How to Ask for Offer Letter After Verbal Job Offer
If the manager who was interviewing you has made an offer to you at the end of the interview then you must not get excited as there are some additional steps to follow before you have officially got the job. In case, you have not received any formal email or job offer letter from the company then you must write an email or letter asking for the offer letter for the verbal offer that was made to you by the hiring manager.
In order to make things simpler for you, we have included a sample verbal offer letter. You can use this request for offer letter sample to write an email to the company seeking an job offer letter in a formal manner.
Sample Letter Asking for Offer Letter After Verbal Offer
From,
John Smith
54, Anthony Road,
California
Date: November 8th, 2021
To,
Mr. Arnold Ray
Marketing Manager
Zenith Technologies
Sub: Regarding Offer Letter for the Position of Marketing Executive
Dear Sir,
I am really thankful to you for taking out the time to interview me on November 20th, 2021 for the position of Marketing Executive. It was wonderful to meet you and I am extremely thankful to you for offering me the job.
I am writing this letter to confirm the next set of steps in relation with the offer you had made. I would want to know if I will be receiving any formal employment contract or formal letter from your end. I am excited about working with your prestigious company and am available to join from December 1st, 2021.
Kindly let me know the next set of steps that I need to take in order to complete the process. In case you require any more information from my end, please feel free to ask.
Thanking you.
Sincerely,
John Smith
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Categories: Letters Tags: Employee Job Offer Letter Format, Job Offer Letter, Offer Letter, Offer Letter Format
Hourly Employee (Non-Exempt) Offer Letter Template
If you wish to create an offer letter in order to hire an hourly employee for your company then you must know who to draft an employment offer letter. You can conveniently create a customized non-exempt position offer letter using the sample offer letters.
In this post, we bring to you the hourly employee job offer letter template. Use this proficient non-exempt offer letter template to create a personalized letter that rightly fits into your subjective needs.
Sample Hourly Employee Offer Letter Template
From,
Simon Smith
HR Manager
Zenith Technologies
London
Date: August 24th, 2021
To,
Mr. Andy Jacob
54, Richmond Villas
London
Dear Andrew,
We are writing this letter to offer you the position of Senior Marketing Executive at Zenith Technologies, London effective September 1st, 2021. You will be required to report to Ms. Samantha Brown.
For this full-time profile, you will be compensated at the hourly rate of $20 and you will be entitled for overtime beyond 42 hours of weekly working at the rate of $25. In addition to this, you will also be eligible for the employer benefits that will be discussed at the time of your induction.
We would like you submit your original documents related with your prior employment, education and citizenship with the HR department required for the paperwork done at the time of new recruitment.
We feel that you will be a significant addition to our company and your experience will help the company grow. At Zenith Technologies, we work in synergy to create a strong and reputed organization and we are hopeful that you also be working in the same direction with us.
Regards,
Simon Smith
HR Manager
Zenith Technologies
London
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Categories: Letters Tags: Hourly Employee, Job Offer Letter, Offer Letter, Offer Letter Format, Template
How to Request for Change in Job Offer Letter with Format
When you are not satisfied with the job offer letter you receive or there is incorrect or incomplete information in it that you want to bring to the attention of the concerned authorities, then writing a request for change in the Job offer letter is important. This lets the authorities understand your point of view and you can negotiate further about the changes. This change can be related to salary, job position, salary account, etc. if there are any discrepancies in the job offer letter as compared to what was finalized in the interview. You can request for the changes in your letter and let the employer make the final decision.
How to Request for Change in Job Offer Letter?
- Convey the changes you want to make in your job offer letter.
- Inform the reasons as to why the changes should be made.
- Mention what exactly you expect after the change.
- Be open to any further clarifications and communication.
- Let the employer make the final decision as they deem fit.
