Office timings are the first thing when we talk about having discipline in office and for that writing office timings mail to employees is very important. A punctuality email to employee is a precise email which unveils the rules and regulations in relation with office timings. With an office timing discipline email, you can reach out to all your employees in one go. There are all kinds of office timing notice samples available online. You can use these emails to employees to come on time to create a customized draft.
Here is a sample of circular for office timings. You can use this format for office timing email to employees to draft your own email.
Office Timing Email Format to Employees
Date: October 11th, 2020
This is an official circular for office timings that all the employees are required to follow every day. Zenith Technologies Ltd. has its office timings from 9 am to 6 pm from Monday to Friday. The lunch break will be from 1 pm to 1:30 pm during which you can take the free meals from the company’s canteen.
We would like to highlight that our company is very particular with office timings and therefore, all the employees must strictly follow the timings mentioned above. Any failure in reporting to work on time or leaving from work before the office time can attract serious actions against the defaulter. Anyone who is late to report to work by 10 minutes will automatically be marked absent and will not be remunerated for that particular day. And if an employee is found to report late more than three times in a quarter will have to face serious consequences.
We are hopeful that all the employees will be punctual to work. We will need your cooperation to create a healthy and disciplined working environment at office.
Zenith Technologies Ltd.
Related Other Letter Format
I have Attached Circular About Office Timing
To: All Employees
To streamline the process of attendance in Dr. Jain Video on Wheels Ltd. Employees are requeste
d to follow the below given policy.
1. Office Timings
At DJVOW, company timing starts from 10.00 AM to 6.30 PM with a lunch break of 30 minutes from 1.30 PM to 2.00 PM throughout the week. SUNDAY is a weekly off.
2. Marking of attendance
2.1 Employees should punch their attendance in the Bio-matrix attendance machine placed at the department door by “signing-in” in the machine on arriving to the office and “sign-out” at the time of departure. Management can call any employee to report to work before/ after specified time; his/her timings will be adjusted accordingly.
2.2 All Employees are expected to reach office by 10.00 AM. After 10:00 AM 30 minutes is grace period (Except shift duty staff).
2.3 An employee coming to office after 10.30 AM is marked as LATE and:-
a) If someone comes half an hour late he/she has to work one hour extra as self penalty which will be monitored by machine. Staff coming 10:00 AM to 10:30 AM and working more than prescribed 8 hours per day will be given extra weight-age in annual appraisal.
b) Late beyond 10.30 AM is allowed only eight times in a month. Any employee coming late for more than eight times in a month shall loose ½ day leave/salary.
3. Employees can avail the facility of 2 hours short leave from his/her arrival/departure time, once in a month. Who will not avail this facility across the year will be given extra weight-age in annual appraisal.
4. Employees are advised to plan their work & its time allocation to finish their work within office timings. Employees are encouraged to devote quality time in office hours.
5. Any employee on leave should complete his LEAVE Application and forward to the HR department through his Reporting Officer / HOD.
6. Everyone has to fill task today format everyday maintained at Sharedrive
Thanks and Regards
1) All Employees; 2) Circular Master file; 3) Human Resource (Origin) – distribution of soft copy via E-mail (A√/NA).
DJVOW/Human Resource-01/Circular Master File/02/28032011/
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