Posts tagged "Leave Letter"

Leave Extension Email Due to Mother/ Father Death

If you wish to seek leave extension because of the death of your father or mother then you should write a formal leave extension letter to your boss. In order to do that, you can simply follow the application format of leave extension shared below in order to create a personalized request letter for leave extension.

Sample Leave Application format for Death of Mother/ Father

Sub: Regarding Extension of Leave

Dear Sir,

I, Ana Brown, have been on leave from last five days from 08th May, 2022 to 12th May, 2022 due to the death of my father.

I am writing this letter to request you to please grant me a leave extension of another three days as I have to manage some important paperwork for him. I have work related with insurance and bank that needs to be sorted as soon as possible.

I will make sure that I am there at work on 13th May, 2022 after finishing all the important work at my end. I am hopeful that you will consider my situation and approve my request. I also apologize for the inconvenience caused because of my leave extension. During this time, I will be available on email as and when needed.

Thanking in anticipation.

Sincerely,

Ana Brown

Other Related Leave Email/Letter Format and Sample

Leave Extension Email for Maternity Leave
Leave Extension Application for Family Problems
Sick Leave Email to Boss for One Day
Maternity Leave Expenses Disbursement Letter
Compassionate Military Leave Letter
Marriage Leave Application Format
Sample of Circular for Leave/Leave Request Procedure
Earned Leave Application Format for Employees
Leave Application for Own Marriage to HR
Permission Letter to Leave Office Early
Letter format for half day leave for employee
Format of Half Day Leave Application Email

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Posted by Hrformats - May 20, 2022 at 4:51 AM

Categories: Leave format   Tags: , , , , ,

Sample Leave Extension Application for Family Problems

Leave extension letter for family problems is written in order to put forward the request for extending the leave for a certain number of days. This application format for leave extension is designed so that you can professionally mention in the letter the reason for seeking the extension. Make sure that you mention the number of days for which you need the extension.

Application for Leave Extension due to Family Problem

Sub: Regarding Extension of Leave

Dear Sir,

I am writing this letter to request you for extension of my leave by two days. As mentioned in my leave application, I needed a leave from May 08th, 2022 to May 10th, 2022 because some emergency situation in my family. My grandfather is admitted in the hospital due to heart condition and therefore, I will need two more days leave so that I can take care of him once he is home.

I am hopeful that you will understand my situation and will grant me the leave extension. Please accept my sincere apologies for the inconvenience caused. I will be reporting to work on May 12th, 2022.

Thanking in anticipation.

Sincerely,

Robert Smith

Other Related Leave Email/Letter Format and Sample

Leave Email Due to Mother and Father Death
Leave Extension Email for Maternity Leave
Sick Leave Email to Boss for One Day
Maternity Leave Expenses Disbursement Letter
Compassionate Military Leave Letter
Marriage Leave Application Format
Sample of Circular for Leave/Leave Request Procedure
Earned Leave Application Format for Employees
Leave Application for Own Marriage to HR
Permission Letter to Leave Office Early
Letter format for half day leave for employee
Format of Half Day Leave Application Email

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Posted by Hrformats - May 13, 2022 at 8:55 AM

Categories: Leave format   Tags: , , , ,

Maternity Leave Expenses Disbursement Letter Format

In many companies, female employees are entitled for maternity leave and in some companies, companies take care of the maternity expenses of that employee. In case, you also work for such a company then you can always write a maternity leave expenses disbursement letter to the management. Just like the maternity leave application, this letter has to be small and precise.

In this post, we have come up with a format for Maternity Leave Expenses Disbursement Letter. You can use this maternity leave letter format in order to ask for disbursement from your company for the expenses that have incurred during the maternity phase.

Sample Format For Maternity Leave Expense Disbursement Letter

From:

Samantha Brown

54, Richville Apartments

California

Date: March 29, 2022

To,

Mr. Robin Smith

HR Manager

Zenith Technologies

Subject: Regarding disbursement of maternity leave expense

Dear Mr. Smith,

The purpose of writing this letter is to request you for the disbursement of all the maternity expenses that I have undergone during my maternity leave. According to our company’s policy, each and every female employee is entitled for a paid maternity leave for a total of nine months which can be used during pregnancy or after delivery. I have also been given the maternity leave but all the expenses were made from my own pocket.

