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Claim Letter Example – How to Write a Claim Letter?

claim-letter-example

A claim letter is a complaint letter written by a consumer to a company highlighting the problem with the service or product. It is a persuasive letter which is of different kinds and types. You can find all kinds of sample of claim letters of payment, insurance, damaged goods, bank, refund payment, car accident etc. There are all sorts of claim letter examples and letter of claim format available online.

In this post, we have come up with a claim letter template along with tips to write effective claim letter. Read through this post to create your own letter or simply follow claim letter sample to create a customized letter of claim.

How to Write an Effective Claim Letter

Here are some points that must be kept in mind in order to frame a flawless claim letter:

  • Start the letter by making a claim. Be very clear with the kind of claim you are making.
  • Share details about the claim by stating facts in relation with the claim.
  • Mention the action you would want the reader to take along with the time deadlines.
  • State the documents or references you are including with the letter which can be any papers supporting the claim like warranty, receipts etc.
  • Include your contact details to help the reader get in touch with you.
  • Don’t forget to thank the reason in anticipation.

Claim Letter Sample and Example

From:

Sim Gretta
Principal
St. Mary’s School
London

Date: January 06th, 2025

To,

John Cameron
Manager
A to Z Equipment Ltd.
88, Downtown Street
London

Dear Mr. John,

I would like to bring to your notice that the installation of water coolers is still pending at St. Mary’s School which was mutually agreed to be completed by January 06th, 2025. Your company has failed to install the water coolers because of which there is lots of inconvenience caused to the students.

We had ordered a total of 10 water coolers with your company with invoice no. 12345 dated December 14th, 2024. Out of 10, only six water coolers have been installed and rest four are still pending for installation. We are very disappointed that you could not deliver the services you had promised.

We hope that now you can either have the job finished by January 06th, 2025 or take back the uninstalled water coolers and process the refund as they were ordered for an event that is scheduled for January 06th, 2025.

Please respond to this letter at the earliest with the action that you are going to be taking in relation with this situation.

Sincerely,

Sim Gretta
Principal
St. Mary’s School
London

Click here to download Sample Claim letter in word Format

Other Related Claim Letter Formats

Employee Death Claim Letter
Payment of Gratuity Format Letter
PF Death Claim Forms
Format for Liens and Claim release Certificate

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Posted by Hrformats - January 6, 2025 at 4:21 AM

Categories: Letters   Tags: , , , , ,

Request Letter/Email Templates to Boss to Work from Home

Work from home email templates, Boss Request Letter Example

Work from home may not be a popular work format for many companies but there are many situations under which an employment can submit request letter for work from home. There are all kinds of work from home request letter to boss like request letter for work from home due to COVID 19 (lockdown), illness, pregnancy, health issues. Whatever be the reason, you are required to write a work from home request email to boss.

In this post, we have come up with different letter and employee email examples asking to work from home. You can use the email templates for asking boss to work from home. You can write your own request for home sample email.

Format 1. Request Letter to Boss to Work from Home

To,

Rakesh Sharma

54, Alaknanda Apartments

New Delhi

Date: 13th November, 2025

From,

Anirudh Gupta

Project Manager

Infinity Technology Pvt. Ltd.

New Delhi

Sub: Request Letter to Work from Home

Respected Sir,

I am writing this letter to request you to please allow me to work from home for a month.

My mother has undergone a spine surgery recently and as post-surgery precautions, she has been asked by the doctor to take complete bed rest for a month. During these times, I have to be with her to take care of her and at the same time, I don’t want my work to suffer. Therefore, I am writing this letter to request you to please grant me the permission to work from home for a month.

I guarantee that my work does not suffer because of working from home. I will be putting in extra time and effort to meet all the deadlines. I am hopeful that you will consider my request and will grant me the permission.

Thanking in anticipation.

Sincerely,

Rakesh Sharma

Format 2. Request Letter for work from home due to covid 19

Dear Sir,

I am writing this letter to request to you allow work from home considering the ongoing situation of COVID 19. In present times when coronavirus has been declared the biggest pandemic of all the times, I believe that working from home is the way to stay safe for all of us.

