Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Easy Format of Half Day Leave Application Email

If you have some personal work to do during office or college hours then you can always seek permission by writing half day leave application email. You can simple drop in a half day leave email to your boss, principal or manager stating the reason and date on which you need to take half day. There is half day leave mail for urgent work, personal reasons, not feeling well or family function. There are also applications for urgent work for students. It is quite a simple email which is very short and to the point.

To help you frame a customized half day leave application email, given below is a template format which you can follow to write you own mail.

Half Day Leave Application Email 

Dear Sir,

The purpose of writing this email is to submit my request for half day leave for today. I will be available at work till 12 p.m. today as I have an appointment with a lawyer for some family property issue. It is an urgent meeting and I cannot reschedule it.

Therefore, I request you to please approve my half day leave application. I will be extremely thankful to you for considering my application.

Sincerely,

Varun Sachdev

Sales Executive,

Feather Fabrics Pvt. Ltd.

You can download a Half Day Leave Application Email Sample in word formats.

 

Frame your own proficient Announcement Letter Format for Discontinuing Special Leave

Write a formal Permission Letter to Leave Office Early to your boss.

Thank You Letter for Leave Approval to your manager for considering your application.

Easy to download and customize Letter format for half day leave for employee

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Posted by Hrformats - April 14, 2018 at 10:27 AM

Categories: Letters   Tags: , , ,

Announcement Letter Format For Half Day Leave For Staffs

Sometimes you have an important work to do and for that you need to take some hours off from work or your classes. There is an urgent work on personal front or illness or any other reason at work, school, college or internship. In that scenario, writing a formal half day leave application is the right thing to do. Such holiday declaration letters are very short and include the reason for absence along with the duration for which you want to apply for the leave.

Given below is a sample letter format for writing a perfect half day leave application for office, school, college or university, internship. Use this template to write your own half day leave letter.

Useful Tips to Write Half Day Leave Application

Given below are some helpful tips to write a flawless half day leave application.:

  • The format of the letter should be formal
  • Keep the tone of the letter polite
  • Clearly state the reason for half day leave in your application
  • Don’t forget to include the date on which you want half day off
  • Always check for grammar and spelling mistakes before submitting your letter
  • Make sure that the reason is genuine

Sample Letter Format for Half Day Leave for Staff

From

Ramesh Agarwal

52, Western Plaza

Mumbai

Date: 07.04.2018

To,

The HR Manager

Hindustan Tools Pvt. Ltd.

Mumbai

Sub: Half Day Leave Application

Respected Sir,

I would like to apply for half day for tomorrow i.e. 09.04.2018 as I have doctor’s appointment for my mother. My mother has not been keeping well and there is no one else to take her to doctor. Therefore, I request you to please grant me half day leave after 1 p.m. tomorrow so that I can take her to the hospital.

Thanking in anticipation.

Sincerely,

Ramesh Agarwal

Senior Marketing Executive

Hindustan Tools Pvt. Ltd.

Click Here to Download Half Day Leave Application Format in Word

 

Other Related Letter Formats

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Posted by Hrformats - April 7, 2018 at 6:22 AM

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Thank You Letter from Supervisor to Employee

Supervisor is the person who knows the best about the performance of the employee. But it is not an easy job to gauge the performance. Supervisor has to be very smart at measuring the performance. He should know how to differentiate between performances. And if the employee has delivered exceptionally amazing performance, a thank you letter from the supervisor to the employee is the most special way of recognizing the efforts. But not all organizations think the same way. One school of thought suggests of acknowledging the efforts with a thank you letter to employee. Whereas the other school of thought doesn’t find thank letters important. It says that it is the responsibility of the employee to do the job right and therefore, writing a thank you letter is not needed.

But a thank you letter from supervisor is a strong tool which not only recognizes the efforts but also works as the tool for the supervisor to communicate actions he wants to put forward.

Given below is the sample employee thank you letter from supervisor to help you frame your own.

Employee Thank You Letter Format

Date: 27.03.18

Dear Rohan,

I am writing this note to thank you for showing your initiative in completing the project on time by doing overtime for all this month. I appreciate your efforts as you did not take any leave this month, especially when summer vacations of children are going on and it is family holiday time for everyone.

It was because of your dedication that we could meet the deadline of our project as lots of people from our team were on leave. You took all the responsibility of managing everything and made sure that there are no delays.