Therefore, I am writing this letter in order to request you to kindly compensate all the expenses that have taken place during the maternity leave as I am witnessing some financial issues at my end. Please find attached the receipts of all the expenses that are required to be disbursed.

Thanking you.

Sincerely,

Samantha Brown

Other Related Post to Permission Letters

Leave Email Due to Mother and Father Death
Leave Extension Application for Family Problems
Sample Letter to HR Regarding Maternity Leave
Maternity Leave Letter to Employer
Compassionate Military Leave Letter
Paternity Leave Application for Central Government Employees
Half Day Leave Application for Employees
Format of Half Day Leave Application Email
Employee Leave Policy Overview Purpose Scope Policy
Warning Letter to Employee Taking Leave Without Over Work
Family Emergency Leave Request Letter
Sample of Circular for Leave request Procedure
Leave Application Format for Own Marriage to HR
Thank You Letter for Leave Approval Sample

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Posted by Hrformats - April 1, 2022 at 5:21 AM

Categories: Leave format   Tags: , , , , ,

Compassionate Military Leave Letter Sample, Example

There are certain circumstances in which even military personnel need to apply for leave. A military leave application is a simple application which includes the reason as well as the duration for which the leave is needed. The military leave letter format can be followed for creating such leave letters which are important to be submitted to the seniors.

In this post, we bring to you a sample letter of compassionate military leave. This Indian army letter format can be followed for created a customized letter that suits the subjective requirements.

Sample Letter of Compassionate Military Leave Format

From:

Captain Anirudh Sharma

Gorkha Regiment

Indian Army

India

Date: March 19th, 2022

To,

The Commanding Officer

Gorkha Regiment

Indian Army

India

Respected Sir,

I, Anirudh Sharma, am writing this application to apply for a leave of ten days in the month of April 2022.

The reason for applying for this mail is that my wife is due for an operation and this operation has been scheduled for April 3rd, 2022 by the doctor. My wife stays all alone and there is no one else to take care of her. Therefore, I will have to be with her to help her recover from the surgery.

I would like to request you to please sanction me the leave from April 1st, 2022 to April 10th, 2022. I would leave the final decision of approving my leave to you and will be waiting for your response. I hope you will understand my situation and accordingly take the decision.

Thanking in anticipation.

Sincerely,

Captain Anirudh Sharma

Other Related Post to Permission Letters

Leave Email Due to Mother and Father Death
Leave Extension Email for Maternity Leave
Maternity Leave Expenses Disbursement Letter
Paternity Leave Application for Central Government Employees
Half Day Leave Application for Employees
Format of Half Day Leave Application Email
Employee Leave Policy Overview Purpose Scope Policy
Permission Letter to Leave Office Early
Warning Letter to Employee Taking Leave Without Over Work
Family Emergency Leave Request Letter
Sample of Circular for Leave request Procedure
Leave Application Format for Own Marriage to HR
Sample Letter to HR Regarding Maternity Leave
Thank You Letter for Leave Approval Sample

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Posted by Hrformats - March 19, 2022 at 5:32 AM

Categories: Letters   Tags: , , ,

Leave Application Format for Own Marriage to HR

Leave Application for Own Marriage to HR: Marriage is the most important event that takes place once in a lifetime and you must enjoy it to the fullest. So you need to plan a long vacation from your wedding date to your honeymoon trip. If you are an employee then you must plan your vacation as early as possible and keep your organization’s information about it so that you won’t have any other professional commitments while you are preparing for your marriage. You will only get leave if you keep your HR manager or your boss to approve it.

Hence given below are some sample leave application formats for your marriage to help you out:

Simple Leave Application Format for Own Marriage

To,

______________________________(Name of authority)
The Manager/ boss/ H.R. Manager

  ______________________________  (name of the organization)

Date: ______________________________

Subject: Leave Application for Own Marriage

Dear Sir/ Ma’am,

I  _________________________ (your name) would like to kindly inform you that marriage is set to take place on _______________ (Date of marriage) of ___________________(Month). Please grant me a leave for _____________________________(number of days) days starting from ______________________________ (Start date) to ______________________(end date).

