Explanation Letter for Absence without Official Leave

Sometimes there is some urgent situation because of which you miss on sending an official leave application to your manager seeking permission for absence. But once things are under control, you must write a formal letter explaining the reason for absence from work. This is essential because it shows your concern towards your job and also informs your manager about the reason because of which you could not make it to work.

Given below is the sample of explanation letter for absence without official leave which you can use for creating a personalized letter with necessary details. Generally, these letters are short in length and explain the reason.

Format of Explanation letter for absence without official leave

Mathew Jacob

46 Agastha Apartments,

Herald Street,

New York

Date: 12th April, 2016


Julia Mars

HR Manager,

XYZ Development Bank

42 Richmond Street,

New York

Dear Ms. Julia,

I would like to bring to your notice that on 11th April, 2016, I had to abruptly leave the office because of some medical emergency in my family. My grandmother had fallen seriously ill and I had to take her to hospital immediately that day. Because of the seriousness of the issue, I was not able to inform my team leader for leaving work all of a sudden. I have not filled in leave form today for yesterday and I hope you are going to consider my absence as leave.

My grandmother’s condition is not stable and my sister is there to care of her. Now I will be able to focus on my job and will not be missing any work.

I am hopeful that you will show your consideration on this issue.

Thanking you.


Mathew Jacob

Marketing Executive

XYZ Development Bank

Other Related Leave Email/Letter Format and Sample

Leave Extension Application for Personal Reason
Leave Extension Email for Medical Treatment
Leave Extension Application for Mother/ Father Medical Treatment
Leave Extension Email Due to Mother/ Father Death
Leave Extension Email for Maternity Leave
Leave Extension Application for Family Problems