Warning Letter Format

Warning Letter for Misbehavior with Senior

In a company, different types of problems arise with time. One such problem is when a person misbehaves with a senior. In such a situation, as the HR manager or owner of the company, you must write a formal warning letter to that particular employee which highlights his action and also bring to his notice that he needs to correct it.

If you have to write such a letter than given below is a formal format of warning letter for misbehavior with senior. You can use this example sample to create a personalized letter with all details. Such letters are suppose to be short and precise, consisting of just the right amount of information.

Sample Warning letter for misbehavior with senior

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

11, Park Avenue,

New York

Date: 23th April, 2016

To,

Mathew Jacob

42 Richmond Street,

New York

Sub: Warning Letter

Dear Mathew,

This is to inform that on 15th April, 2016 we had received a complaint against you stating about your involvement in improper behavior with your senior, Mr. Robin Smith. You have also failed to follow the instructions that were given to you.

The above misconduct is a serious offense as per company norms and attracts strict against you.

It would be in your interest to apologize for your misconduct in a written apology letter to your senior. Consider this letter as first and last warning for your actions. This is a final opportunity for you to improve your conduct and if you fail to do so then you will attract strict action against you.

Regards

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - April 23, 2016 at 1:09 PM

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Warning Letter or Memo To Employee

Every company has some employees which fail to adhere to the rules and regulations of the organization and in order to control this deviation, company has to write formal warning letters to such employees highlighting this mistake and warning them for correcting their actions.

If being the manager of your company you also have to write professional warning letters or memo to your employee then use this sample template to create a customized formal letter with important details.

Format for Warning Letter or Memo To Employee

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

11, Park Avenue,

New York

Date: 18th April, 2016

To,

Mathew Jacob

42 Richmond Street,

New York

Sub: Warning Letter

Dear Mathew,

This is to bring to your notice that the last month you have proceeded on leave without any prior permission from your supervisor. Such an action is considered as gross negligence of duties and is completely unprofessional in capacity of your profile.

As per company’s policy, remaining absent from duties without prior information is a misconduct and attracts strict action. You are advised to take this warning seriously and make sure that such an action is not repeated in future.

You are advised to submit a formal written explanation on your uninformed and unauthorized leaves on receiving this letter or once you resume your work.

Consider this letter as urgent and respond as soon as possible.

Regards

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - April 18, 2016 at 12:54 PM

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Warning Letter For Alcohol Consumption During Working Hours

Every company has some ethnics which every employee is suppose to be following. If the employee fails to adhere to the rules and regulations set by the company then serious actions can be taken against them; they can even be terminated.

If you are an HR Manager of your company and some employee is found consuming alcohol during working hours then you must issue him a warning letter stating the consequences. You must warn him in a strict way and make sure that you are able to deliver the message that in case the warning is not taken seriously then he can face strict punishment or action. Here is a formal example designed to help you frame a customized letter. It consists of all the essential points that are required to be included in your letter.

Template of Warning Letter For Alcohol Consumption During Working Hours

Julia Mars

HR Manager,

XYZ Development Bank

42 Richmond Street,

New York

Date: 13th July, 2015

To,

Mathew Jacob

46 Agastha Apartments,

Herald Street,

New York

Dear Mr. Jacob,

On 10th July, 2015, you reported late for duty at 10.30 a.m. when your shift starts sharp at 9 a.m. and you were in a drunken state. Because you smelled of alcohol, you were advised by your team leader, Mr. John Smith, advised you to go back home when he noticed your weird behavior at the reception of the company. Instead of following his advice, you misbehaved with him and abused him. As you were quite loud, your behavior and abusive words were noticed by two other staff members, Mr. Adam Gibbs and Ms. Samantha Brown. Mr. Gibbs tried to calm you down but you did not pay any attention and you moved to your working station.

As mentioned in your appointment letter that as per company’s rules and regulations, coming to office under the influence of alcohol or any other substance abuse is a punishable act. The company has the authority to terminate the employee who fails to adhere to company ethics. You have not only disobeyed the company rules but you have also misbehaved and abused a fellow employee which is again against the regulations.

This is the last and final warning to you and in case you are found drunk or under the influence of any such substance then you will be terminated without any notice. The company is issuing a warning because you have been an amazing performer and there has been no complaint against you since you have joined the company.

In case, there is some issue that is bothering you then we can arrange a meeting with the company counselor who will help you sort your life. For any queries, contact me at julia@xyz.co.