Kindly approve my request. I would be grateful for your compassion. Thank you.

Yours sincerely,

  _________________________(Name)

____________________________(Designation)

Check this: Earned Leave Application Format for Employees

Leave Application for Self-marriage

To,

  ______________________________ (Name of authority)
The Manager/ boss/ H.R. Manager

      ______________________________ (name of the organisation)

Date: _________________________

Subject: Leave Application for Self-Marriage

Dear Sir/ Ma’am,

I want to happily let you know that the date of my marriage has been fixed on

_______________________( Date of the marriage).

I need a leave of absence from the office for _________ Days to Prepare for my marriage arrangements. Kindly consider my holidays from ___________(Start date) to  ______________ (End date).

I would be honored to invite you to my wedding ceremony. I will surely send you a formal invitation for the same.

Looking forward to a positive response from you. Thank you. Yours faithfully,

______________________________ (Name)

   _______________________(Designation)

Leave Application for Own Marriage to HR Manager

To,

   ______________________________ (Name of authority)
The H.R. Manager

    _____________________________ (name of the organisation)

Date: ____________________

Subject: Own Marriage Leave Application

Dear Sir/ Ma’am,

This letter is to kindly notify you that my marriage is to be held on __________________( Date of the marriage). Hence I would like to request you to grant me a leave for  _________________(number of days) days.

I will be absent from _____________________(start date) to  ________________________( end date). During these days I can be reached at ______________________________ (contact number/ email address) in case of an emergency. In case I can come back to work sooner or later than the above-mentioned date, I shall inform you in advance.

I will be highly grateful for your understanding. Thank you.

Yours sincerely,

____________________________ (Name)

    ___________________________ (Designation)

Leave Application Due to Own Marriage

To,

  ______________________________ (Name of authority)

The H.R. Manager

  _____________________________(name of the organisation)

Date: ______________________

Subject: Leave Application due to own marriage

Dear Sir/ Ma’am,

My greetings, I hope this letter finds you in the best of health!

I take this opportunity to acquaint you that my marriage is set to take place on ____________(date of marriage) of  _____________________( month of marriage). Hence, I am writing you this leave application to grant me a holiday for  ____________________days starting from ________________ (start date) up till  _____________________(end date).

During my days of absence, I will be in regular contact with my department for any issue that requires my assistance. In case of an emergency during the leave period you can contact me at ______________________________(contact number/ email address) I’d be grateful for your approval. Thank you.

Best regards,

  _____________________ (Name)

   _________________________ (Designation)

Email Format for Own Marriage Leave Application

To: ( E-mail ID of the concerned authority)

CC: ( E-mail IF of any other concerned parties) From: (Sender’s E-mail ID)

Subject: Leave request for my own marriage

Dear Sir/ Ma’am,

With due respect, I’d like to gladly inform you about the good news that my wedding ceremony is going to take place on  _________________ Date of the marriage).

Therefore, I need a leave of ________________(number of days) days to make all prior marriage arrangements. Please approve my request for holidays from ________________________(start date) to _____________( end date).

Contact me on this email for any further information or concerns during the leave period. Thank you in advance for your gratitude.

Yours faithfully,

   __________________________ (Name)

   ____________________________(Designation)

Own Marriage Leave Application Format and also Invite Boss

To,

  ______________________________ (Name of authority)

The Manager

_________________________(name of the organisation)

Date:   _________________________

Subject: Leave Application for my own marriage

Dear Sir/ Ma’am,

My warm greetings! Hope this letter finds you in good health!

I am writing this letter to gladly let you know that my marriage ceremony has been scheduled on the __________________(date of marriage) of ___________(month of marriage).

Firstly, I’d like to take this opportunity to invite you and your family to bless us on this pleasant occasion. I would be very grateful if you could spare your valuable time to attend our wedding ceremony. I will send you a personal invitation with all the details, very soon.