Sample Request for Change in Offer Letter Format, Examples
Request Letter to Salary Account Change in Offer Letter
From,
Serena Woods
#47, Remington Lane New York
Date: March 9th, 2021 To,
George Aaron
H.R. Manager/ Manager ABC Company Pvt. Ltd. 23rd Street, Park Avenue New York
Subject: Letter to change salary account
Respected Sir/ Ma’am,
Thank you for your offer letter! I am writing this letter to inform you about the change in my salary account from what has been mentioned in the offer letter.
I have shifted my bank account from______________________(Old bank’s name) to ______________________ (New Bank’s name). So kindly help me out and please change my Salary Account from my previous bank to the present one, so that there are no concerns regarding the transfer of salary into my account in the future.
For any further details, feel free to contact me at ______________________ (phone number/E-mail address) for any further information.
Thank you. Regards, (Your name)
Request to Change Job Position in Offer Letter
From,
Serena Woods
#47, Remington Lane New York
Date: March 9th, 2021 To,
George Aaron
H.R. Manager/ Manager ABC Company Pvt. Ltd. 23rd Street, Park Avenue New York
Subject: Verification of Job Position in offer letter
Respected Sir/ Ma’am,
Thank you for sending the offer letter! I’m glad to be a part of your organization. However, I have a concern regarding the job position specified in the offer letter. I had been selected as the ______________________ (actual job position) for your organisation, but I’ve been assigned the role of ______________________ (job position in offer letter) in my job offer letter.
Hence, I would ask you to kindly look into the matter. You can contact me at ______________________ (phone number/E-mail address) for any further information.
Thank you. Yours sincerely, (Your name)
Sample Letter for Salary Offer Negotiation
From,
Serena Woods
#47, Remington Lane New York
Date: March 9th, 2021 To,
George Aaron
H.R. Manager/ Manager ABC Company Pvt. Ltd. 23rd Street, Park Avenue New York
Subject: Request to negotiate the salary in the job offer letter.
Respected Sir/ Madam,
Thank you for sending the offer letter! This is to bring to your kind notice that, while reading my offer letter, I noticed that the salary specified in the offer letter did not match with the salary discussed in my job interview.
I had been informed in the interview that my annual CTC would be ______________________ (enter expected amount), but in the offer letter it has been mentioned as a CTC of ______________________ (enter amount in offer later).
I have been getting the same salary in my current job hence I am expecting a raise. So, kindly verify the offer and resolve my query.
For any further communication, please contact me at ______________________ (phone number/Email address).
Thanking you.
Yours Sincerely, (Your name)
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Categories: Letters Tags: Employee Job Offer Letter Format, Job Offer Letter, Offer Letter, Offer Letter Format, Request Letter
Rescind Job Offer Letter Due to Background Check Sample
Rescinding a job offer letter in the right way is very important when you find inappropriate background information about a potential employee. In the Rescind letter template, this information is conveyed to the candidate in a sensitive yet direct way. You have to explain your reasons without judgement or any accusations. It’s important to be polite while turning down someone, especially in matters of the career. You can also further assist them that if they have any questions or concerns they can reach out to you so the whole process gets carried out smoothly.
This act will keep your company’s reputation in a good light. It will also help you end on good terms with the candidate in case you might need them for future endeavours.
Sample Rescinding Job Offer Letter Due to Background Check has been given below:
Rescind Offer Letter due to Background Check Template, Sample Format
From,
___________________________(Name)
___________________________(Designation)
___________________________ (Address line 1)
___________________________(Address line 2)
___________________________ (City and pin code) Date:
To,
___________________________ (Name of the Candidate)
___________________________ (Designation)
___________________________ ( Address line 1)
___________________________ ( Address line 2)
___________________________ (City and pin code)
Subject: Rescinding job offer for the position of.
Mr./Ms./Mrs. ,
This letter is with reference to the job offer given to you by our organisation through the letter/email on ___________for the position of ___________________________ . As stated in the offer letter you received, employment with our company was contingent upon several aspects, including but not limited to successfully passing a background check. Based on the company’s policy and your authorization, a background test was performed by us. During the process, we discovered that the information given by you in your job application, along with your CB and supporting documents was partially incorrect or incomplete. Hence, you did not meet the necessary criteria of the company. We hereby declare that we rescind and withdraw the offer of employment given to you earlier.
