Sample Confirmation Letter for Employee after Probation Period
Whenever an employee is able to successfully complete the probation and is chosen to continue his or services for the company then a Job Confirmation Letter After Probation Period is written to that particular employee by the boss or the HR of the company. The Confirmation Letter Sample in such a situation makes it easier for you to draft one such letter.
In this post, you can find a Confirmation Letter Format for Employee after Probation Period. Just follow and use this Probation confirmation letter format to write this type of a letter with ease.
Confirmation Letter Format After Probation Period
From:
Henry Smith
HR Manager
Zenith Technologies
New York
Date: April 08th, 2023
To,
Mr. Andrew Ray
54, Richmond Villas
New York
Sub: Confirmation letter at Zenith Technologies
Dear Mr. Andrew,
We are writing this letter to congratulate you for successfully completing your probation period at Zenith Technologies. We are happy to tell you that we have received satisfactory reports on your performance from your team lead for this period. You have been able to successfully complete all the tasks that were assigned to you in this given time. You were punctual at work and you have adhered to the company rules and have shown a professional conduct.
We are happy to confirm your continued services at Zenith Technologies at Marketing Executive with immediate effect. Congratulations to you.
You are going to be reporting to Mr. Jacob Brown, Marketing Manager. Your appointment letter with the updated terms of employees will be mailed to you soon by the HR Department. As you will be a permanent employee at Zenith Technologies, you will be given a salary hike and we are hopeful that it will be as per your expectations.
You will now be a part of Zenith Technologies Family and we will look forward for greater efforts and more dedication from your end to help the organization move ahead. We have high hopes from you and we are sure that you are going to make us proud with your efforts.
Welcome aboard and congratulations again.
Regards,
Henry Smith
HR Manager
Zenith Technologies
New York
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Categories: Letters Tags: Confirmation Letter Format, Confirmation Letter Sample, Employee, Letter, Probation
Job Confirmation Letter Format After Probation Period
In most of the companies, a new recruit has to serve the probation period before having a permanent job in hand and when the probation period ends, the company writes a job offer letter after probation period to the candidate. The probation confirmation letter format is simple and congratulates the candidate for job confirmation. The Job Confirmation Letter After Probation Period is a short and specific letter that also includes the designation on which the job is confirmed. And on receiving one such letter, the candidate must also send a job confirmation letter after probation period reply to the letter.
In this post, we have come up with Job Confirmation Letter Format, Sample, Template which can be used for creating a confirmation letter.
Job Confirmation Letter Format for Employee after Probation Period
From:
Ana Smith
HR Manger
Zenith Technologies
New York
Date: April 23rd, 2022
To,
Ms. Rose Jacob
45, New House Villa
New York
Dear Ms. Rose,
We would like to congratulate you on successfully completing the probation of six months with Zenith Technologies. We are happy to receive satisfactory reports on your performance from your supervisor, Mr. Andrew Black. You have been a hardworking and punctual employee for all these months. You have been a supportive and understanding team worker and have always been able to meet your targets.
Considering your impressive performance during the probation period, the management would like to confirm your appointment with the company as Marketing Executive, effective May 1st, 2022. Congratulations!
You will be reporting to Mr. Ben Hay, Marketing Manager. The terms of employment will be same as earlier and you are soon going to receive your appointment letter which will include all the details in relation with your appointment. Now that you will be our permanent employee, there will be an immediate hike in your salary.
As you are now going to be an important part of our company, we would expect that you will continue to work with dedication and commitment and keep contributing towards the success of our company.
Congratulations once again and welcome aboard!
Regards,
Ana Smith
HR Manger
Zenith Technologies
New York
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Recommendation Letter for Job Confirmation
Importance of a recommendation letter for job cannot be underestimated. A recommendation letter for employee confirmation adds on to the credibility and importance of hiring an employee. If you are required to offer letter of recommendation then you can simply follow the recommendation letter sample. The recommendation letter format is extremely helpful in drafting a proper formal letter of recommendation.
Shared below is a sample format for recommendation letter for job confirmation. Use this template of recommendation letter to create your own.
Recommendation Letter for Job Confirmation Format
From:
Richard Brown
Marketing Manager
Elite Hospitality Ltd.
68 Station Road
London
Date: September 25th, 2020
To,
Mr. Andrew Jacob
Manager
Newman Food Supplies Ltd.
St. Arthur Road
Bristol
Dear Mr. Andrew,
This is my personal recommendation for Ana Smith. Ana has been a part of our company for almost five years and until recently, I have been her immediate supervisor. I found her to be committed, hard working and serious with all the projects she has worked on.
