Apology Letter to Client for Poor Performance
Apology letters are extremely important in a professional setting because they help you have sound formal relationships with your clients and business associates when your employees or your Company has mistakenly committed some errors. We must accept that we cannot always promise the best of the services or products and therefore, we must always be humble to write apology letter for bad service or for delay in service. By writing apology letter to customer for poor service, we cannot make an unsatisfied client happy but we can always reduce the intensity of his dissatisfaction. Writing Apology Letter for Being Late for Work also helps you have good terms with your boss.
We have come up with an apology letter to client for poor performance. Use this sample template to write a personalized letter to your customer.
Sample Apology Letter to Client for Poor Performance
From
R.K. Sharma
Manager,
Advent Mechanics Pvt. Ltd.
Mumbai
Date: 26.05.2018
To,
Vinod Khatri
The Manager
Hindustan Medicines Pvt. Ltd.
Mumbai
Dear Mr. Khatri,
I hope this letter of mine finds you in the best of your health and spirits.
You are a very valued client of our Company and we share a strong association of last so many years. All the transactions in the past were in perfect synch with our terms and conditions until the recent one.
I was in deep shock when I received a complaint from your end for unacceptable performance by our production department. After closely studying the issue you were facing, I myself supervised the who situation and found out that the reason behind this issue was the machine which is used for creating the particular part that is fitted in the apparatus is not working properly and is causing the functional issues. I am extremely sorry on behalf of my production department who should have taken care of this problem and addressed it to ensure smooth product delivery.
I have removed the staff responsible for taking care of the machine and I am in deep regrets for causing all the inconvenience to you.
I would again submit my heartfelt apologies on this situation and would request you to please accept them. I will ensure that no such issues surface in future transactions and we have a healthy association.
Thanking you
Sincerely,
R.K. Sharma
Manager,
Advent Mechanics Pvt. Ltd.
Mumbai
Click here to Download Apology Letter to client for poor performance in Word Format
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Categories: Letters Tags: Apology Letter, Client, Customer Service, Poor Performance
Formal Apology Letter for Cancellation of Business Meeting
Business appointments are to be taken very seriously. And in case you have to cancel a business meeting because of some unavoidable circumstances then in that case you must inform your associate or client about the same and also write an apology letter for cancellation of meeting. White writing a meeting cancellation notice, you can also mention about rescheduling the meeting to another day. It is always good to submit your apologies in a formal setup to avoid any bad experience. Writing an Apology Letter due to Poor Performance to Client is also another form of apology letter companies require to write.
Given below is a sample apology letter for cancellation of business meeting. Use this format for creating a personalized letter that fits your situation.
Sample Apology Letter for Meeting Cancellation
From
R.K. Sharma
Manager,
Advent Medicines Ltd.
Mumbai
Date: 21.05.2018
To,
Vinod Khatri
The Manager
Hindustan Marketing Pvt. Ltd.
Mumbai
Sub: Cancellation of Business Meeting
Dear Mr. Khatri,
I am writing this letter to inform you that I will have to cancel the meeting scheduled for Monday, 25st May, 2018 at 12 p.m.
I had to cancel this appointment because of an emergency situation at our Delhi branch office which requires me to immediately fly there and take charge of the situation. I was looking forward for this meeting and would be extremely honoured if you could give me a mutually agreeable date and time so that we can reschedule the meeting and take things forward. Please let me know if we can reschedule the meeting on 30th May, 2018 at 12 p.m. and if not then please suggest the best time from your end.
Please accept my apologies for cancelling our meeting and also for the inconvenience cause to you. I will be waiting for your response and will look forward to meet you soon.
Thanking in anticipation.
Sincerely,
R.K. Sharma
Manager,
Advent Medicines Ltd.
Click here to Download Apology Letter for Cancellation of Business Meeting format in word
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Categories: Letters Tags: Apology Letter, Business Meeting, Cancellation Letter
Annual Dinner Invitation Email to Staff
Schools, colleges, companies and various other organizations organize formal party for their staff members. They therefore send formal dinner invitation invites which have complete details about the date, time, venue and occasion. These kinds of letters are often called company annual dinner announcement memo or invitation letter for Annual staff party. Being the HR Manager of your company, it is your duty to send company annual dinner invitation letters to staff members and colleagues. These days office party invitation emails are in trend and therefore, you can also send dinner invitation email to your colleagues.
