It feels great when your letter for leave has been approved. It always feels good to know that your boss or your HR Manager or your company has considered your problem and has sanctioned your leave application, despite the fact that you are needed in the office to manage your responsibilities. So it is a sweet gesture to write a thank you letter to the person who has approved your leave. While penning such a letter, you must make sure that your tone is soft and thankful but still professional. You must also mention that you are aware of your responsibilities at work and you have to take leave because of unavoidable circumstances at personal front. Make sure that you again explain your problem and assure that you will resume your work at the earliest.
Here is an example format of letter for leave approval to help you have an idea about framing the letter in the best way possible. Refer to this template to create your customized letter.
Sample of Thank You Letter for Leave Approval
Mr. John Smith
Mr. Charlie Brown
ABC Corporation Pvt. Ltd.
I am writing this letter in order to express my gratitude towards you for approving my leave. I am grateful for you for considering my situation and approving my leave application for two weeks. I have received your confirmation.
I cannot express how important it is for me to be with my family at this point in time when my uncle is getting operated for cancer. And I really need to be there with my family to take care of all the medical arrangements and treatments. I shall resume back to my job at the earliest, once everything is under control.
I will make sure that I am able to achieve all my targets and complete all my projects on time once I am back from my leave so that I can help our organization achieve its goals. I am extremely thankful to you for considering my problem and allowing me the leave for two weeks despite the workload at office.
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It is your duty to inform your employer by a written notice when you are anticipating going on maternity leave. You must express your intention in written mentioning from when you wish to go on leave. This will help the management to allow you for maternity leave without causing any misunderstandings. This is really important for you to plan it in advance so that the company can arrange for your substitute and you can relax and enjoy that time planning the arrival of the new family member.
This letter should be direct. You can make it look pleasant and happy, expressing your joy. Always address it to your boss to make sure that he or she reads the letter and keeps it in mind. You can send one copy to the human resource personnel and one to your boss to keep things smooth and comfortable.
Here is a formal example of letter to HR requesting for maternity leave which you can refer to draft a personalized letter for yourself.
Sample Letter to HR Regarding Maternity Leave
Orchid Designers Ltd.
Date: December 13, 2014
Dear Ms. June,
I am writing this letter to happily inform you that at present I am 6 months pregnant with my first child. The due date for delivery is in the mid of February 2015. I would request you to please grant me my maternity leave from December 1st, 2014. Please find the required maternity request forms attached for your perusal.
As per my leave records with the HR department, I have 10 days of annual leave pending which I would request you to please add on to my maternity leave entitlement.
I request you to please confirm this request. Also please let me know the exact date when I can I join the office after the delivery of my baby. In case, there is any other formality that I need to complete before going for the leave, please let me know.
Thank you for your consideration on my request.
Employee No: 1234