If any of your employee has not been coming to work then you must write a warning Letter to employee for not reporting to work. The Warning Letter Format is quite a simple format which talks about the warning for missing on coming to work.
This post includes Warning Letter to Employee which you can use for creating your own letter. This Sample Warning Letter Template makes a wonderful letter which can work as a great help.
Employee Warning Letter Format for Not Reporting to Work
Date: February 2nd, 2023
Mr. Andy Jacob
54, Richmond Villas
As informed by your supervisor, Mr. Henry Bob, you have not been coming to work from last five days and there has been no information from your end. The last working day at our office was February 4th, 2023 and since then there has been no communication from your side.
This is a warning letter to warn you to report to the office as soon as possible to avoid attracting any penalties against you. We are hopeful that you will have strong reasons for not coming to office and also not informing us about the same.
Looking forward to hear from you.
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To motivate the employees to work better and to retain their services, you must always appreciate them for their good work. It is the sweetest gesture that infuses new energy in the employee by acknowledging all the efforts he has put in. If you feel that an employee has made a remarkable contribution to your organization then you must write an appreciation email to him appreciating his good work.
Here is an example sample appreciation email which is the perfect blend of appreciation and motivation. Use this format in a customized manner to create your own personalized email to acknowledge, appreciate and motivate the work of your employee.
Sample appreciation Email to employee for good work
Sub: Appreciation Letter
Dear Mr. Sam Brown,
The purpose for writing this email to you is to congratulate you on successfully completing the New York Marketing Project. ABC Corporation Pvt. Ltd. is proud to have an extraordinary hard working and committed employee like you. You have always been a star performed and you have always completed all your projects on time with best results.
I would also like to share that we have received many compliments for you from our clients who have praised your working style. We are extremely delighted to have a wonderful and valuable person like you in our organization. You have always traveled an extra mile to meet your targets. With your dedication and professional approach, you have been able to take our company to a higher rank by working really hard on the New York Marketing Project which in turn has brought lots of fame to the company. Because of your contribution, we are able to have increased sales and a pool of happy and satisfied clients.
You have not only been a remarkable performer but you have also been an impressive leader. It is the result of your guidance and leadership that your team has been able to deliver such an enticing performance. With your commitment and diligence, you have taken ABC Corporation Pvt. Ltd. to new levels. On behalf of ABC Corporation Pvt. Ltd., I take this opportunity to express gratitude towards your hard work. I would also like to wish you all the best for all future endeavors. May you keep performing better in years to come.
ABC Corporation Pvt. Ltd.
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I Have Attached Work Order Format
|TIN NO. xxxxxxxxxXXXXXXXX|
|C.S.T.TIN NO. xxxxxxxxxxxxxxXXXX|
|EXCISE REGISTRATION NO. xxxxxxxxxxxxxxx|
|(NAME OF THE ESTABLISHMENT|
|Your Quotation No. :|
|With reference to your quotation we have pleasure in confirming our order for the following as per|
|the terms & conditions stated hereunder.|
|Terms & Conditions :|
|Payment :||50% Advance along with W.O.|
|Delivery :||Immediate after approval|
|Mode of Dispatch :|
|Taxes as applicable|
|Please Dispatch the Materials to our works, at Bhuj – Kutch.|
|H.O. : XXXXXXXXXXXXXXX|
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I have attached qualification chart For work station.
I have Attached Work From Home Policy
1.1 This Policy has been compiled to ensure all workers fully understand and are able to comply with the Company’s Working from Home procedures. No worker has the right to work from home, but every worker has the right to have his/her application considered. A decision will be based on the assessment of work activities , skills, competencies as well as health and safety considerations.
1.2 Working from home may be combined with any overall working pattern, whether full or part-time.
2.1 A home worker is someone who undertakes a significant proportion of work from home on an agreed regular and predictable basis. An individual undertaking of occasional or ad hoc working is not considered to be a home worker.
3.1 Assessment of work activities, skills and compentencies
3.2 The Business Unit Director shall also assess that the work itself is suitable for home working:
3.2.1 How much face to face interaction is required with other task holders in the team or on the project?
3.2.2 Is there a frequent need to refer to documents not available at home?
3.2.3 Is there a constant need for access to resources or other colleagues?
3.3 These issues may present obstacles – but there may also be ways of overcoming them, so the Business Unit Manager will need to look at reasonable ways of dealing with these issues without summarily dismissing the possibility of home working.
