Posts tagged "Candidate"

Sample Candidate Rejection Letter

In the recruitment process, not all candidates are able to get selected. Like the onus of informing the selected candidates lies with the recruiter, the same way the responsibility of informing the rejected candidates also lies with the recruiter. As it is not good news, it gets a little difficult to choose the right words to put across the message.

If you are the HR Manager of your company then you must know how to frame such letters. Here is a sample template of candidate rejection letter which you can use to frame a customized letter including the required details. This has to be a short letter with a positive ending.

Sample Format of Candidate Rejection Letter

James Smith

HR Manager

ABC Corporation Pvt. Ltd.

2 Richmond Street

New York

Date: 24.11.15

To,

Amanda Joseph

42 Johnson Apartments

St. Anthony’s Road

New York

Dear Ms. Amanda,

I would like to thank you for your interest in the position of Sales Executive with ABC Corporation Pvt. Ltd. and for all the time you have invested in the process of interview. This is to inform that we will not be able to offer you this position. You have an excellent academic background with high qualifications but we are looking for a candidate with experience.

We have kept your resume in our database and will get in touch with you if there are suitable positions in near future. We would be happy you in our organization once you have gained some experience and then you can reapply.

We wish you all the best for your future endeavors. Good luck for your job search.

Sincerely,

James Smith

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - November 30, 2015 at 12:48 PM

Categories: Letters   Tags: ,

How to Write a Candidate Rejection Letter

Rejection is never easy. But sending a formal rejection letter to the applicants who could not make it to the final selection is a great gesture by the company. It shows their concern towards the applicant and makes them stand out. Such a company is always appreciated and loved by employees.

Writing a candidate rejection letter is not so easy as you need to pick the right words which inform the candidate about the news and also motivate him to work harder in future. It has to be polite and encouraging. Here are some steps which will make this task a little easier for you. While writing your own draft, keep these important points in mind and write a personalized formal rejection letter.

Tips for Writing Formal Candidate Rejection Letters

  • Say it Straight

There is no need for you to make your letter long. Keep it short, simple and strictly to the point. There is no need for you to make your letter long. Keep it short, simple and strictly to the point. Rejection letter should be clear and straightforward without being rude.

  • Personalize It

Make sure that you mention the name of the candidate, the position for which he applied and other subjective details to make it look personalized.

  • Gracious and Polite

If the candidate could not make it to the final selections then he must be informed about it in a pleasant and polite manner. Do not make it look like dry or unpleasant. Keep the tone soft and encouraging.

  • Cut the Crap

Do not mention anything in the letter that is not needed. Remember to keep it strictly to the point. Every sentence has to be meaningful.

  • State the Reason

It is always good to state a reason for not selecting the candidate. This makes him aware of what he lacks or where he needs to improve. This is a constructive way of dealing with it. If you want to keep it simple then you can always state that this position has been filled by someone whose credentials suit best for the profile.

  • Mark an Impression

You must remember that rejection letter is a wonderful opportunity for you to create an impression about your company. You can impress him by writing a formal letter of rejection. Do not take it easy or consider it as unimportant.

  • End it With a Positive Note

It is always the best thing to do. The candidate must not feel rejected after reading the letter rather he should have a positive feel. If you think him to be a good choice then you can always ask him to apply in future or for other post. Also thank him for investing his precious time in the process of recruitment by being a part of it.

  • Wish Luck For Future

Do not forget to wish the candidate good luck for all his future ventures. This is a good way of ending the letter.

These are some of the points you must keep in mind while writing a professional candidate rejection letter. Keep these tips in mind and you will not go wrong.

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Posted by Hrformats - December 12, 2014 at 5:32 AM

Categories: Letters   Tags: ,

Candidate Rejection Letter Sample After Interview

If you are confused about how to inform the applicant about the rejection on behalf of your company then it is quite natural because you want to keep it professional, polite and very encouraging. It is a formal process that you have to send rejection letters to applicants that have not been selected for a position once the interview process is finished. It is the duty of every good company to put it across the candidate the result of the interview so that he can move ahead and look for other options.

Here is a sample format that can help you manage this task very conveniently. Follow this template and create a personalized letter which is professional and pleasant in every sense.

