Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Format for Agreement Between Employer and Recruitment Agency

If you are hiring a recruitment agency to supply you with suitable candidates for different profiles in your company then you need to have an agreement in writing which includes all the terms and conditions between the employer and the recruitment agency to have complete clarity. So if you are planning to hire a professional recruitment agency, make sure you sign the agreement.

To help you with it, given below is a sample format of the agreement between employer and recruitment agency which you can use for creating your own.

Sample Format for Agreement Between Employer and Recruitment Agency

SERVICE AGREEMENT

This Agreement of service is made between Zenith Technologies Pvt. Ltd. (hereafter referred to as “the Company”) of the one part, and KV Recruitment Consultants (hereinafter referred to as “the Agency”) of the other part.

Both parties have agreed on the terms and conditions mentioned below:
Effective Date: This Agreement will be effective from 26th March, 2017 and will be valid for duration of one year from the date of effectiveness.

Termination: Either of the parties can terminate the Agreement for any reason, at any point in time upon one month’s written notice to the other party.

Confidentiality:  Both the parties shall maintain complete confidentiality of the information shared with each other.

Scope of Services: Depending upon the requirements of candidates for different job profiles in the Company, the Agency will select suitable candidates. The identification of candidates will be done either by one or more than one means like in house database search or classified advertisement. Interviews of the screened candidates will be scheduled with the Company, once the Company has reviewed the shortlisted candidates, the resumes of whom will be sent after an in house assessment of skills, experience and qualifications required for a particular profile.

For delivery of services mentioned above, the Company will require to:

  • Give one day induction to Agency team members to give them understanding of job requirement and process of interview.
  • Provide the Agency with parameters for recruitment for each and every profile.
  • Appoint an Executive for daily updates and coordination as designated authority for the process.
  • Decide on one day of the week for feedback and discussion on forwarded candidates by the Agency.
  • Share with the Agency staffing requirements in a quarterly rolling plan. Also provide in the start of every month job specification for staffing requirements.
  • Communicate the Agency in case of candidate duplication within two working days.

Fee:  If a candidate recommended by the Agency gets selected then the Company will make payments for the services rendered by the Agency as per the following terms:

  • 8% CTC for Junior Level.
  • 10% CTC for Middle Level.
  • 12% of CTC for Senior level.

After selection of the candidates, Company shall share with the Agency a breakup of compensation offered to the selected candidates for raising the invoice.

In case some candidates are not selected, their CVs shall be returned to the Agency.

Payments are to be made after deduction of the taxes, within duration of 30 days of the date of invoice once the candidate has joined the company, by cheque in favor of “KV Recruitment Consultants”.

Any other work related communications like requests other than mentioned in agreement must be submitted in writing.

The Company will not solicit or hire personnel of the Agency during the agreement period without mutual consent. Unable to fulfill the condition, Company will have to make the payment of six months cost of the person to the Agency.

In case, the employee recruited via Agency leaves the job within period of three months of joining then the onus of recruiting a new candidate for the same position falls on Agency along with the incurred costs.

For Zenith Technologies Pvt. Ltd.                                                                    For KV Recruitment Consultants

Authorized Signatory                                                                                         Authorized Signatory

Date: ____________                                                                                         Date: ____________

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Posted by Hrformats - March 29, 2017 at 7:17 AM

Categories: Agreement Format   Tags: , ,

Formal Alcohol Consumption Warning Letter During Working Hours

When you are working for a company, it is mandatory for you to comply with the rules and regulations of that company. It is obvious that you are supposed to abide by the ethnics your company believes in. If you are the HR Manager of your organization and you have come across a complaint of an employee reporting to work in a drunken state then writing a formal warning letter for alcohol consumption during working hours is the right thing to do.

We bring to you a sample format for writing a formal alcohol consumption warning letter. Use this template to create a customized letter as per your subjective needs.

