Warning Letter for Policy Violations Template, Example
Violating the policy of the company will not be accepted by any organization and if there is any employee who has violated the policy then you can always write a warning letter to them highlighting them about the violating and the consequences it can bring to them.
Shared in this post is the sample warning letter for policy violations. This warning letter format makes an easy to use template for creating a draft that keeps in mind the details required to be included. Simply follow this warning letter template for creating your own letter with precision and perfection.
Format for Warning Letter for Policy Violation
From:
Richard Smith
HR Manager
Zenith Technologies
New York
Date: February 01, 2024
To,
Mr. George Gibbs
54, Richmond Town
New York
Sub: Warning Letter for Policy Violation
Dear Mr. George,
This letter serves as a formal warning against the misuse of the resources of the company. It has been brought to our notice that from last couple of months you have been using the company’s car for personal use. This is against the company’s policy and therefore, is a direct violation of the policy and must be stopped.
Our employees are expected to comply with the company’s policy and any employee not doing that can attract serious actions against them. Any more violation in the future is going to bring serious consequences to you as the management will be compelled to take strict actions against you. Therefore, you are advised to go through the company’s policy once again in order to make sure that you don’t violate anything in future.
In case of any other queries, feel free to get in touch with the HR department.
Regards,
Categories: Letters Tags: sample warning letter, Warning Letter Format, warning letter template
Written Warning Letter for Insufficient Adherence to Instructions
If any of your employees has not completely adhered to the work instructions then you can always write a warning letter to that employee in order to formally warn them about their actions.
In this post, we have come up with a sample warning letter for insufficient adherence to instruction that you can use for creating your own letter. This warning letter format is a simple letter which clearly includes the instructions which the employee has failed to adhere to. Use this warning letter sample for following and creating a customized draft that you can send to your employees.
Sample Warning Letter for Insufficient Adherence to Instructions
From:
Andrew Jacob
HR Manager
Zenith Technologies
New York
Date: January 20, 2024
To,
Mr. Henry Smith
54, Richmond Apartments
New York
Sub: Warning Letter for Insufficient Adherence to Instructions
Dear Mr. Henry,
We are writing this letter to express our concern on your recent actions at the place of work. On December 4th, 2023, it has been observed that you were not dressed up appropriately for the meeting with the client that was scheduled with your manager and team members and it is a violation of the instructions shared with you by the company.
As you are aware that the dress code at Zenith Technologies is formals and therefore, wearing casual clothes or shoes is just not acceptable. And what even worsened the situation was that you were wearing casuals during the meeting with the client and this cannot be ignored.
Please take this warning seriously and make sure that you are always dressed in formals while coming to office. If you have a special reason for not dressing up appropriately then please share it. I am hopeful that you are going to keep in mind the company instructions and comply them.
Regards,
Andrew Jacob
HR Manager
Zenith Technologies
New York
Categories: Letters Tags: Instructions, sample warning letter, Warning Letter Format, warning letter sample, warning letter template