Writing a Letter of Interest for a Promotion with Sample

When there are some new openings in a company then the company often prefers to have existing employees for the job rather than recruiting new people from outside as they have complete understanding of the company’s culture and working. Any employee who is interested in the profile can send a letter of interest to the HR department simply by applying for the promotion. This is one of the best opportunities in order to take your career to higher levels by showing interest in the opening.

Here are some guidelines which must be followed while writing letter of interest for a promotion. Keeping these points in mind can help you have a properly framed professional letter which can eventually help you get selected for the desired opening.

  • Address it correctly

It is very important that you address your letter of interest to the right person. Find out the right person who is responsible for recruiting the best candidate for that profile and address it to him.

  • Attach your resume

Simply sending the letter is not enough. Make sure that you attach with it your recent resume which has mention of your achievements and performances.

  • Grammatically correct

It is very important that your letter of interest is grammatically correct and has no spelling mistakes. Before submitting it, read it to make sure that there are no such mistakes and the language is also correct.

  • Do not delay

As soon as you come to know that there is an opening, waste no time in sending your letter. This is so because the person who is earliest to send his letter is considered as the most interested one. So to keep chances of selection in your favor, write the letter of interest immediately, without wasting any time.

  • Begin with purpose

Make sure that the beginning of your letter talks about your purpose of writing the letter. You must mention your interest in the promotion. You are suppose to be introducing yourself. Talk about since how long you have been associated with the company, mention your current profile. Your information should be complete so that the HR manager doesn’t have to look for your details in personnel file.

  • Mention the reason

Your letter should include reasons as to why you are the right choice for the profile. Clearly state what qualities and achievements make you a competent candidate for this job and for handling these responsibilities. You should mention your skills and experience and how you can play an important role in helping the company meet its goals. Also talk about your additional certificates or degrees which again make you a stronger choice. Talk about your achievements in the company.

  • Seek permission for mentioning references

If you have come to know about the opening from a co-worker then mention his name in the letter only after you have asked for his permission.

  • End it professionally

While ending your letter, make sure there is a call to action. You must thank the HR for taking out time to consider your request and also suggest the time and date for a personal meeting in order to discuss the application in a more refined manner.

Follow these points and you will be able to frame a perfect letter of interest.

Sample Letter of Interest for a Promotion

Here is a format sample of letter of interest for a promotion which you can use in a customized manner to write your own letter.

Adam Smith

22, Richmond Street,

New York 1234

Date: 5th January, 2016

Jacob Brown

Human Resource Manager

ABC Corporation Pvt. Ltd.

52 Richmond Street

New York

Sub: Letter of interest for promotion.

Dear Mr. Brown,

I have been informed by Mr. Anthony, Marketing Manager, that the position of Asst. Marketing Manager has become available. I would like to express my interest in this position. I would like to bring to your notice that from last three years, I have been working on the profile of Marketing Executive and have created and implemented various marketing programs on district levels which have proved to be extremely fruitful.

Moreover, when Asst. Marketing Manager was on leave in the month of November 2015, I was the one chosen for filling up this position for the time being. During that duration of one month, I shouldered all the responsibilities with great effectiveness and delivered satisfactory results. My understanding of the profile and exposure of the same makes me a competent choice for the same.

I am looking for a positive response from your end. Please find my resume attached with the letter. I would be happy to discuss my promotion request with you at any time when you are comfortable. You can email me at [email protected] or you can call me at 123-456-789.

Looking forward for your response.

Thanking you.


Adam Smith

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