Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Employee Death Benefits Letter Sample | Death Claim Letter

If your loved one has passed away then you have other things to deal with other than paperwork. But it is sometimes important. One such document is Employee Death Benefits Letter which is an easy way to get information from former employer about the benefits of the deceased employee’s beneficiaries. The purpose of an Employee Death Benefit Letter is to formally request about the benefits you may be entitled to.

In this post, we have come up with Employee Death Benefits Letter sample to help you have an easy to use death claim letter format. Use this sample death benefits letter to employees to create your own to seek benefit details from employer.

Situations Under Which Employee Death Benefits Letter Can Be Used:

Here are some situations when you can use Employee Death Benefits Letter:

  • When you want to check about the possible benefits with the former employers
  • In case when you need information on benefits from employer of the person who has passed away.

Sometimes you are unaware of the insurance policy and other benefits offered by the company to your loved ones and when the person is no more, by writing a death claim letter to the former employer, you can get complete information on it.

Employee Death Benefits Letter Template

From:

Richa Sharma

54 Gordon Apartments

New Delhi

Date: 12.02.19

To,

Suresh Sinha

Manager

SBC Bank

New Delhi

Sub: Employee Death Benefits of Mr. Adarsh Sharma (Employee Id: 123456)

Dear Sir,

As the beneficiary of your former employee, Lt. Mr. Adarsh Sharma, I am writing this letter to request you please enlighten me about the employee death benefits I am entitled for as the beneficiary of the decedent of an employee of your company.

In these difficult times, I would appreciate you to please cooperate and share all the benefits that a beneficiary is entitled to in case of death of an employee of your organization. I also request to please share details on any documents that I need to share with you for the same.

Please feel to get in touch with me at 9898989898 in case of any details.

Thanking in anticipation

Sincerely,

Richa Sharma

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Posted by Hrformats - February 12, 2019 at 7:18 AM

Categories: Letters   Tags: , , ,

Sample of Circular for No Smoking and Tobacco in Office

We all know that smoking is injurious to health and most of the organizations do not supporting smoking or consuming tobacco in office premises. And for that they issue “No smoking in office premises letter” which work as a no smoking notice for employees. Sometimes warning letter to employees for smoking in office premises or warning letter for chewing tobacco in office are also sent to maintain the decorum at work. There are various Sample of Circular for No smoking to follow.

In this post, we have come up with Sample circular format for No smoking. You can use this format template and also know important points to follow.

How to Write a Memo of No Smoking in office premises

If you are in search of circular format for employees or looking for sample of circular for no smoking then keep these tips in mind to frame your own letter:

  • Keep it short and stress on your point without any ambiguity
  • Mention the No Smoking or No Tobacco Policy of your company
  • Don’t forget to issue a warning
  • Highlight special areas for smoking, if any
  • Keep the tone formal
  • Address with “To All Employees”
Sample Circular Format for No Smoking in office - no smoking letter
Sample Circular Format for No Smoking

Sample of Circular for No Smoking and Tobacco in office

From:

The Management

A to Z Technologies

New York

Date: 1st, February, 2019

To,

All Employees,

With an intention to safeguard the health of all the non-smokers at A to Z Technologies, we have decided to make our company completely free from smoking, effective from February 5th, 2019. We all are aware of the adverse effects of smoking tobacco on health and environment. Therefore, the Company’s Policy covers any kind of use of tobacco in company’s premises.

Because of bad effects of smoking, the Company has decided to completely ban it in the premises, except the areas which have been specially reserved for smokers under “Smoking Zones”. Therefore, smoking is prohibited in all the work areas, meeting rooms, private cabins, conference rooms, auditorium, canteen, corridors, visitor’s hall, restrooms, stairs and all the other adjoining areas. For all those who wish to smoke, you can do so at the “Smoking Zones” which have been created at Ground Floor and Second Floor of the building.

All the employees are advised to strictly follow these changes in the policy of the Company. In case of any violations, strict actions will be taken against.

Regards,

Management

A to Z Technologies

All the employees are strictly advised to adhere with the changed policy. Any violations of this policy will be handled through the standard disciplinary procedure.

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Posted by Hrformats - February 1, 2019 at 9:30 AM

Categories: Warning Letter Format   Tags: , , , , ,

Sample Resignation Letter with Request to Reduce Notice Period

If you have got a better job opportunity but then there is long notice period at work which can be a big obstacle for you. In such a situation, writing a formal letter requesting early release from notice period can be of good help. Short notice resignation letters can surely turn the tables for you if written right.

