Warning Letter Format

Warning Letter to Employees Refusing to Work

An organization has all kinds of people. Well some are very prompt with doing the task assigned to them and some on the other hand simply refuse to work. Every company has its own style of dealing with employees who say no to work. Writing a formal letter to employee who refuses to work is one way of warning them. Good companies always send warning letters in such scenarios.

If you also have to frame a warning letter to employees who say no to work then given below is a template sample that you can follow.

Warning Letter to Employees Who Say No To Work

From:

Samantha Brown

HR Manager,

Universal Cosmetics Pvt. Ltd.

42 Richmond Street,

London

Date: 14th July, 2017

To,

Robin Mars

Sales Executive,

11, St. Anthony Street

London

Dear Mr. Robin,

The management has been informed that you were assigned a job of dealing with our reputed customers on 12th July, 2017 but you refused to follow the instructions of your Manager.

We would like to warm you that our Company will not tolerate any such kind of misconduct or negligence from your end. If any such behavior is noticed in future then you will have to face serious consequences as actions against termination will be taken.

Consider this as a final warning and we hope that you would work without any negligence in future.

Regards,

Samantha Brown

Production Manager,

Universal Cosmetics Pvt. Ltd.

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Posted by Hrformats - July 14, 2017 at 12:49 PM

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Warning Letter to Employee Taking Leave Without Handing Over Work

Organizations often face problems when employees go on leaves without handing over their work to their co-workers. In this case, it becomes extremely difficult for others to work as they have no idea of the work in progress. In such a scenario, writing a warning letter to the concerned employee on this issue is the professional thing to do.

Given below is a sample draft of warning letter to the employee who has gone on leaves without work handover. Use this template to create your letter.

Warning Letter to Employee Gone on Leaves Without Work Handover

From:

Harish Rana

Marketing Manager

Sinha Group of Companies

52 Gulmohar Lane

Delhi

Date: 30.05.2017

To,

Amit Tandon

H-52/A, Welengkar Apartments

Greater Kailash

Delhi

Dear Amit,

You had gone for a long leave starting from 20th April, 2017 to 20th May, 2017. As it was a month-long leave, it was very much a part of your duty to hand over your work to your team members. It was quite disappointing to know that you went on the leaves without giving any brief on the projects that you were handling.

Being a part of the organization, we are sure that you are aware that during one’s absence from work, company cannot afford to put any work on hold. And any work loss because of non-handing over of work is a serious act. Department of Marketing, therefore, will look into this act with complete seriousness because it had led to many delays in the work.

We would like to warn you that if in future you repeat this behavior then the company will be compelled to take hard actions against you. You must understand that you are a team leader and you must work to set good examples for others to follow. Please consider this letter as the final warning as we would not appreciate such irresponsible behavior in our organization.

Sincerely,

Harish Rana

Marketing Manager

Sinha Group of Companies

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Posted by Hrformats - May 30, 2017 at 8:05 AM

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Format For Warning Mail on Resignation Without Notice Period Completion

Every company has certain rules and regulations when it comes to submitting resignation and one important rule is serving the notice period. If an employee of your company has resigned from his job without completing the notice period then before taking any further action against him, you must first write a formal letter to employee for leaving without notice. Using notice period letter template, you can comfortably draft warning letter for not completing a one month notice period to employee.

To make this task easier for you, we have come up with letter format without notice period. Use this one month notice period letter format to frame a customized warning letter with essential details.

Warning Mail Format for Resigning Without Notice Period Completion

Dear Ashok,

We have been informed by your Manager, Mr. Akhil Kumar that you have not been coming to office from last ten days. More importantly, you are disappearing from work without any information. We would like to bring to your notice that as per the rules of the Company, this is a serious offence. If you are planning a resignation then you must formally submit your letter of resignation prior to one month of the date when you plan to leave. The same was also mentioned in the contract letter that you signed while joining the Company.

It is completely the choice of the employee to work or resign from the job. Our Company never compels any employee from moving ahead in their career by seeking opportunities with other companies. But at the same time, we expect our employees to be professional and follow the rules of the Company till the time they are associated with it.

Because you have not reported to work in last 10 days, it is something we would never approve of. Your team members have made various attempts to get in touch with you but you have ignored all the calls and emails which make it quite obvious that you no longer wish to continue with this job.

We would like to bring to your notice that because of your unexpected absence, the projects that you had been working on are suffering a great loss. We request you to consider this letter as a serious warning and report to your Manager within 2 days or else Company will have to take some strict action against this unprofessional act which was also highlighted in your contract.

We would be happy to listen to your part and would appreciate if you can be more professional in submitting your resignation and fulfilling the clause of one month notice period,

Regards

Anuradha Roy

HR, Manager

Crown Technologies Pvt. Ltd.

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Posted by Hrformats - April 29, 2017 at 6:37 AM

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Formal Alcohol Consumption Warning Letter During Working Hours

When you are working for a company, it is mandatory for you to comply with the rules and regulations of that company. It is obvious that you are supposed to abide by the ethnics your company believes in. If you are the HR Manager of your organization and you have come across a complaint of an employee reporting to work in a drunken state then writing a formal warning letter for alcohol consumption during working hours is the right thing to do.

