If the HR manager of your company has been promoted to higher levels then this good news should be communicated to him with the help of a formal promotional letter. If you don’t know how to frame such a letter then use the sample format for promotion letter for HR manager to create your personalized letter with all the details. Such letters have to be short and specific.
Sample Promotion Letter for HR Manager
ABC Corporation Pvt. Ltd.
52 Richmond Street
Date: 3rd February, 2016
22, Richmond Street,
New York 1234
Dear Mr. Smith,
It gives me immense pleasure to inform you that the management has decided to promote you to the position of Senior Human Resource Manager from the position of Human Resource Manager with effect from February 1st, 2016.
Your performance has been minutely monitored and analyzed for the last two years as Human Resource Manager. With this analysis, it was concluded that you have been a wonderful performer. Your consistent efforts and dedication are worth the appreciation. It was a unified consensus of the management to promote to a higher position as now you are ready to shoulder more responsibilities and deliver effective results.
The Company expects high performance and great motivation from your side. We are hopeful that with your performance, you will be able to set high benchmarks for other employees of the organization. We wish you good luck and heartiest congratulations on this promotion. Keep up the great work.
ABC Corporation Pvt. Ltd.
It is your duty to inform your employer by a written notice when you are anticipating going on maternity leave. You must express your intention in written mentioning from when you wish to go on leave. This will help the management to allow you for maternity leave without causing any misunderstandings. This is really important for you to plan it in advance so that the company can arrange for your substitute and you can relax and enjoy that time planning the arrival of the new family member.
This letter should be direct. You can make it look pleasant and happy, expressing your joy. Always address it to your boss to make sure that he or she reads the letter and keeps it in mind. You can send one copy to the human resource personnel and one to your boss to keep things smooth and comfortable.
Here is a formal example of letter to HR requesting for maternity leave which you can refer to draft a personalized letter for yourself.
Sample Letter to HR Regarding Maternity Leave
Orchid Designers Ltd.
Date: December 13, 2014
Dear Ms. June,
I am writing this letter to happily inform you that at present I am 6 months pregnant with my first child. The due date for delivery is in the mid of February 2015. I would request you to please grant me my maternity leave from December 1st, 2014. Please find the required maternity request forms attached for your perusal.
As per my leave records with the HR department, I have 10 days of annual leave pending which I would request you to please add on to my maternity leave entitlement.
I request you to please confirm this request. Also please let me know the exact date when I can I join the office after the delivery of my baby. In case, there is any other formality that I need to complete before going for the leave, please let me know.
Thank you for your consideration on my request.
Employee No: 1234
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If you are planning to apply for the post of HR Coordinator then before submitting your resume take few minutes off to go through the cover letter which promises to make your CV look more professional and impressive. It is always better to attach a smart cover letter along with your resume to create that first impression on the mind of the interviewer and win his attention.
Read further to have a look at the professionally designed template of cover letter for HR coordinator job. Customize it as per your need and use it to frame your personal letter stating all your experiences and accomplishments in an impressive style.
Sample Cover Letter for HR Coordinator Job
Lynn, MA 1234
Date: 10th December, 2014
Lynn, MA 1223
Dear Mr. Smith
I want to present myself for the post of Human Resources Coordinator with your company, Herald Times, as advertised in The New Times on 08.12.14. I have been working on this position from last 2 years in The Daily News which makes me aware of all the clerical and support duties of an HR Coordinator.
I possess secretarial skills, leadership qualities, experience in managing HR functions, judgment capabilities along with the art of maintaining confidentiality. I also possess the finest communication skills which are needed for this job. I also have the ability to take the best decisions under the most difficult situations. All these qualities make me an outstanding candidate for this profile.
Please find my resume attached with the letter which contains detailed information on my past work experiences along with my academic background. I have always been an efficient team worker who understands the value of group interaction and synergy. I have also been a great leader who understands the strengths and weaknesses of his team and uses them beautifully.
As a coordinator, my strength lies in working with employees to resolve issues and make appropriate suggestions in accordance with the policies of the company. I excel at the process pf hiring the best suited employees and firing employees with professionalism and sound judgment.
I would be more than happy to meet you so that we can discuss this Human Resources Coordinator position further. You can reach me at firstname.lastname@example.org or you can also call me at 123-456-0789.
Thank you for your time and consideration. Looking forward to meet you soon.
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There are times that you face some kind of wrong behavior or pressure from your boss or coworkers while working in a company. Such issues are not to be neglected rather they should be reported to the Human Resource department so that management can take a quick action on it.
Here is a simple step wise process that you need to follow while writing such a complain along with a format sample for reference.
Stepwise Process for Writing Complaint Letter to Human Resources
- Start with the past experiences or encounters with the employee
- Talk about the incident that has taken place in the recent past. Make sure you cite a complete incident which reflects the improper conduct of the employee.
- Now mention that this kind of behavior is against the policy of the company and must be corrected. Mention the kind of action that can be taken against him.
- End the letter mentioning about correcting the behavior. Leave the final decision on the management.
This letter should have three copies. The main copy should go to the HR manager, one should be filed in the personnel file of the employee against whom the complaint is been made and last cop should go to the employee himself.
Sample Complaint Letter to Human Resources
Date: December, 05th, 2014
Manager, Human Resources,
Dear Mr. Roberts,
I have been associated with ABC Software from past five years. I have an excellent record of finishing my targets on time. I have always been regular and prompt with my reporting. Despite this I feel that I have been discriminated. I feel this discrimination has been on the basis of my age and gender. In last two years, I have observed that lesser experienced employees have been promoted over me, they all had average working records and they all were males. From last three years, I am working on the same profile and all my juniors have been promoted. Moreover, I feel men are getting all the important projects so that they can have more opportunities.
