First Warning Letter to Employee Sample
First warning letters are sent to employees who have failed to adhere themselves with the rules and regulations of the company and have gotten involved in events or processes that are not accepted by the management. As the name suggests, first warm letter is a formal warning from the company to the employee on his or her actions. There can be different reasons for employee warning letter templates. But mostly the sample first warning letter to employee for bad attitude, misconduct, negligence, poor performance, absence etc. are the most common of all.
Shared below is the First Warning Letter format in Word. You can use this first warning letter to employee sample to create a personalized letter subjective to the situation at your end.
First Warning Letter to Employee Template
From:
Sushmita Gupta
Human Resource Manager
ABC Technologies
Delhi
Date: May 22th,2020
To:
Mr. Aryan Sharma
54, Harrison Apartments,
Delhi
Dear Mr. Sharma,
I am writing this letter as your first warning for reporting late at work.
It has been reported that you are coming almost an hour late to office every day. We always appreciate our employees who understand the value of time and coming to office at time. Therefore, you are being warned to not come late at work and if you failed to report at work on time, the Management will be compelled to take a serious action against you.
It has also been found that you are avoiding swiping your attendance card when you come to office as well as when you are off for the day which is making it difficult for the system to record your attendance.
We are hopeful that you will be punching your card on daily basis and you will also be reporting to work on time. Failing to do so can lead to strict actions against you.
Sincerely,
Sushmita Gupta
Human Resource Manager
ABC Technologies
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Handover Job to Colleague Email Sample and Template
Whenever a person leaves an organization, it is a part of his duty to handover job to colleague. For this, there are different kinds of handover of work responsibilities and duties emails that are written in this process. There is a handover email to colleague after resignation, handover job email from employer to employee etc. With handover job to email samples, keep things sorted and easy.
In this post, we have come up with all kinds of handover job to colleague email samples for reference. Use these handover mail formats which are quick to download and easy to use.
Handover Hob to Colleague Email Sample – Employee to Customers
Date: 19.02.19
Dear Ms. Samantha,
I am writing this letter to inform you that I have resigned from AB Growth Bank and I will be leaving the organization on 22.02.2019. Mr. Adam Johnson will be taking up all my responsibilities and will be your Relationship Manager from now on. I am confident that he will be an amazing association and you will have no complaints dealing with him. In case of any issues, please call me at 9898989898.
Regards,
Richard Brown
Relationship Manager
AB Growth Bank
Read Also: Material Handover Letter Format
Handover of Work Responsibilities and Duties Email Sample Employer to Employee
Date: 19.02.19
Dear Ms. Samantha,
As per our records, you will be leaving our organization on 28.02.2019.
You are requested to make all necessary arrangement of handing over all your duties and details on ongoing project to Mr. John Black by 25.02.2019 to keep things comfortable for you as well as the organization.
On behalf of AB Growth Bank, I extend a warm Thank You for your service. Wishing you good luck for the future.
Regards,
Richard Brown
Human Resources Manager
AB Growth Bank
Handover Job to Colleague Email Sample – Employee to Colleagues
Date: 19.02.19
Dear Colleagues,
I am writing this email to inform you all the I am leaving AB Growth Bank on February 28th, 2019. I would like to extend a warm thanks to all of you for being a wonderful support and inspiration to me. Also, I would like to introduce Mr. John Black as my replacement in the company. He will need all your guidance and support to fulfil his roles and responsibilities.
Again a very big thank you to all of you. It was a great pleasure and honour to be working with you all. Wishing you all a very good luck for future.
Regards,
Samantha Lu
Handover Email to Colleague after Resignation
Date: 19.02.19
Dear Robin,
I have been updated that you have been appointed to take over all my responsibilities when I leave my position with the company on 28.02.2019. Therefore, I am writing this email to arrange a meeting with you so that we can discuss the important dimensions of this role and to make sure that I can handover all the important documents and information on projects that I have been working on swiftly.
