Posts tagged "HR Letter"

Request Letter to HR to Issue Stationery for Office

The Human Resource Department of any organization is responsible for providing all the resources required to carry out routine tasks. When the office runs out of material and accessories, they reach out to HR. Likewise, a letter to HR to issue stationery for office is written. In this post, you will find Request Letter for stationery items for employees, letter for stationery items, stationery requirement for office and letter for requesting items.

Letter to HR to Issue Stationery Items for Office

Date: October 18, 2022


The Chief

Human Resource Department

Subject: A request for office stationery

Respected Sir,

My name is John and I am working in the sales department of the company. I would like to request you to kindly procure the stationery items and quantities mentioned in the list enclosed with this letter.

We have run out of these supplies in the stationery store and everyone is facing difficulty managing their work. Therefore, I request you to restock the mentioned items in the list of stationery.

Thanking you in anticipation.


John Colby

Sales Department

Download Letter to HR to Issue Stationery Items for Office in Word Format

Check this also: How to Write a Thank You Letter to a Boss For a Promotion

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Posted by Surbhi Jain - October 22, 2022 at 4:57 AM

Categories: HR   Tags: , , , , , ,

HR Revision Policy Regarding Salary Increment Letter Format

Salary is one of the strongest motivations behind the working of employees and therefore, it has to be a certain amount that keeps the employee associated with the organization. And if you feel that the salary you are offering to your employees is not enough then salary revision policy is a must. In order to do that, you can write salary revision request letter to bring in the new salary policy for employees.

In this post, we have come up with a salary increase policy sample letter. You can use the salary increment letter highlighting the change in policy to create a personalized letter. Follow the salary increase letter to create a customized letter for your company.

Letter Format For HR Revision Policy Regarding Increase in Salary


Andrew Smith

Human Resource Manager

Zenith Technologies

New York

Date: January 31st, 2022


Mr. Adam Jacob

Managing Director

Zenith Technologies

New York

Sub: Revised salary policy for salary increment of employees

Dear Sir,

I am writing this letter in order to suggest a few changes that have been made to the salary policy of our company keeping in mind the betterment of our employees. We have seen a high attrition rate in our company in last couple of years and this has been a constant worry for our department. After considering all the points, we have concluded that the main reason for employees leaving our company is that the salary offered by our company does not include many benefits that are otherwise offered by various other companies in the industry.

Therefore, we suggest an increment of 15% in the basic salary of all the employees as this will certainly motivate them to work better and stay associated with the organization for longer durations.

We are hopeful that you will consider this request and will approve of this change in HR policy for salary increment.

Thanking in anticipation.


Andrew Smith

Human Resource Manager

Zenith Technologies

New York

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Posted by Hrformats - January 31, 2022 at 8:41 AM

Categories: HR   Tags: , , , , , ,

Promotion Letter for HR Manager

If the HR manager of your company has been promoted to higher levels then this good news should be communicated to him with the help of a formal promotional letter. If you don’t know how to frame such a letter then use the sample format for promotion letter for HR manager to create your personalized letter with all the details. Such letters have to be short and specific.

Sample Promotion Letter for HR Manager

Jacob Brown

Managing Director

ABC Corporation Pvt. Ltd.

52 Richmond Street

New York

Date: 3rd February, 2016


Adam Smith

22, Richmond Street,

New York 1234

Dear Mr. Smith,

It gives me immense pleasure to inform you that the management has decided to promote you to the position of Senior Human Resource Manager from the position of Human Resource Manager with effect from February 1st, 2016.

Your performance has been minutely monitored and analyzed for the last two years as Human Resource Manager. With this analysis, it was concluded that you have been a wonderful performer. Your consistent efforts and dedication are worth the appreciation. It was a unified consensus of the management to promote to a higher position as now you are ready to shoulder more responsibilities and deliver effective results.

The Company expects high performance and great motivation from your side. We are hopeful that with your performance, you will be able to set high benchmarks for other employees of the organization. We wish you good luck and heartiest congratulations on this promotion. Keep up the great work.


Jacob Brown

Managing Director

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - February 3, 2016 at 1:20 PM

Categories: HR   Tags: ,

Sample Authorization to Sign HR Related Letters

Authorization letter is another very important document which gives some other person an authority to act on your behalf. Authority to sign HR letters on your behalf is one such letter which gives the third party the right to sign HR letter. There are certain specific situations under which this authorization is valid.

