Terms and Conditions in Job Offer Letter
A job offer letter must contain all the necessary terms and conditions to clarify all the aspects related with selection for job. Here is a point wise description of every point which are important and must be included while drafting terms and conditions for the job. Follow these points to draft your own terms and conditions in the best of the manner possible:
1. Title
It must contain the job title on which the candidate has been selected.
2. Start Date
The next important thing in the letter is the start date of the job.
3. End Date ( In case of fixed contracts)
The offer letter must also contain the end date of the employment of the candidate.
4. Roles and Responsibilities
The job offer letter must contain all the necessary points concerning the roles and responsibility of the job profile. There has to be a point-wise description of the main highlights of the job. This will help the candidate deliver his services with the best of the understanding of what is expected of him.
5. Reporting Relationships
There has to be a mention of the person to whom the new employee must report. Mention the name of that person along with his designation to bring more clarity in the reporting relationship.
6. Probation Period
There has to be well defined probation period, if any. The purpose of this period is to train the new appointment within a definite time to have complete understanding of his job so that he can achieve satisfactory levels of performance. It should also contain the information about extending this period in case the candidate fails to deliver expected performance levels along with the information on interim reviews.
7. Appraisal
There has to be a mention of appraisal scheme related with the job profile. The purpose is to encourage the candidate for his career development and personal development. It must contain information on implementation of appraisal specific to the department. This will work as the motivation for the employee to deliver better performance.
8. Salary
This is the most important segment of the job offer letter. It must contain the following information:
- Rate of Pay
It must contain the title of the post, the commencing rate of pay along with salary scale which is mentioned in the letter of appointment. It must also be made clear that there will be no other remuneration other than the payment.
- Other Benefits
In case, there are other benefits like insurance, travel allowance, group incentives etc. they must be mentioned too. Put all the benefits with clear detailing about each.
9. Superannuation
There has to be a mention of superannuation plan of the company which is designed to benefit its employees after retirement. The offer letter must contain the deductions as per the pension plan. A new eligible employee gets enrolled in the appropriate pension scheme automatically when he joins the company.
10. Hours of Work
The next important thing to be mentioned is the hours of work. The letter must contain the daily working hours along with mention of special circumstances like part-time or extra-time working and the remuneration that will be paid for extra working.
11. Travel Requirements
Make a mention of travel requirements, if any. It must also include the frequency of travelling concerning the job profile.
12. Public Holidays, Overtime etc.
Information of public holidays and compensation for overtime on regular days and on public holidays must be mentioned in a simple and easy to understand language.
13. Holidays
This head must contain information on the number of paid leaves to which the candidate is entitled. It must also mention the exception holidays like locally agreed department closure holidays etc. along with the payment conditions on all such days. Special mention of conditions regarding holidays during probation etc.
Below are some of the conditions on which the letter must focus to bring more clarity:
- Additional Holidays for Long Service
- Holiday Entitlement for Part-time Workers etc.
14. Termination Clause
There are two conditions under this head which must be kept in mind.
- Termination of Appointments by Notice
Make sure you mention the period of notice which you are obliged to give the candidate before terminating him. It must be given in writing. This period usually varies between weeks to a month depending upon the organization. Do mention all the other conditions concerning the termination.
- Retirement
Do make a mention of the normal date of retirement in your company. Also mention the age of retirement.
15. Restrictive Covenants
This is an important part of the terms and conditions. It is asking the candidate to maintain the confidentiality of the intellectual property of the company. This is a non-disclosure agreement which maintains the confidentiality of important information of the organization.
These are some of the important points which must be kept in mind while designing the terms and conditions in the job offer letter of your company. Customize these points as per the need of your company.
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Offer letter is a formal confirmation that you have received the job and it always makes you happy. If you have received an offer letter then your appointment letter will soon follow it.
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Categories: Job Evaluation Tags: Conditions, Job Offer, Offer Letter
Tips for Writing Summer Internship Programme Offer Letter
Summer internship programmes have always been on high stakes especially among students. However, the program is conducted through different procedures with formal approaches. After an intern is finalized, a .pdf offer letter is officially sent to them to welcome them to the family. Such documents outline activities and projects that will be given responsibility of during the period of internship. These documents are very specific only to help create a better working relationship between the intern and the organization.
Below are a few guidelines to help you write better internship offer letter:
- It has to be properly addressed to the student intern.
- The letter should be duly signed by the director/manager/administrator of sponsoring institution/program.
- Mentioning of the internship position title is a must.
- Do not forget to mention the name and address of the sponsoring institution/program.
- Though optional, try to mentioned the required qualifications too.
- Briefly mention about the duties and responsibilities expected of the intern.
- If possible mention the time period and number of hours per week with tentative schedule.
- State clearly about the stipend, i.e. is the internship paid or unpaid.
- Mention the name, title and contact information of the direct supervisor.
Sample Summer Internship Programme Offer Letter
Date: __/__/__
(Name) ________________
Address ________________
_______________________
Dear (Name),
It gives me immense pleasure to offer you a Summer Internship position at (organization name). Please find the following confirmation of the specifics in context to your internship:
Date of starting: __/__/__
Date of ending: __/__/__
Number of Working Hours: 15 hours per week for 150 hours
Compensation: Lunch stipend
Reporting Officer: (Name of supervisor) with whom you will be fixed for a weekly report
Responsibilities: Day-to-day responsibilities with new targets, projects and assignments.
