Posts tagged "Promotion Letter"

Useful Tips and Advice on Getting a Promotion

Who doesn’t desire a promotion? Well each one of us looks forward for it. But it doesn’t happen all the time that you are offered a promotion by your manager without even asking for it. In such a case, you have to make efforts from your end by requesting a promotion from the manager in a diplomatic manner in order to increase your chances of getting promoted.

This post sincerely takes into account the useful tips and advices which are very effective in putting up your formal request for promotion. So read on and explore how to accomplish this difficult job with effectiveness.

Process of Asking for a Promotion

Follow these guidelines while asking for a promotion and you will definitely nail it, if cards fall in place.

Be Ready to Ask

You should never be hesitant in asking for a promotion if you have strong points to support your demand. Not always you will have your manager come to you with a promotion. So be prepared to ask. In fact, there are so many companies which expect you to apply for it and only then you can enjoy the hike.

Talk it Out With Your Boss

It is very important that you let your immediate boss know that you are applying for a new position in the company. This is essential because all your references will be checked and he should also be prepared for it. Do not miss on discussing it with him or else finding out from the HR Department will not be a very good thing for your relationship.

Go with the Formal Application Process

It is always good to follow the application process in the best possible manner rather than assuming that you will be able to get the job. There are so many people working in the company and not every hiring manager knows everything about you. So make sure that you submit your updated resume and attach it with a formally drafted cover letter. Following the process will keep you in the competition.

Letter of Recommendation

You can get extra points if you can ask your boss, supervisor or other senior staff members to write a letter of recommendation for you. Getting references from higher-level staff with whom you have worked in the past can help you get lots of points. So do not miss on it.

Be Ready to be Interviewed

Make sure you are thoroughly prepared for a promotion interview. It is not necessary that just your resume and letter of recommendations are enough. Prepare well to be interviewed and impress the interviewer with your talent.

Thank You Letter Counts

Once you are done with the interview, sending a formal Thank You note or email message makes a remarkable impression. Do not forget to thank the people who took out time to interview you.

Bid Adieu Formally

When you have got selected for the promotion, make sure you take out time to say goodbye to your present team, supervisor and everyone else who is a part of your working team and stay in touch with them. It is important to share the news with them before a formal announcement to keep that warmth in your relationship alive.

Tips on Getting a Promotion

You can only ask for a promotion, if you have done the necessary things to earn it. Given below are some of the tips which you must keep in mind so that you are confident about the demand that you are planning to put across the management.


It is very important for you to perform well in your job before asking for a promotion. You need to have earned impressive performance reviews in order to create a strong image in your company. This will surely help you stand out in the competition.


You really need to be committed to your work. You must always be on time and always present to shoulder responsibilities. These are important to communicate the managers that you are ready to shoulder more difficult responsibilities and face more challenges.

Network and Socialize

You must make sure that you attend all the company gatherings. You need to connect with more and more people at work so that more and more people know you. Managers would prefer promoting a person whom they know rather than someone they are not even aware of.

Stay Ahead with Education

Never miss on the opportunity of joining a refresher’s course or any other professional development program offered by the company as it will help you stay updated and fresh.

Be a Team Player

You need to impress everyone with your ability to work in a team. Be ready to volunteer yourself for different projects. Offer help to co-workers and managers as and when you can. You must work hard to be popular as a strong team player with whom everyone wants to work with.

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Posted by Hrformats - February 10, 2016 at 12:46 PM

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Request Letter To Manager For Promotion

If you think that you deserve a promotion or your promotion has been pending since long then writing a formal letter to the Manager seeking promotion is the right thing to do. You must send a professional request letter to the management in order to have a direct communication channel in which you talk about reasons for which you deserve a promotion.

Here is a sample format of promotion request letter to the manager which can use for creating a personalized letter with necessary information.

Sample Request Letter To Manager For Promotion

Adam Smith

22, Richmond Street,

New York 1234

Date: 08th Feb, 2016

Jacob Brown

Human Resource Manager

ABC Corporation Pvt. Ltd.

52 Richmond Street

New York

Sub: Request for seeking promotion.

Dear Mr. Brown,

This is to bring to your notice that from last three years, I have been working on the profile of Sales Executive with the company. For all this duration, I have met my targets and delivered impressive performance which has helped me earn good performance appraisal by my team head. I am writing this letter to request promotion to a higher position in the organization as I believe that for all these years, I have learned well about working which makes me competent to head a team.

I have been a part of the core sales team of the company and have broken prior sales records with my hard work and dedication. All my achievement and contributions have been mentioned in the enclosed resume. A promotion at this point in time will infuse me with immense motivation as it would be your way of acknowledging and considering my inputs.