Interview Rejection Letter Example

Sam Jackman

Hiring Manager
Sunshine Developers

42, Park Avenue
New York

Date: 26th November, 2014

Adam Gibbs

123, Greenview Apartments

California

Dear Mr. Gibbs,

We appreciate you for taking time out to interview with us for the profile of Marketing Executive. We highly appreciate your interest in the job and the company.

This is to let you know that we have made the final selection of the candidate for the position. After an in depth analysis and consideration, we have selected the candidate whom we feel is the perfect one to closely match with the job requirements for the position.

We thank you for taking the time to interview with us. We would be more than happy to receive your application for other openings at the company in the future.

All the best for your search. May you find a good job.

Yours sincerely,

Sam Jackman

Hiring Manager

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Posted by Hrformats - November 26, 2014 at 10:23 AM

Categories: Interview Format   Tags: , ,

Candidate Application Form For Recruitment Agency

 I have attached candidate application form which can be asked to fill by the candidate which contains complete information about their career, previous exp and all other information required by the companies.

        (Company Name and Logo to be added)                                                                                             Confidential

 EMPLOYMENT FORM

 

DATE:

POST APPLIED FOR____________________ 

REF.1)DIRECT_________________________

 

2) REFERRED BY__________________

 

3) OTHERS________________________

RECENT PASSPORT SIZE

PHOTOGRAPH

(Photo not to be pasted unless asked for)

 

 

NAME________________________________FATHER NAME____________________________

 

BIRTH DATE______________________AGE___________

 

BLOOD GROUP__________________________________

 

________________________________

PRESENT

ADDRESS_____________________________

 

______________________________

 

________________PIN___________

 

É ______________________

PERMANENT
______________________________________

 

______________________________________

 

______________________PIN_____________

 

É ______________________

 

PERSONAL IDENTIFICATION MARKS:

 

1)_____________________________________________________________________________

 

2)_____________________________________________________________________________

 

 

IN CASE OF EMERGENCY PERSON TO BE CONTACTED 

NAME                ________________________________

 

RELATIONSHIP________________________________

 

ADDRESS_____________________________________________________________________

_____________________________________________________________________

 

É   ______________________CELL NO_____________________________

 

FAMILY INFORMATION: MARITAL STATUS-MARRIED/UNMARRIED:DEPENDENT___________ 
SNO NAME OCCUPATION RELATIONSHIP AGE
ACADEMIC RECORD

YEARS

DEGREE/DIPLOMA CERTIFICATE

UNIVERSITY

%MARKS

FROM TO
LANGUAGE SPEAK WRITE READ MOTHER TONGUE
FRESHER  : YES/ NO

EXPERIENCE :

 

PERVIOUS EMPLOYMENT HISTORY(START WITH FIRST JOB)
(1) COMPANY  NAME & ADDRESS 

 

 

JOINING DATE
DESIGNATION                                                   SALARY
JOB  DESCRIPTION 

 

 

 

REASON FOR LEAVING & DATE 
(2)COMPANY NAME & ADDRESS 

 

 

JOINING DATE
DESIGNATION                                                 SALARY
JOB DESCRIPTION 

 

 

 

REASON FOR LEAVING & DATE
(3)COMPANY NAME & ADDRESS
 

 

 

JOINING DATE
DESIGNATION                                                    SALARY
JOB DESCRIPTION 

 

 

 

REASON FOR LEAVING & DATE

YOUR STRENGTH

1)_______________________________________

 

2)_______________________________________

 

3)_______________________________________

YOUR WEAKNESSES

1)_______________________________________

2)_______________________________________

 

3)_______________________________________

PRESENT SALARY

 

1)        BASIC

2)        HRA

3)        DA

4)        CONVEYANCE

5)        LUNCH

6)        OTHERS

7)        TOTAL

 

 

 

EXPECTED GROSS SALARY

 

 

 

 

 

 

 

NOTE:

APPLICATION WILL NOT BE CONSIDERED UNLESS DEFINITE FIGURE IS MENTIONED

NOTICE PERIOD BEFORE JOINING :_______________

 

 

 

 

 

 

 

WHETHER YOU INTERVIEWED BY US BEFORE              YES/NO

 

FOR POST                                                  WHEN

 

IMPORTANT NUMBERS

 