We bring to you a sample format for writing a formal alcohol consumption warning letter. Use this template to create a customized letter as per your subjective needs.

Sample Warning Letter For Alcohol Consumption During Working Hours

From

Abhishek Dutta

HR Manager,

Zenith Technologies Pvt. Ltd.

4AA, Pali Hill, St.Andrews Road, Bandra West

Mumbai

Date: 15th March, 2017

To,

Robin Aniston

52/A, Reverie Apartments

Has Brown Residential Colony

London

Dear Mr. Aniston,

This is to bring to your notice that we have received a complaint against you that you reported to work in a drunken state. On 15th March, 2017, Saturday, you resumed your work post lunch in a drunken state which is strictly against the company policy. Not only that, you were suggested to leave the office by your team mates but you created a ruckus at the office and had a heated argument with your team leader, Mr. Jacon Smith.

As you are aware that our company is very particular about the conduct of our employees and the same has been mentioned in the rules of the company. As per our policy, any employee reporting to work in the influence of alcohol or any other drug will attract punishment. The power to fine, punish or terminate the employee strictly lies in the hands of the management.

As this is the very first complaint against you in the service of last three years, the management has decided to issue the final warning to you. If any such case is repeated in future then you will have to face immediate termination. Please consider this letter as a serious warning as we would not entertain such a kind of behavior.

You have always been a responsible individual and our company is proud of your performance. We would never like to lose an employee like you. In case you are facing any complications at professional or personal end, we would be happy to help you by arranging a session with our counselor who will assist you with dealing with the difficult times.

Hope you will be more cautious with your conduct.

Regards

Abhishek Dutta

HR Manager,

Zenith Technologies Pvt. Ltd.

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Posted by Hrformats - March 15, 2017 at 12:30 PM

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Warning Letter for Misbehavior with Senior

In a company, different types of problems arise with time. One such problem is when a person misbehaves with a senior. In such a situation, as the HR manager or owner of the company, you must write a formal warning letter to that particular employee which highlights his action and also bring to his notice that he needs to correct it.

If you have to write such a letter than given below is a formal format of warning letter for misbehavior with senior. You can use this example sample to create a personalized letter with all details. Such letters are suppose to be short and precise, consisting of just the right amount of information.

Sample Warning letter for misbehavior with senior

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

11, Park Avenue,

New York

Date: 23th April, 2016

To,

Mathew Jacob

42 Richmond Street,

New York

Sub: Warning Letter

Dear Mathew,

This is to inform that on 15th April, 2016 we had received a complaint against you stating about your involvement in improper behavior with your senior, Mr. Robin Smith. You have also failed to follow the instructions that were given to you.

The above misconduct is a serious offense as per company norms and attracts strict against you.

It would be in your interest to apologize for your misconduct in a written apology letter to your senior. Consider this letter as first and last warning for your actions. This is a final opportunity for you to improve your conduct and if you fail to do so then you will attract strict action against you.

Regards

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - April 23, 2016 at 1:09 PM

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Warning Letter or Memo To Employee

Every company has some employees which fail to adhere to the rules and regulations of the organization and in order to control this deviation, company has to write formal warning letters to such employees highlighting this mistake and warning them for correcting their actions.

If being the manager of your company you also have to write professional warning letters or memo to your employee then use this sample template to create a customized formal letter with important details.

Format for Warning Letter or Memo To Employee

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

11, Park Avenue,

New York

Date: 18th April, 2016

To,

Mathew Jacob

42 Richmond Street,

New York

Sub: Warning Letter

Dear Mathew,

This is to bring to your notice that the last month you have proceeded on leave without any prior permission from your supervisor. Such an action is considered as gross negligence of duties and is completely unprofessional in capacity of your profile.

As per company’s policy, remaining absent from duties without prior information is a misconduct and attracts strict action. You are advised to take this warning seriously and make sure that such an action is not repeated in future.

You are advised to submit a formal written explanation on your uninformed and unauthorized leaves on receiving this letter or once you resume your work.

Consider this letter as urgent and respond as soon as possible.

Regards

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - April 18, 2016 at 12:54 PM

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Warning Letter For Alcohol Consumption During Working Hours

Every company has some ethnics which every employee is suppose to be following. If the employee fails to adhere to the rules and regulations set by the company then serious actions can be taken against them; they can even be terminated.

If you are an HR Manager of your company and some employee is found consuming alcohol during working hours then you must issue him a warning letter stating the consequences. You must warn him in a strict way and make sure that you are able to deliver the message that in case the warning is not taken seriously then he can face strict punishment or action. Here is a formal example designed to help you frame a customized letter. It consists of all the essential points that are required to be included in your letter.