Moreover, I humbly request a leave of absence for  __________(number of days) days starting from ______________(start date) to  ________________(end date) for preparations and arrangements for the event. During my absence,   _______________________(name of colleague) will cover my work. He will take care of all the projects and requirements that I’m currently working on. If you require any assistance, I will also be available on  _____________________ ( phone number/ email address).

I shall be highly obliged if you grant me the above-requested leaves. Thank you.

My best personal regards,

  ______________________(Name)

 ______________________________ (Designation)

Own Marriage Leave Request Application

To,

   ______________________________ (Name of authority)

The Manager/ boss/ H.R. Manager

___________________________  (name of the organisation)

Date:  

Subject: Leave Application for Own Marriage Dear Sir/ Ma’am,

I am writing this letter to happily inform you that I am getting married on _______________ (date of the wedding). Hence, I would kindly request you for a leave of ______________ (number of days) days from _____________________ (starting date) to____________________ (end date).

I will return to my working hours on ________________(date of returning). Till then my colleague ______________________________ ( name of colleague) will handle all my projects and duties. I shall keep you informed if I can come any sooner or later than the date mentioned above.

Hope you approve my request, thank you in advance. Yours sincerely,

   ____________________________(Name)

  ___________________________(Designation)

Related Other Letter Formats

Leave Email Due to Mother and Father Death
Leave Extension Email for Maternity Leave
Leave Extension Application for Family Problems
Compassionate Military Leave Letter
Half Day Leave Application for Employees
Half Day Leave Application Email Format
Paternity Leave Application for Central Government Employees
Announcement Letter Format For Half Day Leave For Staffs
Family Emergency Leave Request Letter Sample
Sandwich Leave Rule Policy In Simple Words
Best Way to Manage Sandwich Leave
Thank You Letter for Leave Approval
Sample of Circular for Leave/Leave Request Procedure

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Posted by Hrformats - December 31, 2021 at 6:08 AM

Categories: Leave format   Tags: , , , , , , , ,

Earned Leave Application Format for Employees in English

If you are planning to go for a holiday or take a long leave then it is suggested that it is better to use your earned leaves but when you are applying for it, you have to write an earned leave application in English. An earned leave application should be submitted at least one to two weeks in prior. There are various earned leave application formats for employees to use depending upon the situation.

In this post, we have come up with a collection of various earned leave application Word formats for your reference along with important tips to keep in mind. Based on your requirement, you can use any of these earned leave application samples.

How to Write an Earned Leave Application for Employee

Here are few tips for writing earned leave application for employees that must always be kept in mind:

  • Be specific of the number of leaves you are seeking.
  • Do mention the dates on which you wish to take the leave.
  • Keep the letter short and precise.
  • Always proof read before submitting the application for any grammatical errors and spelling mistakes.
  • It is always good to include the reason for taking leaves.

Application for Earned Leave on medical ground

From,

Bob Christian

54, Ellora Apartments

New York

Date: October 18, 2021

To,

Mr. Andrew Gibbs

HR Manager

Zenith Technologies

New York

Sub: Regarding leave for medical reasons

Dear Mr. Andrew,

I, Bob Christian, employee ID 12345, am working as a marketing executive in the Marketing Department of your company.

I am writing this application to submit my request for six days leave from November 15th, 2021 to November 20th, 2021 because of medical reasons.  Doctor has suggested me a gall bladder removal surgery which has been scheduled to be conducted on November 15th, 2021 and after that I will be required to take five days rest for healthy recovery.

Kindly grant me these six days leaves and consider them as my earned leaves.

Thanking you.

Sincerely,

Bob Christian

Earned Leave Application Format for Exams

From,

Bob Christian

54, Ellora Apartments

New York

Date: October 18, 2021

To,

Mr. Andrew Gibbs

HR Manager

Zenith Technologies

New York

Sub: Regarding leave for examination

Dear Mr. Andrew,

I, Bob Christian, am working as a sales executive with Zenith Technologies.

The purpose of writing this application is to request a leave for fifteen days for my distant learning MBA exams which are scheduled to be held in November 2021. Therefore, I will be on leave from November 15th, 2021 to November 30th, 2021.