1) WHETHER MEMBER OF PROVIDENT FUND(PRESENT) YES/NO

 

2) WHETHER MEMBER OF ESI SCHEME(PRESENT) YES/NO

 

 

DECLARATION

 

  1. I HEREBY DECLARE THAT ALL THE ABOVE INFORMATION PROVIDED BY ME TO THE BEST OF MY KNOWLEDGE AND BELIEF.ACCURATE & I ACCEPT THAT IF IT IS FOUND THAT I HAVE SUPPRESSED ANY MATERIAL INFORMATION INTENTONACY OR OTHERWISE. THEN MY EMPLOYMENT IS LIABLE FOR SUMMARY TERMINATION.

 

  1. FURTHER UNDERTAKE THAT I AM BOUND TO FURNISH TO THE COMPANY AND CHANGE IN MY PERSONAL , PROFESSIONAL, SOCIAL OR GENERAL STATUS AT ANY TIME IN FUTURE, AND THAT IF I FALL TO DO SO, I SHALL HAVE VIOLATED THE BASIC UNDERSTANDING OF THIS EMPLOYMENT.

 

 

 

 

SIGNATURE                                                         DATE                            PLACE

 

 

FOR OFFICE USE ONLY(REMARKS) 

 

 

 

 

 

 

 

SIGNATURE

 

Click Here To Download Candidate Registration Form

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Posted by Hrformats - August 7, 2012 at 5:56 AM

Categories: HR   Tags: , ,

Candidate Registration Form

I have attached Candidate Registration Form for recruitment agency. These all the details you can get it printed on your consultancy letter head.

          (Company Name and Logo to be added)                                                                                            Confidential

 EMPLOYMENT FORM

 

DATE:

POST APPLIED FOR____________________ 

REF.1)DIRECT_________________________

 

2) REFERRED BY__________________

 

3) OTHERS________________________

RECENT PASSPORT SIZE

PHOTOGRAPH

(Photo not to be pasted unless asked for)

 

 

NAME________________________________FATHERNAME____________________________

 

BIRTH DATE______________________AGE___________

 

BLOOD GROUP__________________________________

 

________________________________

PRESENT

ADDRESS_____________________________

 

______________________________

 

________________PIN___________

 

É ______________________

PERMNENT______________________________________

 

______________________________________

 

______________________PIN_____________

 

É ______________________

 

PERSONAL IDENTIFICATION MARKS:

 

1)_____________________________________________________________________________

 

2)_____________________________________________________________________________

 

 

IN CASE OF EMERGENCY PERSON TO BE CONTACTED 

NAME                ________________________________

 

RELATIONSHIP________________________________

 

ADDRESS_____________________________________________________________________

_____________________________________________________________________

 

É   ______________________CELL NO_____________________________

 

FAMILY INFORMATION: MARITAL STATUS-MARRIED/UNMARRIED:DEPENDANT___________ 
SNO NAME OCCUPATION RELATIONSHIP AGE
ACADEMIC RECORD

YEARS

DEGREE/DIPLOMA CERTIFICATE

UNIVERSITY

%MARKS

FROM TO
LANGUAGE SPEAK WRITE READ MOTHER TONGUE
FRESHER  : YES/ NO

EXPERIENCE :

 

PERVIOUS EMPLOYMENT HISTORY(START WITH FIRST JOB)
(1) COMPANY  NAME & ADDRESS 

 

 

JOINING DATE
DESIGNATION                                                   SALARY
JOB  DESCRIPTION 

 

 

 

REASON FOR LEAVING & DATE 
(2)COMPANY NAME & ADDRESS 

 

 

JOINING DATE
DESIGNATION                                                 SALARY
JOB DESCRIPTION 

 

 

 

REASON FOR LEAVING & DATE
(3)COMPANY NAME & ADDRES 

 

 

JOINING DATE
DESIGNATION                                                    SALARY
JOB DESCRIPTION 

 

 

 

REASON FOR LEAVING & DATE

YOUR STRENGTH

1)_______________________________________

 

2)_______________________________________

 

3)_______________________________________

YOUR WEAKNESSES

1)_______________________________________

2)_______________________________________

 

3)_______________________________________

PRESENT SALARY

 

