Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Sample Notification Letter to the HOD of Company About Festival or Event

Notification letter to inform about an event to the head of the departments is always meant to inform about the special events or proceedings taking place in the company. Of course, the purpose of circulating the information about upcoming events of the company is to initiate the participation of employees and make the most of the event for sure. Definitely, the events are celebrated or organized for the purpose of promoting effective communication between diverse departments of the company that do not stay in touch otherwise. Below mentioned is the sample notification letter of upcoming event in the company to head of departments.

To,

Head of the Department,

Essential Sanitation Pvt. Ltd

Tonk Road, Jaipur

Dated: November 25th, 2017

Subject: Information to Department Heads about Upcoming Company Events

Respected Sir,

I would like to take this opportunity to inform you through notification letter to employee that our company has completed 25 years of operation in the business sector. In order to celebrate the occasion, the company has organized a party-cum-prize distribution event on December 1st, 2017. This event will take place at “The Lalit” Jaipur hotel. It will be a pompous celebration about the company’s progress that would start with our CEO’s message. The message will be followed by prize distribution to the notable employees in the company for their valuable contribution.

As the prize distribution process gets over, it will be followed by dance performances by some of the in-house employees only. Of course, the arrangement for DJ is there in the hotel that would be culminated by a sumptuous drink and dinner session. So, the head of the departments are noted well in advance by the company’s administrative department and they are requested to pass on the information to their team members.

One important thing to notify is that dress code kept for the event is “Western Outfits” for women and men should follow the Tuxedo Dressing Rule.

Congratulations to you for your initiative and recognition of the event. Your presence in the function is important.

Thanks and Regards,

Shaila D’Souza

Head of Administrative Department

Click Here to Download Sample Notification Letter in word format to the HOD of Company About Festival or Event

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Posted by Hrformats - November 27, 2017 at 6:12 AM

Categories: Letters   Tags: , , , ,

Rejection Letter Sample Template for Job Candidates

Job interview is an important step to get into a dream company with lucrative salary. Of course, everyone comes prepared for the expected possible questions with smart answers. At some of the interview venues, the officials ask for curriculum vitae with attached passport size photograph.as a result of the process, the interviews comprises of two or three rounds; depending on the requirement of the profile. Initially, it is the HR round that gets followed by a technical or test round and the final one is with company’s manager or managing director. On getting satisfied, job offer letter is provided to the candidate. Some candidates have to face rejection. To them, some authorities directly communicate on the interview venue; while, some others send Job Candidate Rejection Letter through email. One can even check the Job Rejection Letter Sample provided underneath.

Sarah Parker,

Hoskins and Collin Pvt. Ltd

11th, Madison Square Gardens,

New York City, USA – 10010.

Subject: Non-Acceptance of Candidature

Hello Mr. Jim Robinson,

We are very thankful that you took out time from your schedule to appear for the respective interview of Marketing Manager in our company. Your time and interest in the position is quite appreciable. It is important for us to inform you that the position has got its candidate with suitable experience and skills. This does not mean that your aptitude was not a considerable part. The slight margin in the experience and skill set enabled other candidate to clinch the role.

You are free to apply for other position at the company in near future. Our administration has kept your contact number and other details in the record section. There is a possibility of the company to contact you for suitable positions as per your skills and experience. It would be really good for us to have you on board next time. We wish you luck for your future job prospects and hope that you ave success in every aspect of life.

We extend our heartiest wishes to you for thriving career ahead for sure.

Thanks,

Sarah Parker

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Posted by Hrformats - November 23, 2017 at 1:07 PM

Categories: Letters   Tags: , ,

Format for Employee Retention Letter For Notice Period

Usually companies include the clause of notice period in their offer letters. The purpose of including notice period is to get some transition time so that when the employee leaves, the work that was handled by him could be handed over to someone else. If the employee is really good then companies try to retain them by writing a formal employee retention letter with notice period. The idea is to have an extra time to find a better substitute and have important things accomplished during this duration.

We have come up with sample retention letter for notice period which can be used for writing a personalized letter.