You support during this project was exceptional and I cannot do enough to express my gratitude to you. I have enclosed with this letter a gift card of Rs. 2000 with this letter which can be used at different eateries across the city.

Thanks once again for being there for the company when it was needed the most.

Regards,

Vinod

Click Here to Download Employee Thank You Letter From Supervisor in Word Format

 

Thank You Letter for Leave Approval Sample
When an employee joins an organization, he is given a certain designation to perform his role. Over a period of time, if he is performing well and additional responsibilities are given, he may be given a change of designation.

How to Write a Thank You Letter to a Boss for a Promotion
If your boss has responded to your intent for promotion in a positive way then it is a good gesture to write a formal thank you letter expressing your happiness and gratitude on his decision.

10 Things To Keep Out of An Interview Thank You Letter
Once you are done with a job interview, it is time to send a formal Thank You email or letter. But you can actually hamper your performance if you include certain things in your letter which should be avoided.

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Posted by Hrformats - March 27, 2018 at 10:01 AM

Categories: Letters   Tags: , , ,

Request For Change In Designation-Letter Format in Word

When an employee joins an organization, he is given a certain designation to perform his role. Over a period of time, if he is performing well and additional responsibilities are given, he may be given a change of designation. This change of designation may or may not result in a hike in salary or a promotion. It could be for the convenience of management or the employee because he is performing more roles than previously decided. This change in designation could make his role more clearly understood by him, and bring more clarity to the management, and to others who are working with him.

Request For Change In Designation Letter Format

To,

The VP,

HR department,

Margadarshi chits,

Hyderabad.

Respected sir,

I am associated with your organization for the past two years and joined as an accountant. I have been recording the statement of accounts, maintaining the books of accounts and recording petty cash expenses. But I would like to bring to your kind notice that for the past six months, my job role was enriched by giving additional responsibilities. I am also asked to do budgeting, cost accounting and management accounting. So I request you to change my designation from Account to financial controller. Kindly consider my request. Thanking you,

Yours sincerely,

Prakash Jha

Click here to Download Request For Change In Designation Letter Format in Word

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Posted by Hrformats - March 21, 2018 at 11:33 AM

Categories: Letters   Tags: , ,

Letter Format for Intimating the Workers that Sunday is a Working Day

A letter format for intimating the workers that Sunday is a working day is issued when the workers are asked to work for some important reasons. If any working day was declared as a holiday due to political reasons, weather reasons or any other reason, and there is an important task or work or project that has to be completed within a strict deadline, then the workers will be asked to work on a Sunday. We have given a sample letter below asking the workers to work on a Sunday. You can use this sample and customize it accordingly.

Dear workers,

We are all working on a critical project very hard to make it a success. The project completion date is coming soon. All of you are doing a great job on the job. Unfortunately, our office had to remain closed due to national bandh called by a national political party which caused hindrance in our operations and our work on last Tuesday.

We had to adhere to the government and close the office premise. But as you all know, we cannot go back on our deadline of project completion with our client. Keeping all these factors in mind, we have decided to work on this Sunday to compensate for the Tuesday holiday. This might upset your weekend plans. Lease bear with us. Hope to receive your support on work this Sunday.

Regards,

Madhavi

HR Department

Click here download Letter for Intimating the Workers that Sunday is a Working Day in PDF Format

 

Circular About Office Timing

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Posted by Hrformats - March 13, 2018 at 5:32 AM

Categories: Letters   Tags: , , , ,

How to Change/Correction Employee Name in ESIC Portal – ESIC Name Change Letter Format

Often we come through many queries seeking the proper way of changing the employee name in ESIC portal. However, these queries are always left unanswered due to lack of knowledge about the correct process. To help those people, here we are providing detailed descriptions about the proper process of changing or correcting the employee name in an ESIC portal. Some of the guidelines to remember before the process:

  • The ESIC name change process can only be done in offline mode. There is no online platform or process for changing employee name in ESIC portal. However, an employer can change the nominee details, details of family members and other additional details in ESIC employer portal.
  • Before knowing the process to change employee name in ESIC portal, one should sought out the reasons for wrong names in ESIC portal. Wrong names generally happen when the employer misspells an employee name during the registration process in the portal.

How To Edit Employee Name In ESIC Portal

In order to successfully change the IP name in ESIC portal, the employee needs to submit a proper request letter seeking correction of his/her name in the regional ESIC office. The request letter, however, should be attested effectively by the employer. Without any attestation, the Employee State Insurance Corporation would never change the name of the employee. Kindly refer the sample ESIC name correction letter format for application.

