Posts tagged "Sample"

Sample Suggestion Letter to Boss

If there is some kind of situation about which you have an opinion then you can always share it with your boss. Because he is your boss, he will surely understand your viewpoint and will also put it forward with the management. There can be anything trivial or important which needs attention and making a suggestion about it is a wonderful thing to do. In order to do that in a formal manner, you must frame a professional suggestion letter addressing your boss.

Here is a template example of sample suggestion letter to boss which can be used for framing a formal draft customized as per your own requirement to put forward your idea or advice for betterment. Keep the tone formal and polite and provide necessary information about the situation.

Sample Format of Suggestion Letter to Boss

Bob Marlow

55 Raymond Street

New York

Date: 11th May, 2015

Richard Smith

Managing Director

ABC Corporation Pvt. Ltd.

Harry Park, Herald Street,

New York

Dear Mr. Smith,

With this letter, I want to bring your attention to one every important observation that I have made in our department over last couple of weeks.

As you are aware that in the last one year, there has been a sudden increase in the numbers of people leaving the organization and most of them belong to our marketing department. I did an observation on my personal level and have found out that the targets given to new recruits are way too difficult for them to achieve. Despite all the training and support from the supervisors, they are unable to meet the targets because of which they fail to perform and ultimately start looking for better opportunities. As a result, we have been facing lots of staff crunch as very small percentage of new employees is able to achieve the goals and sustain in the company.

I request you to please consider my observation and revise the targets for the new employees and see the difference. I am sure we will have more people staying back. Moreover, we can have their targets increase gradually so that they are always focused about their performance.

I would really appreciate if you could consider my suggestion and bring this change in our team for better performance. If needed then we can sit and discuss this scenario with other team leaders and then have a common consensus on it.

Thank you. I will be waiting for your response.

Sincerely,

Bob Marlow

Team Leader, Marketing Department

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - September 9, 2015 at 12:59 PM

Categories: Letters   Tags: , ,

Congratulate an Employee on the Anniversary of His or Her Service

Employee is a very important asset of every organization. They spend their time for the growth and development of the company. Congratulation letter to an employee is a formal letter issued by the company to appreciate his/her work.

This letter is given to the employee who has successfully completed one more year in a company.

Given below are some tips and a sample which help you to guide how to write Congratulation letter to an employee.

Tips to write a congratulation letter

In this topic we will explain you some simple writing tips to make your Congratulation letter look appreciative and effective.

  • As it is a formal letter, so always write it on the letter head of the organization.
  • Should be drafted in a standard format as followed by the organization.
  • Don’t forget to write a subject line. Subject line briefly describes the general idea of letter at first glance.
  • Always try to show the importance for the employee in the company.
  • The note should exalt the work or achievements of the employee and express a word of thanks.
  • Letter is not considered valid if it not duly signed. Always put your or authorized person’s signature in the end to make it a valid document.

Sample of congratulation letter

Below is a sample of Congratulation letter to an Employee on the Anniversary of His or Her Service by its employer.

To

John Methew

76 Ellena Street

Paddington

QLD 4064

Dated: 30th June 2014

Subject: Congratulation on completing 5 years in our company

Dear Mr. Methew,

We are very happy to offer you our heartiest congratulations on the completion of 5 years of your service with ABC Ltd. It’s always been wonderful working with you and your contribution and commitment to work is commendable. You have always been a great asset of our company.

In last 5 years, you’ve contributed your skill, time, ideas, energy and loyalty. We value your selfless service for so many years. With your dedication towards your job, you have achieved so many milestones in such a small span of time which have made you an example for others. You have always motivated others with your enthusiasm and hard work.

You are a very good team player and we are proud to have an employee like you in our company. You have been an inspiration to all the team members.

Wishing you all the very best for your future with the hope that you will remain with us for many years to come!

Regards

Joy Wilkinson

Click Here To Download Congratulate an Employee on the Anniversary of His or Her

 

 

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Posted by Hrformats - July 1, 2014 at 11:15 AM

Categories: HR   Tags: , , ,

Sample Safety Policies and Procedures of the Workplace

Very useful Employee safety Manual. Please go through the same. Every industry must have safety manual to provide and maintain good safety conditions at workplace. The purpose of this policy is to develop a high standard of safety throughout all operations of your Company.

 

Click Here To Download EMPLOYEE SAFETY MANUAL

 

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Posted by Hrformats - October 20, 2012 at 11:39 AM

Categories: HR   Tags: , , ,

Calculating Employee Attrition

I have Attached Sample Attrition Calculation sheet

 B Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10
 No. of Left  No. of Left  No. of Left  No. of Left  No. of Left  No. of Left  No. of Left  No. of Left  No. of Left  No. of Left  No. of Left  No. of Left
Manager 0 0 0 1 0 1 0 0 0 1 0 0
Staff 1 0 0 0 2 0 2 0 2 0 5 0
Trainees 0 0 1 0 0 0 0 0 0 0 0 1
 Total left 1 0 1 1 2 1 2 0 2 1 5 1
 Average Headcount 35 39 41 40 41 41 41 41 41 42 43 44
 ATTRITION (%) 2.86% 0.00% 2.44% 2.50% 4.88% 2.44% 4.88% 0.00% 4.88% 2.38% 11.63% 2.27%
 Month wise Attrition Data- B
 Particulars Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10  Total
 Average Headcount 35 39 41 40 41 41 41 41 41 42 43 44 41
 Attrition (No) 1 0 1 1 2 1 2 0 2 1 5 1 1
 Attrition (%) 2.86% 0.00% 2.44% 2.50% 4.88% 2.44% 4.88% 0.00% 4.88% 2.38% 11.63% 2.27% 2.4%

 

Click Here To Download Sample Attrition Calculation sheet

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Posted by Hrformats - August 17, 2012 at 4:46 AM

Categories: HR   Tags: , , ,

Sample Request Letter for Salary Increment

I have attached Sample Request Letter for Salary Increment.

