Example of Formal Salary Negotiation Letter to Company
You have received an offer letter for the job that suits your expectations but the salary that has been offered to you is not up to what you had expected. In such a case, you must send a formal salary negotiation letter to the company or the employer. Instead of saying a complete no for the offer, sending a negotiation letter is considered as the more practical and also rewarding step to take.
Given below is the sample of formal salary negotiation letter to the company from which you have received an offer letter. Use this template to create a personalized letter.
Formal Salary Negotiation Letter to Company
Julia Mars
11, Park Avenue,
St. George Village
Date: 05th February, 2016
To,
Mathew Jacob
HR Manager,
XYZ Corporation Ltd.
42 Richmond Street,
New York
Dear Mr. Jacob,
I want to thank you for the job offer for the position of Marketing Manager from XYZ Corporation Ltd. The areas of responsibility for the profile are as per my career goals and my expertise. I am very hopeful that with the foresighted growth plans of your company, I would have an excellent opportunity to make significant contribution to the overall growth and success of the organization.
Before moving ahead with accepting the offer made by you, I would like to discuss the salary that you have offered. As per my knowledge, the average salary for the post of Marketing Manager in the industry is $ 100,000 annually. Moreover, with my experience, education qualification and career record, I strongly feel that you must consider the offer you have made. I feel that the position of Marketing Manager demands high levels of commitment and I am completely prepared to give all my time and efforts.
I would like to thank you again for the offer and will look forward for your response. I am hopeful that together we can reach to a mutually beneficial agreement.
Sincerely,
Julia Mars
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Categories: Salary Format Tags: Formal letter, Negotiation., Salary Format
Rejecting Offer Letter Because of Salary
Finding a job of your choice is not easy. You have to look into different aspects to make sure that the offer you are accepting is beneficial to you. Sometimes everything goes good and you end up getting selected for the job and you receive an offer letter for the same. But unfortunately, the salary offered by the company is not as per your expectations. In such a scenario, the professional way of rejecting the offer is by sending a formal letter. Make sure you state the reason because of which you cannot accept the offer.
Here is the sample of rejecting offer letter because of salary which you can use to create a customized draft with all essential details. Refer to this example and create your own formal letter.
Sample Rejecting Offer Letter Because of Salary
Ana Simpson
25 Park Avenue Apartments
Silicon Street
New York
Date: 28th December, 2015
To,
Sam Anthony
HR Manager
ABC Corporation Pvt. Ltd.
St. Andrew Street
New York
Dear Mr. Anthony,
This is response to the offer letter for employment at ABC Corporation Pvt. Ltd. I am highly honored to have been selected for this job but unfortunately I will have to decline your offer. I have carefully analyzed and weighted this opportunity and the salary and I feel that the remuneration offered will not be able to meet my financial needs. It has been a tough decision to make because I was very excited to work such a reputed company. Moreover, I got to meet some wonderful people during the course of the interview. If possible, then I will be happy to negotiate the salary for the position offered, something that suits well with my experience and qualification will be a good deal.
Thank you for the offer and for your time. I hope we get to meet again.
Yours sincerely,
Ana Simpson
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Categories: Salary Format Tags: Job Rejection Letter, Rejection Letter, Salary Format
Salary Negotiation Email in Response to Job Offer
If you have managed to crack the interview and you have also received the offer letter for job but the salary that you have been offered is not as per your expectations. In such a scenario, you must write a formal email to the hiring manager negotiating the salary with him. It is important that before turning down the offer, you try and negotiate it with the concerned person and if your demand is reasonable then you might end up getting it.
Here is a sample salary negotiation email in response to job offer given below. Use this template to create a formal email politely presenting your negotiation.
Sample Salary Negotiation Email in Response to Job Offer
Dear Mr. Jacob,
Thank you for extending me the offer for joining ABC Corporation Pvt. Ltd. for the post of Marketing Manager. The opportunity to interact with you and other executives was a delightful experience. It was a wonderful experience to know about the growth plan of the company.