I have made complaints on the same issue earlier but nothing has been done so far. These were made on 10th June, 2014, 15th August, 2014, 15th September, 2014 and 10th October, 2014. The form numbers for these complaints have been A123, A210, A256 and A312 respectively. I have always enjoyed working in the company but this kind of discrimination has left me with a bad feeling. It is really disappointing to see your efforts go unnoticed.
When I have joined the company, I was told that I will be given equal opportunities to perform but nothing seems to go in sync with the promises made. If the same situation persists then I will be forced to take some legal action against the discrimination.
It is not right to discriminate employees based on gender or age. It is a serious offence. I am hopeful that this matter will be resolved at the earliest.
Thanks for your consideration and I will be looking forward to hear from you.
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If you are planning to apply for a position of Director Human Resources then it is must that while submitting your resume, you must submit it with a professional and impressive cover letter. It is important to keep in mind that it is the first encounter with the company and you must work hard to stand out in the crowd.
Here is a sample cover letter for Director of Human Resource to help you draft a personalized letter that you can send with your resume.
Sample Cover Letter for Director of Human Resources
November 14, 2014
Human Resource Manager
Zenith Properties Ltd.
123 Richmond Street
Dear Mr. Smith,
I just came across the posting for a Human Resources Director in your company which caught my attention. I strongly believe it to be an ideal match for my experience, career goals and interests.
I possess an experience of 20 years in the industry as human resources professional. I have always worked hard to make sure that it is in the benefit to the company. I have a record in developing and executing best HR related practices in the company along with an experience of creating work environments that are healthy and cordial to retain talent people in the organization. I promise to offer the best of my services to your company to make it rich in human assets.
You can have a look at my resume which is enclosed with the letter which clearly indicates me to be person who works to bring more and more improvements in the workplace to make it a better place for employees. I work in creating synergy between the employees to help them work for the goals of the company.
My areas of strength include recruiting and retention employees, training and development, and benefits and compensation. I have always worked hard to seize the challenges and mentor the projects with high energies and hopes. I put in the best of my abilities to make every program a success by involving employees in it. I work as a team leader to bring out the best of the qualities of the employees. I possess excellent communication skills that help me bargain smartly. I promise to be a very useful asset to your company.
Thanks you for consideration. If you find me the right candidate for the job then please allow me to meet you in person so that we can mutually discuss our needs and goals. Please feel free to get in touch with me on my contact details stated below.
11, Anderson Park,
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It is the duty of every organization to welcome its new employees and make them feel comfortable in the new surroundings. Welcome letters are known to serve various purposes and are a formal way of extending warm reception to the new employee. Welcome Letter for New HR Manager serves as an announcement of his arrival in your workplace.
Here is a sample of welcome letter for new HR Manager which welcomes him or her by greeting them. It is a sweet gesture to make them feel comfortable and integrated in the new workplace. Use it for drafting a personalized formal draft as per your need.
Dos and Don’ts of Writing Welcome Letter
- Should be written as soon as the new candidate joins the company. Do not delay in writing it.
- Make sure you use right adjectives
- Keep the tone welcoming, warm and encouraging
- Make it a comforting letter by using warm tone and language
- Avoid spelling mistakes, grammatical errors. Proof read it before sending it. Remember, first impression is important.
- Keep it short and sweet. Do not make it too long.
- Make sure that you place a copy of the same on staff notice board to inform everyone else.
- Do include some details of his or her background.
Sample Format of Welcome Letter for New HR Manager
TO WHOM SO EVER IT MAY CONCERN
Date: 21st November, 2014
We are extremely glad to welcome Mr. Richard Roberts, who is joining our organization as our new Human Resource Manager. Mr. Richard Roberts will take charge from Ms. Amanda Brown 22nd November, 2014.
Mr. Richard Roberts has an experience of eight years with some of the popular companies. Off late, he was associated with M/s ABC Developers Pvt. Ltd. where he was working on the same profile. He is known to be a dedicated and committed person.
We assure Mr. Richard Roberts of all the support that he would need from our company and staff while settling in the organization. We wish him all the very best in his endeavors.
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It is very common to experience misbehavior when you work in big corporate houses. They are so many people of different kinds which interact with you and work with you. Coming across an unhealthy behavior is not a big thing. But it must be reported to the Human Resource department when you feel it is exceeding the limits.
Here is an example format of HR letter of complain about employee which has been mentioned below. Use it as a base for drafting a personalized but professional letter to the manager while clearly reporting the issue.
Example of HR Letter of Complaint About Employee
Date: November 20th, 2014
Dear Mr. Wright,
I hold a position of marketing manager at the company. I want to file a formal complaint for discrimination to which my teammate Ms. Anan Christ has been a subject, and I request that you investigate our allegations and take appropriate action to stop it or remedy it. The harasser, Mr. Tony Gates is a marketing executive from my department. The following are the events which I believe constitute discrimination:
On November 10th, 2014, Mr. Gates approached her during the lunch break in the mess and said that blacks are not allowed to have their lunch in the same premises which I feel constitutes discrimination.
Likewise on November 12th, 2014, when she enquired about how she can apply for the promotion in the company, Mr. Gates told her that people with dark skin do not deserve to be promoted.
On November 13th, 2014, Mr. Gates approached her on her desk and said that the company requires fresh blood and that she is not fit for the job and should consider taking up an early retirement.
All these instances constitute discrimination at work. I would really appreciate to meet with you in person so that we can discuss this situation and decide on how it can be resolved. Mr. Gates has been a loyal and hard working employee of our company and has never shown such a conduct. I think with proper guidance, we can help him become a better person.
Manager, Marketing Department