How to Write a Maternity Leave Letter?
If you are working and you are expecting a baby then to enjoy a well-arranged pregnancy, you must pen a maternity leave letter to your boss or HR manager so that there is no hassle when your due date is approaching or when you plan to resume your work. But if you are confused about how to frame your letter then this article unfolds all the important steps that one must keep in mind while writing a professional and informative maternity leave letter. Follow these steps to create a perfect letter so that you can enjoy your pregnancy with ease.
Steps in Writing Professional Maternity Leave Letter
- Addressing the Letter to the Right Person
The first and the foremost point is to address your letter to the right person. Mostly, it is either your boss or the HR manager to which you should be addressing your request letter. Make sure you start with the left hand corner on top, mentioning the name, designation and contact details of the person to whom you are addressing your letter to.
- Always Include the Subject
The next important point is to mention the subject to bring clarity on the subject even before the person has opened the letter. Keep it short, sweet and informative. For instance, “Application for maternity leave” is a well framed subject which makes everything clear and easy to understand.
- Start With Greetings
It is always the best way to begin your letter. Start with greeting the person to whom the letter is addressed to. For example, if you are addressing it your HR Manager, Mr. Adam Cullen, then you must start with “Dear Mr. Cullen,” and end it with a comma. It is good to be specific.
- Focus on the Body of the Letter
Body of the letter has to be nicely framed. It has to be informative and complete in every sense so that there is no confusion in stating your condition or your requests. In the very first paragraph, you must begin with stating that you are pregnant. Do not miss on mentioning it thinking that it is obvious.
Then the second paragraph must talk about your application for maternity leave and full maternity benefits. You must also mention the date from which you wish to start your leave and the duration for which you will be absent from work. Do mention your planned return date. But keep your dates flexible as you really don’t know about the situation once you have delivered the baby. Make sure you mention that you will confirm your return date.
- Thank the Reader
It is good manners to thank the reader for taking out time to read your application and also express your gratitude towards considering your request.
- Sign the Letter
In the end you must write ”Sincerely” and sign it after you have written your name.
- Mention Your Contact Details
Do not forget to mention your contact number, email id and address once you have signed the letter.
Points to Remember
- Save a copy of your leave application
- Submit the letter to the concerned person 10 weeks before you plan to go on leave so that things can be managed accordingly.
- Make sure that you have read your company policy about maternity leave before submitting the request for leave.
Categories: Letters Tags: Leave Letter, Maternity
Family Emergency Leave Request Letter Sample
It happens so often that there is some emergency situation in the family and you are required to be with your family members to handle the situation. It becomes a little difficult to strike a balance between the responsibilities at work and the responsibilities of your family. In such a scenario, all that you can do is write a professional family emergency leave letter which consists of all the reasons because of which you need an immediate leave in order to inform your employers about the situation.
Family Emergency Leave Request Letter Sample
From,
Mathew Brown
A-42, Park Avenue Street
New York
Date:26th February 2015
To,
Sheila John
Marketing Manager
Amazing Technologies
1234 Park Avenue Road
New York
Dear Mrs. Sheila John,
This is to inform you that I am compelled to take an urgent leave due to some emergency situation in my family. My wife just called me to tell that her father has just collapsed because of cardiac arrest and he has been taken to the hospital. So I need to go to the hospital right away so that I can be there with my family. I will try to resume my work as soon as possible and will inform you about the status of the leaves I need one my father-in-law’s medical condition is clear.
I have explained all the details about my current project to my co-worker Mr. David Smith so that the project doesn’t suffer from any loss. I will also be available on phone, if in case there are any queries. My work record explains that I have been a dedicated employee of the company and I will never let the company bear any losses because of my absence.
I can be contacted during my leave via telephone at 123-45678 and email at [email protected]. Please leave me a message if case there is any questions or queries and I will respond them at the earliest. I thank you for considering this emergency leave as I need to leave urgently to be with my family. And I will make sure that I resume the work at the earliest and take charge of my responsibilities at work.
Thanking in anticipation. Looking forward for your response.
Yours sincerely,
Mathew Brown
Project Manager
Amazing Technologies
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Categories: Letters Tags: Emergency, Leave Letter, Request Letter
How to Write a Vacation Leave Letter with Sample
Vacations are important part of life. You need to take some time off from work and go on a holiday to refresh and revive your body and mind. It is not only essential for the employees but it is equally essential for increasing the productivity of the company. Every company has its own policy when it comes to annual leaves for the employees and in some organizations it is compulsory to take a certain number of leaves every year.
