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Experience Certificate Format

I have attached experience certificate format.

Ref/pfno9924.

Jan31st, 2011.

Dear Mr. Syed Ibrahim P,

This has reference to your resignation letter dated 03.01.2011; we hereby inform you that it has been accepted. You are being relieved of your duties from the closing hours of 31^st Jan. 2011.

As per the services, records here are your details:

Date of Joining : 20^th July 2008

PF No : TN/17277/9924

Current Designation : HR Generalist

You have been an integral part of our growth and we appreciate your contribution during this journey.

While we wish that this association could have been longer, we hope you achieve every success in your future endeavors. We also draw your attention to your continuing obligation of confidentiality with respect to any proprietary and confidential information of HOFINCONS INFOTECH AND INDUSTRIAL SERVICES PVT. LTD. That you may have had access to during the course of your employment.

For HOFINCONS INFOTECH & INDUSTRIAL SERVICES PVT. LTD.

Mr. K N Dhasarathan

Site Manager

Click Here To Download Experience certificate

Leave Application Form or Format for Office

I have attached Leave Application Form or Format for Office.

Name of company

Works: Plot No. 2…………………………..Gurgaon (Haryana)

LEAVE APPLICATION FORM

The General Manager,

……………………..

…………………

Date ……….. Sir,

Sub: Application for Leave

Name Ashok Kumar Jangra Department HR & Admin

Type of leave: Casual /Sick / Earned Leave / Compensatory

Pay Code …P1692………………..Card No……3421………………………………………………………

Leave Schedule

From ……………………….to ……………………….

Total No. of leave Day Contact Number ………………………………….

Reason: ……………………………………………………………………………………

Address during leave …………………………………………………

(Application Signature) (Recommended By) (Approved By)

Further I understand that the leave applied is subject to the sanction of Employer and Otherwise, it can be treated as an absent .Also I confirm that if I overstay over and above the Sanctioned period without proper information to you I will automatically loose the lien on My job. Totally on my responsibility.

Yours faithfully

(Signature of Employee)

To be field in officer

Leave

Entitlement

Leave availed

Balance

EL 10

CL 07

SL 07

Nill

1 Day

10 Days 6 Days

6 Days

Signature

Click Here To Download Leave Form

Format for Keeping Stocks of Stationery and Housekeeping Items

I have attached format for keeping stocks of stationery and housekeeping items. You can modify as per needs and can be used for your purpose.

SL. No	Material	Brand	Packet	Pieces	Existing Stock	New Order	Total Stock	Consumption Week 1	Consumption Week 2	Consumtion Week 3	Consumtion Week 4	Balance Stock
1	Awl Pin		PKT	100	1		1	0	0	0		1
2	Binder Clip 19MM		PKT	12	9		9	1	0	0		8
3	Binder Clip 25MM		PKT	12	5		5	0	0	0		5
4	Binder Clip 32MM		PKT	12	5		5	0	0	0		5
5	Binder Clip 41MM		PKT	12	5		5	0	0	0		5
6	Brown Tape 2″		Roll	10	5		5	1	3	0		1
7	Camel Board Marker		PCS		13		13	1	2	1		9
8	Camel Gel Pen		PCS		4	50	54	5	10	5		34
9	Camel OHP Marker		PCS		7		7	0	0	1		6
10	CD Mailer		PCS		70		70	6	2	0		62
11	Cello Tape 1″		PCS		4	12	16	2	2	2		10
12	Cello Tape 2″		PCS		7		7	1	2	2		2
13	Century A4ST I Laser Sti		PKT	100	1	5	6	0	0	2		4
59	Clock		PCS		0		0	0	0	0		0
14	Cobra File		PCS		20		20	2	0	0		18
15	Copy PowerA-4 Paper		RIM	500	5	25	30	4	3	5		18
16	Corporate Push Pin		PKT	100	4		4	0	0	0		4
17	Double Side Tape 1”		PCS		2		2	0	0	0		2
18	Envelop 10*12 Lemina		PCS		0		0	0	0	0		0
19	Envelop 8*10 Cloth		PCS		35		35	2	0	0		33
20	Faber Cassle Ball PE		PCS		58		58	7	10	10		31
21	Falcon 1/4 Spiral PA		PCS		7		7	4	0	0		3
22	Falcon 1/6 Spiral PA		PCS		25	10	35	4	0	4		27
23	Fevi Quick		PCS		3		3	0	0	0		3
24	Gift Paper		PCS		0		0	0	0	0		0
25	Glue Stic		PCS		19		19	2	2	0		15
60	Hans Slip Pad		PCS	100	6		6	0	0	0		6
26	Highliter		PCS		25		25	0	0	1		24
58	ID Card Holder		PCS		59		59	6	0	2		51
27	Index File 24T Big		PCS		0	20	20	0	20	0		0
28	Kangaroo Punch 480		PCS		0		0	0	0	0		0
29	Kangaroo Punch 600		PCS		0		0	0	0	0		0
30	Kangaroo Stapler 10D		PCS		6		6	0	0	0		6
31	Kangaroo Stapler 45N		PCS		3		3	0	0	0		3
32	Kores Carbon Blue SA		PKT	100	1		1	0	0	0		1
33	Loxur Sketch Pen Set		SET	12	1		1	0	0	0		1
34	Magha Punchless File		PCS		38		38	5	3	0		30
35	Megnet For White Board		PCS		42		42	0	0	0		42
36	Moser Baer 100CD SPINDEL		PKT	100	3		3	0	0	1		2
37	Moser Baer DVD10 SPINDEL		PKT	10	2		2	0	0	0		2
38	My Clear Bag		PCS		14		14	0	2	0		12
39	Natraj Erazer		PCS		0		0	0	0	0		0
40	Natraj Pencil		PCS		24		24	10	0	0		14
41	Natraj Shapner		PCS		7		7	0	0	0		7
42	Omega Tape Dispenser		PCS		1		1	0	0	0		1
43	Pepar Cutter Medium		PCS		6		6	1	1	0		4
44	Post IT Pad 2*3		PKT	100	9		9	0	0	1		8
45	Post IT Pad 3*3		PKT	100	6		6	0	0	0		6
46	Post IT Promt		PCS		10		0	0	0	0		0
47	Scale Star		PCS		6		6	0	0	0		6
48	Scale Steel 1FT		PCS		8		8	0	0	0		8
49	Scholer Colour Drawing Pin		PKT	100	1		1	0	0	0		1
57	Seperatus Card Sheet		PCS	10	10		10	0	0	0		10
50	Solo CD Zipper 96CD		PCS	0	0		0	0	0	0		0
51	Stapler Pin 24/6		PKT	1000	9		9	0	0	0		9
52	Stapler Pin No 10 Kan		PKT	1000	6	20	26	2	3	3		18
53	Torch With Cell		PCS	0	0		0	0	0	0		0
54	Visiting Card 240 CR		PCS		2		2	0	0	1		1
55	White Fluid Pen		PCS	3	3		3	0	0	0		3
56	World L Sharp Folder		PCS	15	18		18	0	0	0		18
61	World Milky Folder		PCS		45		45	3	1	0		41
62	Megha Report File		PCS		5		5	0	0	0		5
63	World Ring File		PCS		1		1	0	0	0		1
64	Register 180 Page Falcon		PCS		0	5	5	1	0	0		4
65	Register Inward R/B		PCS		0	1	1	1	0	0		0
66	Numex Ink		PCS		0	2	2	2	0	0		0
												0
												0
												0
												0
												0

