Offer Letter For Campus Recruitment
Offer letter is the very first formal document from the company to the candidate who has been selected for a certain profile. It is suppose to contain basic information like the profile for which the candidate has been recruited, his salary, general terms and conditions, payment details, working timings etc. When the candidate receives the offer letter, he is free to accept it or reject it.
If you are HR manager of your company then the onus of writing formal offer letter to campus recruitment’s falls on your shoulders. Here is the sample offer letter format which you can use to create your personalized letter with complete details.
Offer Letter Sample For Campus Recruitment
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
B 15 6th Block
Jackson Street
California
Date: 30.01.2016
Samantha Brown
123 52nd Park Street
California
Dear Ms. Brown,
With great pleasure, I extend the offer of employment to you on behalf of ABC Corporation Pvt. Ltd. for. Your expected date of joining will be on February 1st, 2016.
You have been appointed for the profile of Marketing Executive and you will report directly to Mr. Sam Gibbs, Marketing Manager. Your monthly remuneration will be $ 3000 (Dollars Three Thousand Only). You will be on a probation period of 6 months. You shall receive your payment on or before 7th of every month.
Your working hours will be from 9:00 hours to 17:00 hours. Sunday will be the weekly off.
Once you have successfully completed the probation period and your performance has been reviewed, you will then be entitled to other allowances and benefits offered by the company.
Offer stands cancelled in case there is deviation in information or you fail to report on the pre-decided date. It will be considered that you have not accepted the offer if there is no response from your end till January 15th, 2016. You are requested to submit all your original certificates for qualification and salary slips 9 if any) of last three months on your joining date.
Looking forward for a great professional relationship.
Sincerely,
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
Categories: Recruitment Format Tags: Campus Recruitment, Offer Letter, Recruitment
How to Withdraw From Consideration for a Job
Sometimes you apply for the job and then later on when you analyze it, you realize that this is not the job you have been looking for or it doesn’t match with your experience, skills or qualifications. And then you come across a far better opportunity which comes with more benefits and attraction. In such a scenario, you find the need to withdraw consideration for a job. Make sure you do it in the right way.
Here are some steps which help you follow a formal process for withdrawing consideration for a job. Keep these in mind and you will never hamper your professional relationships.
Time to Withdraw Your Application
If you have not been selected for an interview then there is no need to withdraw from consideration as you are not a part of the race. But in case, your interview has been scheduled or it has been completed and you are waiting for results, then in that case you must inform the employer that you are not interested in this position any longer.
Withdrawing Consideration with an Email
You can send a formal email for withdrawing your consideration. Follow these two points in mind while writing the email.
- Appreciate the interviewer for his time and consideration.
- Mention why the position was not a good choice for you.
Withdrawing Consideration with a Phone Call
If you have developed good rapport with the interviewer or the HR manager who interviewed you then you can plan to inform the employer about your withdrawal of consideration over a phone call. If you plan to share this information over telephone then you must follow these points.
- Make sure that you speak directly with the same HR manager or hiring manager you interviewed you.
- Never leave messages or voicemails to share this information.
- You can even refer someone else for the profile.
- Do not forget to mention the reason for withdrawal.
Be Professional and Optimistic
It is very important for you to understand that even if you are withdrawing the consideration, you must always be at the best of your professional behavior and positive approach. Do not look into the negative aspects of the situation rather be optimistic and grateful for the opportunity you came across with. Never spoil your association with the hiring manager as you need to keep doors for future open.
Keep these points in mind and you will be able to write a formal withdrawal from consideration mail or phone call for the job you have applied.
Categories: Job Interview Tags: job tips, Withdraw
Appointment Letter for Internship Trainee
Companies hire internship trainees and there is a complete procedure to recruit them. It is a formal process in which being the HR manager of your company; you are suppose to be sending a professional appointment letter the selected trainee for internship. Such letters should contain all the details concerned with the internship which should be included in the letter to make sure that no useful information is missing.
Here is a sample appointment letter for internship trainee which you can use as a reference for creating a customized draft on behalf of your own company.