Learn to write formal authorization letters to sign consisting of all important details to make your letter look complete in every sense. Here is a format sample to help you deal with it.

Example Authorization to Sign HR Related Letters

Date: 19th, February 2015


Sam Smith

12 Park Avenue Street


Phone: 1223-456-78

Email: [email protected]

We, the undersigned, hereby authorize Mr. Sam Smith to sign all sort of HR letters on our behalf. He is authorized in all manners to sign documents on letters relating to job application, recruitment and hiring, selection and rejection and release of employees. Any and all acts of signing HR Letters carried out by Mr. Sam Smith on our behalf shall have the same effect as acts of our own.

This authorization is valid until further written notice from Andrew Gibs, Human Resource Manager, ABC Corporation Pvt. Ltd


Andrew Gibs,

Human Resource Manager,

ABC Corporation Pvt. Ltd

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Posted by Hrformats - February 19, 2015 at 1:11 PM

Categories: Letters   Tags: , ,

Sample Letter to HR Regarding Maternity Leave

It is your duty to inform your employer by a written notice when you are anticipating going on maternity leave. You must express your intention in written mentioning from when you wish to go on leave. This will help the management to allow you for maternity leave without causing any misunderstandings. This is really important for you to plan it in advance so that the company can arrange for your substitute and you can relax and enjoy that time planning the arrival of the new family member.

This letter should be direct. You can make it look pleasant and happy, expressing your joy. Always address it to your boss to make sure that he or she reads the letter and keeps it in mind. You can send one copy to the human resource personnel and one to your boss to keep things smooth and comfortable.

Here is a formal example of letter to HR requesting for maternity leave which you can refer to draft a personalized letter for yourself.

Sample Letter to HR Regarding Maternity Leave

June Samson

HR Manager

Orchid Designers Ltd.

New York

Date: December 13, 2014

Dear Ms. June,

I am writing this letter to happily inform you that at present I am 6 months pregnant with my first child. The due date for delivery is in the mid of February 2015. I would request you to please grant me my maternity leave from December 1st, 2014. Please find the required maternity request forms attached for your perusal.

As per my leave records with the HR department, I have 10 days of annual leave pending which I would request you to please add on to my maternity leave entitlement.

I request you to please confirm this request. Also please let me know the exact date when I can I join the office after the delivery of my baby. In case, there is any other formality that I need to complete before going for the leave, please let me know.

Thank you for your consideration on my request.

Yours sincerely,

Martha James

Employee No: 1234

Dept: Marketing

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Posted by Hrformats - December 13, 2014 at 4:49 PM

Categories: Letters   Tags: ,

Sample Cover Letter for HR Coordinator Job

If you are planning to apply for the post of HR Coordinator then before submitting your resume take few minutes off to go through the cover letter which promises to make your CV look more professional and impressive. It is always better to attach a smart cover letter along with your resume to create that first impression on the mind of the interviewer and win his attention.

Read further to have a look at the professionally designed template of cover letter for HR coordinator job. Customize it as per your need and use it to frame your personal letter stating all your experiences and accomplishments in an impressive style.

Sample Cover Letter for HR Coordinator Job

Silver Street
Lynn, MA 1234

Date: 10th December, 2014

Andrew Smith
HR Manager
Herald Times
12 Gothic
Lynn, MA 1223

Dear Mr. Smith

I want to present myself for the post of Human Resources Coordinator with your company, Herald Times, as advertised in The New Times on 08.12.14. I have been working on this position from last 2 years in The Daily News which makes me aware of all the clerical and support duties of an HR Coordinator.

I possess secretarial skills, leadership qualities, experience in managing HR functions, judgment capabilities along with the art of maintaining confidentiality. I also possess the finest communication skills which are needed for this job. I also have the ability to take the best decisions under the most difficult situations. All these qualities make me an outstanding candidate for this profile.

Please find my resume attached with the letter which contains detailed information on my past work experiences along with my academic background. I have always been an efficient team worker who understands the value of group interaction and synergy. I have also been a great leader who understands the strengths and weaknesses of his team and uses them beautifully.

