Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Office New Year Party Invitation Letter to Employees

With another year about to it, it is surely a party time. If you are planning to organize a year end party for your employees then being an employer or HR manager of your company, you must send official New Year Party invitation 2017 to invite your employees for the celebration. Draft year end party invitation using the sample template that includes all the details about the party.

Given below is an example of New Year office party invitation which you can customize to use it as per your requirement.

Office New Year Party Invitation Example Letter to Employees

From

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

54 Gulmohar Street

New Delhi

Date: 26th December, 2016

To,

Ms. Richa Gupta

12 Pearl Residency Apartments

South Delhi

Dear Ms. Richa,

We invite you and your family to the New Year’s Party 2017 organized by Natural Health Products Pvt. Ltd. for all the employees on 31st December, 2016. The venue of the party will be Rajputana Hotels, South Delhi from 8 p.m. onwards.

This party is organized to welcome the New Year with your colleagues who are like your family. This party will be attended by all the board members and the top management to make these celebrations memorable for all of us.

The company is organizing this event as a sincere appreciation to all the employees of the Company who have worked hard in this year and contributed to the success of the organization. This surely called for ending this year with a happy note and beginning the upcoming year with celebrations.

The theme of the party will be retro and therefore, you are requested to please dress according to the theme as there is a surprise price for the “Best Dressed Male” and “Best Dressed Female”. Make sure you bring along your spouse and kids to this event.

In case you will not be able to make it to the New Year’s Party, please inform Mr. Raghu Dev by 28th December, 2016. You may email him at raghu@natural.com or call him at 123-455678.

We will look forward for your presence to celebrate New Year with you.

Regards,

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

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Posted by Hrformats - December 26, 2016 at 9:49 AM

Categories: Letters   Tags: , ,

15 Awesome Rewards You Can Offer Your Employees for Under 500 INR

Every employer understands the importance of employee recognition. Appreciating employee for his good work or amazing performance with a special reward always creates a strong connect between the employee and the Company. It is a way of boosting the self esteem and establishing more than just a professional relationship. Good companies have rewards programs for employees and various appreciation activities to acknowledge and give them rewards for job well done.

Being the employer, if you are in search of unique and useful employee reward ideas then here is a list of amazing 15 employee reward program examples under INR 500 that will be loved by your employees for sure. Have a look at this list to offer amazing rewards to the people who work for you.

1. Shopping Gift Cards

Shopping Gift CardsYou can gift your employee a shopping voucher of any of the popular retail outlets. This is a very good recognition reward which he or she can use as per their own choice. This kind of voucher is loved by all the employees as it gives them the comfort of shopping what they want which makes them happy.

2. Lunch or Dinner

Lunch or Dinner for EmployeesAnother interesting choice of reward can be a paid lunch or dinner for the employee. This is a sweet gesture from the company’s end as a small token for all the hard work. A delicious meal is something that is always appreciated.

3. Personalized Mug

Personalized MugHave a coffee mug with his or her name written on it along with a caption like “Most Hard Working Employee of the Month” or anything else. You can even have his or her picture printed on it making it a perfectly customized reward.

4. Relaxed Spa Session

Relaxed Spa SessionTo ease your employee who has worked hard to deliver the performance and what better than a spa session. Pick up a spa session which falls your budget and let your employee enjoy a soothing comforting massage. He or she will completely love the experience.

5. Movie Tickets

Movie Tickets

Let your hard working employee go for a movie with his or her partner. You can give movie tickets for a recent movie as a reward to him or her. This is one thing no one says a no to. A session of entertainment will surely boost your employee to work harder for more such rewards.

6. A Car Wash

A Car WashIf your employee maintains a car then you can gift him a free car wash which will easily fit in the 500 INR bracket. This will add more shine to the car and smile to his face. This is a very simple yet a thoughtful reward to offer.

7. Branded Lunch Boxes

Branded Lunch BoxesYou can also find branded lunch boxes in different colors and patterns to give as rewards to your employees who are the best performers. Select from wide range of brands and patterns to make your pick.

8. Custom Phone Cover

Custom Phone CoverEveryone carries a mobile phone and every phone requires a case. As a reward, you can present the team members with a case. You can have it custom made with names of each of the team mates on it or you can keep it simple.