Sample appointment letter for internship trainee
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
B 15 6th Block
Jackson Street
California
Date: 25.01.2016
Samantha Brown
123 52nd Park Street
California
Sub: Appointment in our company as internship trainee.
Dear Ms. Brown,
We are happy to inform you that you have been selected at ABC Corporation Pvt. Ltd. for the position of management trainee with the Production Department for the period of six months. During this period, you will be undertaking all the roles and responsibilities that will be assigned to you by the head of Production Department, Mr. Sam Gibbs. You will report directly to him.
Your salary as management trainee will be $ 3500 per month and is subject to review once you have completed the period of six months of probation. For this duration, you will not be entitled for any kind of monetary or fringe benefits. You will only be eligible to avail the facility of transportation provided by the company without any charges. You will also be entitled to one casual leave every month for this duration.
In case, you leave the company during the probation period then you will have to serve a notice period of one week. As a penalty, you will have to pay your one month’s salary. For more information on rules and regulations for internship trainees, you can logon to our company website www.abc.com or you can get in touch with the HR department at [email protected].
To indicate your acceptance of the appointment as internship trainee with ABC Corporation Pvt. Ltd, please sign and send us your reply at the earliest either by email or by post.
Congratulations and welcome onboard.
Regards
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
Other Related Offer Letter
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Internship Request Letter from Student to Company
Internship Application Email Format
Appointment Letter Format For Welfare Officer
Offer Letter After Verbal Job Offer
Paid Internship Offer Letter
Unpaid Internship Offer Letter
Appointment Letter for Apprentice Trainees
The purpose of trainee appointment letter is to send a formal confirmation to the applicant who has been shortlisted for the post of trainee.
Appointment Letter for Commission Based Agent
Many companies appoint their commission based agents who act as the link between the vendors and the buyers.
How to ask for Offer Letter by Email
Offer letter is a formal confirmation that you have received the job and it always makes you happy. If you have received an offer letter then your appointment letter will soon follow it.
How to Write an Email While Giving Appointment Letter
Being the HR Manager of your company, you are the one who needs to send various letters in relation with recruitment like Appointment Letter for Internship Trainee and selected candidates, Job Offer Letter With Probationary Period etc.
Internship Offer Letter Format from Company to Students
Internship Offer Letter from company to students is a formal offer made by the company to the internees which has complete information about their internship i.e.
Categories: Letters Tags: Appointment Letter, Internship
Job Promotion Cover Letter for a Retail Job
Whenever you are applying for a job promotion, it is important that you attach your resume to a formally drafted cover letter which contains the gist of your qualifications, experience and achievements in your career. In addition to this, this letter must also clearly state the reason because of which you are interested in the job and what all reasons make you the right candidate for this profile. As it is a job promotion cover letter then it should also include your overall experience with the company. Make sure that your cover letter is complete in every sense so that your chances of getting selected are higher. Do not miss on the opportunity of getting promoted by writing a weak letter.
Given below is the sample of a job promotion cover letter for a retail job which you can consider for framing a personalized letter. This clearly explains what all points you are suppose to be including.
Job Promotion Sample Cover Letter for a Retail Job
Adam Smith
22, Richmond Street,
New York 1234
Date: 23rd January, 2016
Jacob Brown
Human Resource Manager
ABC Corporation Pvt. Ltd.
52 Richmond Street
New York
Sub: Request for promotion
Dear Mr. Brown,
It was really exciting to know that the Human Resource Department is looking for a new Manager in Apparels Department. I would like to present my resume for the same profile.
As you know that I have been working with ABC Corporation Pvt. Ltd. from last six years. I had joined as a sales executive and I worked on that profile for two years after which I was promoted to the profile of Asst. Manager in Apparels Department. For all these years, I have been working in the same department which has helped me understand the category of apparels effectively and has given me the opportunity to deal with customers of various kinds and help boost the sale of our store with effectiveness.
I strongly feel that with my experience, qualification and understanding of the department, I will make a suitable choice for the profile of in Apparels Department. I have shouldered various responsibilities during this tenure and I think I have a rich understanding of managing different facets of the department efficiently.