Click Here To Download Excel Format For Stationery & Housekeeping

Sample Format of Visitors Pass

You simply print some Cards with your company logo & name, location, Visitor Pass & a serial Number on the card. The visitor can hang the same in their neck.

While entering the security officer deployed at gate will confirm the person to whom the visitor want to meet and after confirming the same from the concerned person, the security officer can issue a gate entry slip in which the visitor can obtain the signature from the concerned person.

Maintain a Visitor register in which you have to mention the name, contact details, purpose of visit area of visit, to whom the visitor wants to meet, in time, out time and the Visitor Pass Sl No. then obtain the sign from visitor and finally the security has to sign on the register.

VISITOR PASS

Date:………………….. Time…………….

Visitor Name:…………………………………..

Address:………………………………………..

Purpose of Visit:……………………………….

Person to Meet:………………………………..

Time Out:……………………………………..

Signature of Visitor

With Name & Contact Number

Signature of Signature of Company

Security Officer Staff with Time

Click Here To Download Visitors Gate Pass Format

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Posted by Hrformats - August 20, 2012 at 4:41 AM

Categories: HR Tags: Format, Gate, Pass, Visitors

Experience or Relieving Letter Format

I have attached two sample format of relieving Letter or Experience Letter.

Experience Certificate

June 31^st, 2008

To Whomsoever It May Concern

This is to certify that Ms. A was employed with our Company (Company name) from___ to __ as an Executive-Back Office for a period of ____yrs.

Her major responsibilities included working on Human Resource like Joining & Separation formalities, Attendance Management, Induction Programs, Appointment Letter & Confirmation, Job Portals, Administration, Maintaining Personal files of Employees, Employee Relation.

Her Exposure in these areas is very good. During her tenure with us, she ably handled major responsibilities and found her to be hardworking and very productive.

We have found her to be self starter who is motivated, duty bound, and a highly committed team player with strong conceptual knowledge.

We at (Company Name). Wish her all success in his future endeavors.

For (Company Name).

Name

Manager {Human Resource}

Experience Certificate

To Whom So Ever It May Concern

Ms. A was a good employee of our organization .She had been working with us for one year as

An Executive- Back Office. During this period she devoted her valuable time to contribute to the team of

(Company name)

Ms. A performed her duties up to her best with great stamina during her tenure of work. She

Bears lot of responsibilities and did them without making errors on time.

Not only that she was a well organized and hard working employee. She was very co-operative and always

Conducted good communication style in our organization.

As a HR Manager of (Company Name) I recommend Ms. Archana Dua to any organization

Without heaving any hesitation.

I wish her all success.

For (Company name).