Please let me know when you will be available to have a meeting.
Regards,
Samantha Lu
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Categories: Email Format Tags: Colleagues, Duties, email format, Handover Job, Responsibilities, Sample Email, Template
Request Letter for Approval of Change in Office Timing
Sometimes due to personal reasons, you have to manage your office timings. But to do that, you have to write a formal duty time change letter to your boss. Writing a properly drafted request letter to change working hours including the reason for this change is highly recommended. With this kind of an application, you can conveniently have your timings revised with your boss. There are various other request letters employee need to write to their bosses like request for change in designation letter.
We bring to you sample letter of request to change work schedule. Use this easy to customize sample request letter to create your own personalized letter.
Sample Request Letter to Change Work Schedule
From:
Amit Gupta
54, Bhagat Singh Enclave
Mumbai
Date: 09.07.2018
To,
Vinod Khatri
Marketing Manager
Novel Publishing House
Mumbai
Sub: Request for Change in Work Timings
Dear Sir,
I am working as a Marketing Executive in the marketing department of our company from last 9 months. I would like to submit my request for change in office timings because of the recent changes made in the metro timings.
I stay in the Mumbai suburbs and my residence is located at a distance of around 25 kms from our office and the last train to my residence leaves at 6 p.m. and there is no other convenient way to reach. Therefore, I request you to please consider my request for time change. At present, my working hours are from 10.30 a.m. to 6 p.m. and I would like you to please reschedule them from 9 a.m. to 5.30 p.m. so that I can conveniently board my train.
I will ensure that my work doesn’t get affected because of this slight change in time. I shall be highly obliged if you consider this small request.
Thanking in anticipation.
Yours sincerely,
Amit Gupta
Click Here to Download Request Letter for Approval of Change in Office Timing in Word Doc Format
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Writing a Warning Letter to Employee for Poor Attendance
Every employer educates his employees about the HR policies, leave policy, and attendance letter at the time of on boarding. The number of leaves he can avail will be mentioned to every employee explicitly. There is a process to apply for leave so that the management is aware of employee absenteeism. However rules are meant to be broken. Some employees take leaves as an when they like without any prior intimation or leave application. This will impact the work schedule and productivity of the company resulting in loss. Lack of punctuality will not get any success to an employee. Management warns and tries reprimand to bring discipline and punctuality in the employees in case of excess absenteeism. You can find a sample warning letter for irregular attendance here to warn the employee.
Sample Warning Letter to Employee for Poor/Excessive Attendance
To, Date: 21/02/2018
Pradeep Seth,
Employee ID: 7337556,
Designation: Production Supervisor,
Department: Production.
Sub: Warning Letter for Poor Attendance
Dear Mr. Pradeep Seth,
There has been an observation that you have taken leaves exceeding your casual, sick and paid leaves in the past Six months without any prior intimation to your manager. Despite of your manager warning you in the past, there is no change in your behavior.
Your behavior is a clear indication of negligence in performing your duty. You are hereby asked to submit an explanation on your absenteeism lateness to office within 2 days. Treat this as a final warning letter and any further in disciplinary action may lead to the serious action on you which may lead to termination.
Treat this issue as urgent and important. A copy of this letter will be kept in office file for future reference.
For Samyukta Company Pvt. Ltd
Authorized Signatory.
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Categories: Warning Letter Format Tags: Attendance, Employee, Letter Format, Warning Letter
Announcement Letter Format for Discontinuing Special Leave
Sometimes companies announce special leaves but then they sometimes plan to discontinue it for some reasons. In such a situation, company is suppose to write a formal letter of announcement mentioning about discontinuing of special leaves. This is the way of informing all the employees of the company in a formal manner.
To help you frame a personalized letter for discontinuing special leaves, we have come up with a sample template which can be utilized to create your own.
