Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Announcement Letter Format for Discontinuing Special Leave

Sometimes companies announce special leaves but then they sometimes plan to discontinue it for some reasons. In such a situation, company is suppose to write a formal letter of announcement mentioning about discontinuing of special leaves. This is the way of informing all the employees of the company in a formal manner.

To help you frame a personalized letter for discontinuing special leaves, we have come up with a sample template which can be utilized to create your own.

Sample Announcement Letter for Discontinuing Special Leave

Date: 21.08.17

Dear Employees,

This is to inform you that last year Management had decided a special leave for all the employees of the company on their birthdays. We would like to inform you that now Management has decided to discontinue this special leave from this year, effective from 1st September, 2017.

This reason for discontinuing this special leave is because the work pressure is extremely high as there are lots of new projects under process and this would demand more time and efforts from everyone’s ends.

Sincerely,

Sumita Agarwal

HR Manager

Rishabh Bath Fittings Ltd.

Click here to download Announcement Letter for Discontinuing Special Leave

Letter for Announcement Of New Employee Joining
Whenever a new employee joins a company, it is the duty of the management to welcome him with open arms and announcing his arrival publicly.

Permission Letter to Leave Office Early
There are times when you need to leave the office early. For instance, it is your wife’s birthday or you have to attend some function.

Be the first to comment - What do you think?
Posted by Hrformats - August 21, 2017 at 12:46 PM

Categories: Letters   Tags: , ,

Appointment Letter for Commission Based Agent

Many companies appoint their commission based agents who act as the link between the vendors and the buyers. Depending upon the area in which they specialize, they are able to find work across different industries and companies of different sizes. They excel in whatever industry they work in. But all of this is a formal process which involves signing commission only sales contract which contains details on commission payment.

Given below is a template for commission based agent’s appointment letter. You can use it as sales agent appointment letter sample or real estate agent commission agreement sample subjective to your industry.

Sample Appointment Letter for Commission Based Agent

From:

Suman Gosh

HR Manager

Sambhav Fabrics Pvt. Ltd.

Howrah Bridge

Kolkata

Date: 14.08.17

To,

Mr. Shyam Banerjee

52, Seva Sadan Apartments

Mirza Galib Street

Kolkata

Sub: Appointment letter for Commission Based Agent

Dear Mr. Banerjee,

This is reference to your application received for the post of Commission Based Agent with our company. We would like to inform you that our management has chosen you as the Commission Based Agent for North East India.

You date of appointment for this profile is 21st August, 2017. The duration of this appointment will be for an initial period of 1 year and based on your performance during this time, further increment in time will be decided.

As discussed during the interview, you will have to work on getting buyers for our products from the North East Zone. You will be the sole agent of the company in this zone and the responsibility and authority of generating orders on cash or on credit would be completely on your shoulders. And if you are selling the goods on credit then again it will be your responsibility to collect the payments from buyers within the allowed time.

On confirmation of appointment letter, you will be required to sign the commission contract with the company which will soon be shared with you.

In case of any doubts, you may get in touch with me at +91-9898989898 or you may write to me at suma@sambhavfabrics.com.

Sincerely,

Suman Gosh

The HR Manager

Sambhav Fabrics Pvt. Ltd.

Click Here to Download Appointment Letter for Commission Based Agent

Letter of Appointment for Temporary Employee or Consultant
Temporary employees, as the term suggest, is hired for a certain time period by a company to meet the demands of a growing business.

Appointment Letter for Internship Trainee
Companies hire internship trainees and there is a complete procedure to recruit them. It is a formal process in which being the HR manager of your company.

Be the first to comment - What do you think?
Posted by Hrformats - August 14, 2017 at 7:58 AM

Categories: Letters   Tags: ,

Acknowledgement Letter for Product Return

Companies often receive letter of request for return of goods. Customers use purchase return letter format to submit their request for exchange or return of goods as they did not meet their expectations. In response to these goods return letter to suppliers and material return letter format, it is important that the company send across an acknowledgement letter for product return.

Given below is the product return acknowledgement letter sample which can be used for return, refund or exchange of goods subjective to the situation.

Format for Acknowledgement Letter for Product Return

From:

Suman Gosh

Marketing Manager

Sambhav Watches Pvt. Ltd.