Name

Manager

Human Resource

May 31^st, 2008
Ms. A

Executive- Back Office

Relieving Letter

TO WHOM SO EVER IT MAY CONCERN
Dear Ms. Dua,

This has reference to your letter of resignation dated May 19, 2008, wherein you have requested to be relieved from the services of the company on 4th June, 2008.
We would like to inform you that your resignation is hereby accepted and you are being relieved from the services of the company after serving one month notice period, with effect from closing office hours of June 4th, 2008.
We also certify that your full and final settlement of account has been cleared with the organization.

Your contributions to the organization and its success will always be appreciated.

We at (Company name). wish you all the best in your future endeavors.
For (company name)
Yours Sincerely,
Name

Manager

Human Resource

Click Here to Download Experience And Relevance letter

Sample Cell Phone Reimbursement Policy

I have attached Sample Cell Phone Reimbursement Policy.

Introduction

The objective of this policy is to facilitate the Employees in their jobs by increasing communication within the organization and especially with the customers and to prevent them from the hassle of purchasing Sim Cards / Hand Sets.

Objective

This policy has been introduced to:

v define clearly who is entitled to a cell phone and how the costs of purchasing the asset plus ancillary equipment, and the rental and call costs will be met.

v streamline statement administration and payment, and the reimbursement of the costs of business calls.

Applicability

v Employees at the level of executive of special duties and Managers.

v Employees who by virtue of their function have a constant need to be in contact with other employees and to attend external customers or office work through mobile phone.

When Sim + mobile allotted to employee

Reimbursement rules

Company is entitled to pay monthly rental charges + taxes + call charges up to a limit as per the grades & perks.

Bill amount exceeding other than official calls should be recovered by the employees.

Expenses in excess of approve limits can be reimbursed only on approval from their immediate reporting authority.

At top management levels reimbursement can be direct and full.

Mode of Reimbursement

Direct payment by the company to the service provider.

Monthly reimbursement to employee on presentation of detailed bills.

Excess amount of bills other than official calls can be charged by employee in cash/ cheque of debited to their salary.

Prepaid card of some limits defined as per grades can be given + lifetime free incoming calls.

Safety rules

Handset should be insured.

In case of handset damaged / lost (non – insured) cost should be recovered from the employees.

Operative Guidelines

Where providing of such facility is warranted, formal approval will be sought.
Asset purchased form duly signed by HR head.
Cell Phone authorization letter needs to be filled.
Cost of mobile should be within entitlement.
Replacement of handset by existing employees can be done after expiry of…………..period.
Employees are liable for safety of the phone.

In case of employee separation from company, sim + set to be surrendered to the company by employee.

Full and final settlement of employee will be put on hold until the sim & set is not surrendered.

Advantages

Easy accessibility to all employees.
Employee benefit – reducing effort of buying sim +set.
Company can save the cost by purchasing the same corporate plan and set for all employees.
Employees will get a connection at low cost.
Free group calling
When only sim is allotted

Set cost is saved.
Selling of used phone and purchasing of new phones transactions are not needed.

Sim + some % of cost of mobile in cash as per the entitlement

Reduction in purchasing formalities.

Disadvantages

Increase in paper formality.

Support documentation leads to increase in cost (in terms of labour, stationary and efforts).

Employees refusal in case of used phone.

When only sim is allotted

Employees may not take interest in purchasing a mobile set.

Sim + some % of cost of mobile in cash as per the entitlement

Increase in feeling in inequality in employees

No Sim, No mobile from Company

Company can contact to the service provider for employees facility.
Company can pay first time installation charges.
Service provider will intimate officially to the company about the number being allotted to an employee.
All the formalities related to support document will be done by the company only.
Employees will contact directly or company can act as initial link between the service provider and the employees (like in case of salary account)

Reimbursement rules

Reimbursement can be done upto a limit as per the entitlement after presentation of detailed bills.
For top management, bills can be reimbursed fully.

Advantages

All the documentation will be done through service provider leads to reducing the cost and saving of time, which can be used in some other important work of the company.
Reduce filing and recording work.
Saving of sim and set cost.
No need to employees to surrender the no. or set on parting from the services.
Employees will get low rate of calling.
Company will get benefits in terms of free calling between the group.
Handset insurance formalities will also not require, leading to saving of cost.

The total expenses on mobile phone claim can not exceed the limits as given below:

Top management: upto Rs. ………/- per month (full reimbursement).
Sr. Mgr and Mangers : upto Rs ……………/-Per Month.
Executives upto Rs…………./-Per Month.

Cost / Value of Mobile at different levels:

Category 1

Top management : – Actual Payment.

– Fixed amount range between (Rs. X – Y).

Category 2

Senior Manager to Manager : Between Rs. X – Y.

Category 3

Senior Executives to Executives : Between Rs. X – Y.

Mobile / Blackberry / Data card Request Form

Name _________________________________ Emp. Code: _____________________

Designation ________________________Location ____________________________

Department: _______________________Date: _______________________________

I have read the policy on Mobile Connection for Employees and I shall abide myself to policy. Please issue me an activated SIM with following requirements.