Ana is someone who would always give her best to her work. She is a great leader and an impressive motivator. Time and again she has impressed us all with her innovative ideas which have benefited our organization tremendously. Her passion towards her work has helped her deliver the best performances our company has ever seen and that’s the reasons she has always been amongst the topmost performers in our company.
There is no doubt that Ana has been an asset to our company but because of some personal reasons she is required to relocate to Bristol. I strongly and proudly recommend Ana for employment and I am very sure that will prove to be an asset to your organization as well.
For any further details, please feel free to contact me at 9898989898 or email me at [email protected].
Sincerely,
Richard Brown
Marketing Manager
Elite Hospitality Ltd.
London
Click here to Download Recommendation Letter for Job Confirmation in Word Format
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Confirming Attendance Letter | Confirmation Letter Format
Confirming Attendance Letter Sample: Whenever an event is organized, the organizers often request the guests to send in their confirmations before the date of the event so that the required arrangements can be made. If you also have been requested send a confirmation attendance letter for such an event then you must frame your own confirmation letter. There can be confirmation attendance for birthday party, meeting attendance confirmation, interview, training etc.
To help you with it, we have come up with a letter of attendance confirmation template. You can use this sample confirmation letter format in order to create your personalized letter without any complications.
Confirming Attendance letter Sample Format
From
Alexa Fuller
12/B Wordsworth Street
California
Date: June 17st, 2020
To,
Siya Hawk
22, Green Park Apartments
New York
Dear Siya,
I am writing this letter in response to the invitation for your wedding which I received recently. Firstly, I am extremely thankful to you for inviting me for the ceremony. I would like to confirm my presence on your special day when you will be tying knot with the love of your life on July 1st, 2020 at St. Anthony’s Church.
I am very happy for you as you will be starting your new life and as your friend, I cannot miss such a special day of your life. I know that you need me there to help you with the arrangements and I will make sure that I am there with you in New York a few days earlier. Therefore, I have booked my tickets for June 28th, 2020. Do let me know if you want me to get anything for you from California and any other help you require from my end.
I look forward to see you walk down the aisle. Feel free to call me whenever you need me. Thanks for the invitation once again.
See you soon.
Yours,
Alexa
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Letter Format to Get Police Verification Certificate for Job in India
There are some kinds of jobs in India which require police verification which confirm that the candidate doesn’t have a criminal background. In order to get police verification certificate letter, one has to submit a formal request for the same. You can do that by simply writing a letter for police verification certificate for job purpose. You can follow a police clearance certificate letter format for job to write a perfect one.
Shared below is a letter format for police verification certificate for job in India. You can use this template to draft your customized letter.
Read Also: How to Get Police Verification Certificate for Job in India
Letter Format for Police Verification Certificate for Job in India
From:
Ravi Sharma
54, Elite Apartments
Karol Bagh
New Delhi
Date: 21st August, 2019
To,
The Inspector of Police
Karol Bagh Police Station
Delhi
Sub: Regarding Letter of Police Verification for Job
Respected Sir,
I, Ravi Sharma, s/o Mr. Dinesh Sharma, residing at 54, Elite Apartments, Karol Bagh, Delhi, want to submit my request for police verification. I need this certificate as I have applied for the job of Security Guard with CNS Securities Pvt. Ltd. and the company wants to ensure that I don’t have any criminal record.
Therefore, I request you to please check your database and issue me the clearance certificate from your side as it is extremely important for me to get this job. I shall be very thankful to you if you could issue this certificate as soon as possible as I require it on an urgent basis. For any further details, please contact me at +91-9898989898.
Thanking in anticipation.
Sincerely,
Ravi Sharma
Click here to Download Letter Format to Police Verification Certificate for Job in Word
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How to Write Formal Confirmation Email for Attending Meeting
If you have received an invitation for attending a meeting then you must reply to the invitation. It is important to respond to the invitation so that the host is aware about your presence or absence. Sending a formal confirmation email for attending meeting is highly recommended as it is the right conduct.
Given below are some steps which must be followed to write a perfect professional email confirming your attendance at the meeting. Use these steps to write your email and you would never go wrong!!!
Always Address it Correct
You must address your email to the right person. Technically, you should write your response to the person from whom you have received the invitation or else any other name mentioned in the invitation for RSVP.
Come Straight to the Point
You must without any delay come straight to the point because of which you are writing this email. If you are attending the meeting then you must confirm your attendance. Do not forget to mention the date and time of the meeting.
Talk About Work, If Any
If you have to carry a report along or make some presentation at the meeting then you must also mention that you will come prepared with the task.
Enclosures, If Any
If you think you are required to send any attachments with the mail, include them in your email and end your letter.