ESIC Name Change Letter Format

 

To                                                                                                                                                     Date: 05-03-2018

The Branch Manager,

ESIC Office Address.

Sub: Change Of IP name RAHUL CHAWLA bearing insurance number 7422xxx469

This to draw your attention to that the name of the above employee RAHUL CHAWLA, ESIC No: 7422xxx469 has been entered wrongly during the registration process. The correct name of the person is RAHUL CHAWLA, but in ESIC portal it has entered as RAHUL CHAWLA. As such, we kindly request you to please correct and enter the name properly to RAHUL CHAWLA.

Thanking you in advance.

For Maheshwari Tea Co. Pvt. Ltd.

Authorized Signatory

Establishment Code: 7422005xxx469748

 

Note: This letter and esic correction form should be taken a printout on company letter head. After preparing the letter, either the employee or employer needs to submit it in the nearest regional ESIC office. The ESCI would make the necessary corrections to employee name within a span of 15-30 days.

Click Here to Download ESIC Name Change Letter In Word and PDF Format.

How to get a UAN number through a PAN/ Aadhar/ PF Account number

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Posted by Hrformats - March 5, 2018 at 5:58 AM

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Contract Completion and Not Continue Further Letter Format in Word

Within the corporate understanding, contracts or agreements are said to be documentary notations required by officials to decide over specified working terms and conditions. The contractual agreements are created for a specific time period and needs renewal or expiry after that time slot. This is the reason that professionals make sure to communicate about the continuation or termination of the contract through proper emails or letters. This tends to be an amicable way of communicating business necessities to the other person for sure. Here is the format of the letter, which informs about unwillingness to continue with a company or particular profession on completion of the contract.

Date: February 27, 2018

To,

Mr. Shailesh Malik,

Employee No: 2486

Sub: Non-renewal of the term contract

Dear Mr. Shailesh,

This letter is in reference to your contract with our company, Adroit Web Solutions Pvt. Ltd. We entered into a term contract for the requisite services from your end, which initiated on February 27, 2018 and terminates on February 28, 2019. As the respective contract is about to finish, the administrative decisions are explication of the fact that the company does not wish to continue with your high-end services. It is just a corporate decision taken by higher authorities without any negative intentions.

As a part of compensation, you will be paid till the last date of the contract as full and final settlement. Therefore, you are requested to handover the company laptop and mobile to the HR Manager and get clearance from the departments. On submission of the clearance details, you will be provided with a certificate on your last working day. Along with this, you will be given an experience certificate with details description of the responsibilities handled at Adroit Web Solutions Pvt. Ltd. This will help you in getting excellent opportunities and open ways for more job prospects.

The end of the contract does not mean that your journey to success has halted. In fact, this will make you progress on the path of brighter future. Though, the contract between you and our company has come to an end; still, we have retained your contact details in our record bank. As the requirement of the company persists in near future, we might contact you again for your valuable services. We wish you all the best in life and a prosperous career ahead.

Thanks,

Shreya Bansal

HR Manager

Click here to download Contract Completion and Not Continue Further Letter Format in Word

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Posted by Hrformats - February 27, 2018 at 5:56 AM

Categories: Letters   Tags: , ,

Writing a Warning Letter to Employee for Poor Attendance

Every employer educates his employees about the HR policies, leave policy, and attendance letter at the time of on boarding. The number of leaves he can avail will be mentioned to every employee explicitly. There is a process to apply for leave so that the management is aware of employee absenteeism. However rules are meant to be broken. Some employees take leaves as an when they like without any prior intimation or leave application. This will impact the work schedule and productivity of the company resulting in loss. Lack of punctuality will not get any success to an employee. Management warns and tries reprimand to bring discipline and punctuality in the employees in case of excess absenteeism. You can find a sample warning letter for irregular attendance here to warn the employee.


Sample Warning Letter to Employee for Poor/Excessive Attendance

To,                                                                                                                           Date: 21/02/2018

Pradeep Seth,

Employee ID: 7337556,

Designation: Production Supervisor,

Department: Production.

Sub: Warning Letter for Poor Attendance

Dear Mr. Pradeep Seth,

There has been an observation that you have taken leaves exceeding your casual, sick and paid leaves in the past Six months without any prior intimation to your manager. Despite of your manager warning you in the past, there is no change in your behavior.