STD REQUIRED: YES / NO

ISD REQUIRED: YES / NO

ROAMING REQUIRED: YES / NO

HARDWARE REQUEST YES / NO

Justification:

Employee’s Signature: _____________________

APPROVAL

Approved by HOD Approved by HR & Admin

Remarks:

(Approval for General Manager and above would not be required)

OFFICE USE

Handset Model & cost: Serial No.

Data Card No. Date of Issuance:

Handset No. Mobile Connection Number

Signature of Admin Incharge

EMPLOYEE DECLARATION

I have received the Mobile Connection No._______________ and Handset bearing no. (if applicable)___________. I hereby declare that I will be responsible and accountable for the safety of the Mobile handset alongwith activated connection, and in the case of loss/theft/damage, I will report immediately to Administration and shall pay the due amount to the Company. I also declare that this Mobile connection issued to me will be used by me only.

Employee’s signature: _______________________ Date: ______________________

Copies of this form to be forwarded by Administration Incharge to:

1) Finance & Accounts,

2) Purchase,

3) HR (Personal file)

Click Here To Download Mobile Policy

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Posted by Hrformats - June 29, 2012 at 5:56 AM

Categories: HR Tags: Mobile, Policy

Job Handover Format In Excel

Alongwith handover of assets, handover of responsibilities is of absolute importance.

We need to make sure that the person will not leave giving half of the job knowledge to the assessor. Also person who is taking handover should understand all the tasks even the small & rare ones.

I have prepared a handover paper for reception profile. I hope it may be useful for you. You just need to mention the activities / tasks according to the post of the person who is leaving.

Handover Paper

Sr.	Tasks / Activities	Date	Explained	Understood
No.			Sign of	Sign of
			a person	a person
			who is giving	who is taking
			Handover	Handover

1	Phone system (attending, trasferring, connecting, con. Call etc)
2	Courier, postages, inward / outward documentation etc. related
	(procedure, docket file,concerned persons contact etc.)
3	Bill & Cheques entries in Register
4	Travel ticket booking (agent name, contact, procedure etc.)
5	Hotel Booking (procedure, contacts etc.)
6	Supervising Housekeeping staff (checklist, their timings, duties etc.)
7	Sending internal mails (for meetings, birthdays etc.)
8	SIM cards (preparation of letter, record documents, file)
9	coordination with vodafone
	(contact name & no, activation, devactivation etc. limit etc. )
10	First Aid box (place, material required, how to bought etc.)
11	Telephone Instruments / landlines bills, maintenance etc.
	(contact name & nos., procedure)
12	Pantry requirements (procedure for purchase, maintenance etc.)
13	Opening of Bank Accounts
	(documents required, bank contact details, & procedure)
14	Track of newspaper, tea (monthly bill, contact nos. of concerned persons)
15	Suggestion & complaint registers, showing it to concerned authorities
16	Employee ID cards, assiging access cards, registering on machines,
	getting ID cards printed etc. procedure, printers contact details etc.)
17	All the rest third party contact details (name of concerned person & no.)
18	Greeting vistors (asking for whom to meet, what information to take,
	visting card to ask, asking office boy for water etc., ask to seat & wait)
19	Stamp making
20	All the other files / documentation / registers maintained.
21	All computer files with their path on PC (drive & folder wise)
22	Assigning / Distributing work to office boys, should know where
	they have been sent. Supervising on their work.
23	Scanning documents & cards & saving them.
24
25
26
27
28
29
30

Click Here To Download Handover Process

Other Related Formats

Handover Job to Colleague Email Sample
Material Handover Letter Format

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Posted by Hrformats - June 21, 2012 at 5:54 AM

Categories: HR Tags: Handover, Process

Sample Human Resource Manual & Employee Handbook

I have attached Sample Human Resource Manual & Employee Handbook.

1.HR MANUAL

IS A GUIDELINE FOR LINE MANAGERS HOW TO MANAGE THEIR
HUMAN RESOURCES.
———————————————
2. EMPLOYEE HANDBOOK IS A GUIDELINE FOR STAFF –WHAT /HOW

TO MANAGE THEIR RESPONSIBILITIES.
—————————————————————– —–
3. POLICIES ARE GUIDELINES WRITTEN IN THE MANUAL.
—————————————————————– ———
EMPLOYEE HANDBOOK IS AN INTEGRAL PART OF HR MANUAL.

============================================
I AM OUTLINING HEREBELOW, WHAT GOES INTO HR MANUAL
AND EMPLOYEE HANDBOOK.