3.4 Other considerations for the Business Unit Director would relate to the qualities of the home worker. Home working requires certain skills, abilities and qualities. For example the home worker will need to:
3.4.1 be able to cope with the reduced social interaction and contact;
3.4.2 be trustworthy, mature, self disciplined and self motivated, i.e not be distracted from working, be able to complete the expected working hours, and be able to work without direct supervision;
3.4.3 be able to arrange their family or other commitments to facilitate a suitable working regime and environment;
3.4.4 have good communication skills, for example be good at report writing and verbal reporting;
3.4.5 (where necessary) be willing and able to use new or different communications and IT equipment;
3.4.6 have higher than average self discipline and self management skills, particulary time management.
4. TRAINING AND PERFORMANCE
4.1.1 there is a clear understanding by both parties of what is expected of each and on what timescale
4.1.2 there are agreed arrangements for the immediate line manager and the employee to review progress jointly at appropriate intervals
4.1.3 there is a clear understanding of how any development/training needs will be met in cases where working from home is likely to occur over an extended period
4.1.4 satisfactory arrangements are in place for ensuring that employees working at home over an extended period are kept in touch with developments of their department/resource group and receive appropriate Compay communications
4.1.5 there is no risk to commercial security arising from any need to work with documents or computer data off-site
4.1.6 there are appropriate arrangements to cover any insurance liability
4.1.7 due regard has been paid to any health and safety implications
4.1.8 the commitment to an employee to allow homeworking is not open-ended and it is clear that it will only be renewed if the arrangement is proving completely satisfactory to both parties.
4.2 Company Authorised Working from Home Agreements / Procedure
4.2.1 If an employee has a reason to request working flexibly they must put this request, formally, in writing to their line manager and HR Consultant in the first instance.
4.2.2 The employee’s HR Consultant will then arrange a meeting with all parties to discuss the options available.
4.2.3 If agreed the employee will receive a written agreement, which they will be required to sign.
4.3 Equal Treatment:
4.3.1 Where employees are working at home for a significant proportion of their time, line managers must ensure that they keep in frequent touch with the employee, and employees and line managers must ensure that all the requirements of the Performance Track system are met.
4.3.2 Employees should be treated no less favourably than those working within an office. line managers must also ensure that the training needs of the employee are fully considered and that they are offered training opportunities in the same way as those working in an office/site.
4.4 Home Office Space:
4.4.1 The employee will be required to make available a suitable space in their home, which will allow for undisturbed home working. This includes furniture, which would be suitable for long periods of computer work e.g. suitable table and chair which meets the same or similar standards as required within an office environment. Suitable furniture if not already available in their home would need to be purchased at their own expense.
4.6 Computer Equipment and Support:
4.6.1 iNet will not procure any desk top computer equipment (computer, printer etc). The employee can however put in a request to their manager to be supplied with a laptop, which they will be required to use on any occasions that they also work from an ______ office.
4.6.2 If home broadband has been purchased by a staff member who wishes to connect their ____ laptop to it, the Customer Support Desk (CSD) should be contacted who will advise on a standard router and send through an instruction sheet for configuration of the router. The router should then be purchased by the individual staff member or through their business unit if the business is funding it. iNet are not responsible for the procurement, configuration or support of the router.
4.6.3 If home broadband has been requested and is being funded by the company for an individual, that staff member has responsibility for ordering the broadband through an ISP advised by the CSD. The CSD will also advise on the router to be procured through the relevant business unit. In this situation where the company has requested and is paying for a broadband connection to allow someone to work from home, iNet will not procure, but will configure the router before giving it to the staff member to connect, and support it there after.
4.6.4 Any day to day IT queries would need to be sent to the CSD in all instances as per normal office workers.
4.6.5 iNet will not visit the employee at their home address to resolve any such issues unless in a pre-authorised arrangement with the ____ iNet Director.
4.6.6 Please see the following iNet policies for further information:
4.6.7 ____ ____ Laptop Policy
4.6.8 Cost of ____ Devices Providing Mobile Internet Connectivity
4.6.9 Laptop User Guidelines
4.7 Reimbursement of telephone costs:
4.7.1 Reimbursement of charges for using the employee’s home telephone for calls or network connection must be made via the Company Business Expenses claim form procedure. All expense forms must include the relevant itemised bill.
4.7.2 When there is a written pre-authorised agreement allowing the employee to work from home the full cost of broadband, including installation, will be reimbursed. This will only apply whilst broadband is cheaper than any dial up connection and in order for this not to be subject to tax as a benefit in kind, must only be used for work purposes.
