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Sample Termination Letter for Insubordination

Sometimes an employee is terminated on the grounds that his behavior is abusive or he is a threat to someone else in the organization. This is called termination based on insubordination. During this process, it is needed that all sort of investigation is made before reaching to a final decision and before sending the termination letter to the candidate.

In such a letter, it is really very important to include all the details of the event(s) which have led to such an action against the employee. It is important that it should contain date of alleged violation(s), proofs related with it and the date from which termination will be effective. Make sure that you do not include any detail that is not related with the event. Here is a sample of termination letter for subordination which you can use for writing your customized drafts.

Sample of Termination Letter for Insubordination

Date: 4th February, 2015

Mr. Sam Jackson

General Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

This is to inform you that as of January 16, 2015, your employment with ABC Corporation Pvt. Ltd. is terminated. You are dismissed from your roles and responsibilities for cause, specifically for insubordination. All sorts of supporting evidences for ever incident that are mentioned below have been complied in your employee file. Here are some of the events which have been responsible for such an action.

On November 10, 2014, a written warning was sanctioned to you for using abusive language in office. The copy of the same letter which was signed by you has been filed in your employee file. On November 26, 2014, you again showed the same kind of obscene behavior against another member of your team. Again a warning letter was issued to you and it included the final warning of dismissing you in case there is third violation.

Again on January 15, 2015, it has been recorded that you have misbehaved and threatened one of the company employees from your department. As this is the third incident in a row which shows that you are not taking our warnings seriously and you do not wish to behave in a professional manner as mentioned in the policies of the company. This being your final violation, we are forced to terminate you immediately as there seems to be no hope for changes in your behavior.

All the documents like the final paycheck, the accrued and unused PTO and all other documents shall be mailed to the address mentioned in your employee file. On January 16, 2015, we have issued a restraining order against you and hence you are not allowed in the distance of 100 meters of company property. The same applies for the employees you have assaulted and threatened. In case you have any queries then you can send that to me in writing on the address mentioned above.

Regards

Mr. Sam Jackson

General Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - February 4, 2015 at 11:38 AM

Categories: Letters   Tags: ,

Voluntary Termination Letter to Employee

A voluntary termination letter to employee is a formal letter sent by the employer to the employee in response to his letter of resignation that he wishes to leave the company. This response is to acknowledge and accept the resignation. It may be based on a mutual agreement or may be initiated by any one party.

Such a letter should contain all the important details like the date of termination etc. to ensure that it is complete in every sense. If you are an human resource manager at some company and you have to write such a draft then use the sample template given below as the basis of creating your own letter.

Format of Voluntary Termination Letter to Employee

Date: 3th February, 2015

Mr. Sam Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

This letter is to confirm that we have received your resignation letter on January 14, 2015. According to that letter, you wish to resign from the post of Marketing Executive at ABC Corporation Pvt. Ltd., effective February 1, 2015, to pursue further studies at Michigan University. We accept your resignation and confirm that your employment with our company will be terminated on February 1, 2015.

As mentioned in your letter, the reason for quitting ABC Corporation Pvt. Ltd. is that you wish to pursue a Master degree in Business Administration which will be a wonderful addition to your skills and education. We encourage and support your decision to study further and accomplish your career goals. We highly appreciate your dedication and loyalty which has impressed us for two long years. Moreover, if you wish to join us after your MBA, we will be happy to have you back in our organization.

I would be really happy to have the opportunity to conduct an exit interview with you during the last week of January which will also be your last working week with the company. You may call my assistant at 123-45678 to fix an appointment for exit interview. Hopefully, we are able to schedule it at some mutually beneficial time which is convenient to both of us. In case, you are unable to visit my office for the interview then please let my assistant know about it so that she can mail you a written form which you can fill and send without having to visit in person.

I request to please return all the company owned properties and written communications in your possession on your last working day with the company. The last paycheck will be sent to you on February 15, 2015 along with other documents. In case, you have any further queries or doubts, please feel free to get in touch with me.

Sincerely,

Sam Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

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Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - February 3, 2015 at 1:19 PM

Categories: Letters   Tags: , ,

Sample Letter of Termination for Cause

Performance and productivity are essential when a company hires an employee. And when an employee fails to deliver a desired level of performance or doesn’t behave in the good of the company then his termination is called termination for cause. Sometimes there is more than one reason for firing the employee. Usually such a letter is framed by the HR manager or owner of the company and summarizes the employer’s justification for his action. It is always better to include some details of violations and other documented proofs as evidences to prove the allegations.