HR MANAGEMENT MANUAL

Human Resources Policies, Procedures and Forms

Table of Contents

ADMINISTRATION

ADM.101 Personnel Records
Activities
1.0 Employee Information
2.0 HR Personnel Records
3.0 Contents of Personnel Files
4.0 Employee’s Personnel Records Review
5.0 Management Review of Personnel Files
6.0 Company Release Of Employee Information
7.0 Record Retention and Long-Term Storage
8.0 Record Destruction

Forms
Ex1 Personnel Records Access Log
Ex2 HR Records Retention Periods
—————————————————————– ——————————–

ADM.102 Form Development
Activities
1.0 Form Development and Format
2.0 Authorization and Printing
3.0 Form Numbering and Placement
4.0 Forms Index and Manual
Forms
Ex1 Form Printing Request

—————————————————————– ——————————-
ADM.103 Document Control
Activities
1.0 Document Distribution
2.0 Document Revision
3.0 Document
4.0 Temporary Changes
Forms
103 Ex1 Request For Document Change (RDC)
—————————————————————– ——————————–
ADM. 104 Mail & Express Services
Activities
1.0 General Mail Usage
2.0 Addressing Mail
3.0 Express Mail
4.0 Overnight Packages
5.0 Additional Information Resources
Forms
104 Ex1 Outgoing Mail Register

—————————————————————– —————————–
ADM. 105 Telephone Answering
Activities
1.0 Answering Techniques and Etiquette
2.0 Answering and Directing Calls
3.0 Taking Messages
4.0 Telephone User’s Guide
Forms
105 Ex1 Important Message

—————————————————————– ————————–
ADM.106 Property & Access Control
Activities
1.0 Background Checks
2.0 Physical Access Controls
3.0 Key Controls
4.0 Proprietary Information Controls
5.0 Collection Of Access Controls
6.0 Visitors & Guests

Forms
ADM106 Ex1 Key Issue Policy
ADM106 Ex2 Visitor Log

—————————————————————– —————————
ADM.107 Separation
Activities
1.0 Resignations
2.0 Involuntary Terminations And Layoffs
3.0 Terminations For Cause
4.0 Termination Meeting
5.0 Additional Information Resources

Forms
107 Ex1 Exit Interview Checklist
107 Ex2 Exit References Authorization

—————————————————————– ————————–
ADM.108 Workplace Rules & Guidelines
Activities
1.0 Alcohol And Drugs
2.0 Breaks And Lunch Time
3.0 Company Property
4.0 Grievances And Complaints
5.0 Inclement Weather
6.0 Parking
7.0 Personal Telephone Calls
8.0 Smoking
9.0 Solicitations
10.0 Suggestions
11.0 Visitors

Forms
108 Ex1 Suggestion Form

—————————————————————– ——————————-
ADM.109 Human Resources Reports
Activities
1.0 Preparation Guidelines
2.0 Occupational Health & Safety Reports
3.0 Equal Opportunity Reports
4.0 Training Plan
5.0 Hiring Status Report
6.0 Compensation Summary

Forms
109 EX1 Human Resource Reporting Summary
109 EX2 HR Hiring Status Report

—————————————————————– —————————–
ADM.110 Dress Code
Activities
1.0 Dress Code
1.1 Business Attire
1.2 Business Casual Attire
1.3 Casual Attire
1.4 Uniformed Attire
1.5 Safety Attire
1.6 Formal Attire
1.7 Inappropriate Attire
1.8 Business Situations
1.9 Recreation & Parties
2.0 Dinners & Receptions

3.0 Personal Hygiene

4.0 Disciplinary Action
—————————————————————– ——————————–
HIRING PROCEDURES

HRG.101 Employee Hiring
Activities
1.0 Needs Analysis
2.0 Personnel Requisition
3.0 Job Posting & Screening
4.0 Interviewing
5.0 Pre-Employment Screening & Testing
6.0 Background Investigation
7.0 Hiring And Employee Offers
8.0 Motor Vehicle And Equipment Operation
9.0 Applicant Files
10.0 Additional Information Resources

Forms
HRG101 Ex1 Personnel Requisition
HRG101 Ex2 Offer Letter
HRG101 Ex3 Personnel Change Notice
HRG101 Ex4 New Employee Hiring Checklist
HRG101 Employment Eligibility Verification .
HRG101 Employee’s Withholding Allowance Certificate.
—————————————————————– —————————–

HRG102 Job Descriptions
Activities
1.0 Job Description Preparation
2.0 Format And Content
2.1 Job Title
2.2 Effective Date
2.3 Department
2.4 Summary Of Functions
2.5 Essential Duties And Responsibilities
2.6 Organizational Relationships
2.7 Qualifications
2.8 Physical Demands
2.9 Work Environment
3.0 Job Description Approval & Distribution

Forms
HRG102 Ex1 Job Description Format
—————————————————————– —————————-

HRG103 Employment Applications
Activities
1.0 Application For Employment
2.0 Application Information
2.1 Personal Information
2.2 Employment Interest
2.3 Education & Training
2.4 Employment History
2.5 Military Service Record
2.6 References
3.0 Compliance Information

Forms
HRG103 Ex1 Employment Application
HRG103 Ex2 Employment Application Supplement

—————————————————————– —————————–
HRG104 Interviewing Applicants
Activities

1.0 Interviewing Objectives
2.0 Resume Examination
3.0 Telephone Interviews
4.0 E-Mail Interviews
5.0 In-Person Interviews

Forms
HRG104 Ex1 Employment Interview Questions
HRG104 Ex2 Interview Form

—————————————————————– ————————–
HRG105 Background Investigations
Activities
1.0 Background And Hiring
2.0 Investigative Consumer Reporting
3.0 Employee Reference Checks
4.0 Motor Vehicle Record (MVR) Inquiry

