If you have been absent from work for some reason but you have not informed at your office about it then you must write an Absent from Work Explanation Letter. This is a formal Letter Explaining Absence from Work and therefore, it must include the reason because of which you were absent and were unable to inform anyone about it.
In this post, we bring to you a Sample Explanation Letter for Absence to boss without Leave along with the tips that can be used for framing one such letter. Follow and use this Explanation letter for absent template to write your own letter.
Tips for Writing a Letter Explaining Absence from Work
Shared below are some important guidelines using which you can create a perfect letter explaining absence from work:
- Mention the reason why you were absent from work
- Include the reason why could you not inform anyone about it.
- Apologize for your absence.
- Assure that such a thing with not get repeated.
- Don’t forget to thank before ending your letter.
Template for Letter Explaining Absence From Work
45, Henry Hills
Date: October 09, 2023
Mr. Adam Black
Sub: Explanation letter for absence from work
Dear Mr. Adam,
I, Richard Smith, senior Marketing Executive, am writing this letter to inform you that was not able to report to work from last three days as while coming to office, I had met with an accident because of which I was hospitalized. I was unconscious because of the medication for a day and therefore, I lost the track of time and could inform anyone at office about my absence.
I am aware that in our company we are supposed to always inform the concerned person about our absence but I was in a very difficult situation and could not get a chance to do that. Never ever has it happened in the past that I have gone on leave without seeking permission and I will make sure that I always inform before taking any leave.
I am hopeful that you will consider my situation and will accept my sincere apologies.
If you have been absent from work for some reason and you feel that you must put forward the reasons because of which you could not make it to office then you can always write a formal letter of Explanation for the Absence of Duties. This Explanation letter for absent from duty is a simple letter that includes the reason because of which you were not available at work.
In this post, we bring to you a formal Absent from Work Explanation Letter format along with the important guidelines that you can always use for creating one such letter the right way.
Tips to write a letter of Explanation for the Absence of Duties
Here are the significant tips to keep in consideration while drafting an explanation letter for absence of duties:
- State the reason for your absence.
- Explain the situation.
- Always be genuine with what happened.
- Ask for apology.
- Keep the tone formal.
- Promise that the behavior will not get repeated in the future.
Explanation Letter for the Absence of Duties
54, Henry Hills
Date: July 11, 2023
Mr. Richard Smith
Dear Mr. Richard,
I cannot stop thinking about the incident that took place on June 4th, 2023 at the factory. I have been trying to get over it but it is coming back to again and again.
I realized that it was my mistake and things would have gone really difficult because of me. Therefore, I thought of writing this explanation letter to you so that you can understand my situation better. As you are aware that from last one month I have been struggling with the loss of my brother and it has been a really rough patch for me for the same reason. I could not make it for the final run through of the product on June 4th, 2023 because I got occupied with his rituals which were apparently on the same date. June 4th, 2023 being a Sunday, I did not realize that I have to report to the factory to ensure that the run through is smooth.
All I wanted to say was it was an honest mistake and I will be more careful in the future. I know that I am shouldering an important responsibility and I cannot let my personal issues come in between. I hope you will understand my situation and will give me a benefit of doubt this first and last time. And I would appreciate that our association would still remain the same despite this incident.
Sometimes there is some urgent situation because of which you miss on sending an official leave application to your manager seeking permission for absence. But once things are under control, you must write a formal letter explaining the reason for absence from work. This is essential because it shows your concern towards your job and also informs your manager about the reason because of which you could not make it to work.
Given below is the sample of explanation letter for absence without official leave which you can use for creating a personalized letter with necessary details. Generally, these letters are short in length and explain the reason.
Format of Explanation letter for absence without official leave
46 Agastha Apartments,
Date: 12th April, 2016
XYZ Development Bank
42 Richmond Street,
Dear Ms. Julia,
I would like to bring to your notice that on 11th April, 2016, I had to abruptly leave the office because of some medical emergency in my family. My grandmother had fallen seriously ill and I had to take her to hospital immediately that day. Because of the seriousness of the issue, I was not able to inform my team leader for leaving work all of a sudden. I have not filled in leave form today for yesterday and I hope you are going to consider my absence as leave.
My grandmother’s condition is not stable and my sister is there to care of her. Now I will be able to focus on my job and will not be missing any work.
I am hopeful that you will show your consideration on this issue.
XYZ Development Bank
Other Related Leave Email/Letter Format and Sample
Leave Extension Application for Personal Reason
Leave Extension Email for Medical Treatment
Leave Extension Application for Mother/ Father Medical Treatment
Leave Extension Email Due to Mother/ Father Death
Leave Extension Email for Maternity Leave
Leave Extension Application for Family Problems