I am looking for a positive response from your end. Please find my resume attached with the letter along with the list of contributions to different sales projects of which I was a part. I would be honored to discuss my promotion request with you at any time when you are comfortable. You can email me at or you can call me at 123-456-789.

Looking forward for your response.

Thanking you.


Adam Smith

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Posted by Hrformats - February 8, 2016 at 12:35 PM

Categories: Letters   Tags: ,

Promotion Letter for HR Manager

If the HR manager of your company has been promoted to higher levels then this good news should be communicated to him with the help of a formal promotional letter. If you don’t know how to frame such a letter then use the sample format for promotion letter for HR manager to create your personalized letter with all the details. Such letters have to be short and specific.

Sample Promotion Letter for HR Manager

Jacob Brown

Managing Director

ABC Corporation Pvt. Ltd.

52 Richmond Street

New York

Date: 3rd February, 2016


Adam Smith

22, Richmond Street,

New York 1234

Dear Mr. Smith,

It gives me immense pleasure to inform you that the management has decided to promote you to the position of Senior Human Resource Manager from the position of Human Resource Manager with effect from February 1st, 2016.

Your performance has been minutely monitored and analyzed for the last two years as Human Resource Manager. With this analysis, it was concluded that you have been a wonderful performer. Your consistent efforts and dedication are worth the appreciation. It was a unified consensus of the management to promote to a higher position as now you are ready to shoulder more responsibilities and deliver effective results.

The Company expects high performance and great motivation from your side. We are hopeful that with your performance, you will be able to set high benchmarks for other employees of the organization. We wish you good luck and heartiest congratulations on this promotion. Keep up the great work.


Jacob Brown

Managing Director

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - February 3, 2016 at 1:20 PM

Categories: HR   Tags: ,

Job Promotion Cover Letter for a Retail Job

Whenever you are applying for a job promotion, it is important that you attach your resume to a formally drafted cover letter which contains the gist of your qualifications, experience and achievements in your career. In addition to this, this letter must also clearly state the reason because of which you are interested in the job and what all reasons make you the right candidate for this profile. As it is a job promotion cover letter then it should also include your overall experience with the company. Make sure that your cover letter is complete in every sense so that your chances of getting selected are higher. Do not miss on the opportunity of getting promoted by writing a weak letter.

Given below is the sample of a job promotion cover letter for a retail job which you can consider for framing a personalized letter. This clearly explains what all points you are suppose to be including.

Job Promotion Sample Cover Letter for a Retail Job

Adam Smith

22, Richmond Street,

New York 1234

Date: 23rd January, 2016

Jacob Brown

Human Resource Manager

ABC Corporation Pvt. Ltd.

52 Richmond Street

New York

Sub: Request for promotion

Dear Mr. Brown,

It was really exciting to know that the Human Resource Department is looking for a new Manager in Apparels Department. I would like to present my resume for the same profile.

As you know that I have been working with ABC Corporation Pvt. Ltd. from last six years. I had joined as a sales executive and I worked on that profile for two years after which I was promoted to the profile of Asst. Manager in Apparels Department. For all these years, I have been working in the same department which has helped me understand the category of apparels effectively and has given me the opportunity to deal with customers of various kinds and help boost the sale of our store with effectiveness.

I strongly feel that with my experience, qualification and understanding of the department, I will make a suitable choice for the profile of in Apparels Department. I have shouldered various responsibilities during this tenure and I think I have a rich understanding of managing different facets of the department efficiently.

Please find my resume attached with the letter which includes all my achievements and qualifications which are needed for this profile. Thanks for taking time out for considering me for the job. I would be happy to discuss the job in person whenever you are free. You can get in touch with me at 1234-567 or you can email me at

Looking forward for your response.


Adam Smith

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Posted by Hrformats - January 23, 2016 at 12:46 PM

Categories: Letters   Tags: , ,

Writing a Letter of Interest for a Promotion with Sample

When there are some new openings in a company then the company often prefers to have existing employees for the job rather than recruiting new people from outside as they have complete understanding of the company’s culture and working. Any employee who is interested in the profile can send a letter of interest to the HR department simply by applying for the promotion. This is one of the best opportunities in order to take your career to higher levels by showing interest in the opening.

Here are some guidelines which must be followed while writing letter of interest for a promotion. Keeping these points in mind can help you have a properly framed professional letter which can eventually help you get selected for the desired opening.

  • Address it correctly

It is very important that you address your letter of interest to the right person. Find out the right person who is responsible for recruiting the best candidate for that profile and address it to him.

  • Attach your resume

Simply sending the letter is not enough. Make sure that you attach with it your recent resume which has mention of your achievements and performances.