1)        BASIC

2)        HRA

3)        DA

4)        CONVEYANCE

5)        LUNCH

6)        OTHERS

7)        TOTAL

 

 

 

EXPECTED GROSS SALARY

 

 

 

 

 

 

 

NOTE:

APPLICATION WILL NOT BE CONSIDERED UNLESS DEFINITE FIRGURE IS MENTIONED

NOTICE PERIOD BEFORE JOINING :_______________

 

 

 

 

 

 

 

WHETHER YOU INTERVIEWED BY US BEFORE              YES/NO

 

FOR POST                                                  WHEN

 

IMPORTANT NUMBERS

 

1) WHETHER MEMBER OF PROVIDENT FUND(PRESENT) YES/NO

 

2) WHETHER MEMBER OF ESI SCHEME(PRESENT) YES/NO

 

 

DECLARATION

 

I.        I HEREBY DECLARE THAT ALL THE ABOVE INFORMATION PROVIDED BY ME TO THE BEST OF MY KNOWLEDGE AND BELIEF.ACCURATE & I ACCEPT THAT IF IT IS FOUND THAT I HAVE SUPRESSED ANY MATERIAL INFORMATION INTENTONACY OR OTHERWISE. THEN MY EMPLOYMENT IS LIABLE FOR SUMMARY TERMINATION.

 

II.     FURTHER UNDERTAKE THAT IAM BOUND TO FURNISH TO THE COMPANY AND CHANGE IN MY PERSONAL , PROFESSIONAL, SOCIAL OR GENERAL STATUS AT ANY TIME IN FUTURE, AND THAT IF I FALL TO DO SO, I SHALL HAVE VOILATED THE BASIC UNDERSTANDING OF THIS EMPLOYMENT.

 

 

 

 

SIGNATURE                                                         DATE                            PLACE

 

 

FOR OFFICE USE ONLY(REMARKS) 

 

 

 

 

 

 

 

SIGNATURE

 

Click Here To Download Candidate Registration Form

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Posted by Hrformats - June 25, 2012 at 6:01 AM

Categories: HR   Tags: , ,

Candidate registration Form

I have Attached Candidate registration Form

          (Company Name and Logo to be added)                                                                                            Confidential

 EMPLOYMENT FORM

 

DATE:

POST APPLIED FOR____________________

 

REF.1)DIRECT_________________________

 

2) REFERRED BY__________________

 

3) OTHERS________________________

RECENT PASSPORT SIZE

PHOTOGRAPH

(Photo not to be pasted unless asked for)

 

 

NAME________________________________FATHERNAME____________________________

 

BIRTH DATE______________________AGE___________

 

BLOOD GROUP__________________________________

 

________________________________

PRESENT

ADDRESS_____________________________

 

______________________________

 

________________PIN___________

 

É ______________________

PERMNENT

______________________________________

 

______________________________________

 

______________________PIN_____________

 

É ______________________

 

PERSONAL IDENTIFICATION MARKS:

 

1)_____________________________________________________________________________

 

2)_____________________________________________________________________________

 

 

IN CASE OF EMERGENCY PERSON TO BE CONTACTED

 

NAME                ________________________________

 

RELATIONSHIP________________________________

 

ADDRESS_____________________________________________________________________

_____________________________________________________________________

 

É   ______________________CELL NO_____________________________

 

FAMILY INFORMATION: MARITAL STATUS-MARRIED/UNMARRIED:DEPENDANT___________

 

SNO NAME OCCUPATION RELATIONSHIP AGE
         
         
         
         
         
ACADEMIC RECORD

YEARS

DEGREE/DIPLOMA CERTIFICATE

UNIVERSITY

%MARKS

FROM TO
         
         
         
         
         
         
 
LANGUAGE SPEAK WRITE READ MOTHER TONGUE
         
         
         
         
 
 

FRESHER  : YES/ NO

EXPERIENCE :

 

PERVIOUS EMPLOYMENT HISTORY(START WITH FIRST JOB)
(1) COMPANY  NAME & ADDRESS

 

 

 

JOINING DATE
DESIGNATION                                                   SALARY
JOB  DESCRIPTION

 

 

 

 

REASON FOR LEAVING & DATE

 

(2)COMPANY NAME & ADDRESS

 

