Appointment Letter for Internship Trainee

Companies hire internship trainees and there is a complete procedure to recruit them. It is a formal process in which being the HR manager of your company; you are suppose to be sending a professional appointment letter the selected trainee for internship. Such letters should contain all the details concerned with the internship which should be included in the letter to make sure that no useful information is missing.

Here is a sample appointment letter for internship trainee which you can use as a reference for creating a customized draft on behalf of your own company.

Sample appointment letter for internship trainee

Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

B 15 6th Block
Jackson Street

Date: 25.01.2016

Samantha Brown

123 52nd Park Street


Sub: Appointment in our company as internship trainee.

Dear Ms. Brown,

We are happy to inform you that you have been selected at ABC Corporation Pvt. Ltd. for the position of management trainee with the Production Department for the period of six months. During this period, you will be undertaking all the roles and responsibilities that will be assigned to you by the head of Production Department, Mr. Sam Gibbs. You will report directly to him.

Your salary as management trainee will be $ 3500 per month and is subject to review once you have completed the period of six months of probation. For this duration, you will not be entitled for any kind of monetary or fringe benefits. You will only be eligible to avail the facility of transportation provided by the company without any charges. You will also be entitled to one casual leave every month for this duration.

In case, you leave the company during the probation period then you will have to serve a notice period of one week. As a penalty, you will have to pay your one month’s salary. For more information on rules and regulations for internship trainees, you can logon to our company website or you can get in touch with the HR department at [email protected].

To indicate your acceptance of the appointment as internship trainee with ABC Corporation Pvt. Ltd, please sign and send us your reply at the earliest either by email or by post.

Congratulations and welcome onboard.


Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

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