Here is a format template of termination for cause letter which has been drafted in a formal manner keeping in mind all the basic details which should feature in it.

Sample Letter of Termination for Cause

Date: 2nd February, 2015

Mr. Sam Jackson

General Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

The purpose of this letter is to inform your employment with ABC Corporation Pvt. Ltd. is terminated, effective immediately. This is termination for cause. We have recorded evidences that explain that you have willfully abused your managerial position to take benefits which have hampered the overall image of the organization. Here is the list of events based on which the management has taken such a decision:

On December 20, 2014, it was noticed that you had spent an amount of $ 1,200 on entertaining the team of delegates from Japan without seeking any approval from the financial department. You are aware of the company policy according to which any expenditure above $ 500 should be made after approval from the finance department.

On January 1, 2015, you forcefully asked the finance department to settle your conveyance expenses of $ 1,000 which is beyond the higher limits set by the company. As per company policy, no reimbursement shall be made for personal conveyance usage. There is no possibility that you could have spent such a large sum of money on taking clients out.

On January 10, 2015, we have been informed by one of our associates that you have asked them for heavy discounts on the services offered by their company for your personal use. As per our rules, you cannot use the name of the company for your personal benefits as it clearly hampers the image of the company.

Each and every policy of the company has been very clearly mentioned in the handbook and these are also mentioned during the training sessions to bring clarity. You have been one of the star trainers at our company who take orientation sessions for the new recruits and it is in no way possible that you are not aware of these basic policies.

You are expected to return any of the company properties which you have not surrendered yet during the period of one week after receiving this letter. You were handed over a set of documents consisting of details related with your paycheck, pay for unused PTO and commission pay at the meeting. In case you have any questions, you can always write to me on the address mentioned in the letter.

Regards,

Mr. Sam Jackson

General Manager

ABC Corporation Pvt. Ltd.

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Employment Contract Termination Letter

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Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - February 2, 2015 at 1:00 PM

Categories: Letters   Tags: ,

Employment Contract Termination Letter

There are certain organizations which recruit employees for specific time period or some specific reason or project. Whenever such a hiring is done, it is done with the help of an employee contract which consists of all the terms and conditions. It is a legal document and both the parties have the right to terminate it at any point in time by using employee contract termination letter. It must contain all important details like the effective date of termination of contract, request for return of company property and also the date on which the employee will receive his final paycheck.

If you are still not very clear about the idea of framing such a letter then refer to the sample template given below which can be used for creating a customized draft as per your need.

Sample Employment Contract Termination Letter

Date: January 30, 2015

Mr. Andrew Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

The purpose of writing this letter is in reference to your employee contract that is soon to expire on February 10, 2015. You have all the option to renew it at our discretion. During this period of our association, our company has been quite impressed and pleased with your working style and quality of work you have delivered. But we have decided that we will not be renewing the contract at present because the markets are really dull. Due to slow work conditions we are compelled to end the contact 3 weeks early from the actual date. Hence, your employee status with ABC Corporation Pvt. Ltd. will be terminated as of January 20, 2015.

On the last day of your employment, you will receive your last paycheck. As per the clauses stated in the contract, you will be paid for an additional one week of work but you will not be entitled to benefit pay. This amount will reflect in your final paycheck. Moreover, you will receive an e-mail stating all the other benefits and pay that you are entitled to as per the contract.

I request you to please return the company properties mentioned below, that have been in your possession, on or before January 20, 2015: laptop, LED monitor, Canon printer, mouse, keyboard, speakers, paper supplies and office stationery. From today onwards all your official ids and passwords to all client accounts will be disabled. In the coming days, you will only be involved in tasks that do not involve access to confidential information. This is something strictly professional and as per the rules of the company and has nothing to do with our confidence in you.

The company is quite impressed with your work and if you request then I will be happy to supply you with a letter of recommendation. You may ask for the same from other managers with whom you have worked in this organization. In case you have any questions then please feel free to call me at 123-45678.

I wish you all the best for future. I also invite you to stay connected with our website and apply for new contracts in future.