Sample Warning Letter For Alcohol Consumption During Working Hours

From

Abhishek Dutta

HR Manager,

Zenith Technologies Pvt. Ltd.

4AA, Pali Hill, St.Andrews Road, Bandra West

Mumbai

Date: 15th March, 2017

To,

Robin Aniston

52/A, Reverie Apartments

Has Brown Residential Colony

London

Dear Mr. Aniston,

This is to bring to your notice that we have received a complaint against you that you reported to work in a drunken state. On 15th March, 2017, Saturday, you resumed your work post lunch in a drunken state which is strictly against the company policy. Not only that, you were suggested to leave the office by your team mates but you created a ruckus at the office and had a heated argument with your team leader, Mr. Jacon Smith.

As you are aware that our company is very particular about the conduct of our employees and the same has been mentioned in the rules of the company. As per our policy, any employee reporting to work in the influence of alcohol or any other drug will attract punishment. The power to fine, punish or terminate the employee strictly lies in the hands of the management.

As this is the very first complaint against you in the service of last three years, the management has decided to issue the final warning to you. If any such case is repeated in future then you will have to face immediate termination. Please consider this letter as a serious warning as we would not entertain such a kind of behavior.

You have always been a responsible individual and our company is proud of your performance. We would never like to lose an employee like you. In case you are facing any complications at professional or personal end, we would be happy to help you by arranging a session with our counselor who will assist you with dealing with the difficult times.

Hope you will be more cautious with your conduct.

Regards

Abhishek Dutta

HR Manager,

Zenith Technologies Pvt. Ltd.

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Posted by Hrformats - March 15, 2017 at 12:30 PM

Categories: Warning Letter Format   Tags: , ,

Reasons Why Investing in Employee Training is Must for Employers

Most of the companies take training very lightly. Not only this, if the organization has to cut on budget, the first thing that comes to their head is employee training because it doesn’t give immediate financial benefits and consumes lots of money and time. This happens because companies often forget to take into account the loss a company bears because of low employee moral or the expenses incurred on hiring new people. Training has the potential to keep employees highly motivated, thereby retaining them for longer and it also helps in keeping them competitive and smart, which in turn helps in having better productivity and more profits for your company.

Here are the reasons why every company should invest more in training their employees and not cut down on their budget.

1. Probability of Trained Employees Quitting is Lesser

Usually employees quit their job in the very first year of their joining. This happens because they are not able to deliver what it expected of them which makes them lose their confidence and they have no motivation to work. On the contrary an employee who is trained well has better command over his work, he explores his potential to perform, he wins laurels at work and enjoys all the appreciation which in turn works as a strong motivation for him to work harder.

2. Training Boosts Morale

It is very normal for a person to be unable to perform his job as expected if he is not trained. This results in drop in interest to work, lack of confidence and fear from work. Such employees end up losing their moral. On the other hand, companies can transform average recruits to star performers by training them the right way. This will not only enhance their performance levels but will also increase their morals. Their high morals will always keep them happy which will reflect in other professional relationships.

3. Entry Level Employees Always Need Attention

Most of the companies don’t wish to invest their money on new recruits for entry level jobs because they consider them of no importance. But on the contrary, the entry level jobs need your attention because these employees are the face of your organization and your customers deal with them all the time. To make sure that they leave a good impression on your clients, you must train your entry level employees without worrying about your investment. Never underestimate the importance of these jobs. If you have hired someone to manage the cash counter, other than managing cash, he also needs to be warm to your customers, he should be able to communicate effectively with them. So make sure you train them all.

4. Trained Employees Help in Cost Reduction & Increasing Customers

Trained employees are blessed with more benefits, which have been listed below:

  • More efficient
  • More stable
  • More productive
  • High on morale and confidence
  • Better control over their work
  • Maintain stronger and healthier associations with clients, customers etc.

