Sample Format for Job Rejection Letter

There are situations when you cannot accept a job offer despite being selected for it. No matter what are the reasons, you must make sure that you inform the company by writing a formal job rejection letter. This official letter shows how professional you are that you are notifying the employer of your decision in writing.

Such letters are suppose to be concise and also very diplomatic. Once you have made the decision, you must not waste any more time informing the company so that the same position can be offered to the next best candidate. Here is a sample example that helps you frame a professional job rejection letter in the right manner. It neither misses out on anything important, nor does it include any unnecessary details.

Sample format of Job Rejection Letter

James Smith

42 Johnson Apartments

St. Anthony’s Road


Date: 01.01.16


Andrew Gibbs

HR Manager

ABC Corporation Pvt. Ltd.

2 Richmond Street

New York

Dear Mr. Andrew,

Thank you so much for offering me the position of Marketing Executive in your organization. ABC Corporation Pvt. Ltd. is one of the best companies in the industry and surely a wonderful choice to start my career.

The purpose of writing this letter is to inform you that I will not be able to accept your offer. The reason for this decision is that shortly after my interview with your company, I received an offer for the same profile from XYZ Development Bank and it offers me the opportunity to work in California which saves me the hassles of shifting to New York. And this is the reason because of which I have decided to accept the position in XYZ Development Bank.

Thank you again for the interview and the offer to work with your reputed company. It was a pleasure meeting you and I am sure that in any other circumstances, working with your organization would have been the best thing.


James Smith