Sample Announcement Letter for Discontinuing Special Leave
Date: 21.08.17
Dear Employees,
This is to inform you that last year Management had decided a special leave for all the employees of the company on their birthdays. We would like to inform you that now Management has decided to discontinue this special leave from this year, effective from 1st September, 2017.
This reason for discontinuing this special leave is because the work pressure is extremely high as there are lots of new projects under process and this would demand more time and efforts from everyone’s ends.
Sincerely,
Sumita Agarwal
HR Manager
Rishabh Bath Fittings Ltd.
Click here to download Announcement Letter for Discontinuing Special Leave
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Warning Letter to Employee Taking Leave Without Handing Over Work
Organizations often face problems when employees go on leaves without handing over their work to their co-workers. In this case, it becomes extremely difficult for others to work as they have no idea of the work in progress. In such a scenario, writing a warning letter to the concerned employee on this issue is the professional thing to do.
Given below is a sample draft of warning letter to the employee who has gone on leaves without work handover. Use this template to create your letter.
Warning Letter to Employee Gone on Leaves Without Work Handover
From:
Harish Rana
Marketing Manager
Sinha Group of Companies
52 Gulmohar Lane
Delhi
Date: 30.05.2017
To,
Amit Tandon
H-52/A, Welengkar Apartments
Greater Kailash
Delhi
Dear Amit,
You had gone for a long leave starting from 20th April, 2017 to 20th May, 2017. As it was a month-long leave, it was very much a part of your duty to hand over your work to your team members. It was quite disappointing to know that you went on the leaves without giving any brief on the projects that you were handling.
Being a part of the organization, we are sure that you are aware that during one’s absence from work, company cannot afford to put any work on hold. And any work loss because of non-handing over of work is a serious act. Department of Marketing, therefore, will look into this act with complete seriousness because it had led to many delays in the work.
We would like to warn you that if in future you repeat this behavior then the company will be compelled to take hard actions against you. You must understand that you are a team leader and you must work to set good examples for others to follow. Please consider this letter as the final warning as we would not appreciate such irresponsible behavior in our organization.
Sincerely,
Harish Rana
Marketing Manager
Sinha Group of Companies
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Categories: Warning Letter Format Tags: Employee, Warning Letter
Warning Letter for Misbehavior with Senior
In a company, different types of problems arise with time. One such problem is when a person misbehaves with a senior. In such a situation, as the HR manager or owner of the company, you must write a formal warning letter to that particular employee which highlights his action and also bring to his notice that he needs to correct it.
If you have to write such a letter than given below is a formal format of warning letter for misbehavior with senior. You can use this example sample to create a personalized letter with all details. Such letters are suppose to be short and precise, consisting of just the right amount of information.
Sample Warning letter for misbehavior with senior
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
11, Park Avenue,
New York
Date: 23th April, 2016
To,
Mathew Jacob
42 Richmond Street,
New York
Sub: Warning Letter
Dear Mathew,
This is to inform that on 15th April, 2016 we had received a complaint against you stating about your involvement in improper behavior with your senior, Mr. Robin Smith. You have also failed to follow the instructions that were given to you.
The above misconduct is a serious offense as per company norms and attracts strict against you.
It would be in your interest to apologize for your misconduct in a written apology letter to your senior. Consider this letter as first and last warning for your actions. This is a final opportunity for you to improve your conduct and if you fail to do so then you will attract strict action against you.
Regards
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Warning Letter Format Tags: Misbehavior, Warning Letter
Letter for Announcement Of New Employee Joining
Whenever a new employee joins a company, it is the duty of the management to welcome him with open arms and announcing his arrival publicly. This is a way of formally informing the other staff about the entrant, his profile, the work he is going to do etc. This also includes the date of joining. This is nothing but a way of informing.
If you are in the management of your company and you are suppose to be framing a letter for announcement of new employee joining your company then you must have a look at the sample format given below which takes into account the right way of writing such letter. Use it in a customized way to create your personal letter.