All of these points clearly state how amazingly trained employees are able to control and reduce the costs borne by the company and bring more profits to the organization by increasing profits and increasing the number of customers. As each of the employee excels in his job, he will deliver great performance, maintain healthy relationships which will constantly contribute to the growth of the company. Moreover, the cost of recruitment will be reduced to the minimum as attrition rate will always be low.

5. Enjoy the Best of the Performers

We cannot negate the fact that we have to make compromises as finding the most suitable candidate for a particular job happens rare. But making compromises with skills needed for the job are always better than making compromises with his values and attitude. A good training model is very effective in bridging the gap between the skills needed for the job and skills possessed by the candidate. Training helps you bring your employees at par with your expectations. You can comfortably hone their skills of communication, conduct, technology and various other facets thereby having the best of the performers in your company.

These are some of the reasons which are good enough to understand the importance of investing time and money in training your employees.

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Posted by Hrformats - February 15, 2017 at 11:04 AM

Categories: Employee Relations   Tags: , ,

Invitation Letter to Employees of Company for Friendly Cricket or Football Match

Balancing work with some playful activities works wonderfully well for employees and employers. It is not just a way of de-stressing but also a creative way to become a stronger and healthier group. As a company, if you are planning to organize a cricket match or a football match amongst the employees of you organization then you must send a friendly invite to them inviting them for a fun-filled match. Such invitation letters are quite simple and also very short.

So if you have to frame this kind of an invitation letter for a friendly match, use the sample template for your reference to invite the employees and also their families for this event.

Invitation Letter to Employees for Cricket or Football Match

Dear Employees,

This is an invitation to welcome you all for the friendly cricket match organized to be played between the Marketing Team and HR Team of our company on the Sport’s Day event scheduled on the occasion of Republic Day.  Here are complete details of the event:

Date: 09th February, 2017

Venue: Sports Complex, Malviya Nagar, New Delhi

Time: 9 a.m. to 4 p.m.

We would also like to inform you to bring your spouse and children along for this friendly match to enjoy the sports activity followed by lunch to celebrate Republic Day with vigor and high spirits.

Looking forward for your presence.

Regards,

Umesh Sethi

Manager

Regal Cosmetics Pvt. Ltd.

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Posted by Hrformats - February 9, 2017 at 12:32 PM

Categories: Letters   Tags: , ,

10 Best of Outdoor Team Building Games & Activities In India

Life and learning are not just limited to office boundaries. Taking your employees outside the work place and arranging for some outdoor corporate events is a delightful activity for which everyone looks forward for. Outdoor team building programs and activities for adults are not just a mere way of adding some fun to monotonous lives but a great way of learning new things, learning to work as a team. Outdoor team building games for employees are used by many managers to keep their workers happy and energetic and this reflects in their performances. We have often heard of outdoor team building activities for kids but now let us have a quick look at outdoor team building activities for youth.

We bring to you the top 10 team building outdoor games for corporate employees that make work more fun and help in breaking the ice which often restricts them from delivering their performance.

1. Treasure Hunt

Treasure Hunt team building gamesThe team is required to find the hidden treasure using different clues given to them. This activity is quite fun and requires team efforts, coordination, leadership skills and problem solving skills to reach to the treasure with combined efforts.

2. Plank Walk

Plank Walk team building gamesLegs of 4-5 team members are tied on the planks on both the sides. Using the ropes attached with the plank, the group has to reach to a certain point. This task involves coordination to lift one leg at the same time so that they can reach the finish line without falling.

3. Jungle Survival

Jungle Survival team building activitieAs the name suggests, the team has to survive in the jungle, facing different challenges they find the setting. It is a wonderful outdoor group activity which requires leadership skills and problem solving skills to come up with solutions to different problems that come up while living in jungle.

4. Pipeline

Pipeline outdoor team building activitie

One pipe is broken into many pieces and each member is handed over one piece. Now the team has to carry the fragments of pipe like one pipe without breaking the pipeline and reaching the destination in a well coordinated manner.