Please refer to the Authorization and Disclosure Form that you signed for information about requesting any further information or contact ___________________________________________(Name of the person),
___________________________ (Designation) at ___________________________ (Phone number) between ______________a.m. and ____p.m.
Thank you for applying for the post in our company. Wishing you good luck for the future. Sincerely,
___________________________ (Name)
___________________________ (Designation)
___________________________ (Name of the organisation)
___________________________ (Signature)
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Paid Internship Offer Letter Sample, Example Format
The internship appointment letter template is used for formally confirming the position of internship. The idea behind using a paid internship appointment letter format is not only to confirm the internship but also share the other information with the intern in relation with the program. There are all kinds of paid internship offer letter samples that can be used for the purpose.
In this post, we have come up with internship offer letter template, example for paid internship. You can use this paid internship offer letter sample for your company.
Paid Internship Offer Letter Format, Example
From:
Andrew Gibbs
Human Resource Manager
HZL Health and Wellness Ltd.
New York
Date: February 12, 2021
To:
Sandy Bullock
54, 5th Avenue
New York
Sub: Internship Offer Letter
Dear Ms. Sandy,
On behalf of HZL Health and Wellness Ltd., we are happy to inform you that you have been selected for temporary employment as an Intern. If you accept this internship offer then you will be joining the company from March 1st, 2021 and you will be reporting to Mr. John Black.
The duration of this paid internship will be 6 months and during this time, you will be entitled for the payment of $ 300 per month. During this time, your status will be that of a temporary employee and therefore, you will not be entitled for any of the employee benefits.
Your internship is going to end on August 31st, 2021. However, the company holds all the rights to terminate your internship with or without any reason or notice at any time during this period.
While working with the company, you will have access to various company records and lots of confidential information. By accepting this appointment, you agree that you will maintain the confidentiality of all the information and you will not be using it by any means for personal benefits or other reasons other than job related work. Once you will complete your internship with the company, you will handover all the documents and other company possessions to the company.
Having accepted this offer, you agree that during the course of your internship, you will be following all the rules and regulations at the company and will be observing all the practices and policies that define the working and conduct at the company.
We are hopeful that this association will be mutually beneficial and you will enjoy working with us. If you have any other queries, please feel free to write at [email protected]. You will need to express your acceptance to the appointment as trainee with our company by signing the copy of this document and sharing it with us by post.
Congratulations and welcome aboard.
Sincerely,
Andrew Gibbs
Human Resource Manager
HZL Health and Wellness Ltd.
New Delhi
Click here to Download Paid Internship Offer Letter in Word Format
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Appointment Letter for Apprentice Trainees
The purpose of trainee appointment letter is to send a formal confirmation to the applicant who has been shortlisted for the post of trainee. Appointment Letter for Apprentice Trainees is a formal way of informing the candidate about his selection. There are different kinds of Trainee Appointment Letters depending upon the industry. Appointment/Offer letter for gym trainer, project, industrial, management; all these trainee application letter format will be distinct.
Here is the format for trainee appointment letter. You can use this appointment letter for internship trainee sample to create a personalized letter. Follow this apprentice office letter format to have your own.
Apprentice Training Appointment Letter Format
From:
Raghav Gupta
Human Resource Manager
HZL Health and Wellness Ltd.
New Delhi
Date: April 18th, 2019
To:
Ashok Sharma
54, Gandhi Apartments
New Delhi
Sub: Regarding Appointment as Management Trainee
Dear Mr. Raghav Gupta,
We are very happy to inform you that you have been selected for the position of Management Trainee with HZL Health and Wellness Ltd. with the Marketing Department. The duration of apprenticeship will be one year and during this training probation period, you will be expected to fulfil all the duties and responsibilities assigned to you by the Marketing Manager, Mr. Siddharth Sen who will also be the person whom you will be reporting.