9. Cookie and Chocolate Hamper

Cookie and Chocolate HamperYou can even have an assortment of sweets like cookies, biscuits and chocolates to reward your employee. It is indeed a “sweet” way of appreciating him or her for all the efforts and delivering an amazing performance.

10. Inspirational Books

Inspirational BooksAnother thoughtful present to give your employees are inspirational books related with their work profile which can motivate them and help them become better in their jobs. This is a remarkable gift to offer.

11. PAYTM Recharge

PAYTM RechargeThis is another useful reward. Just punch the number and send the amount to your employee’s PayTM account which he can or she can use as per requirement and for the things they want. This is the new kind of reward which fits in the era of technology.

12. Mobile Accessories

mobile-phone-accessoriesWe all love our mobile phones and their accessories. This can be another choice of reward for employees which will comfortably fit in the range of INR 500. You can go with trendy earplugs or mobile holders or anything else.

13. Food Vouchers

Food VouchersGet them food vouchers of the local eateries or cafes or Domino Pizza which are loved by all. Treat them with food your team members do their job with perfection which surely calls for a small celebration. They make a wonderfully delicious reward.

14. Free Cab Service

Free Cab ServiceMake their commute easy and happy with free cab rides. You can offer them free rides of different taxi services available in your city which will surely add more comfort to their travelling without costing a penny.

15. Off From Work

Off From WorkGet your employee some free time by offering early off from work. It can be for a few hours or for one complete day depending upon the size of the reward. An early off from work will surely make him smile.

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Posted by Hrformats - December 1, 2016 at 7:37 AM

Categories: Employee Benefits   Tags: , ,

Format Letter for Announcements for the Company Received an Award

Award Announcement Letter is a formal declaration of winning an award to tell everyone about the winner. Award write ups for employees’ nomination, employee recognition award letter, award announcement letter for company receiving an award are a few different kinds of announcement letters. There are also congratulation letters on winning an award complementing these announcements.

Achieving an award is surely a great moment and when your company is getting awarded, it is a cheerful moment.  If your company has achieved some award then you must write a formal award announcement letter to share this wonderful news with your employees.

Here is a wonderful award letter template which you can use for creating a personalized announcement letter write up keeping this example as base.

Award Announcement Sample Letter

Dear Employees,

As the Chairman of KP Business Solutions Private Limited., it is my pleasure to announce that our company has been awarded with volunteer award for year 2016. This award is given to companies who have met the quality standards set by the government in the industry.

I am proud to share this news with all our employees who have worked very hard to maintain the quality standards of the production. It is because of the combined efforts of each one of our employees that we have managed to achieve this success.

I congratulate all of you on behalf of the company on being a part of efforts made in this direction. To celebrate this proud moment, we shall soon be organizing a celebration. This is just one milestone and we have more such awards to bag.

Congratulations to all and all the best for the journey ahead.

Regards,

Adams Smith

Chairman

KP Business Solutions Pvt. Ltd.

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Posted by Hrformats - November 24, 2016 at 12:16 PM

Categories: Letters   Tags: , ,

Interview Evaluation form Example and Templates in Word

A complete interview evaluation form that makes selection of right candidate for a job much easier. An excel evaluation form for candidates which consists of information related with candidate along with an evaluation scale with different evaluation criterion to rate the applicant. This is a technical interview evaluation form which also includes expected salary, date of joining and any other important notes an interviewee wants to make during this process. A perfect interview evaluation form for managers to rate, comment and evaluate. It is a well framed interview assessment form for managerial positions and other job vacancies.

Here is a professionally drafted interview evaluation word format which includes everything that you need to focus on while interviewing an applicant.

Click to download Interview Evaluation Form Template

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Posted by Hrformats - November 21, 2016 at 10:57 AM

Categories: Interview Forms   Tags:

Employee Database – Master File Format in Excel

A comprehensive format for maintaining employee data. Store complete information of every employee working in your company in an organized manner using this master file format in Excel. This unique format helps you have all the basic details of your employees in one sheet which is easy to review, filter and organize depending upon the requirements. This employee database Excel sheet can be used for various purposes by HR department in organizing, updating and using information of employees.

Download Employee Database Excel Format

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Posted by Hrformats - November 16, 2016 at 10:58 AM

Categories: Employee Benefits   Tags: ,

Tips on Selecting Best Format for Resume

Resume is always the most important document when we talk about job search. Therefore, it is very important that you must focus on creating an impressive resume using the best of the format which brings out your achievements and qualifications in the most pleasant manner.