In order to control the widespread of this disease, experts have been recommending everyone to not leave home until and unless it is extremely urgent and follow social distancing. Most of the companies within India as well abroad have asked their employees to work from home. Because our work format already gives us the convenience to work from anywhere, I would be a great step to have all the employees working from home so that all our employees are safe and are always there to contribute towards the company.

Looking forward to hear from you. Thanking in anticipation.

Sincerely,

Gaurav Sharma

Format 3. Request Email to Boss to Work from Home

Dear Sir,

The purpose of writing this email is to request you to please approve work from home format for a week for me. Because of the immense rainfall, the road conditions have worsened and problem of water logging has made it extremely different to commute. Moreover, considering the weather forecast from the department, it is expected to rain for few more days.

In order to avoid the inconvenience caused in commuting to office, I would really appreciate if you could allow me to work from home until the rains stop and it is convenient to commute to office. I guarantee that there will be no loss or delay in work from my end.

Looking forward to hear from you. Thanking in anticipation.

Sincerely,

Gaurav Sharma

Format 4. Work from Home Email to boss due to illness

Dear Sir,

I am writing this letter to request you to allow me work from home as I am not feeling well. I am suffering from a viral infection and I want to make sure that I stay from people, in case the infection is contagious.

I would be really thankful if you could accept this request and allow me to work from home until I recover. I have also enclosed my medical report for your reference.

Looking forward to hear from you. Thanking in anticipation.

Sincerely,

Gaurav Sharma

Other Related Letter Formats

Sick Leave Email to Boss for One Day
Letter for Allowing an Employee to Work from Home
Work from Home Policy Template
Excuse Letter for Being Late at Work due to Traffic
Work From Home A Boon or a Bane

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Posted by Hrformats - January 4, 2025 at 4:37 AM

Categories: Email Format   Tags: , , , , ,

Best Online Video Interviewing Platforms India

Best Video Interviewing Platforms India, Video Interview Websites

Technology has impacted every facet of our lives. With changing times, the face-to-face interviews are not replaced by interviews on videos. Seeing the high demand, in a short span of time many video interview websites using different video interview tools have made a name in the market.

Whether you are looking for the best free video interviewing software or best virtual interview platforms in India, you have come to the right place. We bring to you the best options for video interview recruitment in India. Browse through these best video interviewing platforms in India that make recruiting so much easier and convenient.

Top Video Interviewing Platforms in India

Skype.com

skype video interview Platform

Skype is a popular software that is designed to enable online conversations beyond boundaries. Used by millions of businesses and individuals, this is one of the best video interview software that allows us to make group calls, one-to-one voice calls, video calls and also share files and send instant messages with the other people present on Skype using our mobile phones or computers.

Zoom: Video Conferencing, Web Conferencing, interview

Zoom: Video Conferencing, Web Conferencing, interview

In 2020, Zoom has become the most popular software apps for video conferencing. Known for its user-friendliness and features, this is a platform which allows you to interact virtually with co-workers and clients and the good thing is that it is not just limited to the professional world but off late, it is widely used for social events. Designed to have meetings and chats with clients, conduct video webinars and online conferences; it makes a one-stop solution of video interviewing.

Google Hangout

google hangout video interview

Google Hangouts is a communication service designed to allow members to communicate over text chat, video chat or video call with an individual or with a group. This cross platform messaging app was developed by Google and makes one of the most popular choices. It is available on both Android as well as iOS devices.

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Posted by Hrformats - January 3, 2025 at 4:08 AM

Categories: Others   Tags: , , ,

Format for Employee Verification Email to HR

Employee Verification Email Format Addressing HR, sample Verification email

Employee verification is an important process before finally recruiting any person in the company. For this, you can submit a request for employee verification to the company where the employee is presently working or has worked in near future. Some companies have HRs doing this job while some companies hire third party services to do the same. Warning Letter for not submitting documents for Employee Verification and email for the same are few important formats you might require.