Here is this article to provide you with step-wise guidance to write a formal vacation leave letter along with sample. So now you can read through the important points that you need to keep in mind while framing a professional vacation letter and you can use the template as reference for creating your own personalized draft.
Tips for Writing Vacation Leave Letter
Follow these useful tips:
- It is a formal application. Hence, you must submit it to the Human Resource Department of your company so that the executives can process it keeping in mind the policies of the company.
- It is important that you address this letter to the right person. Make sure that you include his designation along with the name of the organization once you begin writing the letter.
- Always include the subject to keep the purpose of the letter clear without even opening the letter.
- Make sure that you keep the content of the letter very precise and to the point. Include all the information related with your vacation in your letter to make it informative. Keep the sentences simple and clear to avoid any confusion.
- Conclude your letter with a thank you note at the end and also express your concern towards the work.
All these tips will help you frame a perfect letter.
Vacation Leave Letter Sample
Andrew Cullen
123 Prospect Ave, Apt 111
Hollister,
California
Ph: 123-456-78
Date: 21st February, 2015
John Smith
HR Manager
ABC Corporation Pvt. Ltd.
123 Park Avenue
California
Subject: Leave Application for Vacation
Dear Mr. Smith,
The purpose of this letter is to officially request my vacation leave ahead of time. I am planning to take my vacation time starting from the dates of 1st May, 2015 through 15the May, 2015 as I plan to take my kids for a summer vacation trip to Singapore. I want to bring to your notice that during this year, I have not been able to use enough vacation days. I have always been present at work fulfilling all my responsibilities.
I will make sure that I am able to finish all my current incomplete projects now and between today and 1st May, 2015 so there is no pending task. I am quite sure that my team will be able to manage the work in my absence with perfection. I will be handing over all the necessary papers and information with my deputy manager, Mr. Simon Jack who will be supervising the project in my absence. In case there are any important questions or concerns related with work then I can be reached by email at [email protected] and I will respond at the earliest.
If any clarification on the subject is needed in this matter then please feel free to contact me by email mentioned above, or by telephone at 123-456-78.
Thank you for your consideration. I look forward to your response.
Yours sincerely,
Andrew Cullen
Project Manager
ABC Corporation Pvt. Ltd.
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Categories: Letters Tags: Leave Letter, Vacation
Permission Letter to Leave Office Early
There are times when you need to leave the office early. For instance, it is your wife’s birthday or you have to attend some function. In such a case, you must write a professional permission letter addressing your HR Manager or immediate senior or team leader asking permission for leaving the office earlier than usual.
For writing a perfect permission letter, it is important to include few important things in your draft like the reason for which you need to leave early, how early you wish to leave etc. If you are still not clear about framing a formal letter then refer to the template example below which will help you frame a perfect letter with all the needful information.
Format Permission Letter to Leave Office Early
Mathew Brown
A-42, Park Avenue Street
New York
Date:23th February 2015
To,
Sheila John
HR Manager
Amazing Technologies
1234 Park Avenue Road
New York
Dear Mrs. Sheila John,
I would like to request you to please allow me to leave 3 hours earlier on Thursday, 19th February, 2015, because I have to attend my brother’s engagement, something that I cannot afford to miss. But I promise that I will finish my job early so that nothing is left incomplete or unattended. And I also assure that I will compensate this time by staying an hour extra on Friday, Saturday and Monday so that there is no work loss to the company.
Thanks for considering my request. Thanking in anticipation
Yours sincerely,
Mathew Brown
Description
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Categories: Letters Tags: Leave Letter, permission letter
Leave Request Letter for Marriage
When you are getting married, you need to convey to your boss using a formal marriage leave letter that because you are getting married, you need to take break from work for a few days to make all the necessary arrangements for your wedding. The most important thing in such a request letter is that you need to address it to the right person and include all the essential information like the number of days you will not be present at work along with the dates.
Here is a sample leave request letter for marriage to help you write your own personalized draft asking your boss to grant you with desired leaves for one of the most important events of your life. Use it as reference for writing your perfect formal request.