As a management trainee, you will be entitled for a starting salary of Rs.10,000 per month. Once you have completed this training, this amount is subjected to be reviewed. We would also like to inform you that during this period, you will not be entitled for any other kind of monetary benefits other than one casual leave a month. In case you plan to leave the company during the period of one year, you will be required to serve a notice period of two weeks.
If you have any other queries, please feel free to write at [email protected]. You will need to express your acceptance to the appointment as trainee with our company by signing the copy of this document and sharing it with us by post.
Congratulations and welcome aboard.
Sincerely,
Human Resource Manager
HZL Health and Wellness Ltd.
New Delhi
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Categories: Letters Tags: Appointment Letter, Offer Letter, Offer Letter Format, Trainee Appointment Letter
Internship Offer Letter Format from Company to Students
Internship Offer Letter from company to students is a formal offer made by the company to the internees which has complete information about their internship i.e. the date, duration, department etc. Companies sometimes send internship offer letter to college or sometimes send appointment letter for internship trainee to the candidate himself. Just like terms and conditions in job offer letter, this summer internship programme offer letter also contains this information.
If you have to send an appointment letter for internship trainee then we bring to you a professional Internship Offer Letter in Word format. Use this internship offer letter sample in India by personalizing it as per your need.
Internship Offer Letter Format from Company to Students
Date: 12.09.18
Radika Sharma
Apex Management Institute
Delhi
Subject: Summer Internship
Dear Ms. Radika,
This is in response to your application for summer internship with Pinnacle Technologies Pvt. Ltd. We would like to extent heartiest congratulations on your selection for internship with Pinnacle Technologies Pvt. Ltd. based at New Delhi for a duration of three months. Your internship will start from May 1st, 2018 and will complete on July 31st, 2018. You will be required to report to Mr. Sumanth Singh on your date of joining. Our team at Pinnacle Technologies Pvt. Ltd. is looking forward to have you work with us.
During your internship, the concentration will be on helping you understand the theoretical concepts with their practicality and implications to help you connect your classroom knowledge and on-field experience. We will be happy to train you to learn new skills which are extremely helpful in the professional setting.
Complete details on project will be shared with you before the start of the internship.
Given below is the address where you have to report for internship:
Pinnacle Technologies Pvt. Ltd.
M.G. Road
New Delhi
Once again, congratulations to you on your selection and all the best for your endeavors.
Regards,
Geeta Bakshi
HR Manager
Pinnacle Technologies Pvt. Ltd.
Check here download Internship Offer Letter Format from Company to Students in Word Doc Format
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Offer Letter For Campus Recruitment
Offer letter is the very first formal document from the company to the candidate who has been selected for a certain profile. It is suppose to contain basic information like the profile for which the candidate has been recruited, his salary, general terms and conditions, payment details, working timings etc. When the candidate receives the offer letter, he is free to accept it or reject it.
If you are HR manager of your company then the onus of writing formal offer letter to campus recruitment’s falls on your shoulders. Here is the sample offer letter format which you can use to create your personalized letter with complete details.
Offer Letter Sample For Campus Recruitment
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
B 15 6th Block
Jackson Street
California
Date: 30.01.2016
Samantha Brown
123 52nd Park Street
California
Dear Ms. Brown,
With great pleasure, I extend the offer of employment to you on behalf of ABC Corporation Pvt. Ltd. for. Your expected date of joining will be on February 1st, 2016.
You have been appointed for the profile of Marketing Executive and you will report directly to Mr. Sam Gibbs, Marketing Manager. Your monthly remuneration will be $ 3000 (Dollars Three Thousand Only). You will be on a probation period of 6 months. You shall receive your payment on or before 7th of every month.
Your working hours will be from 9:00 hours to 17:00 hours. Sunday will be the weekly off.
Once you have successfully completed the probation period and your performance has been reviewed, you will then be entitled to other allowances and benefits offered by the company.
Offer stands cancelled in case there is deviation in information or you fail to report on the pre-decided date. It will be considered that you have not accepted the offer if there is no response from your end till January 15th, 2016. You are requested to submit all your original certificates for qualification and salary slips 9 if any) of last three months on your joining date.