I request you to please consider my leave application and grant me these leaves. I also request you to please consider them as my earned leaves.

Thanking in anticipation.

Sincerely,

Bob Christian

Earned Leave Application Format for Marriage

From,

Bob Christian

54, Ellora Apartments

New York

Date: October 8, 2021

To,

Mr. Andrew Gibbs

HR Manager

Zenith Technologies

New York

Sub: Regarding leave for my marriage

Dear Mr. Andrew,

The purpose of writing this letter is to inform you that my marriage will be held on November 29th, 2021 and therefore, I will be required to take a leave for seven days from November 28th, 2021 to December 4th, 2021.

I request you to consider these leaves as earned leaves. I would also like to inform that during this time, I will be available over email. During my absence, Mrs. Susan Black is going to be taking care of the progress of my project.

Kindly approve my application for leave.

Thanking you in anticipation.

Sincerely,

Bob Christian

Earned Leave Application Format for Office

From,

Bob Christian

54, Ellora Apartments

New York

Date: October 8, 2021

To,

Mr. Andrew Gibbs

HR Manager

Zenith Technologies

New York

Sub: Regarding leave

Dear Mr. Andrew,

I, Bob Christian, would like submit my request for three days leave from November 1st, 2021 to November 3rd, 2021 for personal reasons.

My son has been selected for state level basketball tournament, the match of which has been scheduled to held on November 2nd, 2021 in California and I will be required to take him there. During my absence, I will be available on phone as well as on email.

I request you to kindly approve my application for leave and please consider these leaves as earned leaves.

Thanking you.

Sincerely,

Bob Christian

Earned Leave Application Format for Vacation

From,

Bob Christian

54, Ellora Apartments

New York

Date: October 18, 2021

To,

Mr. Andrew Gibbs

HR Manager

Zenith Technologies

New York

Sub: Regarding leave for vacation

Dear Mr. Andrew,

I, Bob Christian, am writing this letter to submit my leave application from November 10th, 2021 to November 19th, 2021. As my project has successfully completed and holiday season is going to begin soon, I have decided to go on a vacation with my family for ten days. This break is extremely essential for me before we start with another important project in December.

Please grant me these leaves and consider them as earned leaves. For these ten days, I will always be available over phone as well as email.

Thanking you.

Sincerely,

Bob Christian

Earned Leave Application for 5 days leave

From,

Bob Christian

54, Ellora Apartments

New York

Date: October 18, 2021

To,

Mr. Andrew Gibbs

HR Manager

Zenith Technologies

New York

Sub: Regarding five days leave

Dear Mr. Andrew,

I am writing this application in order to submit my request for leave from October 25th, 2021 to October 29th, 2021 because of my mother’s knee surgery which has been scheduled on October 25th, 2021.

I hope you will consider my request and grant me five days leave. I also request you to please consider these leaves as earned leaves.

Thanking in anticipation.

Sincerely,

Related Other Leave Letter Format

Leave Extension Email for Maternity Leave
Leave Application for Family Problems
Sick Leave Email to Boss for One Day
Half Day Leave Application for Employees
Format of Half Day Leave Application Email
Paternity Leave Application for Central Government Employees
Announcement Letter Format For Half Day Leave For Staffs
Family Emergency Leave Request Letter Sample
Sandwich Leave Rule Policy In Simple Words
Best Way to Manage Sandwich Leave
Thank You Letter for Leave Approval
Sample of Circular for Leave/Leave Request Procedure

Search Sample Formats:

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Posted by Hrformats - October 18, 2021 at 8:49 AM

Categories: Leave format   Tags: , , , ,

Paternity Leave Application Format for Central Government Employees

If you are a Central Government employee in India then you are entitled to avail 15 days of paternity leave after the delivery which can be utilized within a span of six months from the date of delivery. In order to avail these leaves, you must know how to write a paternity leave letter for central govt employees. The paternity leave letter to employee is quite similar to the paternity leave application format for state government employees.

In this post, we have come up with sample paternity leave letter. You can use the paternity leave letter format shared below to create a personalized letter.