Forms
HRG105 Ex1 Employee Investigation Checklist
HRG105 Ex2 Employee Background Authorization
HRG105 Ex3 New References Authorization
HRG105 Ex4 Reference Check Survey
—————————————————————– —————————
Compensation Procedures

COM101 Payroll
Activities
1.0 Payroll Records
2.0 Timesheets
3.0 Payroll Deductions
3.1 Worker’s Compensation Insurance
3.2 Social Security & Medicare
3.3 State Income Tax
3.4 Earnings Tax
3.5 Tax Withholding Payments
4.0 Payroll Adjustments
4.1 Advances
4.2 Garnishments
5.0 Paychecks
5.1 Direct Deposit
5.2 Lost Paychecks
5.3 Final Paychecks
6.0 Vacation Pay
7.0 Additional Information Resources

Forms
COM101 Ex1 Monthly Time Sheet
COM101 Ex2 Central Govt. Tax Calendar
COM101 Ex3 Electronic Funds Transfer Authorization

—————————————————————– ————————
COM102 Paid & Unpaid Leave
Activities

1.0 Paid Time Off
2.0 Unpaid Time Off
3.0 Absence Request And Notification
4.0 Holidays
5.0 Vacation Eligibility
5.1 Vacation Schedules
5.2 Vacation Over Holidays
6.0 Additional Information Resources

Forms
COM102 Ex1 Absence Request Form
—————————————————————– ————————
COM103 Insurance Benefits
Activities
1.0 Life Insurance
2.0 Long Term Disability Insurance
3.0 Social Security
4.0 Workers’ Compensation
5.0 Wage Continuation
6.0 Unemployment Compensation
7.0 Health Insurance
8.0 Additional Information Resources

—————————————————————– ———————–
COM104 Healthcare Benefits
Activities

1.0 Cost And Premiums
2.0 Eligibility
3.0 Enrollment
4.0 Coverage
5.0 Filing A Claim
6.0 Termination And Conversion Of Coverage
7.0 Additional Information Resources

Forms
COM104 Ex1 Benefits Enrollment/Change Form

—————————————————————– ———————-
COM105 Employee Retirement Income Security
Activities
1.0 Plan Administration
1.1 Investment Policy Statement
1.2 Fidelity Bond
1.3 Fiduciary Liability Insurance
1.4 Employer Matching
1.5 In-Service Loans And Withdrawals
2.0 Employee Participation
3.0 Notice Procedures
3.1 Initial Notice
3.2 Annual Notices
4.0 Additional Information Resources

—————————————————————– ————–
COM106 Consolidated Budget Reconciliation
Activities
1.0 Plan Administration
2.0 Qualifying Events
3.0 Notice Procedure
4.0 Benefits Protection
6.0 Enforcement
7.0 Additional Information Resources

—————————————————————– —————-
Development Procedures

DEV101 Development Management
Activities
1.0 Development Planning
2.0 Training Effectiveness
3.0 Training Records
4.0 Training Courses
5.0 Performance Evaluations
6.0 Additional Information Resources

Forms
DEV101 Ex1 Training Plan

—————————————————————– —————–
DEV102 Training Reimbursement
Activities
1.0 Eligibility
2.0 Approved Programs
3.0 Reimbursement
Forms
DEV102 Ex 1 Request For Training
—————————————————————– ————

DEV103 Computer User & Staff Training
Activities
1.0 MIS Training And Certification
2.0 MIS/LAN User Training
3.0 E-Mail Training
4.0 Software Applications

—————————————————————– ———-
DEV104 Internet & E-Mail Acceptable Use
Activities
1.0 Acceptable Use
2.0 Inappropriate Use
3.0 Internet And E-Mail Etiquette
4.0 Security
5.0 User Compliance
6.0 Additional Information Resources
Forms
DEV104 Ex1 Computer And Internet Usage Policy

—————————————————————– ———-
DEV105 Performance Appraisals
Activities

1.0 Performance Appraisal Guidelines
2.0 Appraisal Preparation
3.0 Appraisal Discussion
4.0 Salary Adjustments
5.0 Appraisal Conclusion
6.0 Additional Information Resources

Forms
DEV105 Ex1 Self Appraisal Form
DEV105 Ex2 Performance Appraisal Form

—————————————————————– ——–
DEV106 Employee Discipline
Activities
1.0 Introduction To Misconduct
2.0 Responses To Misconduct
2.1 Verbal Warning
2.2 Written Warning
2.3 Suspension
2.4 Termination
3.0 Serious Misconduct
4.0 Very Serious Misconduct
5.0 Inexcusable Misconduct
6.0 Misconduct Investigations

DEV106 Ex1 Disciplinary Notice

—————————————————————– ———————————–
Compliance Procedures

CMP101 Workplace Safety
Activities
1.0 Worksite Analysis
2.0 Hazard Prevention And Control
2.1 Safe Work Procedures
2.2 Protective Equipment
2.3 Fire Prevention
3.0 Hazard Communication Program
4.0 Medical Emergencies
5.0 Workplace Safety Training
6.0 Reporting And Record Keeping
7.0 Additional Information Resources