Howrah Bridge

Kolkata

Date: 09.08.17

To,

Mr. Shyam Banerjee

52, Seva Sadan Apartments

Mirza Galib Street

Kolkata

Sub: Acknowledgement letter for product return

Dear Mr. Banerjee,

This is response to your exchange request for the watch you had purchased at our Howrah Bridge showroom. This is to inform you that we are happy to exchange your old Timex wristwatch, Style Code: 523, Invoice No. A2356 with a new product which is Timex wristwatch, Style Code: 524.

We would like to inform you that there is no price difference between both the products as they differ just on color. Therefore, there is no refund or due payment on this exchange.

Our company strives to satisfy each and every customer. In case of any other query or suggestion, please call us at +91-9898989898.

Sincerely,

Suman Gosh

Marketing Manager

Sambhav Watches Pvt. Ltd.

Be the first to comment - What do you think?
Posted by Hrformats - August 9, 2017 at 10:44 AM

Categories: Letters   Tags: , ,

Business Tie Up Proposal Letter Format

If you wish to have a business tie up with a company then you must submit a well framed business tie up proposal letter. Such kind of corporate tie up letters contain all the essential information in relation with your company and services offered by your company. It is important that you introduce your company and put forward your proposal in a formal manner.

To help you with placement tie up letter format, we have come up with a formal business tie up proposal letter sample which you can use for creating a customized proposal.

Sample Business Tie Up Letter Format

From:

Jayesh Patel

Marketing Manager,

KK Placement Services Ltd.

300 Udai Apartment,

Delhi

Date: 3rd, August, 2017

To,

Lakshit Sharma

Manager,

Universal Technology Pvt. Ltd.

No.4, LS Nagar Rd

Delhi

Dear Mr. Sharma,

We at KK Placement Services Ltd. would like to introduce ourselves as a promising placement company in the city. We take this opportunity to submit a business proposal from our end to cater the placement needs of your company in the most effective manner. We expertise in offering temporary as well as permanent staffing solutions subjective to the requirements of our clients.

KK Placement Services Ltd. came into existence in 2001. Since its inception, it has been offering a wide range of staffing and placement solutions across different industries and companies of all sizes. We offer the best of recruitment and staffing services to help you find the most suitable employees for your company. We aim at connecting you with the best of prospects so that you can focus on your core business.

We have an experienced and specialized team of professionals who work in accordance with the needs of the client. They deeply understand the requirements of the business and present the most potential prospects who meet the criterion set by the clients effectively.

In case you are interested in availing our placement services then please get in touch with us at 9898989898 or you can write to us at recruitment@zenith.com.

Regards,

Jayesh Patel

Marketing Manager,

KK Placement Services Ltd.

Be the first to comment - What do you think?
Posted by Hrformats - August 3, 2017 at 5:12 AM

Categories: Letters   Tags: , ,

Format for Tie Up Letter with Hospital for Employee First Aid Treatment

Companies which involve jobs with risky nature need to have tie ups with hospitals to address to the medical emergencies that might surface on a regular basis. In such a scenario, it is important to have a formal tie up the hospital to keep the process smoother and faster. You can do so by writing a proposal letter for tie up with hospital. With this kind of request letter to hospital, you can explain the need of tie up and go ahead with agreement format.

We have come up with tie up letter sample proposal which you can use to request first aid treatment for employees in a formal manner.

Sample Tie Up Letter with Hospital for Employee First Aid Treatment

From:

Aaryahi Goyal

Manager,

Zenith Constructions Pvt. Ltd.

A – 791, Bandra Reclamation, Mumbai

Date: 17th July, 2017

To,

Advika Agarwal

Manager,

Green World Hospitals

M. L. Dahanukar Marg

Mumbai

Dear Mr. Mars,

I would like to submit my request for tie up with your hospital for first aid treatment of our employees.

I would like to introduce my company Zenith Constructions Pvt. Ltd. We are into the construction business and we have over hundred workers working with us. Due to the nature of the business, we require first aid treatment for our employees time and again.

You are a prestigious name in the health industry and you have various setups across the city. Therefore, we would like to have a corporate tie up with your hospital to handle all the first aid treatments for our company.