Regards,

Andrew Jackson

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Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

Letter to Employee for Recovering Training Expenses of Company

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Posted by Hrformats - January 30, 2015 at 12:00 PM

Categories: Letters   Tags: , ,

Job Abandonment Termination Letter Sample

It so happens in every organization that employees fail to report to work and also fails to follow the guidelines mentioned in the company policy regarding absence from work. Some companies are easy with such an attitude, while some take strict actions against it as they understand how it hampers the productivity of the company. Job abandonment termination letter is the formal way of ending the association between the employee and the company as the employee is unwilling to work. It is generally written by an HR manager, owner of the company or employee’s manager. It contains all the related facts and information which state the reasons for taking such an action.

If you are confused about framing such a formal letter then refer to the template format given below and write your personalized letter to the employee in the best way.

Sample Job Abandonment Termination Letter

Date: January 27, 2015

Mr. Andrew Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

The purpose of this letter is to inform you that as of January 17, 2015 your employment with ABC Corporation Pvt. Ltd. is being terminated for cause. It has been reported by your manager, Mr. Ray Smith, that you have not reported to work from last 6 days and there has been no information from your side to explain your absence. Mr. Smith tried contacting you on the phone number submitted in your employee file on January 12, January 13 and January 14, 2015 but he could not get in touch with you. Hence, based on this kind of absence we have determined that you have abandoned your job with our company.

Please contact me at 123-45678 so that I can make arrangements for return of all the company property from your end. The company records reflect that the following company items are under your possession: company laptop, company desktop and company mobile phone. If you fail to return all these items within seven days of receiving this letter, we shall consider them stolen and we will have to take a legal action. We also expect you to return your employee ID badge and other documents and stationery that belong to the company.

All the information concerning your final paycheck and all the other benefits will be mailed to you in the coming days along with information of unused and accrued PTO days. You are not entitled for a severance package. In case, you have queries or questions, you can always refer to the contact details mentioned within the information packages.

We understand that under emergency circumstances, an employee is unable to report to work to inform the management about his absence. In case, you fall in such a category then you can always file a letter of appeal addressing to the human resource department. Make sure you provide all the related proofs and evidences in form of documents from reliable sources to present your part.

Regards,

Andrew Jackson

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Voluntary Termination Letter to Employee

Letter of Termination for Cause

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Sample Early Probation Termination Letter

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - January 28, 2015 at 1:06 PM

Categories: Letters   Tags: ,

Employee Termination Letter Due to Poor Performance

There are times when you have a non-performing employee in your company and sometimes you have to terminate him because of his poor performance. If you an HR in your company then writing such letters is a part of your job. Learn to create professional employee letter in this regard on behalf of your company. Such letters are suppose to be quite strict in the feel but at the same time, they must not include any wrong words. They should explain the cause for termination without hurting the feelings of the employee.

Here is a sample employee termination letter given for your reference when you have to terminate an employee because of his poor performance. Use it as a reference in writing a professional letter consisting of all the important details.

Example Employee Termination letter due to poor performance

Mr. Robin Oswell,

Sales Manager,

ABC Corporation,

New York.

Date: 19.01.2015

Dear Mr. Oswell,

We are extremely regretful to notify you that the company has decided to terminate your services due to your poor performance. It’s the decision of the board of members to terminate all those employees who have not been able to deliver a desired performance for the precedent 8 months and this list has name on it.

It has been observed that in the last 12 months there has been no improvement in your performance. You have not been able to meet any of the sales targets of your team. This kind of performance is really disappointing. Thus, the company is compelled to terminate you. All your dues will be settled in a month’s time.

Thank you for your services rendered for the organization.

Sincerely,

The Board of Directors

ABC Corporation

 

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Sample Wrongful Termination Letter To Employer

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

Thank you Letter to Employees for Hard Work

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Posted by Hrformats - January 19, 2015 at 1:31 PM

Categories: Letters   Tags: ,

Sample Employee Termination Letter for Theft

Human Resource Manager needs to be really very smart and skilful when it comes to writing an employee termination letter for theft. It is not something very easy and sorted as it looks. It comes with its own complications.

To help you write a formal employee termination letter for theft, here is a format sample which will guide you frame a perfect draft keeping in mind all the essential points.