These steps will surely make this task a lot easier for you and you will be able to draft a precise formal confirmation email with perfection.
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Appointment Letter for Internship Trainee
Companies hire internship trainees and there is a complete procedure to recruit them. It is a formal process in which being the HR manager of your company; you are suppose to be sending a professional appointment letter the selected trainee for internship. Such letters should contain all the details concerned with the internship which should be included in the letter to make sure that no useful information is missing.
Here is a sample appointment letter for internship trainee which you can use as a reference for creating a customized draft on behalf of your own company.
Sample appointment letter for internship trainee
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
B 15 6th Block
Jackson Street
California
Date: 25.01.2016
Samantha Brown
123 52nd Park Street
California
Sub: Appointment in our company as internship trainee.
Dear Ms. Brown,
We are happy to inform you that you have been selected at ABC Corporation Pvt. Ltd. for the position of management trainee with the Production Department for the period of six months. During this period, you will be undertaking all the roles and responsibilities that will be assigned to you by the head of Production Department, Mr. Sam Gibbs. You will report directly to him.
Your salary as management trainee will be $ 3500 per month and is subject to review once you have completed the period of six months of probation. For this duration, you will not be entitled for any kind of monetary or fringe benefits. You will only be eligible to avail the facility of transportation provided by the company without any charges. You will also be entitled to one casual leave every month for this duration.
In case, you leave the company during the probation period then you will have to serve a notice period of one week. As a penalty, you will have to pay your one month’s salary. For more information on rules and regulations for internship trainees, you can logon to our company website www.abc.com or you can get in touch with the HR department at [email protected].
To indicate your acceptance of the appointment as internship trainee with ABC Corporation Pvt. Ltd, please sign and send us your reply at the earliest either by email or by post.
Congratulations and welcome onboard.
Regards
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
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How to Write a Meeting Confirmation Letter Reply
The purpose of writing a confirmation letter is to confirm the time, venue and purpose of the meeting or a job interview or any other formal oral agreement. You can even send a confirmation letter in response to an invitation. Such letters are specific and short and follow a simple format.
This post talks about the important steps that are needed to be kept in mind while framing a formal meeting confirmation letter reply. Use these guidelines to write a customized letter with essential points.
- Always Use Company’s Letterhead
When you are sending a confirmation letter then make sure that you write such letters on the letterhead, if the confirmation is related with you professional or business matters. This is important because it then becomes an official document of your company. This should carry the contact details and address of your office.
- Mind the Salutation
It is very important that you select the right salutation while starting your letter as your letter should address to the right person. The best way to begin your letter is with “Dear Mr./Mrs./Ms./Dr. etc.”
- Confirm the Details of the Meeting
The very first paragraph of the letter must focus on confirming the meeting. Make sure that you confirm your presence in the meeting along with mentioning the time, date and location of the meeting to avoid any confusion thereby bringing clarity in the agreement.
- Mention Other Important Details
If there is anything important that needs to be mentioned in context with the meeting like terms and conditions, important agreements etc. then you must include them in brief in the next paragraph.
- Ask for Follow Up
The last and the final paragraph of this letter must include a line requesting the recipient to contact you if there is any confusion or doubt. Ask them to inform you about any issues that need attention to avoid confusion.
- End with a Thank You
Always end your letter with a Thank You. This is considered as a good gesture. This must follow Sincerely, Regards etc. followed by your name and signature. For business letter, make sure you use your full name along with your designation.
- Proofread
Make sure you proofread the letter before sending it to the other party to check for any grammatical errors or spelling mistakes.
Using all these steps, you can frame a professional meeting confirmation letter without missing on anything important.
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How to Write a Letter for Verification of Employment with Sample
Letter for employment is very necessary as it proves the authenticity that the person was employed with a certain company for a defined period of time on a defined position. This provides complete information of the candidate concerning his previous job and his working. It is a professional way of resolving any kinds of queries that the new hiring manager has about that candidate.
If you have kinds of doubts related with how to draft a professional letter for verification of employment then read below to find out the steps that you must follow to write a perfect letter.
Steps to Write a Letter for Verification of Employment
Keep these points in mind while drafting your personalized letter:
- Always start with “To Whom it May Concern”. This is the right way of beginning your letter in a formal manner.
- Keep it short and simple. Do not put any kind of unrelated and unimportant information on it. It has to be crisp.
- Include all important details like the name of the employee, his title, his salary, hours per week or part or full time format of working, date since he has been working with the company. You must not miss on any of these details or else your letter will be incomplete.
- Always end it on a pleasant note welcoming any kinds of queries regarding the candidate. Do not forget to leave your contact details so that the person can get in direct touch with you.