If you are interested then please feel free to get in touch with me at 9898989898 so that we can discuss further on this subject.

Looking forward for your response.

Regards

Aaryahi Goyal

Manager,

Zenith Constructions Pvt. Ltd.

Click Here to Download Format for Tie Up Letter with Hospital for Employee First Aid Treatment

 

Be the first to comment - What do you think?
Posted by Hrformats - July 27, 2017 at 1:07 PM

Categories: Employee Relations   Tags: , ,

Build Your Team with Games and Fun Activities

No organization can negate the importance of an effective team and to build that companies organize various team building programs. Having a strong team is good for organizations in more than one ways. Not just it results in stronger performance but it also ensures that employees stay associated with the company for longer.

How Games Help Build Teams

Well, there are various ways of building a strong team and games and fun activities one of them.

  • Engaging in any kind of playful activity makes a person happy from within.
  • Not only this, it helps in inculcating relationships, abilities to solve problem and come up with new ideas.
  • Compared to other ways, games are never boring and promise a good break from work.
  • Help in establishing stronger bond with co-workers, team leaders etc.
  • Help strike a balance between different strengths and weaknesses to get optimum results.
  • Help people relax and have a break from monotonous life.

How to Incorporate Games into Work

To make meetings at work more interesting, you can plan to induce some games or fun activities into it. As a manager, you can even decide your team members to gather post working hours and have one of the team members do all the planning in context of the meeting, but make sure he keeps it short without losing on the main point.

Do not miss on arranging some refreshment and maintain the element of surprise to keep all the team members excited to know what is going to happen.

Guidelines on Including Fun Activities to Build Team

Attending meetings every now and then surely becomes boring and monotonous. And games at work are a great way of inducing some fun time. Here are some tips that can be of great help to you.

  • Arrange team building activities at least once a year. You can go for more such activities as they help connect people.
  • Planning outings is definitely a great idea. Focus completely on the games and say a big no to work on that day.
  • If possible then you can arrange for some outdoor activity that is a different experience. For instance, a cooking competition seems to be a great thing.
  • In case you don’t have the budget or the time then you can include some fun activities during or after the meeting on a regular day.

So don’t just let your employees work, allow them to have some relaxation time which will help them bond better, go beyond their targets to work as a stronger team. A little play time can charge up their bodies and brains and will them focus better and perform better.

Don’t wait and start planning some playful activities to build stronger teams and have a stronger organization.

Be the first to comment - What do you think?
Posted by Hrformats - July 17, 2017 at 12:36 PM

Categories: Others   Tags: ,

Warning Letter to Employees Refusing to Work

An organization has all kinds of people. Well some are very prompt with doing the task assigned to them and some on the other hand simply refuse to work. Every company has its own style of dealing with employees who say no to work. Writing a formal letter to employee who refuses to work is one way of warning them. Good companies always send warning letters in such scenarios.

If you also have to frame a warning letter to employees who say no to work then given below is a template sample that you can follow.

Warning Letter to Employees Who Say No To Work

From:

Samantha Brown

HR Manager,

Universal Cosmetics Pvt. Ltd.

42 Richmond Street,

London

Date: 14th July, 2017

To,

Robin Mars

Sales Executive,

11, St. Anthony Street

London

Dear Mr. Robin,

The management has been informed that you were assigned a job of dealing with our reputed customers on 12th July, 2017 but you refused to follow the instructions of your Manager.

We would like to warm you that our Company will not tolerate any such kind of misconduct or negligence from your end. If any such behavior is noticed in future then you will have to face serious consequences as actions against termination will be taken.

Consider this as a final warning and we hope that you would work without any negligence in future.

Regards,

Samantha Brown

Production Manager,

Universal Cosmetics Pvt. Ltd.

Click here to Download Warning letter to employee who refuse to work

Be the first to comment - What do you think?
Posted by Hrformats - July 14, 2017 at 12:49 PM

Categories: Warning Letter Format   Tags: ,

New Format of Employee Register Form A to be Launched by Government

Government of India has planned to cut down the number of registers from 56 to just 5. The idea behind this remarkable reduction is to make the business operations easier and more comfortable for the employers. This will reduce the burden on companies significantly. Government of India has announced to launch a format of employee register Form A which will soon be available for easy download on Shram Suvidha Portal.

