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Job Abandonment Termination Letter Sample

It so happens in every organization that employees fail to report to work and also fails to follow the guidelines mentioned in the company policy regarding absence from work. Some companies are easy with such an attitude, while some take strict actions against it as they understand how it hampers the productivity of the company. Job abandonment termination letter is the formal way of ending the association between the employee and the company as the employee is unwilling to work. It is generally written by an HR manager, owner of the company or employee’s manager. It contains all the related facts and information which state the reasons for taking such an action.

If you are confused about framing such a formal letter then refer to the template format given below and write your personalized letter to the employee in the best way.

Sample Job Abandonment Termination Letter

Date: January 27, 2015

Mr. Andrew Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

The purpose of this letter is to inform you that as of January 17, 2015 your employment with ABC Corporation Pvt. Ltd. is being terminated for cause. It has been reported by your manager, Mr. Ray Smith, that you have not reported to work from last 6 days and there has been no information from your side to explain your absence. Mr. Smith tried contacting you on the phone number submitted in your employee file on January 12, January 13 and January 14, 2015 but he could not get in touch with you. Hence, based on this kind of absence we have determined that you have abandoned your job with our company.

Please contact me at 123-45678 so that I can make arrangements for return of all the company property from your end. The company records reflect that the following company items are under your possession: company laptop, company desktop and company mobile phone. If you fail to return all these items within seven days of receiving this letter, we shall consider them stolen and we will have to take a legal action. We also expect you to return your employee ID badge and other documents and stationery that belong to the company.

All the information concerning your final paycheck and all the other benefits will be mailed to you in the coming days along with information of unused and accrued PTO days. You are not entitled for a severance package. In case, you have queries or questions, you can always refer to the contact details mentioned within the information packages.

We understand that under emergency circumstances, an employee is unable to report to work to inform the management about his absence. In case, you fall in such a category then you can always file a letter of appeal addressing to the human resource department. Make sure you provide all the related proofs and evidences in form of documents from reliable sources to present your part.

Regards,

Andrew Jackson

Employee Termination Letter Due to Poor Performance

There are times when you have a non-performing employee in your company and sometimes you have to terminate him because of his poor performance. If you an HR in your company then writing such letters is a part of your job. Learn to create professional employee letter in this regard on behalf of your company. Such letters are suppose to be quite strict in the feel but at the same time, they must not include any wrong words. They should explain the cause for termination without hurting the feelings of the employee.

Here is a sample employee termination letter given for your reference when you have to terminate an employee because of his poor performance. Use it as a reference in writing a professional letter consisting of all the important details.

Example Employee Termination letter due to poor performance

Mr. Robin Oswell,

Sales Manager,

ABC Corporation,

New York.

Date: 19.01.2015

Dear Mr. Oswell,

We are extremely regretful to notify you that the company has decided to terminate your services due to your poor performance. It’s the decision of the board of members to terminate all those employees who have not been able to deliver a desired performance for the precedent 8 months and this list has name on it.

It has been observed that in the last 12 months there has been no improvement in your performance. You have not been able to meet any of the sales targets of your team. This kind of performance is really disappointing. Thus, the company is compelled to terminate you. All your dues will be settled in a month’s time.

Thank you for your services rendered for the organization.

Sincerely,

The Board of Directors

ABC Corporation

Sample Employee Termination Letter for Theft

Human Resource Manager needs to be really very smart and skilful when it comes to writing an employee termination letter for theft. It is not something very easy and sorted as it looks. It comes with its own complications.

To help you write a formal employee termination letter for theft, here is a format sample which will guide you frame a perfect draft keeping in mind all the essential points.

Sample Employee Termination Letter for Theft

Date: January 16, 2015

From:

Mr. Ana Simon, Human Resource Manager
ABC Corporation Ltd.
123, Genuine Street
New York 123 456

To:

Mr. Henry Jack
112, Richmond Apartments
New York 456 123

Dear Mr. Jack,

It is my duty to inform you that from today, i.e. January 15, 2015, your employment with ABC Corporation Ltd. is terminated because of your misconduct of company theft. On January 12, 2015, our surveillance cameras have captured you taking out some cash from the chest drawer of the cashier in the finance department. After conducting a thorough examination of this incident, we are convinced that there has been a missing cash of $ 1,000 from the chest and you did not have permission to carry it out.

You are aware of the fact that company theft is a serious offense. We have covered the offense in detail in our employee handbook and we have also talked about the same during new employee orientation. Our investigation has uncovered the there have been lots of incidents when cash has been missing from the chest drawer which total to an amount of approximately $5,000. And hence, we have been compelled to report the incident to the local police.