Looking forward for a great professional relationship.
Sincerely,
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
Categories: Recruitment Format Tags: Campus Recruitment, Offer Letter, Recruitment
How to Write a Counter Offer Letter for a Salary
Whenever we are joining a new firm, we make sure that we negotiate well to get a good salary. When we get a job offer with a formal letter talking about the terms of employment and details about salary, you can always write a counter offer letter if you find the pay not as per your expectations. It is a formal way of stating what you desire in a decent manner.
Here are some steps which you must keep in mind while drafting a professional counter offer letter negotiating the salary so that you are able to crack the best deal. Have a quick look at these simple yet useful guidelines.
- Focus on Format
The first and the most important thing when you begin writing this letter is the format. It should be like any other regular business letter which has a business header on the top that includes the name of the employer and his address. The next thing to follow should be your contact information and date. Address your letter to the manager who has sent you the job offer. This will keep your letter focused and well addressed.
- First Paragraph
The introductory paragraph of the letter should start with a thanking note for your future employer. Next you must acknowledge the job offer, terms of employment and salary terms. Express your appreciation for the opportunity in brief. Keep this paragraph simple and short. Keep the tone pleasant.
- Second Paragraph
This paragraph is the soul of your letter and you must use the best of your skills to make it look assertive yet simple and easy. Start by addressing the purpose. Propose another salary figure for the position you have been offered. Include the reasons for increase in salary to make your demand sound reasonable and justified. Without stating any reason, your letter will fail to impress the manager.
- Concluding Paragraph
This part of the letter should include your request for response date from the employer. Do mention your contact details. Express your excitement and thrill for joining the company and make sure that you end your letter on a pleasant and happy note. Do remember to thank the employer in anticipation. Make it pleasant and positive.
Some Important Points to Keep in Mind
- Make a clear mention of the salary you desire but make sure that it is not exorbitant and unreasonable.
- Be professional and courteous in every point you mention. Be a smart negotiator.
- Check your letter thoroughly before sending it. Check for mistakes, be sure of offer you have made and ensure the language is polite and pleasant.
All these points are very important while framing a professional counter offer letter for salary. To strike the chords right, you need to be really very smart in writing this tricky letter.
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Offer Letter for Trainee
Learn to write formal offer letter to trainee offering them to join your company. Respond to the candidates about their successful interview, offering them to join as trainees. Make sure this letter includes all the important terms and conditions in an organized manner. Here is a sample format for your reference which can used as a base for designing a customized offer letter on behalf on your organization. Keep the language simple and to the point.
Offer Letter Format for Trainee
Date: 9th August, 2014
John Smith
52, Richmond Street,
New Jersey
Dear John,
This in response to the interview you had with us. We are pleased to present you with the offer of joining our organization as a trainee.
The terms and conditions concerning training are as follows:
1. Training Period:
You will be entitled to work as a trainee with us for a period of 6 months which will be effective from the date of commencement of this program.
2. Stipend:
You will be entitled to a stipend of $ 500.00 per month. This will not include any other benefits.
3. Posting:
Initially, you will be posted in New Jersey. During the period of 6 months, you can be transferred to any other department or division of the company, anywhere in United States of America and overseas.
4. Notice Period:
The company possesses the right to terminate the trainee from the service on the grounds of breach of terms and conditions or misconduct or violation of rules and regulations by giving 15 days notice.
5. You will be required to sign an agreement on joining.
6. Your performance will be reviewed from time to time during training. In case, your performance is not found in accordance with the standards then your training period will be extended up to a maximum of 6 months with an interim review at the end of third month.
Kindly sign the copy of this letter to accept the above mentioned terms and conditions and return the same to us.
We welcome you to Maxmin Associates and wish you a bright career with us.
Regards,
Mathew James
Human Resource Manager
Maxmin Associates
Categories: Job Evaluation Tags: Offer Letter, Trainee