Forms
CMP101 Ex1 Safety Suggestion Sheet
CMP101 Ex2 Workplace Safety Self-Inspection Checklist
CMP101 Ex3 Workplace Safety Action Plan
CMP101 Ex4 Workplace Safety Rules
CMP101 Ex5 Index of Hazardous Chemicals
CMP101 PDF Material Safety Data Sheet
CMP101 PDF Injuries and Illness Log
CMP101 PDF Summary of Injuries and Illness
CMP101 PDF Injuries and Illness Incident Report
CMP101 PDF Instructions for for OSHA Forms
—————————————————————– ———————

CMP102 People With Disabilities
Activities

1.0 Background
2.0 Who Is Covered?
3.0 Employment Issues
4.0 Public Accommodations
5.0 Enforcement Of The Act
6.0 Additional Information Resources

—————————————————————– ——————-
CMP103 Annual And Medical Leave
Activities

1.0 Reasons For Taking Leave
2.0 Advance Notice And Medical Certification
3.0 Job Benefits And Protection
4.0 Unlawful Acts
5.0 Enforcement
6.0 Employer Notices
7.0 Additional Information Resources
Forms
CMP103 Ex 1 Certification Of Healthcare Provider
CMP103 Ex 2 Employer Response To Employee Request

—————————————————————– ———————–
CMP104 Drug Free Workplace
Activities

1.0 General
2.0 Prohibitions
3.0 Authorized Use Of Prescription Medicine
4.0 Drug Awareness Program
5.0 Disciplinary Actions
6.0 Additional Information Resources

—————————————————————– ————————
CMP105 Health Insurance Portability And Accountability
Activities

1.0 Management
1.1 Privacy Standards
2.0 Medical Records Maintenance
3.0 Medical Records Access
4.0 Additional Information Resources
Forms
CMP105 HIPAA Authorization Form

—————————————————————– ———————–
CMP106 Harassment & Discrimination
Activities

1.0 Unacceptable Behavior
2.0 Complaint
3.0 Corrective Measures
4.0 Enforcement
5.0 Additional Information Resources

—————————————————————– ——————
Job Descriptions Tab
WRITING JOB DESCRIPTIONS

INTRODUCTION
PURPOSE
SCOPE

WRITTEN COMMUNICATION
Non-discriminatory language
Active voice
Action verbs Plain English

FORMAT AND CONTENT
Effective Date
Department
Summary Of Functions
Essential Duties And Responsibilities
Grouping Several Tasks Into A Single Responsibility
Responsibility Statements
Delegated Responsibilities
Organizational Relationships
Reporting Relationships
The Organization’s Environment
Qualifications
Mandatory Requirements
Key Selection Criteria
Physical Demands
Work Environment
Job Performance
Job Descriptions
Reasonable Accommodation
Accessibility

APPENDIX 2 SAMPLE JOB DESCRIPTIONS
Accounting Manager
Credit Manager
Customer Service Manager
Data Processing Technician
Computer Programmer
Director Of Quality Assurance
Graphic Illustrator

Employee Handbook

SECTION 1 INTRODUCTION
1.0 The Company Philosophy

1.1 The Company Mission

1.2 Equal Employment Opportunity Policy and Affirmative Action Plan

1.3 Employment-At-Will

1.4 Sexual Harassment

1.5 Safety
1.5.1 Safety Rules
1.5.2 Hazardous Wastes
1.5.3 Reporting Injuries and Accidents

1.6 Drug Free Workplace
1.6.1 Prohibitions
1.6.2 Drug Awareness Program
1.6.3 Disciplinary Actions

SECTION 2 EMPLOYMENT
2.0 Personnel Administration

2.1 HR Personnel Records
2.1.1 Contents of Personnel Files
2.1.2 Employee Information
2.1.3 Employee’s Request for Review of Personnel Records
2.1.4 Management Review of Personnel Files

2.2 Service
2.2.1 Employee Categories
2.2.2 Job Posting Procedures
2.2.3 Employment of Relatives
2.2.4 Employment of Minors
2.2.5 Promotions
2.2.6 Transfer of Employees
2.2.7 Separation of Employment
2.2.8 Work force Reductions
2.2.9 Probationary Period
2.2.10 Extra Income

2.3 Process Improvement
2.3.1 Employee-Management Forums
2.3.2 Employee Suggestion Program

SECTION 3 COMPENSATION & BENEFITS
3.0 Benefit Eligibility

3.1 Payroll Information
3.1.1 Time Records
3.1.2 Pay Periods
3.1.3 Salary Compensation for Partial Pay Period
3.1.4 Pay Rate Schedule – Hourly Paid Employees
3.1.5 Payroll Deductions
3.1.6 Overtime
3.1.7 Payroll Errors
3.1.8 Garnishment of Employee Wages
3.1.9 Authorized Check Pickup
3.1.10 Pay at Time of Separation

3.2 Attendance & Leave
3.2.1 Medical Leave Policy
3.2.2 Sick Leave Credit Limit
3.2.3 Sick Leave Policy – Usage
3.2.4 Medical, Dental and Optical Appointments