You will soon be contacted by a member of the HR department. He will discuss your final paycheck and any other benefit payments you may be due t o clear all the accounts. In case, you feel that we have reached this decision in haste then you are welcome to file an appeal for the same. If you have any questions regarding this then you may contact our company lawyer, Mr. Alice Grace, at 1234-5678. Once the meeting ends then you will be escorted to your desk to retrieve your personal property and once that is done then you will be escorted off the premises.

Sincerely,

Ana Simon
Human Resource Manager
ABC Corporation Ltd.

Terms and Conditions in Job Offer Letter

A job offer letter must contain all the necessary terms and conditions to clarify all the aspects related with selection for job. Here is a point wise description of every point which are important and must be included while drafting terms and conditions for the job. Follow these points to draft your own terms and conditions in the best of the manner possible:

1. Title

It must contain the job title on which the candidate has been selected.

2. Start Date

The next important thing in the letter is the start date of the job.

3. End Date ( In case of fixed contracts)

The offer letter must also contain the end date of the employment of the candidate.

4. Roles and Responsibilities

The job offer letter must contain all the necessary points concerning the roles and responsibility of the job profile. There has to be a point-wise description of the main highlights of the job. This will help the candidate deliver his services with the best of the understanding of what is expected of him.

5. Reporting Relationships

There has to be a mention of the person to whom the new employee must report. Mention the name of that person along with his designation to bring more clarity in the reporting relationship.

6. Probation Period

There has to be well defined probation period, if any. The purpose of this period is to train the new appointment within a definite time to have complete understanding of his job so that he can achieve satisfactory levels of performance. It should also contain the information about extending this period in case the candidate fails to deliver expected performance levels along with the information on interim reviews.

7. Appraisal

There has to be a mention of appraisal scheme related with the job profile. The purpose is to encourage the candidate for his career development and personal development. It must contain information on implementation of appraisal specific to the department. This will work as the motivation for the employee to deliver better performance.

8. Salary

This is the most important segment of the job offer letter. It must contain the following information:

Rate of Pay

It must contain the title of the post, the commencing rate of pay along with salary scale which is mentioned in the letter of appointment. It must also be made clear that there will be no other remuneration other than the payment.

Other Benefits

In case, there are other benefits like insurance, travel allowance, group incentives etc. they must be mentioned too. Put all the benefits with clear detailing about each.

9. Superannuation

There has to be a mention of superannuation plan of the company which is designed to benefit its employees after retirement. The offer letter must contain the deductions as per the pension plan. A new eligible employee gets enrolled in the appropriate pension scheme automatically when he joins the company.

10. Hours of Work

The next important thing to be mentioned is the hours of work. The letter must contain the daily working hours along with mention of special circumstances like part-time or extra-time working and the remuneration that will be paid for extra working.

11. Travel Requirements

Make a mention of travel requirements, if any. It must also include the frequency of travelling concerning the job profile.

12. Public Holidays, Overtime etc.

Information of public holidays and compensation for overtime on regular days and on public holidays must be mentioned in a simple and easy to understand language.

13. Holidays

This head must contain information on the number of paid leaves to which the candidate is entitled. It must also mention the exception holidays like locally agreed department closure holidays etc. along with the payment conditions on all such days. Special mention of conditions regarding holidays during probation etc.

Below are some of the conditions on which the letter must focus to bring more clarity:

Additional Holidays for Long Service
Holiday Entitlement for Part-time Workers etc.

14. Termination Clause

There are two conditions under this head which must be kept in mind.

Termination of Appointments by Notice

Make sure you mention the period of notice which you are obliged to give the candidate before terminating him. It must be given in writing. This period usually varies between weeks to a month depending upon the organization. Do mention all the other conditions concerning the termination.

Retirement

Do make a mention of the normal date of retirement in your company. Also mention the age of retirement.

15. Restrictive Covenants

This is an important part of the terms and conditions. It is asking the candidate to maintain the confidentiality of the intellectual property of the company. This is a non-disclosure agreement which maintains the confidentiality of important information of the organization.

These are some of the important points which must be kept in mind while designing the terms and conditions in the job offer letter of your company. Customize these points as per the need of your company.