Template of Warning Letter For Alcohol Consumption During Working Hours

Julia Mars

HR Manager,

XYZ Development Bank

42 Richmond Street,

New York

Date: 13th July, 2015

To,

Mathew Jacob

46 Agastha Apartments,

Herald Street,

New York

Dear Mr. Jacob,

On 10th July, 2015, you reported late for duty at 10.30 a.m. when your shift starts sharp at 9 a.m. and you were in a drunken state. Because you smelled of alcohol, you were advised by your team leader, Mr. John Smith, advised you to go back home when he noticed your weird behavior at the reception of the company. Instead of following his advice, you misbehaved with him and abused him. As you were quite loud, your behavior and abusive words were noticed by two other staff members, Mr. Adam Gibbs and Ms. Samantha Brown. Mr. Gibbs tried to calm you down but you did not pay any attention and you moved to your working station.

As mentioned in your appointment letter that as per company’s rules and regulations, coming to office under the influence of alcohol or any other substance abuse is a punishable act. The company has the authority to terminate the employee who fails to adhere to company ethics. You have not only disobeyed the company rules but you have also misbehaved and abused a fellow employee which is again against the regulations.

This is the last and final warning to you and in case you are found drunk or under the influence of any such substance then you will be terminated without any notice. The company is issuing a warning because you have been an amazing performer and there has been no complaint against you since you have joined the company.

In case, there is some issue that is bothering you then we can arrange a meeting with the company counselor who will help you sort your life. For any queries, contact me at julia@xyz.co.

Regards

Julia Mars

HR Manager,

XYZ Development Bank

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Posted by Hrformats - July 20, 2015 at 12:52 PM

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Warning Letter Format to Employee for Poor Performance

There are all kinds of employees in an organization. Some are amazing performers, some are average and some are poor at delivering the desired performance. If you have such an employee in your company which is unable to deliver expected results then you must write a warning letter asking him to work with dedication and commitment so that he is able to perform. You must also mention that the supervisor or the manager has previously mentioned the same thing to him and brought in notice the dull performance.

Being the manager you must learn how to frame such a letter. Here is a sample format to help you create a personalized letter with all the inputs needed. You can use it as a warning letter to the employee and ask him to increase his performance.

Sample warning letter to employee for poor performance

Date: 27th June, 2015

To,
Mr. Jacob Smith

Sales Executive

ABC Corporation Pvt. Ltd.

Sub.: Warning Letter

Dear Mr. Smith,

This is to bring to your notice that since the time you have joined the company, your performance levels have been below expectations. Every quarter you are given a target by your team leader and you have always failed to achieve it. As a result, you have been listed under the category of poor performers which means that you have failed to perform the duties and attained the targets due to negligence and lack of commitment.

You have been counseled and motivated by Mr. Andrew John, Sales Manager for improving your performance on regular basis. But despite all the efforts, you have been unable to show any improvement which makes yourself liable for required action.

The management hereby warns to work on increasing your performance levels and if you fail to do so then appropriate action will be taken against you.

You are further informed to submit explanation on your poor performance in written once you have received this letter.

Kindly treat this as very urgent.

Regards

Julia Robbins

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - June 29, 2015 at 12:45 PM

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Process of Writing Warning Letter to Employee

Warning letters are written by employer in order to bring in notice Here is the process of writing a warning letter to employee which ensures a disciplined behavior.

Step 1

Show you concern over the deficiency in performance. Mention about the indiscipline noticed by some person over the behavior or actions of the other.

Step 2

Mention about the specific expectations for performance which have been laid out by the organization. There can be a reference of the clause mentioned in the terms and conditions mentioned by the company.

Step 3

Ask the employee to present clarifications and answers in response to the letter stating the reasons for such behavior.

Step 4

Do mention the time deadline within which the employee is suppose to respond. If he fails to respond then he will assumed as the offender and required action will be taken against him.

Step 5

Make sure it is signed by the authorized person for authenticity.

This is a short and simple process for writing a professional and crisp warning letter to employee containing all important information and details.

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Posted by Hrformats - February 14, 2015 at 5:10 AM

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Warning Letter to Employee for Salary Deduction

Sometimes employees cause serious damages to company’s property, assets and reputation or being undisciplined. In such cases, it is essential for companies to warn them for deductions to recover the damages from them and make them more responsible and vigilant towards them in future. Follow the sample format for Warning Letter to Employee for Salary Deduction to write a customized formal letter stating all important points.

Here is the template for your reference.

Sample of Warning Letter to Employee for Salary Deduction

Ana Jackson

Designation: HR Executive

Date: 01.08.2014

Dear Ana,

This is a written warning being issued to you for being negligent in handling company documents resulting in leakage of important information.

We have noticed that you had left important documents related with employees on the reception on July 28th, 2014. As you are responsible for handing these confidential papers and files, this kind of irresponsible behavior can cause major loss to the organization.

Due to this incident, 2 days salary will be deducted from your monthly salary for July. We hope that you will be more responsible in handling the confidential documents of the firm.

Sincerely,

Adam Grant

Managing Director

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Posted by Hrformats - August 25, 2014 at 10:03 AM

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