Given below is a formal employee verification email format. Customize and use this employee verification email sample and template as per your requirement.

Employee Verification Email Format Addressing HR

Date: 03.07.2025

Dear Sir/ Ma’am,

Greetings!!!

I am Ritu Maheshwari and I am working with Zenith Technologies Pvt. Ltd. as Asst. Human Resource Manager. You must be aware the during the process of recruitment, employee verification is an important step and therefore, I am writing to you, to seek your assistance in verifying the details given below of the following candidate:

Name of the Candidate: Mr. Arun Kumar

Company’s Name: Authentic Automobiles

Employee Code: 12345/2023

Position/ Profile: Marketing Executive

Kindly provide the following details of the above mentioned candidate.

  • Date of hiring
  • Date of joining
  • Salary Gross/ CTC
  • Reason for Leaving
  • Eligible to hire (Yes or No)

Name of the Verifier:

Position of the Verifier:

We will look forward for your responses and would appreciate if you could fill the details at the earliest. Please get in touch with us at 9898989898 or revert us on the same email.

We are thankful for your time and help.

Best Regards,

Ritu Maheshwari

Asstt. HR Manager

Zenith Technologies Pvt. Ltd.

Click here to download Employee Verification Email to HR in Word Format 

oOher Related Formats

Employee Death Benefits Letter Sample

How to Write a Letter for Verification of Employment with Sample

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Posted by Hrformats - January 2, 2025 at 4:37 AM

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Request Letter for Approval of Change in Office Timing

Request Letter for Approval of Change in Office Timing, sample letter format

Sometimes due to personal reasons, you have to manage your office timings. But to do that, you have to write a formal duty time change letter to your boss. Writing a properly drafted request letter to change working hours including the reason for this change is highly recommended. With this kind of an application, you can conveniently have your timings revised with your boss. There are various other request letters employee need to write to their bosses like request for change in designation letter.

We bring to you sample letter of request to change work schedule. Use this easy to customize sample request letter to create your own personalized letter.

Sample Request Letter to Change Work Schedule

From:

Amit Gupta

54, Bhagat Singh Enclave

Mumbai

Date: 09.07.2025

To,

Vinod Khatri

Marketing Manager

Novel Publishing House

Mumbai

Sub: Request for Change in Work Timings

Dear Sir,

I am working as a Marketing Executive in the marketing department of our company from last 9 months. I would like to submit my request for change in office timings because of the recent changes made in the metro timings.

I stay in the Mumbai suburbs and my residence is located at a distance of around 25 kms from our office and the last train to my residence leaves at 6 p.m. and there is no other convenient way to reach. Therefore, I request you to please consider my request for time change. At present, my working hours are from 10.30 a.m. to 6 p.m. and I would like you to please reschedule them from 9 a.m. to 5.30 p.m. so that I can conveniently board my train.

I will ensure that my work doesn’t get affected because of this slight change in time. I shall be highly obliged if you consider this small request.

Thanking in anticipation.

Yours sincerely,

Amit Gupta

Click Here to Download Request Letter for Approval of Change in Office Timing in Word Doc Format

Related Other Letter Format

Request Email Templates to Boss to Work from Home
Circular About Office Timing
Request Letter for Approval of Change in Office Timing
Application Format for Shift Change in Office
Office Timings Email to Employees

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Posted by Hrformats - January 1, 2025 at 4:04 AM

Categories: Letters   Tags:

10 Funny Employee Appreciation Quotes Sayings and Messages 2024

Funny Employee Appreciation Quotes, Sayings - Appreciation Messages

Don’t forget to appreciate and wish your employees on Employee Appreciation Day which falls on the first Friday in the month of March every year. Send Thank You team quotes to them or share funny employee appreciation quotes to keep it light and fun. This is a perfect day to send funny employee appreciation day quotes to all the staff members, co-workers, team members, boss/managers.