 

To: Mr./ Ms. XYZ (Dept. Manager)
Copy To: HR
From: ABC (Designation)
Date: …………
Subject: Salary Raise Request

 

 

 

 

 

 

 

Dear Sir / Ma’m,

I appreciate the opportunity I have had during the last four years of serving as a vital member of the technical support team. This past year has been an especially challenging business environment, but my accomplishments have continued to build on my earlier achievements, and I have high expectations for this success to continue for the foreseeable future.

Here are some highlights of how I have helped the department and the company in the past year / last four years:

  • Developed a proposal that brought a client from the brink of terminating our IT consulting services to renewing at a higher level than ever before, adding a net gain of $500,000.
  • Partnered with several team members to attract new consulting project opportunities
    totalling $1.2 million.
  • Conceptualized, proposed, and produced a research study that serves as a valuable tool for our industry
  • Served on the team of two company-wide task forces that identified redundancies, cut costs, and save the company several million dollars.
  • Participated in and attended four professional meetings, increasing the visibility of the company within the industry.
  • Mentored and trained three interns who handled many routine functions within the department, freeing up team members to focus on new client development and current client retention.
  • Proposed new projects, and completed all new tasks and assignments when requested to do so.

I look forward to continuing to play a key role within the department, however given all of my accomplishments so far, my salary is still below industry averages. I request you to look into the matter at the earliest and I am confident that you will offer a salary increase that reflects these issues and my standing in the department.

 

Signature

(Your Name)

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Posted by Hrformats - June 26, 2012 at 5:57 AM

Categories: HR   Tags: , , ,

Salary Calculation Template In Excel

I have Attached Sample Salary Calculation Template.

 

Salary Calculation Template
GROSS – Cost to Company Rs. Chq Amt Every Month Rs. Gets Will get in Rs.
Basic + DA 8000.00 Basic + DA     8,000.00 Take Home Amt                   12,040.00
PF 12.00%           960.00 PF, 12%       (960.00) Other accts                      4,780.00
HRA        4,000.00 HRA     4,000.00 Prof tax                         200.00
ESIC 4.75%                    – ESIC, 1.75%                  – Total                   17,020.00
LTA 5.00%           400.00 Conveyance         800.00 Annual CTC                 204,240.00
Medical 5.00%           400.00 Prof Tax       (200.00)
Conveyance           800.00 Helper allowance                  – Name
Outfit           100.00 Family welfare         200.00 Division
Helper allowance                    – Education allowance         200.00 Grade
Family welfare           200.00   12,040.00 Qualification:
Gratuity 4.50%           360.00 DOJ
Bonus 20.00%        1,600.00 Effective
Education           200.00 Added to other accounts Position
S.A. 10.00%                    – PF, 24%     1,920.00 Location
Food coupons                    – ESIC, 6.5%                  –
    17,020.00 LTA, 5%         400.00
  204,240.00 Bonus, 20%     1,600.00
Outfit         100.00
PF deposited in PF department Medical, 5%         400.00
ESIC deposited with ESIC dept Gratuity 4.5%         360.00
Prof tax paid to PT department Food Coupons                  – 549
LTA payable in August     4,780.00 99
Medical if appl.payable in August
Outfit if appl. payable in January
Bonus paid at the time of Diwali
Gratuity will be paid after 5 yrs services
Note: Your Compensation is personal to you and confidential between you and the Company.
         You are requested not to share details of the same with others, within or outside the Company.
            Eventhough LTA, Medical, & Bonus are the part of salary package, These will be  payable only if employee completes one year of service
Authorised Signatory

 

Click Here To Download Salary Calculation Template

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Posted by Hrformats - May 29, 2012 at 10:42 AM

Categories: HR   Tags: , , ,

Salary Hike Sample Letter

I Have Attached Salary Hike Sample Letter

To: Mr./ Ms. XYZ  (Dept. Manager)
Copy To: HR
From: ABC (Designation)
Date:  …………
Subject: Salary Raise Request

 

 

 

 

 

 

 

 

Dear Sir / Ma’m,

I appreciate the opportunity I have had during the last four years of serving as a vital member of the technical support team. This past year has been an especially challenging business environment, but my accomplishments have continued to build on my earlier achievements, and I have high expectations for this success to continue for the foreseeable future.

Here are some highlights of how I have helped the department and the company in the past year / last four years:

  • Developed a proposal that brought a client from the brink of terminating our IT consulting services to renewing at a higher level than ever before, adding a net gain of $500,000.
  • Partnered with several team members to attract new consulting project opportunities totaling $1.2 million.
  • Conceptualized, proposed, and produced a research study that serves as a valuable tool for our industry
  • Served on the team of two company-wide task forces that identified redundancies, cut costs, and save the company several million dollars.
  • Participated in and attended four professional meetings, increasing the visibility of the company within the industry.
  • Mentored and trained three interns who handled many routine functions within the department, freeing up team members to focus on new client development and current client retention.
  • Proposed new projects, and completed all new tasks and assignments when requested to do so.

I look forward to continuing to play a key role within the department, however given all of my accomplishments so far, my salary is still below industry averages. I request you to look into the matter at the earliest and I am confident that you will offer a salary increase that reflects these issues and my standing in the department.

 

Signature

(Your Name)

Click Here To Download Salary Hike Sample

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Posted by Hrformats - January 9, 2012 at 7:24 AM

Categories: HR   Tags: , , ,