Please find my resume attached with the letter which includes all my achievements and qualifications which are needed for this profile. Thanks for taking time out for considering me for the job. I would be happy to discuss the job in person whenever you are free. You can get in touch with me at 1234-567 or you can email me at [email protected].
Looking forward for your response.
Sincerely,
Adam Smith
Other Related Promotion Letter Format
No Promotion Letter to Staff for Discipline Violation
Promotion Letter from Employer to Employee
Promotion Letter for HR Manager
Professional Employee Promotion Letter with Salary Increase
Writing a Letter of Interest for a Promotion with Sample
Promotion Letter & Increment Letter Format
How to Write a Thank You Letter to a Boss for a Promotion
Useful Tips and Advice on Getting a Promotion
Categories: Letters Tags: Job letter, Promotion Letter, Retail Job
Tips for Changing One Job to Another in the Same Company
Sometimes you want to change your job but you don’t wish to change your employer. There are various reasons because of which we look forward for transferring jobs instead or quitting and finding a new company.
Transferring job is an interesting option for giving your career a new direction. You can easily design a new career path without changing your present employer. If you are also planning to change your job within your present company then this post brings to you various tips that can be of great help to you.
Tips on Transferring Jobs with Same Employer
If there is some internal opening in your company at the same branch or at a different branch then use these tips for going for transferring jobs. You will surely have more chances of getting selected during the hiring process because you understand the working of the company but this doesn’t mean that you don’t have to follow the application process.
You will have to be a part of the process of recruitment just like any other fresh candidate, whether it is relocation or change in functional area. Use the below mentioned tips and guidelines which are very much needed in order to make your internal transfer request fruitful.
Start with Discussing it With Your Manager
The first and the foremost thing that you need to do is to discuss it with your present manager. This is the right step to begin with so that your manager doesn’t feel that you are not making him a part of your transfer. It is always important to take him in confidence because his guidance and support is important for you.
In case you feel your manager is a difficult personality to deal with then you will have to connect with prospective managers, your manager’s supervisor and any other person of the same or higher level. Make sure that you intelligently and carefully weigh all the options you have before moving ahead with your choice because once you have moved ahead, you cannot take a u-turn. So take time to decide and discuss.
Do Not Compromise with Your Performance
Once you have decided to move ahead with your new profile, do not be irresponsible at your present job. You are advised to keep performing with excellence in your present job so that your behavior or performance doesn’t reflect that you were unhappy or dissatisfied with your current profile. Keep doing your job until transfer with high energies and positive attitude. Remember that companies love their employees but they would never like any of their workers to feel discontented with their present working. So be cautious about your productivity.
Functional Transfer Demands Interaction
If you are looking for opportunities in some other functional area then it is important that you interact with staff from that particular department. Involving yourself in projects and activities that bring out your skills and talent is a good thing to do. Volunteer yourself so that more and more people know you. It is very important to have strong visibility and increased interaction so that you are popular also outside your department. So be proactive and participate.
Seek Help From Current Manager
It is extremely important for you to discuss your career path and development with your present manager. This will not only highlight things you need to work on but will also bring out a clear picture to you to plan your career in a more effective manner. Moreover, your manager is also going to feel happy because you are seeking his guidance. Ask for his help in planning your career; sit with him and discuss the available options and move ahead with his support and you will surely make it big.
Do Not Compromise on Resume
Most of the times we think that because we are applying for the job internally, so we can be casual with presenting our resume or highlighting our qualifications and skills, but this is the wrong approach. You have to be very serious in following the application process. Submit your updated resume by including all your achievements, qualifications and everything else that you think can help you score higher points. Including references can be an interesting addition. You have to market yourself with all your efforts and because it is an internal recruitment, you surely have higher chances to get selected.
So if you are interested in transferring job within the same company, follow these points and you will get selected for sure.
Categories: Job Interview Tags: Effective Tips, job tips
Writing a Letter of Interest for a Promotion with Sample
When there are some new openings in a company then the company often prefers to have existing employees for the job rather than recruiting new people from outside as they have complete understanding of the company’s culture and working. Any employee who is interested in the profile can send a letter of interest to the HR department simply by applying for the promotion. This is one of the best opportunities in order to take your career to higher levels by showing interest in the opening.