As a coordinator, my strength lies in working with employees to resolve issues and make appropriate suggestions in accordance with the policies of the company. I excel at the process pf hiring the best suited employees and firing employees with professionalism and sound judgment.

I would be more than happy to meet you so that we can discuss this Human Resources Coordinator position further. You can reach me at [email protected] or you can also call me at 123-456-0789.

Thank you for your time and consideration. Looking forward to meet you soon.

Yours sincerely,

Grace Jack

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Posted by Hrformats - December 10, 2014 at 5:17 AM

Categories: HR   Tags: ,

How to Write a Complaint Letter to Human Resources with Sample

There are times that you face some kind of wrong behavior or pressure from your boss or coworkers while working in a company. Such issues are not to be neglected rather they should be reported to the Human Resource department so that management can take a quick action on it.

Here is a simple step wise process that you need to follow while writing such a complain along with a format sample for reference.

Stepwise Process for Writing Complaint Letter to Human Resources

  • Start with the past experiences or encounters with the employee
  • Talk about the incident that has taken place in the recent past. Make sure you cite a complete incident which reflects the improper conduct of the employee.
  • Now mention that this kind of behavior is against the policy of the company and must be corrected. Mention the kind of action that can be taken against him.
  • End the letter mentioning about correcting the behavior. Leave the final decision on the management.

This letter should have three copies. The main copy should go to the HR manager, one should be filed in the personnel file of the employee against whom the complaint is been made and last cop should go to the employee himself.

Sample Complaint Letter to Human Resources

Date: December, 05th, 2014

Robin Parker

Manager, Human Resources,

ABC Software,

New York.

Dear Mr. Roberts,

I have been associated with ABC Software from past five years. I have an excellent record of finishing my targets on time. I have always been regular and prompt with my reporting. Despite this I feel that I have been discriminated. I feel this discrimination has been on the basis of my age and gender. In last two years, I have observed that lesser experienced employees have been promoted over me, they all had average working records and they all were males. From last three years, I am working on the same profile and all my juniors have been promoted. Moreover, I feel men are getting all the important projects so that they can have more opportunities.

I have made complaints on the same issue earlier but nothing has been done so far. These were made on 10th June, 2014, 15th August, 2014, 15th September, 2014 and 10th October, 2014. The form numbers for these complaints have been A123, A210, A256 and A312 respectively. I have always enjoyed working in the company but this kind of discrimination has left me with a bad feeling. It is really disappointing to see your efforts go unnoticed.

When I have joined the company, I was told that I will be given equal opportunities to perform but nothing seems to go in sync with the promises made. If the same situation persists then I will be forced to take some legal action against the discrimination.

It is not right to discriminate employees based on gender or age. It is a serious offence. I am hopeful that this matter will be resolved at the earliest.

Thanks for your consideration and I will be looking forward to hear from you.

Yours sincerely,

Rose Thomas

Sales Executive

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Posted by Hrformats - December 7, 2014 at 1:09 PM

Categories: HR   Tags: ,

Cover Letter for Director of Human Resources

If you are planning to apply for a position of Director Human Resources then it is must that while submitting your resume, you must submit it with a professional and impressive cover letter. It is important to keep in mind that it is the first encounter with the company and you must work hard to stand out in the crowd.

Here is a sample cover letter for Director of Human Resource to help you draft a personalized letter that you can send with your resume.

Sample Cover Letter for Director of Human Resources

November 14, 2014

John Smith

Human Resource Manager
Zenith Properties Ltd.
123 Richmond Street

New York

Dear Mr. Smith,

I just came across the posting for a Human Resources Director in your company which caught my attention. I strongly believe it to be an ideal match for my experience, career goals and interests.

I possess an experience of 20 years in the industry as human resources professional. I have always worked hard to make sure that it is in the benefit to the company. I have a record in developing and executing best HR related practices in the company along with an experience of creating work environments that are healthy and cordial to retain talent people in the organization. I promise to offer the best of my services to your company to make it rich in human assets.

You can have a look at my resume which is enclosed with the letter which clearly indicates me to be person who works to bring more and more improvements in the workplace to make it a better place for employees. I work in creating synergy between the employees to help them work for the goals of the company.