5. Raft Building

Raft Building

This entertaining outdoor activity involves making a strong raft as a team. The team is provided with all the raw material to make a raft and has to create a perfect raft which functions properly. This is a wonderful constructive activity which involves problem solving skills.

6. Acid Walk

Acid Walk team building activitieIn this kind of walk, all the team members are required to walk very close to their partners in order to reach the finish line. This demands coordination and synchronization in order to reach the destination and be a winner.

7. Camping

Camping outdoor team building activitieYou can even take you team out for night camping to any of the places. This activity would involve them to set up the camps, prepare bonfire and make meals for everyone. This would involve team building skills and leadership skills to make this outing a success in every sense. Surely, it requires lots of management.

8. Military Warfare

Military Warfare team building

Select a few military warfare tasks and allot these tasks to the groups, to accomplish them in a limited time period. You can select these tasks based on their difficulty levels which will require participation and group coordination to finish these tasks successfully.

9. Transporting

Transporting team building activitieThis activity involves transporting the group members from one place to another using the props that are given to them. You have to be creative in using the things that are provided to reach to the destination and make your team a winner.

10. River Rafting

River Rafting team building activitie

This is another very popular corporate group activity which involves going on a river rafting expedition with your team members. It requires you to face the challenges in the river and reach to the destination with group coordination.

These are some of the most trilling and exciting outdoor corporate events which can be organized to bring together all your employees and have them participate in such fun outdoor team building activities for youth.

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Posted by Hrformats - January 28, 2017 at 7:27 AM

Categories: Others   Tags: ,

Nomination Letter for Employee of the Month Award

Corporate has different ways of rewarding and motivating their employees and Employee of the Month is one such way to acknowledge and award the employees who work hard. Employee of the month Nomination letter is a formal way of informing the candidate whose name has been chosen for this category for delivering outstanding performance at work. This is a way of nominating a coworker for an award and it is surely a prestigious nomination. If you don’t know how to write a nomination letter to send nomination for your coworker or your team member, we are here to help you.

Here is a sample letter format for employee of the month recognition letter which you can use for creating a customized letter with all the details.

Sample Nomination Letter for Employee of the Month

From:

Richa Gupta

Sales Manager

New Age Technologies Pvt. Ltd.

New Delhi

Date: 20th January, 2017

To,

Mr. Rakesh Jain

Staff Welfare Director

New Age Technologies Pvt. Ltd.

New Delhi

Re: Employee of the Month Nomination

Dear Mr. Jain,

I am writing to submit the nominations for “Employee of the Month” for the month of December 2016 from Sales Department of New Age Technologies Pvt. Ltd. I am extremely happy to nominate Mr. Arun Kumar, a senior sales executive for this award because of his impressive performance.

Mr. Arun Kumar has been associated with our Sales Department from last one and a half year. Within this span, he has been promoted from the post of sales executive to senior sales executive because of his wonderful performance at work.

The reason for nominating Mr. Kumar for this award is his dedication towards his work. I am extremely happy to share with you that in the last month he broke all time sales records of the company with his skills. He has brought to our company a business double his targets which till date no employee has been able to reach. This is quite an achievement and surely needs to be acknowledged and awarded.

We are happy to have him in our company and we surely need more employees like Mr. Kumar who can create benchmarks for others to look up to and never give up. I hope that this nomination will not just motivate him to do better but will also motivate others to work harder and achieve the impossible.

Regards

Richa Gupta

Sales Manager

New Age Technologies Pvt. Ltd.

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Posted by Hrformats - January 20, 2017 at 9:02 AM

Categories: Letters   Tags: , ,

Office New Year Party Invitation Letter to Employees

With another year about to it, it is surely a party time. If you are planning to organize a year end party for your employees then being an employer or HR manager of your company, you must send official New Year Party invitation 2017 to invite your employees for the celebration. Draft year end party invitation using the sample template that includes all the details about the party.