Other Related offer Letter

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How to Ask for Offer Letter After Verbal Job Offer
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Revised Job Offer Email to Candidate
Request for Change in Job Offer Letter
Rescind Job Offer Letter Due to Background Check
Paid Internship Offer Letter
Unpaid Internship Offer Letter

Appointment Letter for Commission Based Agent
Many companies appoint their commission based agents who act as the link between the vendors and the buyers.

How to ask for Offer Letter by Email
Offer letter is a formal confirmation that you have received the job and it always makes you happy. If you have received an offer letter then your appointment letter will soon follow it.

How to Write an Email While Giving Appointment Letter
Being the HR Manager of your company, you are the one who needs to send various letters in relation with recruitment like Appointment Letter for Internship Trainee and selected candidates, Job Offer Letter With Probationary Period etc.

Internship Offer Letter Format from Company to Students
Internship Offer Letter from company to students is a formal offer made by the company to the internees which has complete information about their internship i.e.

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Posted by Hrformats - August 19, 2014 at 7:07 AM

Categories: Job Evaluation Tags: Conditions, Job Offer, Offer Letter

Sample Employment Bond Agreement

I have attached sample 1yr Employment Bond Agreement CUM APPOINTMENT LETTER.

AGREEMENT CUM APPOINTMENT LETTER OF XXXXXXXXX

THIS AGREEMENT is made on the 24th day of October between XXXXXXXXXXXXXXXXXXXXXXXX, a company registered under the Companies Act, 1956 and having its registered office at. No. x, xxxxxxxx xxxxxxx, xxxxxxxxr, xxxxxxxxxxx xxix xxax, xxxxxxxxxxr xxxxxxxxx 560 0xx (hereinafter called the “company”) of the one part and XXXXXXXXX residing at # x7x51, xrd Block, xth Main, xrd Stage, xxxxxxxxxxrnagar, Bangalore-xx(Hereinafter called the “Employee”) of the other part.

WHEREAS

The company is desirous of appointing XXXXXXXXX as its Engineer -Database/operations and the Employee has agreed to on the terms and conditions outlined here below.

NOW THIS AGREEMENT WITNESSES as follow:

1. The said XXXXXXXXX is hereby appointed as the Engineer – Database/operations of the company and he will hold the said office, subject to the provisions made hereinafter, for the term of TWO & HALF Years from the date of this agreement. As a guarantee you are agreed to keep your all-original education certificates with the custody of XXXXXXXXXXXXXXXXXXXXXXXX.

2. Your monthly salary package will be as per the Annexure I. Based on the periodic reviews your compensation package may differ as per the compensation policy applicable to other employees of your category in respective department.

3. The Employee shall perform such duties and exercises such powers as may from time to time be assigned to or vested in him by the Board of Directors of the company.

4. The Employee shall, unless prevented by ill health or any unavoidable cause, during the continuance of the term of his office devote his whole time, attention and abilities to the business of the company.

5. The Employee shall obey the orders from time to time of the Board of Directors of the company and in all respect conform to and comply with the directions given and regulation made by the Board. He shall well and faithfully serve the company to the best of his abilities and shall make his utmost endeavors to promote interests of the company.

6. The said Employee shall not resign his office of Engineer Trainee – Database/operations till the end of this contract period.

7. The company may terminate this agreement at any time before the expiry of the stipulated term by giving one month’s notice in writing to him. The company can terminate your contract any time if you-
· Commit any material or persistent breach of any of the provisions contained.
· Be guilty of any default, misconduct or neglect in the discharge of your duties affecting the business of the company.

Click Here To Download 1yr Employment Bond

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Posted by Hrformats - June 30, 2012 at 6:11 AM

Categories: HR Tags: 1yr, Bond, Employment

Canteen Proposal sample format

I Have Attached Canteen Proposal sample format

< All this on COMPANY LETTER HEAD ONLY]

To,

<Party Name & Address>,

PROPOSAL for CANTEEN SERVICES

Dear Sir,

Kindly find enclosed the Proposal for Canteen Services in your esteemed college.

<COMPANY NAME> believes in customized care, we adapt ourselves according to the needs of the client and provide best quality services at competitive market rates.

<COMPANY NAME> Canteen will aim to provide hygienic, healthy and delicious food for both college and hostel.

<COMPANY NAME> looks forward to long term association in near future.

If you have any questions or concerns, don’t hesitate to contact us at +91 – 9873871722.

For,

<COMPANY NAME>

Your Name & Sign.