Given below is a sample format of Company’s Annual Dinner Invitation Email to Staff in MS Word format. You can download this letter and use it as per your requirement.
Sample for Company’s Annual Dinner Invitation Email to Staff
Date: 18.05.18
Dear Staff Members,
Greetings!!!
Congratulations on successfully completing another financial year. It is because of the hard work and dedication of all our employees that we could manage to complete all our projects within the designated time bars and also start with various new projects which will take our organization to new heights.
At, K. P. Technologies, we consider our staff as our family and that’s why every year, we organize an Annual Gala Dinner for all our staff members along with their families as a time of celebration. All of you come with our families and enjoy this annual dinner with your colleagues, seniors, juniors and the Management. This is a way of connecting with our staff on a personal level and also have their families introduced to each other.
Please consider this email a formal invitation extended to you and to your family for Annual Gala Dinner 2018. Here are the details of the same:
Date: 26th May, 2018
Venue: K.P. Technologies Head Office
Timings: 8.00 p.m. onwards
We would be waiting to welcome you all with your families and enjoy this event like a big family. Let us take a break from work and spend some quality time with each other.
Regards,
Anirudh Sharma
General Manager
K. P. Technologies
Other Related Invitation Letter
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Categories: Letters Tags: Dinner, Invitation, Invitation Letter, Invitation Mail, Staff
Letter Informing Staff About Employee Termination
If you have terminated an employee from your company then the same must be communicated to the other staff members of your company. You have to make employee termination announcement to clients and company staff so that they keep no professional connect with him or her. It is a simple letter informing about employee leaving company.
Have a look at termination letter format. You can use this termination communication letter to staff template to formally inform everyone about the employee leaving the company.
Letter Communicating Employee Termination to Staff Members
Date: 08.05.2018
Dear Staff Members,
The Management wants to inform you all that Mr. Vipul Chawla who was working with Princeton Hotel at the position of HR Executive has been terminated on 07.08.2018. As per the policy of the Company, from now on, no employee of the Company shall have any professional connections with Mr. Chawla. Sharing of any confidential information of the Company with him will be considered as a criminal offense and serious actions will be taken against the offender.
Mr.Chawla was found to violating the rules of the Company. Despite constant warnings, he continued reporting to work late. His performance levels have also been below average since his date of joining.
Princeton Hotel is known for its disciplined staff. We always hire people who can work in synergy with us and grow along with us.
Regards,
Ravindra Gupta
Manager,
Princeton Hotel
Click Here to Download Letter Inform Staff of Employee Termination in word Format
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Categories: Letters Tags: Announcement, Employee letter, Staff, Termination Letter
Warning Letter To Employee Who Visited Client’s Premises Without Permission
Employees have to follow the discipline in whatever job they do as they are the face of the company. If the employee of your Company visits the premises of your Customer’s property without any permission then this is an offense and you must immediately write a warning letter to your employee. This letter should include all the details of the visit along with a strict warning to the employee.
We have come up with a sample warning letter addressing the employee who visited the consumer’s premise without any permission.
From:
Adarsh Swami
Human Resource Manager
Fullerton Software Ltd.
New Delhi
Date: 02.05.2018
To:
Mr. Rakesh Gupta
B-490, Western Plaza
New Delhi
Dear Mr. Gupta,
We have received a complaint against you from our reputed client, Mr. Shekhar Sharma, MD, Rajputana Sports Goods Pvt. Ltd. We have been informed that you visited the Finance Department of Rajputana Sports Goods Pvt. Ltd. without any permission.
We conducted the enquiry at our level and learned that neither your Manager nor your Team Leader asked you to pay a visit to the client. And the client also reported that you did not seek permission to visit their Finance Department from the concerned person.
This is to bring to your notice that at Fullerton Software Ltd., we expect our employees to follow the code of conduct they are trained with. As per the rules, no employee can visit any client without permission and if he does, we plan to take serious actions.
Consider this letter as the first and last warning for such actions will not be tolerated in future. If you have any clarifications to make, please write to us at [email protected].
Regards,
Adarsh Swami
Human Resource Manager
Fullerton Software Ltd.
New Delhi
Click Here to Warning Letter – Employee Visited The Consumer’s Premises Without Permission
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Categories: Warning Letter Format Tags: Employee, permission letter, Warning Letter