- Keep the tone professional and pleasant.
Sample Format of Letter for Verification of Employment
Here is a simple formal example format of a employee verification letter for your reference. Have a look at it to design your own:
Date: 26.12.14
Anthony Gibbs
Human Resource Manager,
Hilton Furniture Inc.,
124 Park Street,
New York
Re: Verification of Employment for Susane Smith
To Whom it May Concern,
Please accept this letter as confirmation that Ms. Susane Smith has been employed with Zee Technologies Pvt. Ltd. since 01/03/2010. At present, Ms. Susane Smith:
• Holds the title of Deputy Marketing Manager
• Earns a salary of $60000, payable monthly, with an annual bonus of $ 2500
• Works on a full time basis.
In case you have any further questions or queries or you require any other additional information, please feel free to call me at 92-234-56789.
Best regards,
George Jackman
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Terms and Conditions in Job Offer Letter
A job offer letter must contain all the necessary terms and conditions to clarify all the aspects related with selection for job. Here is a point wise description of every point which are important and must be included while drafting terms and conditions for the job. Follow these points to draft your own terms and conditions in the best of the manner possible:
1. Title
It must contain the job title on which the candidate has been selected.
2. Start Date
The next important thing in the letter is the start date of the job.
3. End Date ( In case of fixed contracts)
The offer letter must also contain the end date of the employment of the candidate.
4. Roles and Responsibilities
The job offer letter must contain all the necessary points concerning the roles and responsibility of the job profile. There has to be a point-wise description of the main highlights of the job. This will help the candidate deliver his services with the best of the understanding of what is expected of him.
5. Reporting Relationships
There has to be a mention of the person to whom the new employee must report. Mention the name of that person along with his designation to bring more clarity in the reporting relationship.
6. Probation Period
There has to be well defined probation period, if any. The purpose of this period is to train the new appointment within a definite time to have complete understanding of his job so that he can achieve satisfactory levels of performance. It should also contain the information about extending this period in case the candidate fails to deliver expected performance levels along with the information on interim reviews.
7. Appraisal
There has to be a mention of appraisal scheme related with the job profile. The purpose is to encourage the candidate for his career development and personal development. It must contain information on implementation of appraisal specific to the department. This will work as the motivation for the employee to deliver better performance.
8. Salary
This is the most important segment of the job offer letter. It must contain the following information:
- Rate of Pay
It must contain the title of the post, the commencing rate of pay along with salary scale which is mentioned in the letter of appointment. It must also be made clear that there will be no other remuneration other than the payment.
- Other Benefits
In case, there are other benefits like insurance, travel allowance, group incentives etc. they must be mentioned too. Put all the benefits with clear detailing about each.
9. Superannuation
There has to be a mention of superannuation plan of the company which is designed to benefit its employees after retirement. The offer letter must contain the deductions as per the pension plan. A new eligible employee gets enrolled in the appropriate pension scheme automatically when he joins the company.
10. Hours of Work
The next important thing to be mentioned is the hours of work. The letter must contain the daily working hours along with mention of special circumstances like part-time or extra-time working and the remuneration that will be paid for extra working.
11. Travel Requirements
Make a mention of travel requirements, if any. It must also include the frequency of travelling concerning the job profile.
12. Public Holidays, Overtime etc.
Information of public holidays and compensation for overtime on regular days and on public holidays must be mentioned in a simple and easy to understand language.
13. Holidays
This head must contain information on the number of paid leaves to which the candidate is entitled. It must also mention the exception holidays like locally agreed department closure holidays etc. along with the payment conditions on all such days. Special mention of conditions regarding holidays during probation etc.
Below are some of the conditions on which the letter must focus to bring more clarity:
- Additional Holidays for Long Service
- Holiday Entitlement for Part-time Workers etc.
14. Termination Clause
There are two conditions under this head which must be kept in mind.
- Termination of Appointments by Notice
Make sure you mention the period of notice which you are obliged to give the candidate before terminating him. It must be given in writing. This period usually varies between weeks to a month depending upon the organization. Do mention all the other conditions concerning the termination.
- Retirement
Do make a mention of the normal date of retirement in your company. Also mention the age of retirement.
15. Restrictive Covenants
This is an important part of the terms and conditions. It is asking the candidate to maintain the confidentiality of the intellectual property of the company. This is a non-disclosure agreement which maintains the confidentiality of important information of the organization.
These are some of the important points which must be kept in mind while designing the terms and conditions in the job offer letter of your company. Customize these points as per the need of your company.
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Categories: Job Evaluation Tags: Conditions, Job Offer, Offer Letter