Office Location: You will have to report to (place) at our branch office.
In case of any questions concerning the internship, please feel free to contact me at ____________.
To indicate your acceptance of this offer, do sign and date this letter and return it to the address mentioned below.
Regards,
________________
(Designation)
(Organization name)
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Categories: HR Tags: Offer Letter, Summer Internship
Difference Between Offer Letter And Appointment letter
The concept of offer letter and appointment letter sounds quite confusing for some employees. It actually seems the same on a general note. But both the terms have their respective differences. Let us discuss about them in detail today:
Offer letter
Offer letter is normally sent to a candidate by the recruiter to negotiate with the candidate about the salary and other details he/she may agreed upon. However, it is not the final document as it is of no proof of the candidate joining the organization. It contains information in the following section:
- Position offered
- Reporting structure
- Date of joining
- Salary in annual CTC
- Location
However, offer letter does not confirm your appointment in the organization. In other words, you are being placed through campus recruitment and offered a job with the offer letter. It is chance to help you decide if you want to accept the offer or not.
If the candidate accepts the offer, he/she will have to produce a copy of acceptance of his resignation letter from the present job or the offer letter will stand null & void.
Appointment letter
Appointment letter on the other hand is the main approved confirmation that both the employee and employer are committed to the terms and conditions mentioned in the letter. Such a letter indicates the date of joining and the probation period with other general terms and conditions mentioned in the letter. It is produced at the time of joining or within 15 days from joining.
It also contains the detailed breakup of the CTC offered and other important information such as eligibility of leave, retirement age, condition under which transfer will take place, location of the company, notice period during resignation and so on.
However, in a few organizations, just one of the two, appointment or offer letter is offered to the selected candidate.
Categories: HR Tags: Appointment Letter, Offer Letter
Job Offer Letter – Employment Offer Letter Template in Word
Please find the attachment of employee sample job offer letter template in word format.
Sir,
Sub: Offer an appointment as , at our Plant, ___________
Ref: Your Application dated Interview held at our Sales Office, Mumbai.
With reference to your application and subsequent interview conducted at our Sales Office,Mumbai Management is pleased to appoint you as ____________, to work in our ______ Plant, ________ on a monthly salary of Rs. ________ + HRA as per Rules.
Kindly return the duplicate copy of this offer (enclosed herewith), duly signed, as a token of acceptance of this offer.
Thanking you,
Yours faithfully
For
President
Accounts Section.
Categories: HR Tags: formats, Offer Letter
Offer Letter
It totally depends upon the company Rules and Regulations enclosed please find the attachment for your reference.
Click Here To Download Offer Letter
Search Sample Formats:
Categories: HR Tags: Offer Letter
Employment Offer Letter
Date : ___________
Ms. / Mr. _________________
_________________________
_________________________
_________________________
_________________________
EMPLOYMENT OFFER LETTER
Dear ________________,
With reference to your application and subsequent interview with us, we are pleased to offer you the position of ___________________ in our organization at a company of USD. __________________ (Rupees ___________________ only) .
We would expect you to join as early as possible but not later than _________, beyond which the offer would stand withdrawn, unless a new date is mutually agreed upon, by us in writing.
On the date of your joining, you may please bring along the following:
1. Proof of age
2. Copies of Educational Certificates
3. Copies of professional Certificates
4. Relieving certificate from the previous employer
5. Appointment letter of the previous employer and salary revision letters
6. Last pay slip received from the previous employer
7. 3 Passport Size photographs
8. An updated Curriculum Vitae
9. Form 16 (TDS certificate)
This Offer of Employment is subject to receipt of satisfactory references.
This Letter of Offer is being sent in duplicate. Kindly sign the copy as a token of your acceptance of the offer and return us the same.
For, Company Name
Name: Employee Name
Designation:
Click Here To Download Employment Offer Letter
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Categories: Hiring Forms Tags: Employment, Offer Letter
Business/HR Letters Format
Here some good formats of Business as well as HR Letter.
1) Offer Letter Format
2) Increment Letter Format
3) Promotion Letter Format
4) Interview Call Letter Format
5) Salary Certificate Format
6) Relieving Letter Format
7) Experience Letter Format
8 ) Warning Letter Format
9) Appraisal Letter Format
Offer Letter Format
Please find attach herewith Offer Letter Format.
Click Here To Download Offer Letter format
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Revised Job Offer Email Accommodating Demand by Candidate
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Rescind Job Offer Letter Due to Background Check
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Terms and Conditions in Job Offer Letter
Letter to Withdraw from a Job Offer
How to ask for Offer Letter by Email
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Categories: HR Tags: Format, Offer Letter
Sample Offer Letters
Please find attached the two samples of offer letters,
Categories: HR Tags: Offer Letter
Format of a Offer Letter
Attach herewith Format of a Offer Letter.
Categories: HR Tags: Offer Letter