Given below is the format for the same for your reference.

There are two parts to Employee Register Form A:

  • Part A: It applies to all the establishments
  • Part B: It applies to all the establishments under Mines Act, 1952.

We have both the parts of the form given below.

Employee Register Form A- Part A

Employee Register Form A- Part A

The revised format for T Employee Register Form A- Part A consists of 31 different fields which are to be filled. Some of the columns included in the form are Sl. No. Employee Code, Name, Surname, Gender Father’s/Spouse Name, Date of Birth, Nationality, Education Level, Date of Joining,  Designation etc.

In addition to these 31 columns, the employer is also required to include additional information in the Remarks column, if the employee falls in the age bracket of 14 to 18 years. The additional information includes:

  • Nature of work
  • Daily working hours
  • Interval of rest

Employee Register Form A- Part B (For Mines Act, 1952)

Part B Consists 15 fields which are applicable for establishments under Mines Act 1952.

Employee Register Form A- Part B

The Employee Register Form A- Part B form consists of 15 fields which are designed for all the establishments that fall under Mines Act, 1952. These fields include SI number, Name, Token Number Issued, Date of First Appointment with First Owner etc.

With these two formats, GOI has taken a strong step to reduce the large number of forms to just a few. The forms shared above contain all the important details of the employee and will surely reduce the everyday working hassles for the employer.

Be the first to comment - What do you think?
Posted by Hrformats - July 10, 2017 at 1:27 PM

Categories: Employee Relations   Tags: , ,

8 Interview Tricks To Hire the Best Employee for Your Company

Finding the best employee for your company is surely not an easy task. You have to put your time, energy and resources to select the right candidate. While hiring a new employee, you want to make sure that all the efforts that you have put in finding the most suitable candidate don’t go waste.

In this post, we have come up with 8 interview tricks that are used by HR managers to make sure whether a particular interviewee will suit the profile or not.  Follow these 8 techniques to interview candidates to never go wrong.

Pose Questions In Context of Your Business

Always ask the interviewee some questions about your company. This is an important trick as you get to know how serious the person is about the job and how much research he has done to crack the interview. This is one simple trick which will help you differentiate between the serious and not-so-serious candidates.

Be Smart While Asking About Their Weakness and Strength

Most of the times we simply ask the person to share his strengths and weaknesses and usually people mention anything they feel is impressive. You have to get more creative with your question to get an honest answer. Ask them what their co-workers or boss thinks about him and chances are that he would not lie because this information can be easily cross checked.

Listen to Focus Better

When people talk, they always choose to talk about things or instances that they feel are important. This helps you know how intelligent is the person while talking, how he thinks, what things are important to him. Always hire those people who are very specific and are able to present their thoughts with clarity because they will make effective and efficient workers.

Test Them With Role Play

To know a person better, you can always interview him with role play a challenging situation. For instance, you are not a happy customer and he has to deal with you. From body language to way of talking, from tactics of handling the situation to levels of confidence, each and everything can be judged with role play because this is how the candidate is expected to behave when he would be in the similar kind of a situation for real.

Gauge Their Skills to Sell

You can always ask the candidate that how he would sell a particular product to the customer. And when he would give you the answer, he would give you enough points to know whether he is the right pick or the drop.

Search for Initiative Taking Abilities

Companies want employees who can take initiatives as they are self-motivated and committed. You can ask the interviewee about situations when he took the charge and brought the change. It is extremely important that the person you are hiring can take initiatives to do jobs or else you cannot expect your company to grow.

Pick Team Workers

An organization is like a big team and you want people who can be a part of it. Therefore, it is extremely important to look for a team player. No company desires employees who are busy doing their own jobs and they do it right but as a team, they are a big failure.

Look for Skills to Solve Problems

You definitely want to hire someone who can take charge. Therefore, having people who can decide what they are suppose to be doing in a crisis situation are the perfect pick. You can always do so by giving the candidate a hypothetical situation and ask what he would do in such a situation. You would get enough information in his answer which will tell you whether the candidate can deal with difficult situations or he would just do nothing.