4.8.1 As working from home on a regular basis may affect the employee’s home insurance policies, employees should inform their insurance company before commencing with any agreement. If as a result the home insurance premium for either contents or buildings is increased, employees will be liable for such costs. Employees should also check that the terms of their mortgage allow for working from home.
4.9 ____ Stationery:
4.9.1 Any ____ stationery items which the employee will require in order to produce ____ work can be ordered via their local office and either collected by them or posted to their home address.
410 Attendance at any ____ offices:
4.10.1 Despite any pre-authorised home working arrangements if the employee is required to attend an ____ office for internal/external meetings, office briefings etc they will be given advance notice and expected to attend.
4.10.2 If the employee’s pre-authorised Working from Home agreement stems from the employee’s need to be working at home due to illness or disability then attendance at an ____ office will be reviewed on an individual basis.
4.11.1 If the employee has a pre-authorised agreement to work from home but the employee is required to visit a client, their local ____ office or another ____ office, then their business mileage can be claimed from their home base.
4.12 Ad hoc Working from Home
4.12.1 Any ad hoc working from home still requires pre-authorisation from the employee’s line manager.
4.12.2 Working from Home will only be possible if:
§ the employee has a company provided lap top
§ the employee has work which does not require the use of a computer and can be taken home
4.12.3 Occasions when this is likely to be approved would be under the following cirumstances:
§ the employee is required to work on a bid or project that requires self contained, dedicated effort and which could be completed more efficiently than at their normal place of work.
§ When the employee has a personal commitment which could accommodate a short term working from home arrangement.
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I have Attached Qualification Chart For Work Station
I have Attached Questionnaire on work life balance
|S.No.||Dimensions||HIGH…. Degree of Satisfaction….LOW
|1||All my vital organs are working perfectly all right.|
|2||My weight is in proportion to my height.|
|3||I am not suffering from any body ailment.|
|4||I don’t have any permanent mental illness.|
|5||I feel all right most of the day and sleep well at night.|
|6||I feel all my emotions.|
|7||I know my purpose of life and I can feel the universal power within me.|
|8||I have a family to belong to.|
|9||I have good relationship with all the family members.|
|10||I get all the support and love I want from my family.|
|11||I am able to support my family and fulfill my duties well.|
|12||I have friends to belong to.|
|13||I have good relationship with my friends.|
|14||I have a love partner.|
|15||I have a nice relation with my love partner.|
|16||I have a job or running occupation.|
|17||I have the education and skills to get the job I want.|
|18||I feel happy with the work I do.|
|19||I am happy with the salary I get.|
|20||I am happy with the people I work with.|
|21||I have money to sustain for another three months.|
|22||I have a source of income.|
|23||I have savings in the bank for my future.|
|24||I am a member of a social group.|
|25||I take active part in social activities.|
|26||I enjoy my spare time.|
|27||I have a hobby that I pursue.|
|28||I am able to spend time on my physical health.|
|29||I am able to spend time on enhancing my knowledge and skills.|
|30||I am able to pursue activities that help me grow emotionally and spiritually.|
1. What is meant by work permit
Permit-to-work System is a formal written system used to control certain types of work which are potentially hazardous. It is also a mean of communication among site personnel to ensure all necessary safety precautions are taken before commencing such work.
2. As per factory act-1948 where is the mentioned it’s types & use = Regret. Not sure about it. Types are as follows:
The types of work permits are:
(1) General Work Permit which includes :
i) Cold work permit
ii) Hot work permit
2) Special work permit
i) Confined space entry,
ii) Working at height,
iii) Excavation & fragile roof,
iv) Electrical work Permit (HT/LT)
v) Material lowering & lifting.
Cold work permit: It is first level permit issued for jobs of general nature not involving any special activities like confined space entry, working height, excavation, Electrical maintenance on HT / LT, material lowering and lifting.
Hot Work Permit: it is work permit issued for jobs involving activities which generates spark and flame. Welding, Gas cutting, grinding, chipping are few activities which necessarily should have Hot work Permit.
3. Which parameters need to be include in work permit? sample format?
Please let me know which one you looking for. I will help you in making one.
4. Is work permit required sign of safety officer ( if one safety officer is in org. then what to do if he is on leave) = No need of Safety Officer Sign
5. For routine main. work permit is required? any sample format?
Yes. General Work Permit is required for all the job. Attach a sample format.
6. Who is authorized person to sign. the permit as per Standard system.
Minimum three persons sign needs to be in the work permit.
1. Job Executor.
2. Concerned Engineer
2. His reporting boss. (Permit Issuer)