  • Grammatically correct

It is very important that your letter of interest is grammatically correct and has no spelling mistakes. Before submitting it, read it to make sure that there are no such mistakes and the language is also correct.

  • Do not delay

As soon as you come to know that there is an opening, waste no time in sending your letter. This is so because the person who is earliest to send his letter is considered as the most interested one. So to keep chances of selection in your favor, write the letter of interest immediately, without wasting any time.

  • Begin with purpose

Make sure that the beginning of your letter talks about your purpose of writing the letter. You must mention your interest in the promotion. You are suppose to be introducing yourself. Talk about since how long you have been associated with the company, mention your current profile. Your information should be complete so that the HR manager doesn’t have to look for your details in personnel file.

  • Mention the reason

Your letter should include reasons as to why you are the right choice for the profile. Clearly state what qualities and achievements make you a competent candidate for this job and for handling these responsibilities. You should mention your skills and experience and how you can play an important role in helping the company meet its goals. Also talk about your additional certificates or degrees which again make you a stronger choice. Talk about your achievements in the company.

  • Seek permission for mentioning references

If you have come to know about the opening from a co-worker then mention his name in the letter only after you have asked for his permission.

  • End it professionally

While ending your letter, make sure there is a call to action. You must thank the HR for taking out time to consider your request and also suggest the time and date for a personal meeting in order to discuss the application in a more refined manner.

Follow these points and you will be able to frame a perfect letter of interest.

Sample Letter of Interest for a Promotion

Here is a format sample of letter of interest for a promotion which you can use in a customized manner to write your own letter.

Adam Smith

22, Richmond Street,

New York 1234

Date: 5th January, 2016

Jacob Brown

Human Resource Manager

ABC Corporation Pvt. Ltd.

52 Richmond Street

New York

Sub: Letter of interest for promotion.

Dear Mr. Brown,

I have been informed by Mr. Anthony, Marketing Manager, that the position of Asst. Marketing Manager has become available. I would like to express my interest in this position. I would like to bring to your notice that from last three years, I have been working on the profile of Marketing Executive and have created and implemented various marketing programs on district levels which have proved to be extremely fruitful.

Moreover, when Asst. Marketing Manager was on leave in the month of November 2015, I was the one chosen for filling up this position for the time being. During that duration of one month, I shouldered all the responsibilities with great effectiveness and delivered satisfactory results. My understanding of the profile and exposure of the same makes me a competent choice for the same.

I am looking for a positive response from your end. Please find my resume attached with the letter. I would be happy to discuss my promotion request with you at any time when you are comfortable. You can email me at or you can call me at 123-456-789.

Looking forward for your response.

Thanking you.


Adam Smith

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Posted by Hrformats - January 19, 2016 at 8:19 AM

Categories: Letters   Tags: , ,

How to Write a Thank You Letter to a Boss for a Promotion

If your boss has responded to your intent for promotion in a positive way then it is a good gesture to write a formal thank you letter expressing your happiness and gratitude on his decision. Once you have accepted the promotion, do not forget to write a personalized thank you note in a sincere and thanking tone. Make sure that you send this letter within one week of accepting your promotion and for sure your boss will be impressed with your manners.

Guidelines for Writing Professional Thank You Letter to Boss for Promotion

If you are not aware of the right way of writing a thank you letter which is correct in its tone and feel there here are some of the guidelines which you must follow while framing the letter to the best of your capabilities.

  • It is always good to write a personal letter

In this era of technology, if you can manage to write something on your own then it is really very thoughtful. Make sure that you use either blue or black pen to write a formal letter on plain note cards or you can also use a business letter format. In case, you don’t have good handwriting, you can use the technology.

  • Be sure of the tone of the letter

You need to know how formal or informal your bond is with your boss as that will decide the tone of your letter. If you get to meet your boss on daily basis then you can keep the tone slightly informal as you share comfortable bond with him. But in case you have quite formal encounters with him once a week or so then you must keep the tone strictly formal.

  • Thank your boss in first paragraph

In the very first paragraph, you should begin with thanking your boss for promoting you to the desired profile. Express your joy and enthusiasm by using the right set of words in your note.

  • Be more descriptive in the second paragraph

In the next paragraph, you need to get more specific about the position that you have been offered. You should also talk about the role your boss played in getting you that position. Do talk about his support, if any, and how it helped you achieving the position that you have worked for.

  • A final thank you

End the last paragraph by thanking your boss again. Express your appreciation for his sweet gesture in the best of the words.

  • End it correctly

While ending your letter, make sure that you use an appropriate closing like “Yours sincerely” or “Regards” and do not forget to sign after that.

Now once your note is ready, you need to send it by the right delivery mode. You can either leave it on his desk or hand it over to him personally. You can even mail it to him. You need to decide how you want to send it.

