format
Sub: Asking for Joining Date
This is Arvind and I am writing this email in relation with my date of joining with your esteemed company. I was selected for the profile of Marketing Executive at the campus recruitment organized by your company at MG University on August 18th, 2020.
Though I was given an offer letter but I am still to receive my date of joining and place of joining. I would therefore, request you for these details so that I can plan my logistics accordingly.
Thanking in anticipation
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Whenever a person leaves an organization, it is a part of his duty to handover job to colleague. For this, there are different kinds of handover of work responsibilities and duties emails that are written in this process. There is a handover email to colleague after resignation, handover job email from employer to employee etc. With handover job to email samples, keep things sorted and easy.
In this post, we have come up with all kinds of handover job to colleague email samples for reference. Use these handover mail formats which are quick to download and easy to use.
Handover Hob to Colleague Email Sample – Employee to Customers
Dear Ms. Samantha,
I am writing this letter to inform you that I have resigned from AB Growth Bank and I will be leaving the organization on 22.02.2019. Mr. Adam Johnson will be taking up all my responsibilities and will be your Relationship Manager from now on. I am confident that he will be an amazing association and you will have no complaints dealing with him. In case of any issues, please call me at 9898989898.
AB Growth Bank
Handover of Work Responsibilities and Duties Email Sample Employer to Employee
Dear Ms. Samantha,
As per our records, you will be leaving our organization on 28.02.2019.
You are requested to make all necessary arrangement of handing over all your duties and details on ongoing project to Mr. John Black by 25.02.2019 to keep things comfortable for you as well as the organization.
On behalf of AB Growth Bank, I extend a warm Thank You for your service. Wishing you good luck for the future.
Human Resources Manager
AB Growth Bank
Handover Job to Colleague Email Sample – Employee to Colleagues
I am writing this email to inform you all the I am leaving AB Growth Bank on February 28th, 2019. I would like to extend a warm thanks to all of you for being a wonderful support and inspiration to me. Also, I would like to introduce Mr. John Black as my replacement in the company. He will need all your guidance and support to fulfil his roles and responsibilities.
Again a very big thank you to all of you. It was a great pleasure and honour to be working with you all. Wishing you all a very good luck for future.
Handover Email to Colleague after Resignation
I have been updated that you have been appointed to take over all my responsibilities when I leave my position with the company on 28.02.2019. Therefore, I am writing this email to arrange a meeting with you so that we can discuss the important dimensions of this role and to make sure that I can handover all the important documents and information on projects that I have been working on swiftly.
Please let me know when you will be available to have a meeting.
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I have Attached Circular About Office Timing
To: All Employees
To streamline the process of attendance in Dr. Jain Video on Wheels Ltd. Employees are requeste
d to follow the below given policy.
1. Office Timings
At DJVOW, company timing starts from 10.00 AM to 6.30 PM with a lunch break of 30 minutes from 1.30 PM to 2.00 PM throughout the week. SUNDAY is a weekly off.
2. Marking of attendance
2.1 Employees should punch their attendance in the Bio-matrix attendance machine placed at the department door by “signing-in” in the machine on arriving to the office and “sign-out” at the time of departure. Management can call any employee to report to work before/ after specified time; his/her timings will be adjusted accordingly.
2.2 All Employees are expected to reach office by 10.00 AM. After 10:00 AM 30 minutes is grace period (Except shift duty staff).
2.3 An employee coming to office after 10.30 AM is marked as LATE and:-
a) If someone comes half an hour late he/she has to work one hour extra as self penalty which will be monitored by machine. Staff coming 10:00 AM to 10:30 AM and working more than prescribed 8 hours per day will be given extra weight-age in annual appraisal.
b) Late beyond 10.30 AM is allowed only eight times in a month. Any employee coming late for more than eight times in a month shall loose ½ day leave/salary.
3. Employees can avail the facility of 2 hours short leave from his/her arrival/departure time, once in a month. Who will not avail this facility across the year will be given extra weight-age in annual appraisal.
4. Employees are advised to plan their work & its time allocation to finish their work within office timings. Employees are encouraged to devote quality time in office hours.
5. Any employee on leave should complete his LEAVE Application and forward to the HR department through his Reporting Officer / HOD.
6. Everyone has to fill task today format everyday maintained at Sharedrive
Thanks and Regards
1) All Employees; 2) Circular Master file; 3) Human Resource (Origin) – distribution of soft copy via E-mail (A√/NA).
DJVOW/Human Resource-01/Circular Master File/02/28032011/
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