Paternity Leave Application Letter Format for Central Govt Employees

From:

Aniket Sharma

123, Gyan Vihar

Delhi

Date: August 21st, 2020

To,

The HR Manager

IT Department (Central Government)

Delhi

Sub: Application for Paternity Leave

Dear Sir,

I, Ankit Sharma, am working in the IT Department of Central Government as Senior Engineer and I am writing this letter to inform you that my wife has delivered our baby on August 20, 2020. We don’t have any of our family members or relatives in the city and therefore, I will have to be with her during this time. Therefore, I would like to use all of my paternity leaves of 15 days starting from August 21st, 2020 till September 4th, 2020

During my absence from work, I will always be available over phone as well as mail so that my colleagues can get in touch with me and the work doesn’t suffer in my absence. I again request you to please grant me the paternity leave.

Thanking in anticipation.

Sincerely,

Aniket Sharma

Other Leave Letter format

Maternity Leave Expenses Disbursement Letter
Leave Application Format for Own Marriage to HR
Earned Leave Application Format for Employees
Half Day Leave Application for Employees
Format of Half Day Leave Application Email
Paternity Leave Application for Central Government Employees
Announcement Letter Format For Half Day Leave For Staffs
Family Emergency Leave Request Letter Sample
Sandwich Leave Rule Policy In Simple Words
Best Way to Manage Sandwich Leave
Thank You Letter for Leave Approval
Sample of Circular for Leave/Leave Request Procedure

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Posted by Hrformats - August 21, 2020 at 7:38 AM

Categories: Letters   Tags: , , , , ,

Announcement Letter Format for Discontinuing Special Leave

Sometimes companies announce special leaves but then they sometimes plan to discontinue it for some reasons. In such a situation, company is suppose to write a formal letter of announcement mentioning about discontinuing of special leaves. This is the way of informing all the employees of the company in a formal manner.

To help you frame a personalized letter for discontinuing special leaves, we have come up with a sample template which can be utilized to create your own.

Sample Announcement Letter for Discontinuing Special Leave

Date: 21.08.17

Dear Employees,

This is to inform you that last year Management had decided a special leave for all the employees of the company on their birthdays. We would like to inform you that now Management has decided to discontinue this special leave from this year, effective from 1st September, 2017.

This reason for discontinuing this special leave is because the work pressure is extremely high as there are lots of new projects under process and this would demand more time and efforts from everyone’s ends.

Sincerely,

Sumita Agarwal

HR Manager

Rishabh Bath Fittings Ltd.

Click here to download Announcement Letter for Discontinuing Special Leave

Other Related Letter Formats

Company Outing Announcement Letter
Letter Announce Annual Holiday Luncheon for Employees
Sample Letter to Announce a Job-Related Party or Retreat

Letter to Announce a Bad News to Employees
If there is bad news to be announced to your employees then it has to be done in a formal manner. You can write a letter announcing bad news to employees to officially share the news.

Letter for Announcement Of New Employee Joining
Whenever a new employee joins a company, it is the duty of the management to welcome him with open arms and announcing his arrival publicly.

Permission Letter to Leave Office Early
There are times when you need to leave the office early. For instance, it is your wife’s birthday or you have to attend some function.

Announcement Letter Format For Half Day Leave For Staffs
Sometimes you have an important work to do and for that you need to take some hours off from work or your classes.

Format of Half Day Leave Application Email
If you have some personal work to do during office or college hours then you can always seek permission by writing half day leave application email.

Search Sample Formats:

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Posted by Hrformats - August 21, 2017 at 12:46 PM

Categories: Letters   Tags: , ,

How to write a Leave Letter

Sometimes we happen to step away from our current job for a couple of days or weeks or months. Due to certain reasons, we have to stay away from work to deal with a situation but we are keen on returning back on the job and resume our responsibilities. In such a situation, you must write a formal leave letter to your employer or HR manager stating the reason and the duration for which you will not be able to be present at work. Such letters are important in order to communicate your reasons to the management in an effective and clear manner so that there is no confusion and you can easily and comfortably get back to work once things are fine at your end.

