Sample Letter to Employee for Recovering Training Expenses of Company

Letter To Employees On Recovery Of Training Expenses, Employees Letter format

There are lots of companies which spend a huge sum on the training of their employees. The idea is to give them the best of the training so that they are able to do their job in a better way and help the company grow. Companies often go with training agreements or employer paid training agreements to reduce the risk of employees leaving the job before completing the first year. If one of your company leaves the job before completing his first year then Company can always write him a letter asking him for repayment of training costs because of the loss incurred to the Company.

Being the HR or Manager of your Company, if you don’t know how to frame a letter to your employee for recovering the training expenses then here is a sample format for the same.


Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Date: 24.04.2018


Mr. Rakesh Gupta

B-490, Western Plaza

New Delhi

Dear Mr. Gupta,

This is response to your resignation letter submitted on 23.04.2018. We regret to inform you that the Management has denied accepting your resignation.

This is because as per your employment contract with Fullerton Software Ltd., you cannot leave your job before completion of one year because you have signed Employer Paid Training Agreement. According to this agreement, the Company has invested a huge sum of money in training you for your job and if you leave your job before completing one year, it is a huge loss to the company.

Therefore, as per the agreement, you will have to resume your job within 15 days from today or you will have to pay the Company through online bank transfer the amount of money the Company has lost on training you.

We will look forward for your response. In case of any further clarifications, you can get in touch with us at [email protected].


Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

You can download Letter to Employee for Recovering Training Expenses of Company in word formats.

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