Sample Format for Employee Retention Letter For Notice Period

From

Samantha Brown

HR Manager

Global Investments Ltd

New York

Date: 18.10.17

To,

Robert Smith

45, Gold Oak Apartments

New York

Dear Robert,

This is in response to your resignation letter received on 28th September, 2017. We would like to bring to your notice that as per your offer letter, you cannot leave your job before serving the notice period of one month. And in case you do so then as per the policy of the Company, salary of one month will be deducted from your remuneration.

We would like you to stay with us for another one month and train Mr. Adam Jack for your profile. This would help him learn all the duties and responsibilities during this while and then you can move ahead with your new job.

For any further discussions, please feel free to write me a hr@global.com.

Looking forward for your response.

Regards,

Samantha Brown

HR Manager

Global Investments Ltd

Click Here to Download Employee Retention Letter For Notice Period

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Posted by Hrformats - October 18, 2017 at 5:44 AM

Categories: Employee Relations   Tags: , ,

Formal Letter of Appreciation on Completing Years of Service

Employees always long for appreciation from their company. It infuses them with high energies and excitement to work harder as their company acknowledges their contribution. Therefore, it is extremely important for employers to appreciate their employees and value their loyalty by writing a simple letter of appreciation on completing years of services. It is a very small but very impactful gesture on company’s behalf by honoring their efforts and accomplishments.

We have come up with a formal appreciation letter sample for completing years of service which you can use as a format for creating a personalized letter for your employees.

Sample for Appreciation Letter For Completing Years Of Service

From

Rahul Jain

Manager

Universal Computers Ltd.

JLN Marg

New Delhi

Date: 03.10.2017

To,

Mr. Ramesh Gupta

52, Radhika Apartments

Lodhi Road

New Delhi

Dear Mr. Ramesh,

Congratulations on completing 5 glorious years with Universal Computers Ltd. We take this special moment to celebrate this milestone in your career and congratulate you for being a dedicated and cooperative employee of our company who has always worked for the development of the company.

We are proud and happy to have an employee like you who has always impressed us with his outstanding efforts. You have always worked beyond your potential with the best of your commitment levels for all these years and that’s the reason you are an integral part of our organization.

We wish you amazing 5 years with Universal Computers Ltd. and we hope that our association and your career grow hand in hand.

Best Regards

Rahul Jain

Manager

Universal Computers Ltd.

Click Here to Download Appreciation Letter For Completing Years Of Service

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Posted by Hrformats - October 3, 2017 at 6:47 AM

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Letter to Employees on Their Team Outing Sanction

If the employees of your company have submitted the request for a team outing and the management has agreed to their request then in that case,  the company is suppose to write a formal memo to inform staff company trip. The letter to employee team outing consists complete detail of the outing that has been planned for the employees thereby leaving no room for confusion. It is a way of formal company outing announcement followed by company.

To help you write a Letter to Employees on sanction of their team outing we have come up with an outing letter sample. Use it by customizing it as per your requirement.

Sample Letter to Employees on Their Team Outing Sanction

Date: 12.09.2017

Dear Employees,

This is to inform you all that the Management as accepted the request for team outing for the employees that you submitted on 05.09.2017. Given below are the details of the outing that have been sanctioned:

Date of Journey: From 25.09.2017 to 30.09.2017

Destination: Mussorrie

Accommodation: Hotel Park View

This request has been approved subjective to the following conditions mentioned in your request letter:

  • This outing has been organized on your own and therefore, this will not attract any TA or DA claims.
  • You will take complete care of your travel, baggage and insurance.
  • You will be responsible for your safety and your belongings.
  • You will be responsible for any accidents or incidents that take place during the event.
  • Management has agreed to mark all the employees as “Present” from 20.09.2017 to 24.09.2017 even though employees will not be present at work to attend to their duties.

You may work on your plan and submit the final details of the outing with the company. In case of any other help, you may get in touch with the HR department.

Sincerely,

Radika Sharma

Click Here to Download Letter to Employees on Their Team Outing Sanction

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Posted by Hrformats - September 12, 2017 at 9:07 AM

Categories: Employee Benefits   Tags: , ,

Announcement Letter Format for Discontinuing Special Leave

Sometimes companies announce special leaves but then they sometimes plan to discontinue it for some reasons. In such a situation, company is suppose to write a formal letter of announcement mentioning about discontinuing of special leaves. This is the way of informing all the employees of the company in a formal manner.