My areas of strength include recruiting and retention employees, training and development, and benefits and compensation. I have always worked hard to seize the challenges and mentor the projects with high energies and hopes. I put in the best of my abilities to make every program a success by involving employees in it. I work as a team leader to bring out the best of the qualities of the employees. I possess excellent communication skills that help me bargain smartly. I promise to be a very useful asset to your company.

Thanks you for consideration. If you find me the right candidate for the job then please allow me to meet you in person so that we can mutually discuss our needs and goals. Please feel free to get in touch with me on my contact details stated below.

Yours sincerely,

Adam Gibbs

11, Anderson Park,

New York

Phone: 123-456-78

Email: [email protected]

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Posted by Hrformats - November 27, 2014 at 11:59 AM

Categories: HR, Letters   Tags: ,

Welcome Letter for New HR Manager

It is the duty of every organization to welcome its new employees and make them feel comfortable in the new surroundings. Welcome letters are known to serve various purposes and are a formal way of extending warm reception to the new employee. Welcome Letter for New HR Manager serves as an announcement of his arrival in your workplace.

Here is a sample of welcome letter for new HR Manager which welcomes him or her by greeting them. It is a sweet gesture to make them feel comfortable and integrated in the new workplace. Use it for drafting a personalized formal draft as per your need.

Dos and Don’ts of Writing Welcome Letter

  • Should be written as soon as the new candidate joins the company. Do not delay in writing it.
  • Make sure you use right adjectives
  • Keep the tone welcoming, warm and encouraging
  • Make it a comforting letter by using warm tone and language
  • Avoid spelling mistakes, grammatical errors. Proof read it before sending it. Remember, first impression is important.
  • Keep it short and sweet. Do not make it too long.
  • Make sure that you place a copy of the same on staff notice board to inform everyone else.
  • Do include some details of his or her background.

Sample Format of Welcome Letter for New HR Manager


Date: 21st November, 2014

We are extremely glad to welcome Mr. Richard Roberts, who is joining our organization as our new Human Resource Manager. Mr. Richard Roberts will take charge from Ms. Amanda Brown 22nd November, 2014.

Mr. Richard Roberts has an experience of eight years with some of the popular companies. Off late, he was associated with M/s ABC Developers Pvt. Ltd. where he was working on the same profile. He is known to be a dedicated and committed person.

We assure Mr. Richard Roberts of all the support that he would need from our company and staff while settling in the organization. We wish him all the very best in his endeavors.

Management Team

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Posted by Hrformats - November 26, 2014 at 10:24 AM

Categories: Letters   Tags: ,

HR Letter of Complaint About Employee

It is very common to experience misbehavior when you work in big corporate houses. They are so many people of different kinds which interact with you and work with you. Coming across an unhealthy behavior is not a big thing. But it must be reported to the Human Resource department when you feel it is exceeding the limits.

Here is an example format of HR letter of complain about employee which has been mentioned below. Use it as a base for drafting a personalized but professional letter to the manager while clearly reporting the issue.

Example of HR Letter of Complaint About Employee

Date: November 20th, 2014

Sam Wright

Elite Technologies

HR Manager

Dear Mr. Wright,

I hold a position of marketing manager at the company. I want to file a formal complaint for discrimination to which my teammate Ms. Anan Christ has been a subject, and I request that you investigate our allegations and take appropriate action to stop it or remedy it. The harasser, Mr. Tony Gates is a marketing executive from my department. The following are the events which I believe constitute discrimination:

On November 10th, 2014, Mr. Gates approached her during the lunch break in the mess and said that blacks are not allowed to have their lunch in the same premises which I feel constitutes discrimination.

Likewise on November 12th, 2014, when she enquired about how she can apply for the promotion in the company, Mr. Gates told her that people with dark skin do not deserve to be promoted.

On November 13th, 2014, Mr. Gates approached her on her desk and said that the company requires fresh blood and that she is not fit for the job and should consider taking up an early retirement.

All these instances constitute discrimination at work. I would really appreciate to meet with you in person so that we can discuss this situation and decide on how it can be resolved. Mr. Gates has been a loyal and hard working employee of our company and has never shown such a conduct. I think with proper guidance, we can help him become a better person.

Thank you.

Yours sincerely,

Mary James

Manager, Marketing Department

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Posted by Hrformats - November 21, 2014 at 7:45 AM

Categories: HR   Tags: , ,