This post talks about essential tips which will help you select the best format for creating your resume. But before that let us read more about different types of resume formats.

Different Formats for Resume

Chronological

This is the most widely used format in which you begin listing everything in a reverse chronological manner. You start with the most recent of the events and go backwards. Peoples of all profession have been using this format from the longest times. But it is quite strange that person applying for managerial post is using the same format as used for the worker for the position of a peon. This is just not right and would completely fail you in creating an impression.

Functional

This is a much recent format and it focuses on mentioning particulars the concentrate on the profile for which you are applying by highlighting the important skills and talents in relation with that specific job. The idea is to be specific and keep the information limited by targeting on the position and qualities you possess for that possible. This is a more focused and personalized resume format.

Combination Format

This is a blend of the formats mentioned above. This format focuses on the relevant skills, achievements, qualifications, abilities related with the job and synergizes all this information using the chronological format. This makes it a perfect choice which helps you focus on the profile without missing on the order of dates.

But this information doesn’t really bring clarity on which format you should select for creating your resume. Well the next section of this post can help you answer this question.

Tips on Picking Perfect Format for Resume

Here are some tips which will help you make the right choice. As you are aware about the kinds of resume formats that are used, the next step is to know that which format fits well with what kinds of profiles, industries etc. Read on and learn which format is good for what profiles.

Using Chronological Resume Format

  • If you are a beginner or you have just spent few years in the industry then again, this is a good choice for you.
  • If you are a beginner or you have just spent few years in the industry then again, this is a good choice for you.
  • Good for all those people who have stayed and worked in the same field for a very long period and have had a smooth and steady career in it. If you are applying for the job in the same industry or field, chronological resume is a good pick.
  • With a steady career in the same field, employer wants to know about your progress, achievements and performance in a chronological order to have a better understanding of your performance over a long period.
  • This format helps in showing a smooth progress to the top which would work in the benefit of the candidate.

Using Functional Resume Format

  • Functional resume format is good when you have had some gaps in your career. This means that you started working and then took a break from work or you have made a big change in your career like change in industry or profile.
  • Such formats are also effective when you are focusing on a specific profile. In such a case, mentioning information like abilities, performance, achievements in relation with that position are required to be mentioned.

Using Combination Resume Format

  • If you wish to have a change in your career, for instance, you want to switch from one industry to another, then you must select combination resume format.
  • If you wish to focus on specifically developed skills, abilities and potential in connection with some specific profile then again you can use this format.
  • If you are highly skilled and a great performer in some specific field then again you can select this format.

So keep these tips in mind while selecting the format for resume and you would never fail to impress the employer. Always remember that resume marks your first impression and therefore, you must never make any compromise with drafting a finest resume that highlights your strengths.

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Posted by Hrformats - September 16, 2016 at 6:13 AM

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How to Draft Character Reference Letter for Job

If you have never written a Character Reference Letter for a job before then surely it is a difficult task for you. It is a big responsibility to write this letter but don’t have to get worried as with the right steps, it is quite a sorted process. If you have some basic information handy then you can write a properly framed formal Character Reference Letter for job.

This article rolls out some steps that will make writing this letter a much easier task for you. So before heading to write this letter, read these simple guidelines which can be of great help to you.

1. Talk About Your Background and Relationship With That Person

You must start straight with introducing yourself to the reader. Your name, how are you related to the person for whom you are writing this letter, for how long have you known this person, how did the two of you meet etc. You must include all the information related with the association between you and the person so that the reader has a clear understanding of the relationship.

2. Keep the Format in Mind

As it is a formal letter, so you have to keep in mind the format. In such letters, there have to be three paragraphs. The first one being the introduction which talks about the relationship, the second one in which you will mention the analysis of a person’s character and the last paragraph which is the closing paragraph. Follow this format to keep your letter well formed and informed.

3. Keep it Positive

It is very important that your letter leaves the reader with a positive impressive of the person in question. And to do so, you have to provide your honest assessment which talks about personality, goals, conduct, achievements of the person.

4. Check the Tone

The tone of the letter is an integral part of it and must always be checked. You must keep the tone formal and respectful. You have to be honest about what you are writing. If the reader is some person of esteem then you must address him the right way. Nowhere in the letter, your tone should go out of place or else it will completely ruin the impact of your assessment.