Sample Letter for Announcement Of New Employee Joining
Date: 26.08.15
Dear Staff,
This is to inform you all that Robin Smith is joining ABC Corporation Pvt. Ltd. to fill our vacant position in Marketing Departments as Assistant Marketing Manager. His first day will be on Tuesday, August 1st, 2015.
Robin possesses a rich experience in the marketing field and we are happy to have him in the marketing team of ABC Corporation Pvt. Ltd. If you get to see Robin in the premises, be sure that you welcome him to the organization. For the first few weeks, he is going to be participating in the orientation program and on boarding activities.
Mr. James Mark is going to mentor Robin and if you have any question or you need to meet Robin then you can speak with James before he joins the company.
Robin will be working in the Marketing Department and going to assist the Marketing Manager in all important decisions and plan implementations.
Thanks for joining me in welcoming Robin to the company.
Regards
Amanda Joseph
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Employee Relations Tags: Announcement, Employee
Warning Letter Format to Employee for Poor Performance
There are all kinds of employees in an organization. Some are amazing performers, some are average and some are poor at delivering the desired performance. If you have such an employee in your company which is unable to deliver expected results then you must write a warning letter asking him to work with dedication and commitment so that he is able to perform. You must also mention that the supervisor or the manager has previously mentioned the same thing to him and brought in notice the dull performance.
Being the manager you must learn how to frame such a letter. Here is a sample format to help you create a personalized letter with all the inputs needed. You can use it as a warning letter to the employee and ask him to increase his performance.
Sample warning letter to employee for poor performance
Date: 27th June, 2015
To,
Mr. Jacob Smith
Sales Executive
ABC Corporation Pvt. Ltd.
Sub.: Warning Letter
Dear Mr. Smith,
This is to bring to your notice that since the time you have joined the company, your performance levels have been below expectations. Every quarter you are given a target by your team leader and you have always failed to achieve it. As a result, you have been listed under the category of poor performers which means that you have failed to perform the duties and attained the targets due to negligence and lack of commitment.
You have been counseled and motivated by Mr. Andrew John, Sales Manager for improving your performance on regular basis. But despite all the efforts, you have been unable to show any improvement which makes yourself liable for required action.
The management hereby warns to work on increasing your performance levels and if you fail to do so then appropriate action will be taken against you.
You are further informed to submit explanation on your poor performance in written once you have received this letter.
Kindly treat this as very urgent.
Regards
Julia Robbins
HR Manager
ABC Corporation Pvt. Ltd.
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Sample Letter to HR Regarding Maternity Leave
It is your duty to inform your employer by a written notice when you are anticipating going on maternity leave. You must express your intention in written mentioning from when you wish to go on leave. This will help the management to allow you for maternity leave without causing any misunderstandings. This is really important for you to plan it in advance so that the company can arrange for your substitute and you can relax and enjoy that time planning the arrival of the new family member.
This letter should be direct. You can make it look pleasant and happy, expressing your joy. Always address it to your boss to make sure that he or she reads the letter and keeps it in mind. You can send one copy to the human resource personnel and one to your boss to keep things smooth and comfortable.
Here is a formal example of letter to HR requesting for maternity leave which you can refer to draft a personalized letter for yourself.
Sample Letter to HR Regarding Maternity Leave
June Samson
HR Manager
Orchid Designers Ltd.
New York
Date: December 13, 2014
Dear Ms. June,
I am writing this letter to happily inform you that at present I am 6 months pregnant with my first child. The due date for delivery is in the mid of February 2015. I would request you to please grant me my maternity leave from December 1st, 2014. Please find the required maternity request forms attached for your perusal.
As per my leave records with the HR department, I have 10 days of annual leave pending which I would request you to please add on to my maternity leave entitlement.
I request you to please confirm this request. Also please let me know the exact date when I can I join the office after the delivery of my baby. In case, there is any other formality that I need to complete before going for the leave, please let me know.
Thank you for your consideration on my request.
Yours sincerely,
Martha James
Employee No: 1234
Dept: Marketing
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