In many companies, female employees are entitled for maternity leave and in some companies, companies take care of the maternity expenses of that employee. In case, you also work for such a company then you can always write a maternity leave expenses disbursement letter to the management. Just like the maternity leave application, this letter has to be small and precise.
In this post, we have come up with a format for Maternity Leave Expenses Disbursement Letter. You can use this maternity leave letter format in order to ask for disbursement from your company for the expenses that have incurred during the maternity phase.
Sample Format For Maternity Leave Expense Disbursement Letter
54, Richville Apartments
Date: March 29, 2022
Mr. Robin Smith
Subject: Regarding disbursement of maternity leave expense
Dear Mr. Smith,
The purpose of writing this letter is to request you for the disbursement of all the maternity expenses that I have undergone during my maternity leave. According to our company’s policy, each and every female employee is entitled for a paid maternity leave for a total of nine months which can be used during pregnancy or after delivery. I have also been given the maternity leave but all the expenses were made from my own pocket.
Therefore, I am writing this letter in order to request you to kindly compensate all the expenses that have taken place during the maternity leave as I am witnessing some financial issues at my end. Please find attached the receipts of all the expenses that are required to be disbursed.
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Maternity leave policy
1. General policy
Female employees with at least 12 months of continuous service are entitled to maternity leave.
Maternity leave is unpaid leave which is available for a minimum period of six weeks and for a maximum period of 52 weeks if the employee is the primary career. Other types of leave can be taken in conjunction with maternity leave providing the total period of absence does not exceed 52 weeks.
Any employee taking maternity leave is required to take at least six weeks continuous leave after the date of the birth of her child. The employer may, with 14 days notice, require the employee to commence maternity leave within six weeks of the presumed confinement date.
2. Procedure of this policy
Applications for maternity leave should include personal details, a medical certificate detailing the expected date of confinement or birth, proposed commencement date and duration of leave. Advice as to whether superannuation payments will continue should be given by the employee.
Where the pregnancy is terminated other than by birth of a living child and the employee has not commenced maternity leave, her entitlement to such leave ceases to exist. However, an employee may be entitled to special maternity leave, as specified by her doctor, if the pregnancy has extended beyond 28 weeks, and is terminated other than by birth of a living child.
Details of return to work date must be given four weeks in advance. The employee is entitled to return to the position held prior to taking maternity leave or to an alternative position of comparable status and pay.