Here are some guidelines which must be followed while writing letter of interest for a promotion. Keeping these points in mind can help you have a properly framed professional letter which can eventually help you get selected for the desired opening.
- Address it correctly
It is very important that you address your letter of interest to the right person. Find out the right person who is responsible for recruiting the best candidate for that profile and address it to him.
- Attach your resume
Simply sending the letter is not enough. Make sure that you attach with it your recent resume which has mention of your achievements and performances.
- Grammatically correct
It is very important that your letter of interest is grammatically correct and has no spelling mistakes. Before submitting it, read it to make sure that there are no such mistakes and the language is also correct.
- Do not delay
As soon as you come to know that there is an opening, waste no time in sending your letter. This is so because the person who is earliest to send his letter is considered as the most interested one. So to keep chances of selection in your favor, write the letter of interest immediately, without wasting any time.
- Begin with purpose
Make sure that the beginning of your letter talks about your purpose of writing the letter. You must mention your interest in the promotion. You are suppose to be introducing yourself. Talk about since how long you have been associated with the company, mention your current profile. Your information should be complete so that the HR manager doesn’t have to look for your details in personnel file.
- Mention the reason
Your letter should include reasons as to why you are the right choice for the profile. Clearly state what qualities and achievements make you a competent candidate for this job and for handling these responsibilities. You should mention your skills and experience and how you can play an important role in helping the company meet its goals. Also talk about your additional certificates or degrees which again make you a stronger choice. Talk about your achievements in the company.
- Seek permission for mentioning references
If you have come to know about the opening from a co-worker then mention his name in the letter only after you have asked for his permission.
- End it professionally
While ending your letter, make sure there is a call to action. You must thank the HR for taking out time to consider your request and also suggest the time and date for a personal meeting in order to discuss the application in a more refined manner.
Follow these points and you will be able to frame a perfect letter of interest.
Sample Letter of Interest for a Promotion
Here is a format sample of letter of interest for a promotion which you can use in a customized manner to write your own letter.
Adam Smith
22, Richmond Street,
New York 1234
Date: 5th January, 2016
Jacob Brown
Human Resource Manager
ABC Corporation Pvt. Ltd.
52 Richmond Street
New York
Sub: Letter of interest for promotion.
Dear Mr. Brown,
I have been informed by Mr. Anthony, Marketing Manager, that the position of Asst. Marketing Manager has become available. I would like to express my interest in this position. I would like to bring to your notice that from last three years, I have been working on the profile of Marketing Executive and have created and implemented various marketing programs on district levels which have proved to be extremely fruitful.
Moreover, when Asst. Marketing Manager was on leave in the month of November 2015, I was the one chosen for filling up this position for the time being. During that duration of one month, I shouldered all the responsibilities with great effectiveness and delivered satisfactory results. My understanding of the profile and exposure of the same makes me a competent choice for the same.
I am looking for a positive response from your end. Please find my resume attached with the letter. I would be happy to discuss my promotion request with you at any time when you are comfortable. You can email me at [email protected] or you can call me at 123-456-789.
Looking forward for your response.
Thanking you.
Sincerely,
Adam Smith
Other Related Promotion Letter Format
No Promotion Letter to Staff for Discipline Violation
Reprimanding Officer Letter for Being Angry On Not Getting Promoted
Promotion Letter from Employer to Employee
Promotion Letter for HR Manager
Professional Employee Promotion Letter with Salary Increase
Letter of Interest for a Promotion
Job Promotion Cover Letter for a Retail Job
Promotion Letter & Increment Letter Format
Thank You Letter to a Boss for a Promotion
Tips and Advice on Getting a Promotion
Categories: Letters Tags: Formal letter, Interest, Promotion Letter
Ways in Which Employers Notify Applicants About Interviews
Once you have applied for the job, you are not sure when you are going to receive the call for interview or your application has been rejected or selected. Sometimes employers received hundreds of applications for a job because of which they fail to inform the rejected candidates and we all keep waiting for the response from their end. In some cases, companies mention that they will get in touch with only those candidates who have been selected for the interview and in other cases, companies do not state anything.