Sample Leave Request Letter for Marriage
Margret Smith
129 Jackson Road
New York
Date: 24th February, 2015
To
Simon Jones
CEO, ABC Corporation Pvt. Ltd.
Adams Street,
New York.
Dear Mr. Jones,
I hope that you have already got my official wedding invitation. I would like to make a request for official leave to make all necessary preparations for my marriage and honeymoon. As you know that my marriage is scheduled on 23rd February, 2015, I request you to please grant me a leave for 15 days from tomorrow i.e. from 19th February, 2015 till 5th March, 2015.
I have discussed about my leave with my immediate senior and team leader, Mr. Andrew Cullen. He has agreed on my leave. It is agreed that I will be completing all my responsibilities before I leave and during this phase if there in any emergency then it will be handled by my co-workers.
I request you to kindly take this request into consideration. I also request you to be present at my marriage ceremony.
Thank you for your cooperation.
Yours sincerely,
Margret Smith
Categories: Letters Tags: Leave Letter, Request Letter
Thank You Letter for Leave Approval Sample
It feels great when your letter for leave has been approved. It always feels good to know that your boss or your HR Manager or your company has considered your problem and has sanctioned your leave application, despite the fact that you are needed in the office to manage your responsibilities. So it is a sweet gesture to write a thank you letter to the person who has approved your leave. While penning such a letter, you must make sure that your tone is soft and thankful but still professional. You must also mention that you are aware of your responsibilities at work and you have to take leave because of unavoidable circumstances at personal front. Make sure that you again explain your problem and assure that you will resume your work at the earliest.
Here is an example format of letter for leave approval to help you have an idea about framing the letter in the best way possible. Refer to this template to create your customized letter.
Sample of Thank You Letter for Leave Approval
To:
Mr. John Smith
House 411,
Park Avenue,
Liverpool
New York
From:
Mr. Charlie Brown
HR Manager
ABC Corporation Pvt. Ltd.
Richmond Street
New York
Dear Sir,
I am writing this letter in order to express my gratitude towards you for approving my leave. I am grateful for you for considering my situation and approving my leave application for two weeks. I have received your confirmation.
I cannot express how important it is for me to be with my family at this point in time when my uncle is getting operated for cancer. And I really need to be there with my family to take care of all the medical arrangements and treatments. I shall resume back to my job at the earliest, once everything is under control.
I will make sure that I am able to achieve all my targets and complete all my projects on time once I am back from my leave so that I can help our organization achieve its goals. I am extremely thankful to you for considering my problem and allowing me the leave for two weeks despite the workload at office.
Regards,
John Smith
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Categories: Letters Tags: Leave Letter, Thank You
Sample Letter to HR Regarding Maternity Leave
It is your duty to inform your employer by a written notice when you are anticipating going on maternity leave. You must express your intention in written mentioning from when you wish to go on leave. This will help the management to allow you for maternity leave without causing any misunderstandings. This is really important for you to plan it in advance so that the company can arrange for your substitute and you can relax and enjoy that time planning the arrival of the new family member.
This letter should be direct. You can make it look pleasant and happy, expressing your joy. Always address it to your boss to make sure that he or she reads the letter and keeps it in mind. You can send one copy to the human resource personnel and one to your boss to keep things smooth and comfortable.
Here is a formal example of letter to HR requesting for maternity leave which you can refer to draft a personalized letter for yourself.
Sample Letter to HR Regarding Maternity Leave
June Samson
HR Manager
Orchid Designers Ltd.
New York
Date: December 13, 2014
Dear Ms. June,
I am writing this letter to happily inform you that at present I am 6 months pregnant with my first child. The due date for delivery is in the mid of February 2015. I would request you to please grant me my maternity leave from December 1st, 2014. Please find the required maternity request forms attached for your perusal.
As per my leave records with the HR department, I have 10 days of annual leave pending which I would request you to please add on to my maternity leave entitlement.
I request you to please confirm this request. Also please let me know the exact date when I can I join the office after the delivery of my baby. In case, there is any other formality that I need to complete before going for the leave, please let me know.
Thank you for your consideration on my request.
Yours sincerely,
Martha James
Employee No: 1234
Dept: Marketing
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Pay Slip & Leave Letter Format
Please find attachment herewith Pay Slip & Leave Letter Format.
Categories: HR Tags: Leave Letter, Pay Slip