Your behavior is a clear indication of negligence in performing your duty. You are hereby asked to submit an explanation on your absenteeism lateness to office within 2 days. Treat this as a final warning letter and any further in disciplinary action may lead to the serious action on you which may lead to termination.

Treat this issue as urgent and important. A copy of this letter will be kept in office file for future reference.

For Samyukta Company Pvt. Ltd

Authorized Signatory.

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Posted by Hrformats - February 21, 2018 at 1:35 PM

Categories: Warning Letter Format   Tags: , , ,

How to Negotiate a Salary: Salary Negotiation Letter after New Job Offer

Salary negotiation is a crucial aspect in interview process, and commences almost at the last stage. After impressing the employer with your skill sets, and receiving the job offer, salary negotiation has to be done. For the negotiation to be successful it is important to understand the job role, the number of years of experience, industry standards, and the technical skills required to perform the job. The employer would offer a salary, based on your current job salary, expected salary increment and promotion. You can write a salary negotiation letter based on the template mentioned, stating your reasons for asking additional salary. You have to justify well about your skill sets, your previous experience and other job offers. You can write a letter or send e-mail after receiving job offer.

Salary Negotiation Letter Sample When There Are New Job Offers

To,                                                                                                                                                                                             Date: 15/02/2018

 

The HR Manager,

Tech Mahendra Company Ltd,

Bangalore.

Dear Sir,

Thank you for offering me Senior Program Manager Position at Tech Mahendra Company Ltd. The Job description, position and roles and responsibilities are suiting my past experience, my skill set and career goals.

I have a vast experience and skills that match your profile. I am due for a promotion in my current company I have another two job offers in reputed multi-national companies, however your esteemed company is my first preference. I was offered Rs.1, 00,000 as the highest compensation. I request you to reconsider my compensation package. I will serve your company with honesty and diligence. If you can consider the compensation that I am offered in Tata Consultancy Company. I will gladly join your organization. Again thank you for your offer and I look forward to your response.

Sincerely,

Madhavi

Click Here to Download Salary Negotiation Letter after New Job Offer in PDF Format

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Posted by Hrformats - February 15, 2018 at 6:35 AM

Categories: Salary Format   Tags: , , ,

Thank you Letter to Employees for Hard Work – Letter Writing Tips

Writing a letter has become old fashioned style of communication. It is still a good practice to express a token of gratitude and appreciation for a good work done or an achievement. A letter of appreciation format should mention the specific accomplishment of the person, how it impacted the overall business and the time frame of the accomplishment. It should mention about the excellence performance of the person, and how the person had exceeded expectations.

Some tips for writing a Thank you letter to Employees for hard work:

  • Express a sincere gratitude to the staff for the significant hard work Appreciate his/her efforts and specific skills used. Acknowledge the help and support extended by the employee.
  • Ask for suggestions from the employee for the improvement in organization structure, and make him feel important. Value his ideas.
  • Give your employee a small gift as a token of appreciation along with the letter. The cost and value of the gift does not matter.
  • After drafting the letter, check for spelling mistakes and grammatical mistakes. It’s nice to send a neatly drafted letter, with a nice warm message.

Sample Thank You Letter to Employees for Hard Work

Siddhartha Priyadarshi

Project Manager,

Deloitte LLP,

Mind Space, Hi-Tech city,

Hyderabad

Rohit Mehta

Business Analyst,

Deloitte LLP,

Mind Space, Hi-Tech city,

Hyderabad

Dear Mr. Rohit,

I would like to thank you heart fully for the excellent performance on the Blue Fusion project. Your dedication and your hard-work on the project to make it successful is commendable. We could finish the project within the deadline (February 09, 2018) despite of the challenges faces because of your contribution to resolve the critical bugs.

As a gesture of appreciation, you are given an increment in salary which will reflect in your appraisal cycle and also paid holiday for a week. You may avail the leave at your convenience. The human resource department is communicated and will assist you in availing your paid leaves.

Thank you again for your hard work and extra time of the project Blue Fusion. We expect continued support from you in future projects. All the best.

Best Wishes and Regards,

Yours Sincerely,

Siddhartha Priyadarshi

Click Here to Download Thank you Letter to Employees for Hard Work in Word Format

 

Thank You Letter from Supervisor to Employee
Supervisor is the person who knows the best about the performance of the employee. But it is not an easy job to gauge the performance. Supervisor has to be very smart at measuring the performance.

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Posted by Hrformats - February 9, 2018 at 5:41 AM

Categories: Letters   Tags: , , ,

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