Given below is an example of New Year office party invitation which you can customize to use it as per your requirement.

Office New Year Party Invitation Example Letter to Employees

From

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

54 Gulmohar Street

New Delhi

Date: 26th December, 2016

To,

Ms. Richa Gupta

12 Pearl Residency Apartments

South Delhi

Dear Ms. Richa,

We invite you and your family to the New Year’s Party 2017 organized by Natural Health Products Pvt. Ltd. for all the employees on 31st December, 2016. The venue of the party will be Rajputana Hotels, South Delhi from 8 p.m. onwards.

This party is organized to welcome the New Year with your colleagues who are like your family. This party will be attended by all the board members and the top management to make these celebrations memorable for all of us.

The company is organizing this event as a sincere appreciation to all the employees of the Company who have worked hard in this year and contributed to the success of the organization. This surely called for ending this year with a happy note and beginning the upcoming year with celebrations.

The theme of the party will be retro and therefore, you are requested to please dress according to the theme as there is a surprise price for the “Best Dressed Male” and “Best Dressed Female”. Make sure you bring along your spouse and kids to this event.

In case you will not be able to make it to the New Year’s Party, please inform Mr. Raghu Dev by 28th December, 2016. You may email him at raghu@natural.com or call him at 123-455678.

We will look forward for your presence to celebrate New Year with you.

Regards,

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

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Posted by Hrformats - December 26, 2016 at 9:49 AM

Categories: Letters   Tags: , ,

15 Awesome Rewards You Can Offer Your Employees for Under 500 INR

Every employer understands the importance of employee recognition. Appreciating employee for his good work or amazing performance with a special reward always creates a strong connect between the employee and the Company. It is a way of boosting the self esteem and establishing more than just a professional relationship. Good companies have rewards programs for employees and various appreciation activities to acknowledge and give them rewards for job well done.

Being the employer, if you are in search of unique and useful employee reward ideas then here is a list of amazing 15 employee reward program examples under INR 500 that will be loved by your employees for sure. Have a look at this list to offer amazing rewards to the people who work for you.

1. Shopping Gift Cards

Shopping Gift CardsYou can gift your employee a shopping voucher of any of the popular retail outlets. This is a very good recognition reward which he or she can use as per their own choice. This kind of voucher is loved by all the employees as it gives them the comfort of shopping what they want which makes them happy.

2. Lunch or Dinner

Lunch or Dinner for EmployeesAnother interesting choice of reward can be a paid lunch or dinner for the employee. This is a sweet gesture from the company’s end as a small token for all the hard work. A delicious meal is something that is always appreciated.

3. Personalized Mug

Personalized MugHave a coffee mug with his or her name written on it along with a caption like “Most Hard Working Employee of the Month” or anything else. You can even have his or her picture printed on it making it a perfectly customized reward.

4. Relaxed Spa Session

Relaxed Spa SessionTo ease your employee who has worked hard to deliver the performance and what better than a spa session. Pick up a spa session which falls your budget and let your employee enjoy a soothing comforting massage. He or she will completely love the experience.

5. Movie Tickets

Movie Tickets

Let your hard working employee go for a movie with his or her partner. You can give movie tickets for a recent movie as a reward to him or her. This is one thing no one says a no to. A session of entertainment will surely boost your employee to work harder for more such rewards.

6. A Car Wash

A Car WashIf your employee maintains a car then you can gift him a free car wash which will easily fit in the 500 INR bracket. This will add more shine to the car and smile to his face. This is a very simple yet a thoughtful reward to offer.

7. Branded Lunch Boxes

Branded Lunch BoxesYou can also find branded lunch boxes in different colors and patterns to give as rewards to your employees who are the best performers. Select from wide range of brands and patterns to make your pick.

8. Custom Phone Cover

Custom Phone CoverEveryone carries a mobile phone and every phone requires a case. As a reward, you can present the team members with a case. You can have it custom made with names of each of the team mates on it or you can keep it simple.