This post talks about different ways in which companies notify applicants about the interviews. It is important that you stay active and aware about these notification mediums so that you do not miss on being contacted.
You can het either emails or voicemail’s or messages from the employer, informing you about the interview. It is important that you keep checking your email and voicemail from time to time to ensure that you have not missed on any of these messages.
These messages will contain the pre-scheduled time and venue of the interview along with confirmation from your end. In case, the company wants you to be present with some preparations then you will be informed for the same in advance. The company will also inform you about the format of the interview so that you are prepared accordingly.
Various formats used by employers to invite job applicants include the letters and messages mentioned below:
- General interview invitation
- Panel interview invitation
- Interview invitation with reimbursement
- Second round of interview invitation
- Interview invitation asking applicants to pick the interview date
- Email interview invitation asking what to bring
- Phone call invitation with a date of interview
- Phone call invitation asking candidates to select interview date
- Phone call invitation with options for interview dates
Once you have received an invitation for the interview, you must respond to it either by confirming it or by rejecting it.
These are different ways of notifying the applicants about interview opted by the companies.
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Categories: Job Interview Tags: Employers Interview, Job Interview
Not Joining After Accepting Offer Letter
Sometimes you get the most awaited offer letter but then situations have changed and you are no longer in mood to join the company. In such a scenario, you must decline the offer in a formal manner by writing a professional letter to the company stating the reason because of which you can no longer join the company. Make sure you keep it very humble and short.
Here is a format of the letter stating your reason for not joining the company in response to the offer you have received. Use this template sample to create your personalized letter. Remember, such letters have to be very specific and short.
Not joining after accepting offer letter format
Samantha Brown
123 52nd Park Street
New York
Date: 04.01.2016
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
B 15 6th Block
Jackson Street
California
Dear Mr. Wills,
I would like to thank you for offering me the position of Marketing Manager in your company. I am extremely thankful to you for highlighting the growth opportunities I have in your organization.
I would like to bring to your notice that after thoughtful consideration, I regret that I will have to decline your offer because I have been offered the same profile with another company which does not compel me to relocate. This gives me an opportunity to stay in my city and aspire for my career goals. I really appreciate your time and efforts in interviewing me.
Wishing you and your company a bright future.
Sincerely,
Samantha Brown
Categories: Letters Tags: Job Offer Acceptance Letter, Joining letter, Offer Acceptance Letter
Sample Format for Job Rejection Letter
There are situations when you cannot accept a job offer despite being selected for it. No matter what are the reasons, you must make sure that you inform the company by writing a formal job rejection letter. This official letter shows how professional you are that you are notifying the employer of your decision in writing.
Such letters are suppose to be concise and also very diplomatic. Once you have made the decision, you must not waste any more time informing the company so that the same position can be offered to the next best candidate. Here is a sample example that helps you frame a professional job rejection letter in the right manner. It neither misses out on anything important, nor does it include any unnecessary details.
Sample format of Job Rejection Letter
James Smith
42 Johnson Apartments
St. Anthony’s Road
California
Date: 01.01.16
To,
Andrew Gibbs
HR Manager
ABC Corporation Pvt. Ltd.
2 Richmond Street
New York
Dear Mr. Andrew,
Thank you so much for offering me the position of Marketing Executive in your organization. ABC Corporation Pvt. Ltd. is one of the best companies in the industry and surely a wonderful choice to start my career.
The purpose of writing this letter is to inform you that I will not be able to accept your offer. The reason for this decision is that shortly after my interview with your company, I received an offer for the same profile from XYZ Development Bank and it offers me the opportunity to work in California which saves me the hassles of shifting to New York. And this is the reason because of which I have decided to accept the position in XYZ Development Bank.
Thank you again for the interview and the offer to work with your reputed company. It was a pleasure meeting you and I am sure that in any other circumstances, working with your organization would have been the best thing.
Sincerely,
James Smith
Categories: Letters Tags: Job letter, Job Rejection Letter