 

 

JOINING DATE
DESIGNATION                                                 SALARY
JOB DESCRIPTION

 

 

 

 

REASON FOR LEAVING & DATE
(3)COMPANY NAME & ADDRES

 

 

 

JOINING DATE
DESIGNATION                                                    SALARY
JOB DESCRIPTION

 

 

 

 

REASON FOR LEAVING & DATE

YOUR STRENGTH

1)_______________________________________

 

2)_______________________________________

 

3)_______________________________________

YOUR WEAKNESSES

1)_______________________________________

2)_______________________________________

 

3)_______________________________________

PRESENT SALARY

 

1)        BASIC

2)        HRA

3)        DA

4)        CONVEYANCE

5)        LUNCH

6)        OTHERS

7)        TOTAL

 

 

 

EXPECTED GROSS SALARY

 

 

 

 

 

 

 

NOTE:

APPLICATION WILL NOT BE CONSIDERED UNLESS DEFINITE FIRGURE IS MENTIONED

 

NOTICE PERIOD BEFORE JOINING :_______________

 

 

 

 

 

 

 

 

WHETHER YOU INTERVIEWED BY US BEFORE              YES/NO

 

FOR POST                                                  WHEN

 

 

IMPORTANT NUMBERS

 

1) WHETHER MEMBER OF PROVIDENT FUND(PRESENT) YES/NO

 

2) WHETHER MEMBER OF ESI SCHEME(PRESENT) YES/NO

 

 

 

DECLARATION

 

I.        I HEREBY DECLARE THAT ALL THE ABOVE INFORMATION PROVIDED BY ME TO THE BEST OF MY KNOWLEDGE AND BELIEF.ACCURATE & I ACCEPT THAT IF IT IS FOUND THAT I HAVE SUPRESSED ANY MATERIAL INFORMATION INTENTONACY OR OTHERWISE. THEN MY EMPLOYMENT IS LIABLE FOR SUMMARY TERMINATION.

 

II.     FURTHER UNDERTAKE THAT IAM BOUND TO FURNISH TO THE COMPANY AND CHANGE IN MY PERSONAL , PROFESSIONAL, SOCIAL OR GENERAL STATUS AT ANY TIME IN FUTURE, AND THAT IF I FALL TO DO SO, I SHALL HAVE VOILATED THE BASIC UNDERSTANDING OF THIS EMPLOYMENT.

 

 

 

 

SIGNATURE                                                         DATE                            PLACE

 

 

 
FOR OFFICE USE ONLY(REMARKS)

 

 

 

 

 

 

 

 

SIGNATURE

 Click Here To Download Candidate registration Form

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Posted by Hrformats - March 5, 2012 at 12:05 PM

Categories: HR   Tags: , ,

Candidate registration Form

 I have Attached Candidate registration Form

                             (Company Name and Logo to be added)                                                                                             Confidential

 EMPLOYMENT FORM

 

DATE:

POST APPLIED FOR____________________

 

REF.1)DIRECT_________________________

 

2) REFERRED BY__________________

 

3) OTHERS________________________

RECENT PASSPORT SIZE

PHOTOGRAPH

(Photo not to be pasted unless asked for)

 

 

NAME________________________________FATHERNAME____________________________

 

BIRTH DATE______________________AGE___________

 

BLOOD GROUP__________________________________

 

________________________________

PRESENT

ADDRESS_____________________________

 

______________________________

 

________________PIN___________

 

É ______________________

PERMNENT

______________________________________

 

______________________________________

 

______________________PIN_____________

 

É ______________________

 

PERSONAL IDENTIFICATION MARKS:

 

1)_____________________________________________________________________________

 

2)_____________________________________________________________________________

 

 

IN CASE OF EMERGENCY PERSON TO BE CONTACTED

 

NAME                ________________________________

 

RELATIONSHIP________________________________

 

ADDRESS_____________________________________________________________________

_____________________________________________________________________

 

É   ______________________CELL NO_____________________________

 

FAMILY INFORMATION: MARITAL STATUS-MARRIED/UNMARRIED:DEPENDANT___________

 

SNO NAME OCCUPATION RELATIONSHIP AGE
         
         
         
         
         