Sample Employee Termination Letter for Theft

Date: January 16, 2015

From:

Mr. Ana Simon, Human Resource Manager
ABC Corporation Ltd.
123, Genuine Street
New York 123 456

To:

Mr. Henry Jack
112, Richmond Apartments
New York 456 123

Dear Mr. Jack,

It is my duty to inform you that from today, i.e. January 15, 2015, your employment with ABC Corporation Ltd. is terminated because of your misconduct of company theft. On January 12, 2015, our surveillance cameras have captured you taking out some cash from the chest drawer of the cashier in the finance department. After conducting a thorough examination of this incident, we are convinced that there has been a missing cash of $ 1,000 from the chest and you did not have permission to carry it out.

You are aware of the fact that company theft is a serious offense. We have covered the offense in detail in our employee handbook and we have also talked about the same during new employee orientation. Our investigation has uncovered the there have been lots of incidents when cash has been missing from the chest drawer which total to an amount of approximately $5,000. And hence, we have been compelled to report the incident to the local police.

You will soon be contacted by a member of the HR department. He will discuss your final paycheck and any other benefit payments you may be due t o clear all the accounts. In case, you feel that we have reached this decision in haste then you are welcome to file an appeal for the same. If you have any questions regarding this then you may contact our company lawyer, Mr. Alice Grace, at 1234-5678. Once the meeting ends then you will be escorted to your desk to retrieve your personal property and once that is done then you will be escorted off the premises.

Sincerely,

Ana Simon
Human Resource Manager
ABC Corporation Ltd.

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Voluntary Termination Letter to Employee

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Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Termination Letter for Insubordination

 

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Posted by Hrformats - January 17, 2015 at 12:42 PM

Categories: Letters   Tags: ,

Relieving Letter for Contract Employees

Relieving letters are very important as they are a certification that a particular employee has worked with the company for a particular duration and now he is relieved from his duties and responsibilities. It is a formal letter stating a satisfactory performance with the company.

If you have to pen down a relieving letter for contract employees as the HR manager of your company then here is a template example to help you accomplish the task in a professional and smart manner. Make sure you keep the tone polite and letter short and sweet.

Sample Relieving Letter for Contract Employees

To,

Adam Brown,

Marketing Executive,

Employee Id: 12345

Sub: Relieving Letter

Dear Mr. Brown,

This is to certify that Mr. Brown was working with us in the position of Marketing Executive from 01.02.2014 to 30.11.2014.

During this period, we found him a wonderful employee who delivered satisfactory performance.
We wish him all the best for all future endeavors.

Regards
Julie

HR, Manager,

ABC Corps Ltd.

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Posted by Hrformats - December 4, 2014 at 1:02 PM

Categories: Letters   Tags: ,

Offer Letter for Marketing Executive Format

We bring to you format of finest professional offer letter for marketing executives. Use it as the thread line for writing customized drafts on appointing the marketing executives in your company. Make sure it contains all important roles and duties related with the job profile along with the briefing of the contract. All of the information must be written in simple and easy language. Start your letter with the good news about the selection. Here is the template designed to help you.

Sample Offer Letter for Marketing Executive

From:

Henry James

HR Manager

Sachs International,

22nd Park Avenue

Los Angeles

Date: 9th August, 2014

To:

Simon Thomas

62, Autumn Gardens,

Los Angeles

Dear Mr. Simon,

We are extremely pleased to confirm your selection with our company, Sachs International on the post of Marketing Executive.

Job Roles:

Here is the brief on the duties related with your job profile:

  • Promotion of brand awareness and brand image, both internally and externally.
  • Using sales techniques to maximize the revenue while maintaining present customers’ loyalty.
  • Encouraging customers to make purchases or enroll for preview.
  • Creating better experience by recognizing opportunities to up-sell.
  • Answering queries and questions of customers by providing relevant information.
  • Receiving, recording and transmitting information and messages.
  • Working with zeal to increase sales.

Contract Inclusions:

The contract includes the following points mentioned below:

  1. Reporting: You will report to Andrew Hardy, Marketing Manager.
  2. Basic Salary: The offered position of Marketing Executive is at a salary of $ 800 per month.
  3. Work Hours: Your work hours will begin from 09.00 AM to 18.00 PM every day.
  4. Vacations: You are entitled for 2 vacations in a week.
  5. Compensations and Benefits: The compensation and benefits for the position of Marketing Executive include Group Insurance, Health Care, Transportation and Daily Allowance.