We have the best Employee Appreciation quotes and sayings for good work done. The collection of best funny Employee Appreciation Day messages to send to your staff at different levels.

Best Funny Employee Appreciation Quotes Sayings

1). Your goals are really scared of you because you never give up on them, no matter how hard you have to work….. Happy Employee Appreciation Day to you.

2). You are always so eager to volunteer yourself for any work I give that others in the organization have become lazy and bored…. Best wishes on Employee Appreciation Day to you.

3). When I look at you, I see a wise investment because not only you work hard but also make others work harder…. Wishing a very Happy Employee Appreciation Day.

4). I have stopped counting the times you have made your team proud because it has been happening pretty often…. Wishing you success on Employee Appreciation Day.

5). I am not an easy boss when it comes to appreciating but you are a tough nut who would always make me praise you with your work…. Happy Employee Appreciation Day to you.

6). Bosses are so habitual of finding faults in their staff that they forget to appreciate but you ensure that I don’t forget to compliment you on your job well done.

7). It is not easy to become an example for others…. Consistent hard work, focus and dedication goes into it and I am so proud that you an undisputed example for everyone in the company.

8). On Employee Appreciation Day, I want to thank you for forcing all your managers to work harder to set higher targets and look for more difficult job for you.

9). Employees like you are great performers and impressive motivators and that’s why everyone around you has to work so hard….. Happy Employee Appreciation Day.

10). To win an appreciation, you have to deliver an unexpected performance but with you it seems to be impossible to not appreciate your amazing work…. Warm wishes on Employee Appreciation Day!!

Related Post Appreciation Quotes Messages

Employee Appreciation Day Message from CEO
Staff Appreciation Quotes for Employees

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Posted by Hrformats - December 31, 2024 at 4:26 AM

Categories: Messages   Tags: , , ,

Group Discussion Topics for Engineering Students 2024 – GD Topics

Group Discussion Topics for Engineering Students - GD Topics

Group Discussions have been an integral part of studies in India. Whether you are seeking an admission in a college or facing an interview, you might have to participate in GDs. Therefore, it is extremely important to stay updated with GD topics on current affairs along with Engineering GD Topics if you are from that field.

In this post, we have come up with latest GD topics for engineering students. These are the easy topics for group discussion for college students, civil engineering students and electrical engineering students on which one must have thorough knowledge.

Here are the 20 best group discussion topics for engineering students for the year.

1. Future of cryptocurrencies.

2. Present day challenges for IT industry.

3. Is India ready to have 5G?

4. What is more important- Innovation or Invention?

5. Technology impacting job opportunities.

6. Can human intelligence be replaced by artificial intelligence?

7. Government’s contribution to IT industry.

8. China- A threat to Indian software industry or not?

10. Education in India versus Education Abroad.

11. Role of technology in saving environment.

12. Whose responsibility is environment?

13. Is China a threat to India?

14. Role of MNCs in growth of India.

15. Pros and cons of blockchain technology.

16. Importance of globalization.

17. Dependence on computer- Good or Bad?

18. How is technology affecting our health?

19. Are MNCs devils in disguise?

19. Advertising is nothing but wastage of resources.

20. Indians are poor team performers.

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Posted by Hrformats - December 30, 2024 at 12:17 AM

Categories: Others   Tags: , , , , ,

Request Letter to HR to Issue Stationery for Office

Request Letter to HR to Issue Stationery for Office

The Human Resource Department of any organization is responsible for providing all the resources required to carry out routine tasks. When the office runs out of material and accessories, they reach out to HR. Likewise, a letter to HR to issue stationery for office is written. In this post, you will find Request Letter for stationery items for employees, letter for stationery items, stationery requirement for office and letter for requesting items.

Letter to HR to Issue Stationery Items for Office

Date: October 18, 2024

To,

The Chief

Human Resource Department

Subject: A request for office stationery

Respected Sir,

My name is John and I am working in the sales department of the company. I would like to request you to kindly procure the stationery items and quantities mentioned in the list enclosed with this letter.