In this post, we have come up with small resignation letter sample along with various details that can help you with writing an impeccable sudden resignation letter.

Ways to Request Early Release from Notice Period

If you wish an early release then here are the ways:

  • You can buy out your notice period from your present employer
  • You can engage in having negotiations with your present employer to have an early relieve.

What is Buyout of Notice Period

Every company has different rules when an employee resigns and all of these policies are shared at the time of the appointment of the employee in the appointment letter.

Buyout of Notice Period gives the employee a change to pay a certain amount to the company in order to buy an early relieve from the employer. So by giving this amount, the notice period can be bought.

What is Having Negotiations for Early Relieve

You can sit on the table to have negotiations with your present employer to earn an early relieve but the success would mostly depend upon your terms with the management of your company. You can have various discussions with your manager and also the HR department to submit your request for having an early relieving.

Short Resignation Letter Samples with Request to Reduce Notice Period

From:
Richard Brown
54- B, St. Augustus Street
New York

Date: 23.01.19

To,
Mr. Jonathan Myres
HR Manager
Hi-Tech Software Ltd.
New York

Sub: Resignation Letter with Request to Reduce Notice Period

Dear Sir,

I am submitting my humble request to have an early relive from the Company. I understand that as per the mutually agreed terms and conditions at the time of appointment, the notice period will be of 30 days and therefore, I am writing this letter to request you to please request this duration from 30 days to 10 days.

This is because I have got a new job in California. As you are aware that I stay alone in New York and my family is settled in California. Therefore, it is a wonderful opportunity for me to stay with my family. But the Company wants to me join within ten days.

I will make sure that I will wind up all the work and finish everything within 15 days. I am also ready to work beyond working hours in order to transfer all my duties. I am very hopeful that you will consider my situation and reduce the notice period to 10 days.

Thanking in anticipation.

Sincerely,
Richard Brown

Sample Resignation Letter 2 Weeks Notice

From:
Richard Brown
54- B, St. Augustus Street
New York

Date: 23.01.19

To,
Mr. Jonathan Myres
HR Manager
Hi-Tech Software Ltd.
New York

Sub: Resignation Letter with Two Weeks Notice

Dear Sir,

I am writing this letter to submit my resignation and request an early relive from the Company. I am aware that the standard notice period for employees is of 30 days. I request you to please reduce the notice period of 30 days to two weeks as have got a new job in Chicago and the Company wants to me join within a span of two weeks.

I have had a wonderful time working in this Company for five years. These five years have been full of new opportunities and progress for me. I strongly feel that this new opportunity will help me move ahead in my career and achieve my goals and I am positive that you will be supportive in this decision.

I completely understand that the duration of 30 days notice period is for completing all the pending work and for transferring all my duties to the other employee. I promise to devote extra time to complete all my work and also pass on my duties within two weeks. I am hopeful that you will be kind enough to consider my request and approve it.

Thanking in anticipation.

Sincerely,
Richard Brown

Resignation Email Format Sample – Short Notice

Date: 23.01.19

Dear Sir,

Sub: Resignation Letter with Two Weeks Notice

Dear Sir,

Please accept this email as formal resignation letter as I am resigning from my position of Asst. Manager (Marketing) with New York Bank on January 23rd, 2019. I am aware that as per the Company’s policy, the standard notice period is two months.

I would like to request the Management to consider my request for a shorter notice period because my personal circumstances require me to leave the job at the earliest. Therefore, I would be glad if you could consider my request and reduce the notice period to 15 days.

I thank you for all the opportunities and guidance you have provided me in the span of last four years that have helped me grow. And it has been a wonderful experience working for such a reputed company. I will be happy to provide all possible assistance during this transition.

Thanking in anticipation.

Sincerely,
Richard Brown

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Posted by Hrformats - January 23, 2019 at 6:52 AM

Categories: Resignation Letters   Tags: , , ,

Sample of Circular for Staff Meeting

Sample of Circular for Staff Meeting - Circular format

The purpose of writing announcement of staff meeting is to inform everyone about the meeting. You can use the sample of circular for staff meeting as mandatory staff meeting notice to share the schedule of meeting. The notice of meeting and agenda sample is helpful in keeping the staff informed.

We bring the sample of circular for staff meeting for you. Use this sample letter requesting a meeting with employees to create your own. This meeting notice example is an HR circular format for employees.

Sample Format of Circular for Staff Meeting

Date: 16.01.19

To: Sales Department

From: Marketing Department

Sub: Staff Meeting on 21.01.19

We would like to inform all the employees of Sales Department to be present in the Conference Room on January 21st, 2019 for the monthly closure meeting. The meeting will begin sharp at 11 a.m. and will last for half an hour. Therefore, you are requested to be present at the Conference Room ten minutes before the meeting starts.