After considering your offer from every angle, I feel that the salary that has been offered is lower than I had anticipated. Since I have an experience of 12 years in the field of marketing where I have worked at different levels and earned experience of planning and executing marketing plans for various companies, I strongly feel that I will be an asset for your company. My ability to design intense marketing plans and experience to execute them in effective manner will help your company grow.
I am keen on accepting this job offer but I feel that we need to discuss the salary before moving ahead with this offer. I will get in touch with you to schedule an appointment with you for a personal meeting.
Thank you again for the opportunity. I am hopeful that we will be able to reach an agreement.
Sincerely,
Sam Brown
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Categories: Salary Management Tags: Negotiation., Salary Format, Sample Email
Steps to Write a Formal Salary Negotiation Letter
It is very important that if you are not satisfied with the offered salary then you must write a formal salary negotiation letter to the company. There is nothing bad about negotiating for a better salary provided you know the right way to put across your expectation. One thing that you must work on before framing this kind of a letter is that find out the standard salary in the industry for the profile that you have been offered. This would bring make you more confident while putting up the negotiation.
This post talks about the essential steps that you must keep in mind while framing a professional salary negotiation letter.
Start with Research
The first and the foremost step should be to research about the average salaries of the job for which you have been sent an offer letter. You can refer to internet or explore sources like business libraries and industry associations to find out about the salary. If you have friends working in other companies then make inquiries to them about the salary. You can even seek advice from independent consultants or recruiters who can provide you with complete information on the same.
Frame a Formal Letter
Once you have enough information in your hand, it is time to start writing the letter. Here are some important points that you should not miss.
- Keep it traditional business letter format.
- Do not make it a lengthy letter. Keep the length to around one page.
- Make sure you keep it formal. It is good to send it through by regular mailing system.
- Use the best available stationery.
- Keep the tone respectful and formal.
Address it to the Right Person
While writing this letter, you should make sure that you are addressing it to the right person. Technically, you should be writing it to the hiring manager or the company official who has signed on your offer letter. Do not mistake to address it to the wrong person.
Begin with Thank You
When you start your letter, always express thanks to the company for sending you this offer and also show your interest in this opportunity. Then talk about the salary that has been offered to you, highlighting your expectation and making a counter-offer in a formal manner. You can even mention the average salary for the same profile in the industry and talk about the mismatch in the offer that has been made to you. You can also put up your worth by mentioning your experience or qualification. Make sure that you letter concentrate on the business aspects and not bring in any personal reasons.
Conclude Effectively
Once you have expressed your counter offer, it is time to conclude your letter by summarizing your letter in a professional way. Always end it with a hope for receiving reply from the other side. You can even offer to phone the receiver in few days to fix an appointment for a personal meeting. Make sure you are able to express your optimism and enthusiasm in your letter which will reflect your interest in the offer.
Follow these points to write a professional salary negotiation letter so that you can turn the table in your favor.
Categories: Salary Format Tags: Negotiation., Salary Format
Sample Format Of Salary Increment Letter
Salary increment letter is written with a purpose to inform the employee about increment in his or her salary. While writing such a letter, you must congratulate the employee and also state the reason for this increment along with the components of this appreciation. You must include the name, designation and the date of increment for making this letter complete in every sense. It has to be a letter that acknowledges the hard work of the employee and also motivates them to work harder.
If you are the HR manager of the company or the employer and you want to inform your employee about the increment then here is a formal format to help you frame a complete letter with all necessary points that must be included without fail.
Salary Increment Letter Format for Employee
Date: 27th June, 2015
To,
Mr. Jacob Smith
Sales Executive
Dear Mr. Smith,
We are happy to congratulate you on impressive sales target achievements which have set new record. Your wonderful contribution to the company is acknowledged and appreciated by the management. We are sure that you will keep up with the good work and in times to come you will again deliver unmatched performances with utmost dedication and commitment.
After reviewing your performance from January 2015 to May 2015, we take immense pleasure in announcing appreciation in your salary package for the current year. From 1st July, 2015 your revised salary will be $75,000 per annum.