To help you frame a personalized letter for discontinuing special leaves, we have come up with a sample template which can be utilized to create your own.

Sample Announcement Letter for Discontinuing Special Leave

Date: 21.08.17

Dear Employees,

This is to inform you that last year Management had decided a special leave for all the employees of the company on their birthdays. We would like to inform you that now Management has decided to discontinue this special leave from this year, effective from 1st September, 2017.

This reason for discontinuing this special leave is because the work pressure is extremely high as there are lots of new projects under process and this would demand more time and efforts from everyone’s ends.

Sincerely,

Sumita Agarwal

HR Manager

Rishabh Bath Fittings Ltd.

Click here to download Announcement Letter for Discontinuing Special Leave

Letter for Announcement Of New Employee Joining
Whenever a new employee joins a company, it is the duty of the management to welcome him with open arms and announcing his arrival publicly.

Permission Letter to Leave Office Early
There are times when you need to leave the office early. For instance, it is your wife’s birthday or you have to attend some function.

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Posted by Hrformats - August 21, 2017 at 12:46 PM

Categories: Letters   Tags: , ,

Appointment Letter for Commission Based Agent

Many companies appoint their commission based agents who act as the link between the vendors and the buyers. Depending upon the area in which they specialize, they are able to find work across different industries and companies of different sizes. They excel in whatever industry they work in. But all of this is a formal process which involves signing commission only sales contract which contains details on commission payment.

Given below is a template for commission based agent’s appointment letter. You can use it as sales agent appointment letter sample or real estate agent commission agreement sample subjective to your industry.

Sample Appointment Letter for Commission Based Agent

From:

Suman Gosh

HR Manager

Sambhav Fabrics Pvt. Ltd.

Howrah Bridge

Kolkata

Date: 14.08.17

To,

Mr. Shyam Banerjee

52, Seva Sadan Apartments

Mirza Galib Street

Kolkata

Sub: Appointment letter for Commission Based Agent

Dear Mr. Banerjee,

This is reference to your application received for the post of Commission Based Agent with our company. We would like to inform you that our management has chosen you as the Commission Based Agent for North East India.

You date of appointment for this profile is 21st August, 2017. The duration of this appointment will be for an initial period of 1 year and based on your performance during this time, further increment in time will be decided.

As discussed during the interview, you will have to work on getting buyers for our products from the North East Zone. You will be the sole agent of the company in this zone and the responsibility and authority of generating orders on cash or on credit would be completely on your shoulders. And if you are selling the goods on credit then again it will be your responsibility to collect the payments from buyers within the allowed time.

On confirmation of appointment letter, you will be required to sign the commission contract with the company which will soon be shared with you.

In case of any doubts, you may get in touch with me at +91-9898989898 or you may write to me at suma@sambhavfabrics.com.

Sincerely,

Suman Gosh

The HR Manager

Sambhav Fabrics Pvt. Ltd.

Click Here to Download Appointment Letter for Commission Based Agent

Letter of Appointment for Temporary Employee or Consultant
Temporary employees, as the term suggest, is hired for a certain time period by a company to meet the demands of a growing business.

Appointment Letter for Internship Trainee
Companies hire internship trainees and there is a complete procedure to recruit them. It is a formal process in which being the HR manager of your company.

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Posted by Hrformats - August 14, 2017 at 7:58 AM

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Acknowledgement Letter for Product Return

Companies often receive letter of request for return of goods. Customers use purchase return letter format to submit their request for exchange or return of goods as they did not meet their expectations. In response to these goods return letter to suppliers and material return letter format, it is important that the company send across an acknowledgement letter for product return.

Given below is the product return acknowledgement letter sample which can be used for return, refund or exchange of goods subjective to the situation.

Format for Acknowledgement Letter for Product Return

From:

Suman Gosh

Marketing Manager

Sambhav Watches Pvt. Ltd.

Howrah Bridge

Kolkata

Date: 09.08.17

To,

Mr. Shyam Banerjee

52, Seva Sadan Apartments

Mirza Galib Street

Kolkata

Sub: Acknowledgement letter for product return

Dear Mr. Banerjee,

This is response to your exchange request for the watch you had purchased at our Howrah Bridge showroom. This is to inform you that we are happy to exchange your old Timex wristwatch, Style Code: 523, Invoice No. A2356 with a new product which is Timex wristwatch, Style Code: 524.