The purpose of the meeting will be to discuss about the progress in sales in January 2019. All the employees are requested to bring along the concern documents, data and analysis sheets for the meeting. It would be appreciated if the department can produce all the information in a concise slideshow which will save the time and will empower the discussion.

We look forward to have all the related members of sales team at the meeting so that we can further improvise on our sales based on the outputs of this meeting. In case, someone is unable to attend the meeting, you are requested to have your representative attend it on your behalf.

Regards,

Sam Michael

Marketing Manager,

AVM Technologies

Click here to Download Sample of Circular for Staff Meeting in Word format

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Posted by Hrformats - January 16, 2019 at 7:56 AM

Categories: Letters   Tags:

Reschedule Job Interview Email Sample

Reschedule Job interview email sample template

When you are looking for a job and you have an interview scheduled, the last thing you would want is to have it rescheduled. But sometimes there are some inevitable circumstances because of which you have to take such a step. The right thing to do is write a formal reschedule of job interview email. You can use the reschedule interview email template to create a personalized draft.

We bring a reschedule a job interview email sample to help you with. Use this proficient reschedule interview email template to create your own. Use the reschedule of job interview email to ensure that you are able to have it rescheduled with ease.

Reschedule a Job Interview Email Sample

Date: 10.01.19

Dear Sir,

I, Rajesh Singh, submit my sincere apologies for not being able to make it for the interview scheduled on January 16th, 2019 for the profile of “Accounts Manager” at 11 a.m.

I was looking forward for this interview but could not make it because of some inevitable circumstances. My grandfather had some medical emergency and had to be operated urgently. Fortunately, things are better now and I would be really thankful if you could please reschedule the interview and give me one last chance to discuss the opportunities with you.

I will look forward for your response. Thanking in anticipation.

Sincerely,

Rajesh Singh.

Click Here to download Reschedule Job Interview Email Sample in Word Format

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Posted by Hrformats - January 10, 2019 at 6:24 AM

Categories: Job Interview   Tags: , ,

Training Needs Analysis Template Excel

Training Needs Analysis Template Excel – TNA Sample Format

Write brief about What is training need analysis? an following are templates which are required to done the analysis

Training Need Analysis is used to identify the gap between the needs of training and the training of employee. This forms the first stage of the process of training to know whether training can resolve the issues that have been identified. TNA comprises of training needs analysis worksheet which forms the training needs analysis form for employees. Sample Training Needs Assessment template and Training needs analysis questionnaire are very helpful in this process.

Given below is a Training Needs Analysis template in Excel format. Use this organizational training needs analysis template subjective to your needs.

Training Need Identification Format in Excel

Given below is a Training Need Identification format for your reference. This format consists of functional and behavioural aspects along with proposed area for development. This form also defines the criticality of development.

Use this Training Need Identification sample designed in Excel format. You can download it and use it to have all your needs met.

Learning History, Education Qualification and Experience

It is a self declaration format which consists of complete declaration of an employee. It includes history of his learning in form of training programs he has been a part of, his professional experience, his academic qualifications, his professional qualifications, his professional memberships and details on his work exposure. This gives complete detail on the knowledge, experience and learning a person possesses.

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Posted by Hrformats - January 2, 2019 at 1:02 PM

Categories: Others   Tags: ,

Excuse Letter for Being Late at Work due to Traffic

No matter how punctual we are, we all sometimes get late at work because of the inevitable traffic conditions on the road. If you also happen to reach office late because of traffic them you must write an apology letter for being late due to traffic. Submit to your boss a formal excuse letter for late coming to office along with stating the reason for being late to work.

We bring a sample apology letter for reaching late at work due to traffic. Submit this excuse letter sample to your boss to seeking his apology in a formal way.

Sample Excuse Letter for Being Late at Work due to Traffic

Date: 27.12.18

To,

Mr. Robin Joseph

Marketing Manager

A to Z Marketing Solutions

New York

Dear Sir,

I would like to submit my sincere apology for reaching late at work on 29.12.18. Due to some maintenance work taking place on my way from home to office, I had to deal with serious traffic jam that took almost an hour to clear and then I had to take a diversion which was again a longer route to reach office. Due to this traffic situation, I got late by two hours.

I am extremely sorry for not being able to make at work on time and I will ensure that I don’t repeat such a thing in future. For the loss of work, I would stay back post working hours today so that I can compensate for the same.

Thanking You.