ACADEMIC RECORD

YEARS

DEGREE/DIPLOMA CERTIFICATE

UNIVERSITY

%MARKS

FROM TO
         
         
         
         
         
         
 
LANGUAGE SPEAK WRITE READ MOTHER TONGUE
         
         
         
         
 
 

FRESHER  : YES/ NO

EXPERIENCE :

 

PERVIOUS EMPLOYMENT HISTORY(START WITH FIRST JOB)
(1) COMPANY  NAME & ADDRESS

 

 

 

JOINING DATE
DESIGNATION                                                   SALARY
JOB  DESCRIPTION

 

 

 

 

REASON FOR LEAVING & DATE

 

(2)COMPANY NAME & ADDRESS

 

 

 

JOINING DATE
DESIGNATION                                                 SALARY
JOB DESCRIPTION

 

 

 

 

REASON FOR LEAVING & DATE
(3)COMPANY NAME & ADDRES

 

 

 

JOINING DATE
DESIGNATION                                                    SALARY
JOB DESCRIPTION

 

 

 

 

REASON FOR LEAVING & DATE

YOUR STRENGTH

1)_______________________________________

 

2)_______________________________________

 

3)_______________________________________

YOUR WEAKNESSES

1)_______________________________________

2)_______________________________________

 

3)_______________________________________

PRESENT SALARY

 

1)        BASIC

2)        HRA

3)        DA

4)        CONVEYANCE

5)        LUNCH

6)        OTHERS

7)        TOTAL

 

 

 

EXPECTED GROSS SALARY

 

 

 

 

 

 

 

NOTE:

APPLICATION WILL NOT BE CONSIDERED UNLESS DEFINITE FIRGURE IS MENTIONED

 

NOTICE PERIOD BEFORE JOINING :_______________

 

 

 

 

 

 

 

 

WHETHER YOU INTERVIEWED BY US BEFORE              YES/NO

 

FOR POST                                                  WHEN

 

 

IMPORTANT NUMBERS

 

1) WHETHER MEMBER OF PROVIDENT FUND(PRESENT) YES/NO

 

2) WHETHER MEMBER OF ESI SCHEME(PRESENT) YES/NO

 

 

 

DECLARATION

 

I.        I HEREBY DECLARE THAT ALL THE ABOVE INFORMATION PROVIDED BY ME TO THE BEST OF MY KNOWLEDGE AND BELIEF.ACCURATE & I ACCEPT THAT IF IT IS FOUND THAT I HAVE SUPRESSED ANY MATERIAL INFORMATION INTENTONACY OR OTHERWISE. THEN MY EMPLOYMENT IS LIABLE FOR SUMMARY TERMINATION.

 

II.     FURTHER UNDERTAKE THAT IAM BOUND TO FURNISH TO THE COMPANY AND CHANGE IN MY PERSONAL , PROFESSIONAL, SOCIAL OR GENERAL STATUS AT ANY TIME IN FUTURE, AND THAT IF I FALL TO DO SO, I SHALL HAVE VOILATED THE BASIC UNDERSTANDING OF THIS EMPLOYMENT.

 

 

 

 

SIGNATURE                                                         DATE                            PLACE

 

 

 
FOR OFFICE USE ONLY(REMARKS)

 

 

 

 

 

 

 

 

SIGNATURE

 Click Here To Download Candidate registration Form

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Posted by Hrformats - February 2, 2012 at 10:11 AM

Categories: HR   Tags: , ,

Candidate Evaluation Form

Attach herewith Candidate Evaluation Form.

Click Here To Download Candidate Evaluation Form

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Posted by Hrformats - May 30, 2011 at 9:39 AM

Categories: HR   Tags: ,

Candidate Evaluation Form

Please find attached file for the Candidate Evaluation Form.

Click Here To Download Interview-Assessment-Form

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Posted by Hrformats - May 18, 2011 at 6:45 AM

Categories: HR   Tags: ,

Interview Candidate Details Format

Candidate Details Form (not evaluation sheet), which include mainly all the areas of candidate for the personal interview.

Click Here To Download 4 Personal Data Form

Click Here To Download 3 Employment Application Form

Search Sample Formats:

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Posted by Hrformats - April 27, 2011 at 9:52 AM

Categories: HR   Tags: ,