3.2.5 Exhaustion of Accumulated Sick Leave
3.2.6 Pallbearer, Funeral, Emergency Leave
3.2.7 Civic Leave or Jury Duty
3.2.8 Voting
3.2.9 Military Leave
3.2.10 Maternity Leave
3.2.11 Parental Leave
3.2.12 Leave of Absence

3.3 Insurance
3.3.1 Hospitalization and Medical Insurance
3.3.2 Continuation of Group Health Insurance
3.3.3 Life Insurance
3.3.4 Long Term Disability Insurance
3.3.5 Social Security
3.3.6 Workers’ Compensation
3.3.7 Unemployment Compensation

3.4 Savings Plan

3.5 Break Room

3.6 Employee Discounts

3.7 Educational Assistance

SECTION 4 EMPLOYEE RESPONSIBILITIES

4.1 Work Schedules
4.1.1 Working Hours
4.1.2 Salary Employees
4.1.3 Hourly Employees
4.1.4 Clean Work-Place

4.2 Legal & Ethical Conduct
4.2.1 Ethical Standards
4.2.2 Conflicts of Interest
4.2.3 Personal Conduct
4.2.4 Confidentiality
4.2.5 Bribes, Kickbacks and Illegal Payments
4.2.6 Patents and Copyrights

4.3 Misconduct
4.3.1 Serious Misconduct
4.3.2 Very Serious Misconduct
4.3.3 Inexcusable Misconduct
4.3.3 Misconduct Investigations

4.4 Transportation & Travel
4.4.1 Company Owned Vehicles
4.4.2 Personal Vehicles
4.4.3 Living Expense Allowance
4.4.4 Other Travel Expenses
4.4.5 Expense Records
4.4.6 Travel Advances
4.4.7 Expense Reimbursement – Third Party
4.4.8 Expense Policies – Violations
4.4.9 Company Credit Cards

4.5 Appearance & Belongings
4.5.1 Personal Appearance
4.5.2 Business Attire
4.5.3 Casual Attire
4.5.4 Inappropriate Attire
4.5.5 Personal Belongings
4.5.6 Alcohol and Drugs
4.5.7 Medication
4.5.8 Smoking Policy

4.6 Equipment & Facilities
4.6.1 Parking
4.6.2 Telephone Use
4.6.3 Motor Vehicle and Workplace Equipment Operation
4.6.4 Safety Equipment
4.6.5 Company Tools
4.6.6 Waste Prevention
4.6.7 Solicitation and/or Distribution
4.6.8 Security
4.6.9 Bulletin Board

EMPLOYEE HANDBOOK FORMS

Acknowledgement Of Receipt And Understanding
Statement Of Legal And Ethical Business Conduct
Drug-Free Workplace Policy Employee Acknowledgement
Job Related Accident

Click Here To Download HR Manual & Employee Handbook

2 comments - What do you think?
Posted by Hrformats - June 6, 2012 at 5:13 AM

Categories: HR Tags: Employee, Handbook, HR, Manual

Id Card Loss Information Report

I Have Attached Id Card Loss Information Report Fomat

Company logo

ID CARD LOSS INFORMATION REPORT

*Name :……………………………………………… Age :……yrs Sex: M / F

*Employment No. …………………………

*Department……………………………… *Designation: …………………………….

When Lost (Date):………………………. Time: ……………. Place:…………………..

Any Remarks:

Signature of Employee:-

Employment No. :-

Date :-

* To be verified and recorded by HR Department

Click Here To Download Id Card Loss Information Report Format

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id card missing letter format

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Posted by Hrformats - May 8, 2012 at 10:47 AM

Categories: HR Tags: Card, ID, Information, Loss, Report

Salary Increment Letter Format

I have Attached Salary Increment Letter Format

Date:

Dear Mr. ,

In recognition of your performance and contribution to the organization during the appraisal period 2008-2009, your monthly CTC is being revised to Rs. /- (Rupees and no paise) w.e.f.

Your revised Compensation and Benefits Structure is given below for your reference.

COMPENSATION AND BENEFITS STRUCTURE

Components	Monthly Rs.	Annual Rs.
Basic
House Rent Allowance
Professional Development Allowance
Conveyance
Helper Allowance
Medical Reimbursement
Meal Vouchers
Other Allowance
Monthly Gross
Annual Gross
Mobile reimbursement

Apart from the above CTC you are eligible to claim official tour expenses as per the company policy.
Mobile expenses exceeding Rs.700 will be deducted from your monthly salary.
You will be provided a SIM card with CUG connection. You are requested to handover the SIM card while leaving the organization.

Kindly sign and return the duplicate of this letter as a token of your acceptance.

Wishing you the best for the next year. Do keep up your good performance.

Cheers!

Prasadh M S

Executive Director

Click Here To Download Salary Increment Letter Format

Resignation Letter Due to Low Salary
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Tips For The Successful Salary Negotiation
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1 comment - What do you think?
Posted by Hrformats - April 18, 2012 at 11:17 AM

Categories: HR Tags: Format, Increment, Letter, Salary

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