5. Know the Reader to Address Correctly

Before you start writing the letter, you must find out who is the person to whom you should be addressing your letter. This is important so that your letter reaches the right person and creates the right impression. Wrongly addressed letters are always a disaster and must be checked.

6. Don’t Miss on Checking and Editing

Once the letter has been framed, it must be checked from different aspects to make sure that the letter you have written, meets it purpose to the best possible levels. Once the letter is complete, you must take out some time to read it. Read it to make sure that there are no grammatical errors, spelling mistakes and to ensure that the information that you have mentioned it correct.  Though word processing technology make things a lot easier but never completely depend on technology.

7. Submit a Draft to the Person in Question

Make sure that you send a copy of the same to the person in question because he also needs to know what all information has been included in the letter.

With these points, your letter is complete in every sense.

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Posted by Hrformats - September 10, 2016 at 6:54 AM

Categories: Letters   Tags: , ,

10 Good Enough Reasons to Quit Your Job

Switching a job is surely not an easy thing to do. It demands lots of efforts from looking for a job to applying for it and finally facing the interview. There is one very important thing to do while you are going for the interview and it is to have a strong reason prepared for leaving your present job.

Well it is very important that you frame a proper reason before heading for your interview. So here are 10 smart reasons which are good enough for quitting your job.

1. Did Not Like What I Was Doing

It is quite genuine that you are leaving your job because you were not enjoying the work you were doing. May be the job did not turn out to be what you anticipated it to be at the time of job acceptance. There are times in our career when one day we suddenly realize that we are interested in something else on reevaluating our goals.

2. Don’t Gel With My New Boss

Yes, it does happen. When your old boss leaves and you are not able to work under your new boss, you decide you leave. The organizational changes in the company often result into many employees looking for a change because their bosses change and they no longer are able to work with the new bosses and deliver with their services.

3. Got a Better Offer From Another Organization

Many a times you leave a job because you have got a better deal with some other company. You have been offered a hike in salary, a promotion or you just wanted to switch the company, all these reasons work very well because employees switch jobs for better jobs, for higher salaries and it is very much acceptable.

4. Under-utilized or Over-qualified

We all look for jobs which are perfect for us, which perfectly satisfy all our needs but sometimes we end up accepting jobs which are not are dream jobs because our priority is to earn money. In such a scenario, quitting a job is the right thing to do because you are not doing justice to your skills and to your future and moving ahead is the right thing.

5. Other Goals to Accomplish

There is no harm is leaving a job when you realize that you have various other goals in life which you want to achieve. You can always include them as reasons for leaving your job but make sure these goals are for self improvement. You may want to travel, you may want to strudy….. know what your goal is and just say it all.

6. From Part-Time or Freelance to Full-Time

If you are working on part0time basis and not you want to want to head for a proper full-time job then this is again a very strong and valid reason for quitting for you to make a move towards a better job.

7. Personal Issues Needed Attention

Sometimes in life you have more important things to take care of over your career. You have to step back from a job and take care of the situation. It can be some emergency in the family or some medical condition that has compelled you to take such a decision.

8. Long Term Pending Promotion is Still Due

This is one of the worst things to happen. When you have given your best at your job and you are expecting a promotion and it doesn’t happen, it gets very frustrating. When the promotion is pending  for too long, it is always good to walk out of the job.

9. You Have Been Laid Off

It’s a bad news but you don’t have to feel bad about it provided you have not been laid off because of your ineffective working. Many a times during mergers and acquisitions, regardless of performance, you are laid off by companies.

10. You Were Fired

If you have been fired then surely this is not a very good thing to share in an interview but you must not even lie about it. And of course you will be asked about the reason for getting fired, so be prepared for it. While answering this question, make sure that you don’t end up saying anything bad about your employer. You have to be very cautious about the reason you state.

So with these reasons, you can always have your answer ready for quitting the job without any doubts. Use these reasons with smartness and you will crack it right!!!!!

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Posted by Hrformats - September 8, 2016 at 7:36 AM

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How to Write Formal Confirmation Email for Attending Meeting

If you have received an invitation for attending a meeting then you must reply to the invitation. It is important to respond to the invitation so that the host is aware about your presence or absence. Sending a formal confirmation email for attending meeting is highly recommended as it is the right conduct.