The terms and conditions other than your revised salary package remain unchanged as per your letter of appointment.
We are hopeful that you will keep making such valuable contributions to the organization which will be helpful in the growth of the company. We also wish you the best of your luck for the year ahead. Looking forward for much better performance from you.
Please sign the duplicate copy of this letter in order to express your acceptance of the salary appreciation.
With best wishes
Yours sincerely,
Adam Lincoln
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Salary Format Tags: Increment Letter, Salary Format
How to Write a Counter Offer Letter for a Salary
Whenever we are joining a new firm, we make sure that we negotiate well to get a good salary. When we get a job offer with a formal letter talking about the terms of employment and details about salary, you can always write a counter offer letter if you find the pay not as per your expectations. It is a formal way of stating what you desire in a decent manner.
Here are some steps which you must keep in mind while drafting a professional counter offer letter negotiating the salary so that you are able to crack the best deal. Have a quick look at these simple yet useful guidelines.
- Focus on Format
The first and the most important thing when you begin writing this letter is the format. It should be like any other regular business letter which has a business header on the top that includes the name of the employer and his address. The next thing to follow should be your contact information and date. Address your letter to the manager who has sent you the job offer. This will keep your letter focused and well addressed.
- First Paragraph
The introductory paragraph of the letter should start with a thanking note for your future employer. Next you must acknowledge the job offer, terms of employment and salary terms. Express your appreciation for the opportunity in brief. Keep this paragraph simple and short. Keep the tone pleasant.
- Second Paragraph
This paragraph is the soul of your letter and you must use the best of your skills to make it look assertive yet simple and easy. Start by addressing the purpose. Propose another salary figure for the position you have been offered. Include the reasons for increase in salary to make your demand sound reasonable and justified. Without stating any reason, your letter will fail to impress the manager.
- Concluding Paragraph
This part of the letter should include your request for response date from the employer. Do mention your contact details. Express your excitement and thrill for joining the company and make sure that you end your letter on a pleasant and happy note. Do remember to thank the employer in anticipation. Make it pleasant and positive.
Some Important Points to Keep in Mind
- Make a clear mention of the salary you desire but make sure that it is not exorbitant and unreasonable.
- Be professional and courteous in every point you mention. Be a smart negotiator.
- Check your letter thoroughly before sending it. Check for mistakes, be sure of offer you have made and ensure the language is polite and pleasant.
All these points are very important while framing a professional counter offer letter for salary. To strike the chords right, you need to be really very smart in writing this tricky letter.
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Categories: Letters Tags: Offer Letter, Salary Format
Salary Increment Letter Format to Boss
Asking for increment in your salary from your boss needs to be done in a professional manner. You must write a professional and smart letter to your boss asking for increment in your salary along with the details concerning why you are in need of it. It has to be a well informed draft including all the details that can get you the hike you desire.
Given below is a salary increment sample letter which you can easily customize as per your need to frame a formal draft to please your boss to give you the hike in salary. Follow this template to frame your personalized letter.
Sample Salary Increment Letter to Boss
George Smith
Marketing Manager
ABC Corporation
123 Herald Street
New York
Date: 01.01.15
Sub: Regarding Salary Increment
Dear Sir,
This is to bring to your notice that from last 18 months I have been working for your organization on the profile of team leader of the sales team. I was always worked hard to help my team achieve the targets allotted by the company. I have made sure that all the projects that were assigned to me are completed within the time limits without compromising on the quality. I would like to mention that in this span of 1.5 years, I have not received any increment in my salary. At the completion of one year with the company, I asked for the increment which was not answered by the company.
The reason because of which I am compelled to ask for a rise of my salary is that my current salary is too low and it becomes really very difficult for me to manage my family expenses. Though I have a job offer with another company at a better pay but I am a dedicated and loyal employee of your company and would never like to leave the job because of such an issue.
Hence, I request you to kindly consider my request.