We would like to inform you that there is no price difference between both the products as they differ just on color. Therefore, there is no refund or due payment on this exchange.

Our company strives to satisfy each and every customer. In case of any other query or suggestion, please call us at +91-9898989898.

Sincerely,

Suman Gosh

Marketing Manager

Sambhav Watches Pvt. Ltd.

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Posted by Hrformats - August 9, 2017 at 10:44 AM

Categories: Letters   Tags: , ,

Business Tie Up Proposal Letter Format

If you wish to have a business tie up with a company then you must submit a well framed business tie up proposal letter. Such kind of corporate tie up letters contain all the essential information in relation with your company and services offered by your company. It is important that you introduce your company and put forward your proposal in a formal manner.

To help you with placement tie up letter format, we have come up with a formal business tie up proposal letter sample which you can use for creating a customized proposal.

Sample Business Tie Up Letter Format

From:

Jayesh Patel

Marketing Manager,

KK Placement Services Ltd.

300 Udai Apartment,

Delhi

Date: 3rd, August, 2017

To,

Lakshit Sharma

Manager,

Universal Technology Pvt. Ltd.

No.4, LS Nagar Rd

Delhi

Dear Mr. Sharma,

We at KK Placement Services Ltd. would like to introduce ourselves as a promising placement company in the city. We take this opportunity to submit a business proposal from our end to cater the placement needs of your company in the most effective manner. We expertise in offering temporary as well as permanent staffing solutions subjective to the requirements of our clients.

KK Placement Services Ltd. came into existence in 2001. Since its inception, it has been offering a wide range of staffing and placement solutions across different industries and companies of all sizes. We offer the best of recruitment and staffing services to help you find the most suitable employees for your company. We aim at connecting you with the best of prospects so that you can focus on your core business.

We have an experienced and specialized team of professionals who work in accordance with the needs of the client. They deeply understand the requirements of the business and present the most potential prospects who meet the criterion set by the clients effectively.

In case you are interested in availing our placement services then please get in touch with us at 9898989898 or you can write to us at recruitment@zenith.com.

Regards,

Jayesh Patel

Marketing Manager,

KK Placement Services Ltd.

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Posted by Hrformats - August 3, 2017 at 5:12 AM

Categories: Letters   Tags: , ,

Format for Tie Up Letter with Hospital for Employee First Aid Treatment

Companies which involve jobs with risky nature need to have tie ups with hospitals to address to the medical emergencies that might surface on a regular basis. In such a scenario, it is important to have a formal tie up the hospital to keep the process smoother and faster. You can do so by writing a proposal letter for tie up with hospital. With this kind of request letter to hospital, you can explain the need of tie up and go ahead with agreement format.

We have come up with tie up letter sample proposal which you can use to request first aid treatment for employees in a formal manner.

Sample Tie Up Letter with Hospital for Employee First Aid Treatment

From:

Aaryahi Goyal

Manager,

Zenith Constructions Pvt. Ltd.

A – 791, Bandra Reclamation, Mumbai

Date: 17th July, 2017

To,

Advika Agarwal

Manager,

Green World Hospitals

M. L. Dahanukar Marg

Mumbai

Dear Mr. Mars,

I would like to submit my request for tie up with your hospital for first aid treatment of our employees.

I would like to introduce my company Zenith Constructions Pvt. Ltd. We are into the construction business and we have over hundred workers working with us. Due to the nature of the business, we require first aid treatment for our employees time and again.

You are a prestigious name in the health industry and you have various setups across the city. Therefore, we would like to have a corporate tie up with your hospital to handle all the first aid treatments for our company.

If you are interested then please feel free to get in touch with me at 9898989898 so that we can discuss further on this subject.

Looking forward for your response.

Regards

Aaryahi Goyal

Manager,

Zenith Constructions Pvt. Ltd.

Click Here to Download Format for Tie Up Letter with Hospital for Employee First Aid Treatment

 

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Posted by Hrformats - July 27, 2017 at 1:07 PM

Categories: Employee Relations   Tags: , ,

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