We have run out of these supplies in the stationery store and everyone is facing difficulty managing their work. Therefore, I request you to restock the mentioned items in the list of stationery.

Thanking you in anticipation.

Regards,

John Colby

Sales Department

Download Letter to HR to Issue Stationery Items for Office in Word Format

Check this also: How to Write a Thank You Letter to a Boss For a Promotion

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Posted by Surbhi Jain - December 28, 2024 at 4:57 AM

Categories: HR   Tags: , , , , , ,

Letter to Announce an Employee Training Session for skills improvement

Sample Letter to Announce an Employee Training Session for skills improvement

Whenever a company announces employee training session for skills development then it is supposed to inform all its employees with the help of an announcement letter. If you are thinking how to write an announcement letter to inform your employees about the training session then you can always follow the example announcement letter.

We have come up with the sample letter to announce an employee training session for skills development. You can use this announcement letter format for drafting a personalized letter that includes all the important details in this relation.

Format for Announcement Letter for Employee Training Session for Skills Development

From:

Richard Smith

HR Manager

Zenith Technologies

New York

Date: February 13, 2024

Dear Employees,

It is my pleasure to announce that Zenith Technologies has arranged for a skills development training session for full-time employees. This training program will be a part of developing skills that was discussed at the Annual General Meeting held couple of weeks ago. The training session is going to start on January 5th, 2024 and will end on January 10th, 2024.

Venue of Training: Central Auditorium, Zenith Technologies, New York

Timings: 10am to 3pm

We are looking for more and more employees to participate in this skill development training program. We strongly believe that each and every employee of our company contributes towards the growth of our company and therefore, each and every employee must be given the opportunity to enhance their skills for their personal development and growth. The performance of our company in the last six months was good but considering the positive market scenario, it was not as expected by our experts. On deeply analyzing our shortcomings, we feel that this skill development program is going to help our employees improve their performance and work on their weak areas.

Zenith Technologies is grateful to all our employees for their efforts and will look forward to have employees participate in this training session in big numbers. We encourage you to benefit from this training session and grow in your professional life. In case, for some reason, you are not able to attend this session then please inform the HR Department about the same by December 20th, 2023.

Thanking you.

Regards,

Richard Smith

HR Manager

Zenith Technologies

New York

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Posted by Hrformats - February 13, 2024 at 5:09 PM

Categories: Letters   Tags: , ,

Example Immediate Resignation Letter for Various Reasons

Immediate Resignation Letter for Various Reasons

If you are planning to immediately resign from your job but you can have your own reasons to do that but there are different reasons for doing that and you must include in your letter. A resignation letter makes an important letter to submit to your senior as you wish to quit your job.

In this post, we have come up with a sample resignation letter for Various & Personal Reasons. You can use this resignation letter format for creating a customized letter. This resignation letter sample makes it an easy thing to follow and have your own letter drafted as per your situation.

Format for Immediate Resignation Letter for Various Reasons

From:

Richard Smith

54, Henry Apartments

New York

Date: February 09, 2024

To,

Mr. Bob Brown

Manager

Marketing Department

Zenith Technologies

New York

Sub: Resignation Letter

Dear Mr. Bob,

I am writing this letter to formally submit my resignation from the position of Senior Marketing Executive because of my deteriorating health condition.

The sudden change in my health condition has compelled me for taking such an important decision. As per the advice of my physician, I am required to keep my health as my first priority and take a break from my work for some time until my health resumes.

I would like to thank you for giving me this opportunity to work with you and this wonderful organization. I am fortunate that I got a chance to work with Zenith Technologies and I will look forward to resume my work with you again in future.

I have handed over my duties to Mr. Alfred Johnson who has been generous enough to take care of my responsibilities until the company is able to find my suitable replacement.

Thanking you for your support and for your understanding.

Sincerely,

Richard Smith

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Posted by Hrformats - February 10, 2024 at 2:18 AM

Categories: Resignation Letters   Tags: , ,

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