Sincerely,

Richard James

Click Here to Download Excuse Letter for Being Late at Work due to Traffic in Word Format

Frame a proficient warning letter using the Sample of a Late Coming Warning Letter.

Send the perfect Circular Letter for Late Coming Employees using the format sample.

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Posted by Hrformats - December 28, 2018 at 1:29 PM

Categories: Letters   Tags: , ,

Police Permission Letter for Official Event

If you are organizing an official event then writing a permission letter for event is a must. This permit letter ensures carrying out the function smoothly. If you are organizing an event then application for permission to organize an event is a must. Just like police permission for event there is also a police permission letter for DJ in English.

Follow the tips on How to Write a Permission Letter to create a professional draft.

Given below is a request letter to police commissioner for permission. Use this sample police permission letter format to draft a customize letter.

Letter of Permission to Police for an Official Event

From:

Rajat Arora
Chairman
Health and Wellness Society
Hyderabad

Date: 24.12.18

To,
The Commissioner of Police
Department of Police
Hyderabad

Sub: Regarding permission of Marathon

Respected Sir,

I, Rajat Arora, Chairman of Health and Wellness Society, Hyderabad, would like to submit that our organization has decided to organize a “Health and Wellness Marathon” in Hyderabad on February 3rd , 2019.

We will have around 1500 people participating this event. The marathon will start from Gachibowli stadium and will end at Mehadipatnam stadium, covering a stretch of 11 kms. The event will start on Sunday morning at 7.30 a.m. and will end at 10.30 a.m. We will ensure that no rules are broken during this event and we would request your department to kindly grant us the permission to organize this event and also provide us with the necessary assistance.

I request you to please grant permission for the event at the earliest so that we can start working on the event. If you need any more details then please feel free to call me at +91-9898989898.

Thanking in anticipation

Sincerely,
Rajat Arora

Use the sample format to write your own Permission Letter to Leave Office Early

Click here to download Police Permission Letter for Official Event

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Posted by Hrformats - December 22, 2018 at 6:26 AM

Categories: Letters   Tags: , ,

Domestic Travel Policy for Employees in India

Companies roll out policies for everything to ensure smooth and controversy- free working with their employees. In some companies, employees have to travel often, domestic or international. For that purpose, they design Foreign Travel Policy for employees and also Domestic Travel Policy. This policy has clearly state company travel policy and procedure. It works as company employee handbook with Local Travel Policy for employees in India along with travel reimbursement policy for employees.

In this post, we have come up with a sample corporate travel policy for employees. This business travel policy sample includes all important points that are a part of the policy.

Domestic Travel Policy

Here are some of the essential points that are included in Domestic Travel Policy of a company in India:

  • Complete format for travel policy
  • Details of company’s travel policy, rules and procedures
  • Details on boarding and lodging as stated in the HR policy
  • Travel guidelines to be followed by employees on their official travel
  • Arranging conveyance in the city
  • Details on entitlement for different levels
  • Defining different categories of cities
  • Defining entitlement of cities
  • Details on Per Diem
  • Rules on safety and security of employees

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Posted by Hrformats - December 12, 2018 at 7:01 AM

Categories: Others   Tags: ,

What is the Best Way to Manage Sandwich Leave?

When you take leaves on Saturday and Monday then Sunday is also counted as a leave as per Sandwich leave name. This kind of combination is called Sandwich Leave concept when a paid holiday gets sandwiched between two leaves. Sandwich leave policy is followed by many companies with an intention to stop their employees from taking leaves at a stretch and also enjoy benefits of paid leaves. There are various other policies in this like Sandwich Leave Policy for earned leave.

So if you plan to take leave between two holidays then get prepared to witness the loss of pay. In this post, we have come up with some small and smart moves to make the most of your leaves along with Sandwich Leave policy rule in your company.

Managing Sandwich Leave

Here are some points that you must keep in mind while submitting your sandwich leave application:

  • If you are planning to take Saturday and Monday as off then you must serve your office for half day either on Saturday or Monday.
  • You can keep your loss to minimum by taking off on Friday and Saturday along with Sunday or Monday and Tuesday along with Sunday to at least enjoy one paid leave instead of no paid leave.
  • If your company allows work from home then you can work from home one day before or after Sunday and take one day as leave.

This is quite a debatable issue and is very subjective to the HR policies of the company. Therefore, have everything clarified with your HR Manager before taking an off like that.

 

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Design the Leave Policy of your company using the draft as the base for customization.

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Posted by Hrformats - December 4, 2018 at 12:05 PM

Categories: Others   Tags: , ,

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