These are some of the tricks that can make the interview session very productive for you. A candidate who clears all the 8 points mentioned above is the best fit. So next time you are interviewing someone for your company, keep these techniques in mind to see amazing results.

Be the first to comment - What do you think?
Posted by Hrformats - June 23, 2017 at 1:26 PM

Categories: Job Interview   Tags: ,

Comprehensive Guide for Manager to Effectively Motivate Employees

It is the duty of the manager to motivate his employees. Motivation is extremely important to make your employees aim higher and work harder. Without motivation, no organization and no employee can improve.  Therefore, managers should know what motivates their employees and serve them the same thing to get better performance.  For some money is the motivation and for some recognition is. Some enjoy new challenges and competition while some are contented with their work. It is very much subjective to a candidate what motivates him.

Understanding the Motivational Issues

Sometimes people fail to act, not because they are not motivated but because they have other issues which make it difficult for them to accomplish what they can. Here are some situations:

  • Time Management Issue: Some people lack the ability to use their time and as a result they are unable to perform even when they are motivated.
  • Procrastination Issue: Some people delay things not because they are not motivated but because they have some fear or they lack confidence.
  • Issues with Approach: Some people have a typical that they cannot do a particular job or they should have done that job. They are somehow stuck with the past.
  • Issues with Thinking Pattern: Some people think differently. They jump to conclusions, mislabel, magnify or minimize problems. They can do things but they are unable to.

A Guide to Motivation

We have come up with few motivating techniques that will help you and your organization grow.

Motivate Them to Be More Productive

Almost all the companies use rewards and competition to motivate their employees to be more productive but this kind of approach loses its luster with time. Here are a few tips to help:

  • Know various kinds of rewards:

Big and unexpected rewards are used seldom but motivate employees very well.  Scheduled rewards are very much expected and regular rewards that are easy to attain for anyone in the company. Rewards depending upon everyday work of employees. Companies have to use mix of these rewards to motivate the employees.

  • Maintain transparent work culture

Not all companies are comfortable with this idea but maintaining transparency in company actually helps in motivating employees. This helps them trust their company better and work harder to be a stronger part of it.

  • Encourage loyalty

It is not easy to find employees who are loyal to companies. So focus on this attribute which every company desires for.

  • Profit sharing with employees

This is another kind of reward. Employees feel motivated because increased productivity reflects in their income as well. They are motivated to work continuously to give better results as each and every attempt that they make brings about a change in their overall earnings.

  • Reward them for their hard work

It is important to reward employees for their hard work. When they get bonus for their extra commitment and new leads, they feel motivated to work harder. It is for the managers to see that each one gets paid for the hard work in the reward system.

  • Excessive pressure hampers performance

If in the name of motivation, you end up putting extra pressure on your employees then it is quite damaging. It actually turns out to be the biggest demotivator for them. It is nothing but bad management skills that end up putting their employees under unnecessary performance because of which they fail to deliver even their regular performance. Be justified with what you ask your employees for.

Motivate Them to be More Creative

Make your employees more innovative, encourage them to think differently. Here are the tricks that are of great help:

  • Allow Them To Have A Little Fun: If you want them to be creative, you have to allow them to have some fun. Creativity flourishes in an easy and fun-filled setting.
  • Let Them Have Freedom to Think: Let your employees have their own ideas put into action, learn from their mistakes and enjoy their success.

Motivate Them to Work In Synergy

Companies have to strike the right balance between having their customers work together but not against each other. Managers have to be smart with using their motivational tactics to motivate their employees effectively so that team dynamics don’t get affected and also that employees don’t care about competition.

  • Don’t let competition damage teamwork

Companies have various teams and managers must check that outputs of these teams don’t get hampered because of competition. Synchronization between the both is a must.

  • Fair competition is healthy competition

The spirit of the competition has to be positive. Don’t let any kind of negative behavior surface during the competition or else it will again act as a demotivator.

  • Check on gossips

Managers must make sure that any kind of practices like gossiping and backstabbing don’t surface in the company. They have long lasting damages.

This is a complete guide to help managers motivate their employees in the right way.

Be the first to comment - What do you think?
Posted by Hrformats - June 16, 2017 at 6:40 AM

Categories: Employee Benefits   Tags: ,

Next Page »