Dated. 06.08.2011

PROPOSAL for <COMPANY NAME> CANTEEN SERVICES

BALAJI INSTITUTE OF MANAGEMENT STUDIES(<PARTY NAME>)

<COMPANY NAME> CANTEEN

<COMPANY NAME> Canteen will serve tea/coffee/cold drinks, snacks, high tea, lunch/dinner etc. 7 days a week to college students and staff with special arrangements for various official meetings, programs, seminars and functions as organized by the Institute from time to time. In addition, people visiting <PARTY NAME> campus in connection with various academic activities of the Institute can also avail these services.

<COMPANY NAME> CANTEEN SERVICES

1. <COMPANY NAME> will provide adequate number of trained/semi-trained manpower required for providing good canteen services in <PARTY NAME> campus.

2. The employees of <COMPANY NAME> will possess good health and would be free from any diseases, especially contagious and frequently recurring diseases. In case, an employee gets infected he/she will immediately be replaced without delay in services.

3. <COMPANY NAME> is a responsible organization and makes timely payment of wages to its workers.

4. <COMPANY NAME> ensures proper discipline among its workers and further ensures that they would not indulge in any unlawful activity.

5. <COMPANY NAME> at all times keeps cleanliness of canteen premises at utmost priority for maintaining hygienic environment.

6. <COMPANY NAME> uses only branded raw material for preparation of items .

7. <COMPANY NAME> uses only fresh fruits and vegetable to ensure high standard food quality.

8. <COMPANY NAME> can cater to the tastes of North Indian students, in addition to serving south Indian Chinese and Continental dishes.

9. <PARTY NAME> should provide <COMPANY NAME> space for storing raw material, sitting and serving space, kitchen equipment for cooking and preservation of perishable items, cutlery for serving food, etc. free of cost.

10. <PARTY NAME> should also provide Water Supply, Electricity and power connections ,Gas cylinders empty with manifold connections, Intercom Facility, AC’s in Canteen Cafeteria , Kitchen Furniture (Table, Chairs, Commercial Electric Food Warmer Cabinet, etc.),RO System , Drinking Water Cooler, electronic fly – kill / insect repellent equipment and Exhaust for smooth functioning of Canteen Services free of cost.

11. <COMPANY NAME> will be responsible for proper handling and safe custody of equipment’s and space provided by <PARTY NAME>.

12. <COMPANY NAME> will bear the refilling cost of Gas cylinders.

13. <COMPANY NAME> will be responsible for washing and storing of Crockery, Cutlery, and Glassware.

14. Repair and maintenance of kitchen equipment’s will be carried out by <COMPANY NAME>, bills raised would be beared by <PARTY NAME>.

15. The workers employed by <COMPANY NAME> will directly be under its supervision, control and employment of <COMPANY NAME> and they shall have no connection what-so-ever with <PARTY NAME>. <PARTY NAME> shall have no obligation to control or supervise such workers or to take any action against them.

16. <COMPANY NAME> ensures that <COMPANY NAME> representative will be available for proper administration and supervision at the works to the entire satisfaction of the <PARTY NAME> at all times.

PERIOD OF CONTRACT

17. The contract for <COMPANY NAME> Canteen Services shall remain valid initially for a period of two years.

ELECTRICITY AND WATER CHARGES

18. <COMPANY NAME> will pay to the Institute electricity & water charges on actual basis, for which sub meters have to be provided by <PARTY NAME>.

PAYMENT

19. Coupon system will be prevalent at the canteen. Students/Staff can purchase coupons

on the spot or before. Monthly Bills will be raised only for tea/coffee supply at the <PARTY NAME> offices. Special Events/ Program Bills will also be raised accordingly.

TERMINATION OF THE CONTRACT

20. The Contract can be terminated by either party, i.e., <PARTY NAME> or <COMPANY NAME>, after giving three months written notice to the other party extendable by mutual agreement .

21. Prior to termination of the contract, <PARTY NAME> wiil clear all unpaid bills raised by <COMPANY NAME>.

<COMPANY NAME> CANTEEN MENU CARD and RATES

<COMPANY NAME> CANTEEN will serve hot and fresh food at fixed intervals.

<COMPANY NAME> CANTEEN BREAKFAST

PRICE – Rs. 20* per person

Idli -Sambhar/ Sambhar – Vada/ Pav – Bhaji / Stuff Seasonal Paratha with Curd or pickle/ etc.

Special Items like Masala Dosa- Sambhar/Chole – Bhaturey / Chowmein / Macroni / Pasta will be provided at the rate of Rs. 25 per person.

