Letter and Email Format to HR Regarding loss of Pay

Loss Of Pay Letter Format, Less salary issue mail to HR

Salaries of employees of a company are handled by the HR department. Sometimes calculation errors can occur in calculating the salaries of the employees and as a result, less salary is credited to the bank accounts of the employees. In such a scenario, the employees are supposed to report the issue to the department by writing a loss of pay email to manager, HR or boss. The less salary credited email to HR is short and precise and includes the information about the miscalculation in salary.

In this post, we have come up with loss of pay request letter format. You can follow this loss of pay letter format to HR Department to create your own letter to HR regarding loss of pay in a formal manner.

Format 1: Loss of Pay Letter Format for HR Department


Ana Smith

54 Goldsmith Lane

New York

Date: March 14th, 2022


George Gibbs

HR Manager

Zenith Technologies

New York

Sub: Regarding loss of pay

Dear Mr. George,

The purpose of writing this letter is to inform you that there has been some discrepancy in the amount of salary that has been credited to me on March 10th, 2022 for the month of February 2022. There is a difference of around $520 in my salary slip and the salary that is credited to me, which is lesser.

I would like to please have a look at the situation and take corrective actions. I would like to kindly pay my complete salary at the earliest as I have some financial commitments to take care you.

Thank you. I will be looking forward for your response.


Ana Smith

Format 2: Loss of Pay Email Format to HR

Dear Mr. George,

I, Ana Smith, employee Id 12345, am writing this email to bring to your notice that there is some issue in the amount that has been credited to my account as salary for the month of February 2022. Based on the salary slips of my previous months, I am entitled for a salary of $ 4250 every month but the amount that has been credited to my account on March 10, 2022 is $ 3950 which is $ 350 short of my salary amount.

I would like to request you to kindly look into the matter and have the remaining amount credited to my account at the earliest.

Thanking you.


Ana Smith

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