This is the complete process of writing a good thank you letter to your boss.

Other Related Thank You Letter

Thank You Letter from Supervisor to Employee
Supervisor is the person who knows the best about the performance of the employee. But it is not an easy job to gauge the performance. Supervisor has to be very smart at measuring the performance.

Thank You Letter for Leave Approval Sample
When an employee joins an organization, he is given a certain designation to perform his role. Over a period of time, if he is performing well and additional responsibilities are given, he may be given a change of designation.

10 Things To Keep Out of An Interview Thank You Letter
Once you are done with a job interview, it is time to send a formal Thank You email or letter. But you can actually hamper your performance if you include certain things in your letter which should be avoided.

Thank you Letter for Gift from Company
A gift always makes you feel special. If you have received a gift from some company then writing a business thank you letter is a sweet gesture.

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Posted by Hrformats - March 4, 2015 at 12:49 PM

Categories: Letters   Tags: , ,

Sample of Professional Employee Promotion Letter with Salary Increase

Promotion at job is one thing that every employee dreams of and it becomes all the more rewarding when it brings along a great salary hike. This is one of the best news for any employee and hence it must be shared with him in a formal way by writing a promotion letter including the mention of salary increase.

Here is the template format of employee promotion letter with salary increase to help you write a professional letter without missing on the important information. Keep it polite and encouraging for a perfect positive feel.

Format of Professional Employee Promotion Letter with Salary Increase

Date: 17th, December, 2014

Ms. Helen Grace

52, Richmond Street

New York

Dear Ms. Grace,

After reviewing your performance during the last year, we are happy to inform you that the company is promoting you to the post of Deputy Manager, Marketing Department.

We are really impressed with your ability to meet targets and complete all the projects on time. We are very sure that you will make the best use of this opportunity which you have been offered to you and take our organization to new heights with your dedication, hard work and commitment. We are very hopeful that you will keep delivering the best performance like you have been doing in the past.

We are also happy to announce a salary increase along with your promotion. An exclusive letter containing the details of your salary revision will be sent to you soon.

Wishing you all the best. We are hopeful that you will justify company’s decision.

For AMC Technologies,

George Meyers

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Posted by Hrformats - December 18, 2014 at 10:58 AM

Categories: Letters   Tags: , ,

Cover Letter for Promotion to Management Position

Sometimes it is not enough to put in years of hard work and simply expect for your promotion to happen. Sometimes you need to make an initiative to bring in notice to your manager that during this time frame you have earned additional skills which make you fit for a managerial position.

If you are planning to apply for the management position with your same employee then it is important that you must submit your resume with a beautifully drafted cover letter which can explain your potentials and capabilities.

Here is a sample format for the cover letter for promotion to a management position given for your quick and easy reference.

Example of Cover Letter for Promotion to Management Position

Dear Mr. Andrew Smith,

I would like to formally apply for the position of Assistant Communications Manager in the Corporate Communications Department which has openings at present. As you know, I possess an extensive experience working with the company. I started my career with the company as a management trainee and this association is now 5 years long.

Because I have worked in Human Resources and Marketing departments, I understand the style of communicating your thoughts and ideas to others. I have developed exceptional writing and editing skills that have strengthen my ability to communicate.

My resume has a mention of all the accomplishments I have made during this tenure and how they will be helpful in performing my duties as an Assistant Communications Manager.

I appreciate your consideration. I look forward to discuss my potential for this profile with a promise to take our company to newer heights.

Best Regards,


Adam Smith

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Posted by Hrformats - December 1, 2014 at 5:47 PM

Categories: Letters   Tags: , ,

Format of Promotion Letter & Increament Letter

Employee No. 1064
Operations Business Department

Dear Mr. ABC,

This is to advise that you have been promoted in your current position as Analyst from Salary Grade (0 to Salary Grade (07) effective March 01, 2009.

As a result of this promotion, your monthly basic salary has been increased to QR. 36,126/- effective the same date.

I take this opportunity to congratulate you and wish you every success in your career with XYZ ( Name of the company).

For: XYZ Company Limited

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Posted by Hrformats - August 27, 2011 at 11:07 AM

Categories: HR, HR Policies   Tags: ,

Business/HR Letters Format

Here some good formats of Business as well as HR Letter.

1) Offer Letter Format

2) Increment Letter Format

3) Promotion Letter Format

4) Interview Call Letter Format

5) Salary Certificate Format

6) Relieving Letter Format

7) Experience Letter Format

8 ) Warning Letter Format

9) Appraisal Letter Format

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Posted by Hrformats - May 27, 2011 at 10:36 AM

Categories: HR   Tags: , , , , , , , ,

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