<COMPANY NAME> CANTEEN LUNCH/ DINNER

PRICE – Rs. 45* per person

<COMPANY NAME> Thali

– Any Dal/Chole/ Rajma

– Any Seasonal Vegetable

– Mix raita/ Bundi raita / Plain Curd/ Aloo raita

– Plain Rice / Jeera Rice

– Seasonal salad

– Pickle

Sweets will be served every Saturday and Sunday.

Non –Veg. will be served twice a week.

– One day Egg cury , One day Non – Veg Dish (Chicken Curry/Biryani)

Chinese Thali ( Chowmein, Fried Rice, Manchurian, Chilly Paneer) can also be made available twice a month at same rate.

<COMPANY NAME> CANTEEN SNACKS ( available in College Hours)

<COMPANY NAME> CANTEEN DRINKS ( available in College Hours)

One cup tea (with Tea Bag) – 125 ml – Rs. 7 *

One cup coffee – 125 ml – Rs. 10*

Cold Drink/ Canned Juices at Market Rate

* All rates are for period of one year 2011-2012 (considering 100 serving at any given time ) subject to revision.

Click Here TO Download Canteen Proposal RFP

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Posted by Hrformats - January 16, 2012 at 8:16 AM

Categories: HR Tags: Canteen, Proposal, RFP

Format For Warning Mail on Resignation Without Notice Period Completion

Every company has certain rules and regulations when it comes to submitting resignation and one important rule is serving the notice period. If an employee of your company has resigned from his job without completing the notice period then before taking any further action against him, you must first write a formal letter to employee for leaving without notice. Using notice period letter template, you can comfortably draft warning letter for not completing a one month notice period to employee.

To make this task easier for you, we have come up with letter format without notice period. Use this one month notice period letter format to frame a customized warning letter with essential details.

Warning Mail Format for Resigning Without Notice Period Completion

Dear Ashok,

We have been informed by your Manager, Mr. Akhil Kumar that you have not been coming to office from last ten days. More importantly, you are disappearing from work without any information. We would like to bring to your notice that as per the rules of the Company, this is a serious offence. If you are planning a resignation then you must formally submit your letter of resignation prior to one month of the date when you plan to leave. The same was also mentioned in the contract letter that you signed while joining the Company.

It is completely the choice of the employee to work or resign from the job. Our Company never compels any employee from moving ahead in their career by seeking opportunities with other companies. But at the same time, we expect our employees to be professional and follow the rules of the Company till the time they are associated with it.

Because you have not reported to work in last 10 days, it is something we would never approve of. Your team members have made various attempts to get in touch with you but you have ignored all the calls and emails which make it quite obvious that you no longer wish to continue with this job.

We would like to bring to your notice that because of your unexpected absence, the projects that you had been working on are suffering a great loss. We request you to consider this letter as a serious warning and report to your Manager within 2 days or else Company will have to take some strict action against this unprofessional act which was also highlighted in your contract.

We would be happy to listen to your part and would appreciate if you can be more professional in submitting your resignation and fulfilling the clause of one month notice period,

Regards

Anuradha Roy

HR, Manager

Crown Technologies Pvt. Ltd.

Click here to Download warning mail Format for resigning without completing notice period

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Posted by Hrformats - April 29, 2017 at 6:37 AM

Categories: Warning Letter Format Tags: Notice, Resignation email, Warning Mail

Employee Invention Agreement Form

Employee Invention Agreement

FOR GOOD CONSIDERATION and in consideration of the undersigned being employed by [Company] the undersigned hereby agrees, acknowledges and represents:

1. The undersigned, during the course of employment, shall promptly disclose in writing to the company all inventions, discoveries, improvements, developments and innovations whether patentable or not, conceived in whole or in part by the undersigned or through assistance of the undersigned, and whether conceived or developed during working hours or not, which:

a] Result from any work performed on behalf of Company, or pursuant to a suggested research project by the Company, or

b] Relate in any manner to the existing or contemplated business of the Company, or

c] Result from the use of the Company’s time, material, employees or facilities.

2. The undersigned hereby assigns to the Company, its successors and assigns, all right, title and interest to said inventions.

3. The undersigned shall, at the Company’s request, execute specific assignments to any such invention and execute, acknowledge, and deliver any additional documents required to obtain letters patent in any jurisdiction and shall, at the Company’s request and expense, assist in the defense and prosecution of said letters patent as may be required by Company. This provision shall survive termination of employ with the Company.

Signed under seal this _ day of _, 19_.

________________________________

Employee

Click Here To Download Employee Invention Agreement Form