9. Cookie and Chocolate Hamper

Cookie and Chocolate HamperYou can even have an assortment of sweets like cookies, biscuits and chocolates to reward your employee. It is indeed a “sweet” way of appreciating him or her for all the efforts and delivering an amazing performance.

10. Inspirational Books

Inspirational BooksAnother thoughtful present to give your employees are inspirational books related with their work profile which can motivate them and help them become better in their jobs. This is a remarkable gift to offer.

11. PAYTM Recharge

PAYTM RechargeThis is another useful reward. Just punch the number and send the amount to your employee’s PayTM account which he can or she can use as per requirement and for the things they want. This is the new kind of reward which fits in the era of technology.

12. Mobile Accessories

mobile-phone-accessoriesWe all love our mobile phones and their accessories. This can be another choice of reward for employees which will comfortably fit in the range of INR 500. You can go with trendy earplugs or mobile holders or anything else.

13. Food Vouchers

Food VouchersGet them food vouchers of the local eateries or cafes or Domino Pizza which are loved by all. Treat them with food your team members do their job with perfection which surely calls for a small celebration. They make a wonderfully delicious reward.

14. Free Cab Service

Free Cab ServiceMake their commute easy and happy with free cab rides. You can offer them free rides of different taxi services available in your city which will surely add more comfort to their travelling without costing a penny.

15. Off From Work

Off From WorkGet your employee some free time by offering early off from work. It can be for a few hours or for one complete day depending upon the size of the reward. An early off from work will surely make him smile.

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Posted by Hrformats - December 1, 2016 at 7:37 AM

Categories: Employee Benefits   Tags: , ,

Format Letter for Announcements for the Company Received an Award

Award Announcement Letter is a formal declaration of winning an award to tell everyone about the winner. Award write ups for employees’ nomination, employee recognition award letter, award announcement letter for company receiving an award are a few different kinds of announcement letters. There are also congratulation letters on winning an award complementing these announcements.

Achieving an award is surely a great moment and when your company is getting awarded, it is a cheerful moment.  If your company has achieved some award then you must write a formal award announcement letter to share this wonderful news with your employees.

Here is a wonderful award letter template which you can use for creating a personalized announcement letter write up keeping this example as base.

Award Announcement Sample Letter

Dear Employees,

As the Chairman of KP Business Solutions Private Limited., it is my pleasure to announce that our company has been awarded with volunteer award for year 2016. This award is given to companies who have met the quality standards set by the government in the industry.

I am proud to share this news with all our employees who have worked very hard to maintain the quality standards of the production. It is because of the combined efforts of each one of our employees that we have managed to achieve this success.

I congratulate all of you on behalf of the company on being a part of efforts made in this direction. To celebrate this proud moment, we shall soon be organizing a celebration. This is just one milestone and we have more such awards to bag.

Congratulations to all and all the best for the journey ahead.

Regards,

Adams Smith

Chairman

KP Business Solutions Pvt. Ltd.

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Posted by Hrformats - November 24, 2016 at 12:16 PM

Categories: Letters   Tags: , ,

Interview Evaluation form Example and Templates in Word

A complete interview evaluation form that makes selection of right candidate for a job much easier. An excel evaluation form for candidates which consists of information related with candidate along with an evaluation scale with different evaluation criterion to rate the applicant. This is a technical interview evaluation form which also includes expected salary, date of joining and any other important notes an interviewee wants to make during this process. A perfect interview evaluation form for managers to rate, comment and evaluate. It is a well framed interview assessment form for managerial positions and other job vacancies.

Here is a professionally drafted interview evaluation word format which includes everything that you need to focus on while interviewing an applicant.

Click to download Interview Evaluation Form Template

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Posted by Hrformats - November 21, 2016 at 10:57 AM

Categories: Interview Forms   Tags:

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