Yours sincerely,
Graham Clooney
Sales Team Leader,
ABC Corporation
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Categories: Letters Tags: Salary Format, Salary Increment
Sample Cover Letter With Salary Requirements
Whenever you apply for a job, salary expectations and discussions turn out to be one of the most important points of discussion. It is always advised that you put a cover letter with a mention of your salary requirements to make sure that things are clear from the start.
Here is a sample format to help you accomplish this difficult task in a smooth manner. Present your qualification, experience and talent in a smart manner followed by your salary requirements.
Format Cover Letter With Salary Requirements
Sam Brown
52 Richmond Street
New York
Phone: 1234-5678
Email: [email protected]
Date: December 5th, 2014
Julie Grace
Manager, Human Resource
ABC Technologies Pvt. Ltd.
12 Park Avenue
New York
Dear Ms. James,
I’m writing in response to express my interest in the profile for Web Design Specialist in ABC Technologies Pvt. Ltd. I have an experience of four years in designing consumer centric business websites of various kinds. I have worked in the industry for long enough to understand the needs of business clients which help me design perfect designs as per their needs.
In my last company, y responsibilities included the task of designing and developing the site’s editorial voice along with managing the daily content programming. I was also in charge for production of the website. I worked closely with the clients to understand their needs and report them about the developments in the project at every stage.
This has helped me become a great coordinator, communicator and relationship builder. I have the ability to interact impressively and keep the team focused at every point. I can within a team as well as cross-team. I have the experience of dealing with web engineers to help them resolve technical issues and simultaneously implement them to bring out the desired results.
My salary requirement for the profile is in the $80,000 – $90,000 range.
Thank you for your consideration. Looking forward for your reply.
Yours sincerely,
Sam Brown
Categories: Letters Tags: Cover Letter, Salary Format, Salary Requirements
Warning Letter to Employee for Salary Deduction
Sometimes employees cause serious damages to company’s property, assets and reputation or being undisciplined. In such cases, it is essential for companies to warn them for deductions to recover the damages from them and make them more responsible and vigilant towards them in future. Follow the sample format for Warning Letter to Employee for Salary Deduction to write a customized formal letter stating all important points.
Here is the template for your reference.
Sample of Warning Letter to Employee for Salary Deduction
Ana Jackson
Designation: HR Executive
Date: 01.08.2014
Dear Ana,
This is a written warning being issued to you for being negligent in handling company documents resulting in leakage of important information.
We have noticed that you had left important documents related with employees on the reception on July 28th, 2014. As you are responsible for handing these confidential papers and files, this kind of irresponsible behavior can cause major loss to the organization.
Due to this incident, 2 days salary will be deducted from your monthly salary for July. We hope that you will be more responsible in handling the confidential documents of the firm.
Sincerely,
Adam Grant
Managing Director
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Categories: Warning Letter Format Tags: Employee, Salary Format, Warning Letter
Salary Format
I have Attached Salary Format
| SALARY STATEMENT FOR THE MONTH OF MAY 2011 | ||||||||||||||||
| Sl.No | Emp No | Emp Name | Total Days | Lop Days | Paid Days | Earnings | Deductions | NET SALARY | ||||||||
| Basic | DA | Hra | Conveyance | Special Allowance | Gross | PF | ESI | Lunch | Total Dedu | |||||||
| 1 | IZS 001 | M.GANESH | 31 | 0 | 31 | 1200 | 900 | 800 | 250 | 250 | 3400 | 144 | 60 | 10 | 214 | 3187 |
| 2 | IZS 002 | MALA | 31 | 2 | 29 | 1123 | 842 | 748 | 234 | 234 | 3181 | 135 | 56 | 11 | 201 | 2979 |
| 3 | IZS 003 | MURALI | 31 | 1 | 30 | 1161 | 871 | 774 | 242 | 242 | 3290 | 139 | 58 | 12 | 209 | 3081 |
| 4 | IZS 004 | NIRMAL | 31 | 5 | 26 | 1006 | 755 | 671 | 210 | 210 | 2852 | 121 | 50 | 13 | 184 | 2668 |
Click Here To Download Salary Format
Categories: HR Tags: Salary Format