Given below are some steps which must be followed to write a perfect professional email confirming your attendance at the meeting. Use these steps to write your email and you would never go wrong!!!

Always Address it Correct

You must address your email to the right person. Technically, you should write your response to the person from whom you have received the invitation or else any other name mentioned in the invitation for RSVP.

Come Straight to the Point

You must without any delay come straight to the point because of which you are writing this email. If you are attending the meeting then you must confirm your attendance. Do not forget to mention the date and time of the meeting.

Talk About Work, If Any

If you have to carry a report along or make some presentation at the meeting then you must also mention that you will come prepared with the task.

Enclosures, If Any

If you think you are required to send any attachments with the mail, include them in your email and end your letter.

These steps will surely make this task a lot easier for you and you will be able to draft a precise formal confirmation email with perfection.

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Posted by Hrformats - September 1, 2016 at 1:06 PM

Categories: Letters   Tags: , ,

How to Write a Letter of Interest for Job (with Sample Letters)

If you are looking for a job then letter of intent can be a helpful tool. But before starting to write the letter, you must find out as much information possible about the company as it will help you write a letter with perfection. The more the information, the better will be your letter. Letter of interest is sent to a prospective employer(s) that may be hiring but have not come up with a particular job opening for which you can apply. Your letter helps you put forward your skills and experience that would interest the company.

Tips for writing formal letter of interest for job

This post unveils steps of writing a professionally framed letter of interest for job. Use these steps to write an impressive letter.

Address Letter to a Specific Person

Your seriousness about the job reflects in your efforts to find out the specific person whom you should address your letter when you are inquiring about the job. So be specific!!

Come to The Point

You must waste no time in introducing yourself and stating the reason because of which you are writing this letter. The purpose has to be clear in every sense.

Connect Your Qualities, Skills and Experience

Now it is the time to present your qualities, abilities, skills and experiences in connection with what the company actually looks for while hiring new employees. This would be based on the online and offline research done by you in relation with the job you are applying for. This is your chance to present yourself as a strong candidate for a particular profile and you must do it to the best.

Letter and Resume Have to Be Independent

There has to be a connection between your letter of interest and resume but don’t forget that each should be an independent document. Do not make both documents look alike. Some important information will surely be a part of both the documents but don’t make them look same in any case.

Include Your Contact Information

Do not forget to include your contact details. You must mention your email id or telephone number in case the employer wants to get in touch with you.

Keep Tone Professional

The tone of the letter has to be formal and so is the information. Do not include anything unnecessary like marital status, hobbies etc. Always check for grammatical errors and spelling mistakes.

Include Resume Reference

You must include reference of your resume in your interest letter. You can say… as you can see in my resume…. This would develop the interest in the employer to read your resume.

Don’t Forget to Follow Up

Don’t think that your job is done once you have sent the letter. NO!!! You are suppose to take the follow up. This will again reflect your genuine interest in the job.

End it With a Request for Meeting

You must end your letter with a hope to meet soon. This is the right and positive way of ending your letter.

Use these steps and you will surely be able to write a perfect letter of interest for job which will increase your chances of getting one!!!

Sample of Letter Format of Interest for Job

Mathew Jacob

42 Richmond Street,

New York

Date: 27th August, 2016

Julia Mars

Human Resource Manager,

XYZ Development Bank

11, Park Avenue,

New York

Dear Ms. Julia,

I had an opportunity to interact with the customer support team of your bank while conducting a research for my project. Though my interaction was formal yet friendly but it was still a memorable experience. Their promptness to help customers and willingness to offer the best of the support was very impressive. With their conduct, it was evident that it is an integral part of Company’s value system. And this is why I am writing this letter to you because I feel my personal values might benefit your customer support team.

I understand the importance of personal accountability and I have always represented my employer and myself in a professional way. I work hard to make sure that my work and services are best. If I am hired by your company then I would ensure that I deliver highly professional and prompt customer services, just the way you expect your employees to. I am a dedicated and optimistic person and I love to work in teams.

For information on my qualification and experience, please find my resume attached with the letter. Please do not hesitate to contact me any time at 123-456-789 or email me at matherw@aaa.com. I would be happy to know the best time to meet you in person.

Thank you for your time.

Regards,

Mathew Jacob

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Posted by Hrformats - August 31, 2016 at 12:26 PM

Categories: Letters   Tags: , ,

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