Regards

Julia Mars

HR Manager,

XYZ Development Bank

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Posted by Hrformats - July 20, 2015 at 12:52 PM

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Warning Letter Format to Employee for Poor Performance

There are all kinds of employees in an organization. Some are amazing performers, some are average and some are poor at delivering the desired performance. If you have such an employee in your company which is unable to deliver expected results then you must write a warning letter asking him to work with dedication and commitment so that he is able to perform. You must also mention that the supervisor or the manager has previously mentioned the same thing to him and brought in notice the dull performance.

Being the manager you must learn how to frame such a letter. Here is a sample format to help you create a personalized letter with all the inputs needed. You can use it as a warning letter to the employee and ask him to increase his performance.

Sample warning letter to employee for poor performance

Date: 27th June, 2015

To,
Mr. Jacob Smith

Sales Executive

ABC Corporation Pvt. Ltd.

Sub.: Warning Letter

Dear Mr. Smith,

This is to bring to your notice that since the time you have joined the company, your performance levels have been below expectations. Every quarter you are given a target by your team leader and you have always failed to achieve it. As a result, you have been listed under the category of poor performers which means that you have failed to perform the duties and attained the targets due to negligence and lack of commitment.

You have been counseled and motivated by Mr. Andrew John, Sales Manager for improving your performance on regular basis. But despite all the efforts, you have been unable to show any improvement which makes yourself liable for required action.

The management hereby warns to work on increasing your performance levels and if you fail to do so then appropriate action will be taken against you.

You are further informed to submit explanation on your poor performance in written once you have received this letter.

Kindly treat this as very urgent.

Regards

Julia Robbins

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - June 29, 2015 at 12:45 PM

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Process of Writing Warning Letter to Employee

Warning letters are written by employer in order to bring in notice Here is the process of writing a warning letter to employee which ensures a disciplined behavior.

Step 1

Show you concern over the deficiency in performance. Mention about the indiscipline noticed by some person over the behavior or actions of the other.

Step 2

Mention about the specific expectations for performance which have been laid out by the organization. There can be a reference of the clause mentioned in the terms and conditions mentioned by the company.

Step 3

Ask the employee to present clarifications and answers in response to the letter stating the reasons for such behavior.

Step 4

Do mention the time deadline within which the employee is suppose to respond. If he fails to respond then he will assumed as the offender and required action will be taken against him.

Step 5

Make sure it is signed by the authorized person for authenticity.

This is a short and simple process for writing a professional and crisp warning letter to employee containing all important information and details.

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Posted by Hrformats - February 14, 2015 at 5:10 AM

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Warning Letter to Employee for Salary Deduction

Sometimes employees cause serious damages to company’s property, assets and reputation or being undisciplined. In such cases, it is essential for companies to warn them for deductions to recover the damages from them and make them more responsible and vigilant towards them in future. Follow the sample format for Warning Letter to Employee for Salary Deduction to write a customized formal letter stating all important points.

Here is the template for your reference.

Sample of Warning Letter to Employee for Salary Deduction

Ana Jackson

Designation: HR Executive

Date: 01.08.2014

Dear Ana,

This is a written warning being issued to you for being negligent in handling company documents resulting in leakage of important information.

We have noticed that you had left important documents related with employees on the reception on July 28th, 2014. As you are responsible for handing these confidential papers and files, this kind of irresponsible behavior can cause major loss to the organization.

Due to this incident, 2 days salary will be deducted from your monthly salary for July. We hope that you will be more responsible in handling the confidential documents of the firm.

Sincerely,

Adam Grant

Managing Director

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Posted by Hrformats - August 25, 2014 at 10:03 AM

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Poor Performance Warning Letter Format

Warning Letter

To,
Name :
Designation:
Department:
Token No.

During the training period your performance was monitored by the Management and it was observed that your performance during training period was not satisfactory and you were advised from time to time to improve upon your performance, however we regret to inform you that we did not find any improvement in your performance.

Management would have been justified in taking serious disciplinary action against you due to not satisfactory performance. However for this time management has taken a lenient view and decided to warn you.
You are advised to note that any repetition of such or other act on your part in future will be dealt with seriously.

Personnel & Admin Dept

Thanks & Regards,

 

xxxxxxxxxxxxxxxx

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Posted by Hrformats - August 29, 2011 at 9:52 AM

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Warning Letters for not attending Office regularly

Attach herewith Warning Letters for not attending Office regularly.

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Posted by Hrformats - May 16, 2011 at 7:11 AM

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Format of Warning Letter in case of Poor Performance

Attached format for Warning letter.

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Posted by Hrformats - May 6, 2011 at 6:58 AM

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