We are pleased to send this offer. Please sign a copy of this letter and send the same to us so that you can start with your job from 19th August, 2014.

We look forward to work with you. We wish you all the best for a successful career with our company.

Regards,

Henry James

HR Manager

Sachs International

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Posted by Hrformats - August 22, 2014 at 12:09 PM

Categories: Job Evaluation   Tags: ,

Terms and Conditions in Job Offer Letter

A job offer letter must contain all the necessary terms and conditions to clarify all the aspects related with selection for job. Here is a point wise description of every point which are important and must be included while drafting terms and conditions for the job. Follow these points to draft your own terms and conditions in the best of the manner possible:

1. Title

It must contain the job title on which the candidate has been selected.

2. Start Date

The next important thing in the letter is the start date of the job.

3. End Date ( In case of fixed contracts)

The offer letter must also contain the end date of the employment of the candidate.

4. Roles and Responsibilities

The job offer letter must contain all the necessary points concerning the roles and responsibility of the job profile. There has to be a point-wise description of the main highlights of the job. This will help the candidate deliver his services with the best of the understanding of what is expected of him.

5. Reporting Relationships

There has to be a mention of the person to whom the new employee must report. Mention the name of that person along with his designation to bring more clarity in the reporting relationship.

6. Probation Period

There has to be well defined probation period, if any. The purpose of this period is to train the new appointment within a definite time to have complete understanding of his job so that he can achieve satisfactory levels of performance. It should also contain the information about extending this period in case the candidate fails to deliver expected performance levels along with the information on interim reviews.

7. Appraisal

There has to be a mention of appraisal scheme related with the job profile. The purpose is to encourage the candidate for his career development and personal development. It must contain information on implementation of appraisal specific to the department. This will work as the motivation for the employee to deliver better performance.

8. Salary

This is the most important segment of the job offer letter. It must contain the following information:

  • Rate of Pay

It must contain the title of the post, the commencing rate of pay along with salary scale which is mentioned in the letter of appointment. It must also be made clear that there will be no other remuneration other than the payment.

  • Other Benefits

In case, there are other benefits like insurance, travel allowance, group incentives etc. they must be mentioned too. Put all the benefits with clear detailing about each.

9. Superannuation

There has to be a mention of superannuation plan of the company which is designed to benefit its employees after retirement. The offer letter must contain the deductions as per the pension plan. A new eligible employee gets enrolled in the appropriate pension scheme automatically when he joins the company.

10. Hours of Work

The next important thing to be mentioned is the hours of work. The letter must contain the daily working hours along with mention of special circumstances like part-time or extra-time working and the remuneration that will be paid for extra working.

11. Travel Requirements

Make a mention of travel requirements, if any. It must also include the frequency of travelling concerning the job profile.

12. Public Holidays, Overtime etc.

Information of public holidays and compensation for overtime on regular days and on public holidays must be mentioned in a simple and easy to understand language.

13. Holidays

This head must contain information on the number of paid leaves to which the candidate is entitled. It must also mention the exception holidays like locally agreed department closure holidays etc. along with the payment conditions on all such days. Special mention of conditions regarding holidays during probation etc.

Below are some of the conditions on which the letter must focus to bring more clarity:

  • Additional Holidays for Long Service
  • Holiday Entitlement for Part-time Workers etc.

14. Termination Clause

There are two conditions under this head which must be kept in mind.

  • Termination of Appointments by Notice

Make sure you mention the period of notice which you are obliged to give the candidate before terminating him. It must be given in writing. This period usually varies between weeks to a month depending upon the organization. Do mention all the other conditions concerning the termination.

  • Retirement

Do make a mention of the normal date of retirement in your company. Also mention the age of retirement.

15. Restrictive Covenants

This is an important part of the terms and conditions. It is asking the candidate to maintain the confidentiality of the intellectual property of the company. This is a non-disclosure agreement which maintains the confidentiality of important information of the organization.

These are some of the important points which must be kept in mind while designing the terms and conditions in the job offer letter of your company. Customize these points as per the need of your company.

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Posted by Hrformats - August 19, 2014 at 7:07 AM

Categories: Job Evaluation   Tags: , ,

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