Guidelines for Writing Formal Leave Letter

Given below are the steps which you can follow to create a perfect professional leave letter which contains the reason, the duration for leave along with expressing your intention to join back. Use these guidelines to write a complete formal letter without any mistakes.

Keep Notes Handy

Before you start writing the letter, you must write all the essential points that you want to include in your letter on a piece of paper. This will help you have a proper flow of information in your letter and will include all the details in a refined manner without causing any confusion.

Highlight Important Details

You must include all the important details which must include the duration for which you will not be attending the office. Also state the reason because of which you are taking such a step as it will make your letter more authentic and informative. You must also mention the date when you are expected to join your job again.

Always Thank

You must express the gratitude to the company and the employer. Saying thank you never hurts and it always leaves a positive impression.

Keep it Professional

You must make sure that your letter follows a formal format. Keep the tone polite. Check for grammatical errors and spelling mistakes. Keep it formal, short and sweet.

Double Check

It is important to check with your employer that your letter has been received. Double check that the details are effectively communicated to him so that there is no confusion at his end.

Format of Leave Letter

Here is the format of the leave letter which must be followed:

Introduction

This is the beginning of the letter which must be short and sweet. It should contain the introduction along with stating the purpose of the letter in a clear manner.

Body

This is the main body of the letter which elaborates the purpose stated in the introductory part. It must contain more information on the reason for leaving, duration for leaving and the expected date when you can rejoin the job. This part must also include anything that you expect the employer to do like monitor something during your absence or handle some issue.

 Conclusion

This is the end of your letter which should contain a thank you note. Keep your final sign off polite.

Mistakes to Avoid in Leave Letters

Here are some of the most common mistakes that we all make while writing formal leave letters:

  • Forget to mention contact details

Make sure that you state your contact details so that in case of emergency your boss can contact you. In case, you don’t want to be contacted, mention that in the letter.

  • Giving wrong details

We sometimes end up giving wrong details like wrong date of departure, wrong date of joining or wrong reason for leaving. All this needs to be double checked before submitting the letter.

  • Room for misinterpretation

Sometimes the details that we share are incomplete or often they are misinterpreted. Make sure whatever details you are stating are clear and don’t leave any room for misinterpretations.

  • Too much information

You don’t have to give too much information in your letter. Keep it short and simple and there are chances that you may end up giving unnecessary details. Do not make your letter longer than a page or two as it might also get quite boring for the employer to read it.

Use these steps to create a perfect leave letter which will keep things clear and simple.

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Posted by Hrformats - May 11, 2016 at 12:53 PM

Categories: Leave format   Tags: ,

Explanation Letter for Absence without Official Leave

Sometimes there is some urgent situation because of which you miss on sending an official leave application to your manager seeking permission for absence. But once things are under control, you must write a formal letter explaining the reason for absence from work. This is essential because it shows your concern towards your job and also informs your manager about the reason because of which you could not make it to work.

Given below is the sample of explanation letter for absence without official leave which you can use for creating a personalized letter with necessary details. Generally, these letters are short in length and explain the reason.

Format of Explanation letter for absence without official leave

Mathew Jacob

46 Agastha Apartments,

Herald Street,

New York

Date: 12th April, 2016

To,

Julia Mars

HR Manager,

XYZ Development Bank

42 Richmond Street,

New York

Dear Ms. Julia,

I would like to bring to your notice that on 11th April, 2016, I had to abruptly leave the office because of some medical emergency in my family. My grandmother had fallen seriously ill and I had to take her to hospital immediately that day. Because of the seriousness of the issue, I was not able to inform my team leader for leaving work all of a sudden. I have not filled in leave form today for yesterday and I hope you are going to consider my absence as leave.

My grandmother’s condition is not stable and my sister is there to care of her. Now I will be able to focus on my job and will not be missing any work.

I am hopeful that you will show your consideration on this issue.

Thanking you.

Sincerely,

Mathew Jacob

Marketing Executive

XYZ Development Bank

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Posted by Hrformats - April 13, 2016 at 12:55 PM

Categories: Leave format   Tags: , ,

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